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RFP for Preparation of GIS based Existing Land Use Map & Digital Register of Planning/Special Areas in Himachal Pradesh

TOWN AND COUNTRY PLANNING DEPARTMENT HIMACHAL PRADESH

TOWN AND COUNTRY PLANNING DEPARTMENT HIMACHAL PRADESH REQUEST FOR PROPOSAL (RFP) FOR SELECTION OF CONSULTANTS FOR

REQUEST FOR PROPOSAL (RFP)

FOR

SELECTION OF CONSULTANTS FOR PREPARATION OF GIS BASED EXISTING LAND USE MAP AND DIGITAL REGISTER

FOR

Aut, Hinner, Additional Bilaspur Planning Areas and Sangla-Kamru Special Area

IN

HIMACHAL PRADESH

Issued by:

TOWN AND COUNTRY PLANNING DEPARTMENT HIMACHAL PRADESH

Block No. 32-A, SDA Complex, Kasumpti, Shimla-171009 Ph.0177-2622494, 2625752 www.tcp.hp.gov.in

February 2018

RFP for Preparation of GIS based Existing Land Use Map & Digital Register of Planning/Special Areas in Himachal Pradesh

CONTENTS

DISCLAIMER

 

4

SCHEDULE OF BIDDING PROCESS

 

5

INFORMATION TO BIDDERS

 

6

1

   

INTRODUCTION

 

6

2

   

CLARIFICATIONS AND AMENDMENT TO RFP DOCUMENT

 

6

3

   

SELECTION PROCESS

 

6-7

 

3.1

 

TECHNICAL PROPOSAL

 

7-8

 

3.2

 

FINANCIAL PROPOSAL

 

8

 

3.3

 

PRE-BID CONFERENCE

 

8

 

3.4

 

SUBMISSION

9

4

   

EVALUATION OF PROPOSALS

 

9

 

4.1

 

EVALUATION OF TECHNICAL PROPOSAL

 

9

 

4.2

 

EVALUATION CRITERIA

 

9

 

4.3

 

MINIMUM ELIGIBILITY CRITERIA

 

10

   

4.3.1

TECHNICAL ELIGIBILITY CRITERIA

 

10

   

4.3.2

FINANCIAL ELIGIBILITY CRITERIA

 

10

 

4.4

 

KEY PROFESSIONALS

 

10-11

 

4.5

 

EVALUATION OF FINANCIAL BIDS

 

11

 

4.6

 

FINAL EVALUATION

 

11

 

4.7

 

AWARD OF CONTRACT

 

11

5

   

TERMS OF REFERENCE

 

11

 

5.1

 

BACKGROUND

 

11-12

 

5.2

 

DESCRIPTION

OF

THE

PLANNING

AREAS

OF

THE

12

ASSIGNMENT

   

5.2.1

AUT PLANNING AREA

 

12-13

   

5.2.2

HINNER PLANNING AREA

 

13-14

   

5.2.3

ADDITIONAL BILASPUR PLANNING AREA

 

15

   

5.2.4

SANGLA-KAMRU SPECIAL AREA

 

15-16

 

5.3

 

OBJECTIVES

17

 

5.4

 

SCOPE OF WORK

 

17

   

5.4.1

BROAD SCOPE OF WORK

 

17

 

5.5

 

FINAL DELIVERABLES

 

17

   

5.5.1

DESCRIPTION OF THE DELIVERABLES

 

18

   

5.5.2

PUBLICATION OF DRAFT DEVELOPMENT PLAN AND SUBMISSION U/S 19 OF TCP ACT, 1977

18

   

5.5.3

SANCTION OF DEVELOPMENT PLANS U/S 20 OF TCP ACT, 1977

18

 

5.6

 

THE STREERING COMMITTEE

 

19

   

5.6.1.

ROLE AND RESPONSIBILITY OF THE STEERING COMMITTEE

19

RFP for Preparation of GIS based Existing Land Use Map & Digital Register of Planning/Special Areas in Himachal Pradesh

 

5.7

 

THE COORDINATION COMMITTEE

 

19

 

5.8

 

OBLIGATIONS OF CLIENT

 

20

 

5.9

 

OBLIGATIONS OF CONSULTANT

 

20

 

5.10

 

SCHEDULE OF COMPETION OF TASKS

 

20-21

6

   

PAYMENT SCHEDULE

 

21

7

   

OTHER CONDITIONS OF CONTRACT

 

21

 

7.1

 

PAYMENT AUTHORITY

 

21

 

7.2

 

PERFORMANCE SECURITY

 

21

 

7.3

 

TERMINATION

 

21

   

7.3.1

TERMINATION BY THE CLIENT

 

21

   

7.3.2

TERMINATION BY THE BIDDER

 

22

 

7.4

 

