OBLIGATION REQUEST (ObR)

INSTRUCTIONS

A. The Obligation Request shall be prepared 7. F.P.P. – code for

in three copies, to be distributed as follows: function/program/project as shown in the
Original – to be attached to the DV approved appropriation/ allotment
Duplicate – Budget Unit 8. Account Code –
Triplicate – Accounting Unit expense/asset/liability account code where
the obligation shall be charged
B. The Budget Unit shall stamp the date of
9. Amount – amount of obligation/
receipt on the face of this form.
adjustment
C. This form shall be accomplished in the 10. Certified (Box A) – Certification
following manner: by the Head of the Requesting Office or his
authorized representative on the necessity
1. No. – number assigned to the and legality of charges to the
Obligation Request by the Budget Unit or its appropriation/allotment under his direct
equivalent. The numbering shall be as supervision, and validity, propriety and
follows: legality of supporting documents
00 – 0000 – 00 – 0000
The certifying officer shall affix his
signature, print his name, indicate his
position, and the date of his signing on the
spaces provided.
Serial number (one series
for each year)
Month 11. Certified (Box B) – Certification
Year by the Head of the Budget Unit or his
Allotment Class authorized representative on the existence
of available appropriation.
2. Payee – name of payee or
creditor The certifying officer shall affix his
3. Office – name of the office of signature, print his name, indicate his
payee or creditor position, and the date of his signing on the
spaces provided.
4. Address – address or location of
the office of the payee or creditor
D. Any correction/adjustment by the
5. Responsibility Center – code of Accounting Unit which will require the
the cost center where expenses shall be corresponding adjustment in the appropriate
charged RAAO shall be coordinated with the Budget
6. Particulars -- brief description of Unit.
the obligation requested
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 DISBURSEMENT VOUCHER (DV)
INSTRUCTIONS

A. The DV shall be printed in one whole sheet of 10. Certified (Box A) – certification of the
81/2 x 11 size bond paper. This shall be prepared Head of Accounting Unit or his authorized
in three copies to be distributed as follows: representative as to obligation of allotment
for the purpose as indicated and
Original – Accounting Unit completeness of supporting documents
Duplicate – Cash Unit
Triplicate – Payee
The certifying officer shall affix his
signature, print his name, indicate his
B. The Accounting Unit shall stamp the date of position, and the date of his signing on the
receipt on the face of this form. spaces provided.
C. This form shall be accomplished in the 11. Certified (Box B) – certification by the
following manner: Treasurer or his Authorized Representative
1. DV No. – number assigned to on the availability of fund.
the DV by the Accounting Unit. It shall be
numbered as follows:
0000 00 0000 The certifying officer shall affix his
signature, print his name, indicate his
Serial number position, and the date of his signing on the
(one series for each year ) spaces provided.
Month
Year
12. Approved for Payment (Box C) –
approval by the Agency Head or his
2. Mode of Payment – put a check Authorized Representative on the payment
"" mark in the appropriate box opposite the covered by the DV.
mode of payment
3. Payee – name of the payee or
creditor The approving officer shall affix his
4. TIN/Employee No. – Tax signature, print his name, indicate his
Identification Number (TIN) of the position, and the date of his signing on the
claimant/Identification Number assigned by spaces provided.
the agency to the officer/employee
5. Obligation Request No. – 13. Received Payment (Box D) –
Number of the obligation request supporting acknowledgment by the claimant or his duly
the DV authorized representative for the receipt of
6. Address – address of the claimant the check/cash and the date of receipt. The
7. Responsibility Center claimant/payee shall affix his signature on
(Office/Unit/Project and Code) – the the spaces provided and shall indicate the
office/unit/project and code assigned to the number and the date of the check, bank name
cost center where the disbursement shall be and number and date of OR/other relevant
charged documents issued to acknowledge the receipt
8. Explanation – brief description of payment.
of the disbursement
9. Amount – amount of claim 14. JEV No. and Date – Number and date of the
Journal Entry Voucher

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