PAYMENT UPON TERMINATION

 

22

 

7.5

 

SETTLEMENT OF DISPUTES

 

22

 

7.6

 

INCENTIVES & PENALITIES

 

22

   

7.6.1

PENALTY FOR DELAY

 

22

   

7.6.2

INCENTIVE FOR EARLY COMPLETION

 

22

 

7.7

 

PROPRIETARY RIGHTS

 

22

 

7.8

 

NO ASSIGNMENT

 

22

 

7.9

 

NO SUB CONSULTANCY / CONTRACT

 

22

 

7.10

 

UNDERSTANDING OF TERMS

 

23

 

ANNEXURES

   
     

Annexure 1 Financial Proposal Submission format

 

24

     

Annexure 2

Format for Performance Guarantee

 

25-26

     

Annexure 3

Form of Contract

 

27

     

Annexure 4

Organizational details and financial statement

 

28

     

Annexure 5

List of Survey Instruments and Others

 

29

     

Annexure 6

Information regarding, and Agreement of , Consortium

30

(if any)

     

Annexure 7

Description of Approach, Methodology and work Plan

31

     

Annexure 8

Team composition and Task Assignment

 

31

     

Annexure 9

Time schedule for Professional staff

 

32

     

Annexure 10

Activity Schedule

 

32

     

Annexure 11

Comments / suggestions of consultants

 

32

     

Annexure 12

Summary of Firm’s References

 

33

     

Annexure 13

Firm’s References - Detailed

 

33

     

Annexure 14

Team Composition

 

34

     

Annexure

15

Format

of

Curriculum

Vitae

(CV)

For

Proposed

34-35

 

Professional Staff

 

RFP for Preparation of GIS based Existing Land Use Map & Digital Register of Planning/Special Areas in Himachal Pradesh

DISCLAIMER

The information contained in this Request for Proposal (RFP) document or subsequently provided to Consultants, whether verbally or in documentary or any other form as appropriate, by or on behalf of Town and Country Planning Department, Government of Himachal Pradesh, or any of its employees, provides the terms & conditions set out in this RFP document for the selection of firms/consultants to prepare the Existing Land Use Map of various Planning Area namely Aut , Hinner, Additional Bilaspur Planning Areas and Sangla- Kamru Special Area, in Himachal Pradesh.

This RFP document is neither an Agreement nor an offer or invitation by the TCP Department, GoHP, to any person or firm including consultants. The purpose of this RFP document is to provide information to assist the formulation of proposal or submission. This RFP document includes statements which reflect various assumptions and assessments arrived at by the TCP Department, GoHP in relation to the work. This RFP document does not purport to contain all the information each Bidder/Consultant may require. This RFP document may not be appropriate for all persons/consultants, and it is not possible for TCP Department, GoHP, and its employees to consider the investment objectives, financial situation and particular needs of every Consultant. The Consultants should conduct own site investigations, studies and analysis, and check the accuracy; reliability and completeness of the information provided in this RFP document and obtain an independent advice/information from appropriate sources.

“TCP Department.” at all times with regard to all the references in this RFP, or any other Addendum attached thereto shall mean the Town and Country Planning Department, GoHP, TCP Department. and its employees make no representation or warranty and shall have no liability to any person or firm including any consultants under any law, statute, rules or regulations, principles of restitution or unjust enrichment or otherwise for any loss, damages, cost or expense which may arise from or be incurred or suffered on account of anything contained in this RFP document or otherwise. This includes the accuracy, adequacy, correctness, reliability or completeness of the RFP and any assessment, assumption, statement or information contained therein or deemed to form part of this RFP document or arising in any way in the selection process.

TCP Department may in its absolute discretion, but without being under any obligation to do so, update, amend or supplement the information in this RFP document at any stage.

This RFP and the information contained herein are confidential and for use only by the person to whom it is issued. It may not be copied or distributed by the recipient to third parties (other than in confidence to the recipient's professional advisor). In the event that the recipient does not continue with the involvement in the project in accordance with RFP the information contained in the RFP shall not be divulged to any other party. The information contained in the RFP must be kept confidential.

The issue of this RFP document does not imply that TCP Department is bound to select a firm / consultant or appoint one, as the case may be, for the consultancy. TCP Department reserves the right to reject any or all the proposals without assigning any reason whatsoever.

RFP for Preparation of GIS based Existing Land Use Map & Digital Register of Planning/Special Areas in Himachal Pradesh

SCHEDULE OF BIDDING PROCESS

Sr. No.

Event Description

Date

1

Advertising date of RPF Document

07.02.2018

2

RPF download date (from official website of TCP Deptt., http://www.tcp.hp.gov.in)

07.02.2018

   

19.02.2018

3

Pre-bid Conference

(at 1100 hrs)

   

05.03.2018

4

Last date for submission of bids to Director (TCP)

(upto 1500 hours)

   

05.03.2018

5

Opening of Technical Proposals

(at 1530 hours)

6

Opening of Financial Proposals

Shall be intimated after Evaluation of Technical Proposals

7

Letter of Award (LOA)

Within 10 days from opening of Financial Proposals

8

Validity of Bids

120 days from the Due Date of proposals/bids

9

Signing of Agreement

within 15 days from the issue of LOA

RFP for Preparation of GIS based Existing Land Use Map & Digital Register of Planning/Special Areas in Himachal Pradesh

INFORMATION TO BIDDERS

1

INTRODUCTION

Town and Country Planning Department, Government of Himachal Pradesh, henceforth referred to as Department, will select consulting firm/ Consultant to prepare the GIS based Existing Land Use Maps and Digital Registers of Aut, Hinner, Additional Bilaspur Planning

Areas and Sangla-Kamru Special Area in Himachal Pradesh.

The Consultants are invited to submit a Proposal, accompanied with the prescribed EMD, split in the form of Technical Proposal and a Financial Proposal, all placed in separate sealed covers for consultancy services. The proposal will be the basis for contract negotiations and ultimately the sole ground for a signed contract with the selected consulting firm/ Consultant. A bid not accompanied with the EMD shall be rejected ab-initio.

The assignment shall be completed in accordance with the time schedule indicated in the RFP. For clarification purposes assignment, Existing Land Use Map, denotes the process involved in the preparation of Existing Land Use Map as per provisions of Section 15 of the Himachal Pradesh Town and Country Planning Act, 1977, as amended till date.

The Bidders must acquaint themselves with the areas as a whole, local condition and other factors/parameters influencing the growth/development of the areas and take them into account in preparing their Proposals.

The Department will provide the inputs specified and assist the firm in obtaining permissions needed to carry out surveys/services.

The costs of preparing the proposal and of negotiating the contract, including a visit to the site & to the Department, are not reimbursable as a direct cost of the Assignment; and the Department is not bound to accept any of such Proposals even if submitted.

The bids/proposals submitted shall be valid for a period of 120 days from Due date of proposal submission. The Department may request for an extension in the validity of the proposal by up to 30 days.

Department shall observe and also expect Consultants to observe highest standards of ethics during the selection and execution of this contract.

The Department is not bound to accept any proposal; and reserves the right to annul the selection process at any time prior to award of contract, without incurring any liability to the Consultants.

The proposal of selected Bidders shall be the basis for contract negotiation and ultimately for a signed contract with the selected Consultants.

The Department can reject a proposal for award if it determines that the firm recommended for award has engaged in corrupt or fraudulent activities in competing for the contract in question and also by suppressing or misleading while furnishing facts during the period of contract. The Department reserves the discretion to declare any firm ineligible without assigning any reason.

2

CLARIFICATIONS

Telephonic enquiries may be made to seek any clarification relating to this Bid from State Town Planner and Town & Country Planner (HQ), Town & Country Planning Department, Himachal Pradesh, Block No. 32-A, SDA Complex, Kasumpati, Shimla-09 in person or on Phone No. 0177- 2625752 & 2621450 or through e-mail:- tcp-hp@nic.in.

3

SELECTION PROCESS

Selection will be done on the basis of 2-stage process. In the 1 st stage, the Technical proposal of each Consultant will be evaluated based on following three quality parameters.

1. Technical competence of the firm/consultant in carrying out similar assignments

2. Adequacy of the proposed Approach, Methodology and Work Plan for preparing GIS based Existing Land Use Map & Digital Register of said Planning/Special Areas.

RFP for Preparation of GIS based Existing Land Use Map & Digital Register of Planning/Special Areas in Himachal Pradesh

3. Qualification and competence of the key professional staff for the assignment

The Bids submitted by the applicant consultants will be judged and evaluated by an Evaluation

Committee notified by the Director, Town and Country Planning Department and marks will be awarded to various proposals. The Committee may comprise of Director (TCP) Himachal Pradesh, State Town Planner, TCP (HQ), ATP (HQ) and/or an expert from field/academics or a retired State Town Planner as the Department may like to associate with it.

The combined total technical score will be arrived at by adding scores of all three quality parameters. Only those who qualify this stage by scoring not less than 70% marks will be considered for the 2 nd stage, i.e. Financial Proposal/Bid. The final selection of the firm will be on the basis of lowest financial bid/quote in the 2 nd stage. The Bids shall be considered separately

for each Planning/Special Area. Thus, Consultant shall be selected on the basis of L1 Bid for each Planning Area separately. There shall be no bar if a Bidder is awarded work for more than one Planning area. The Consultant(s) with the L1 Bid for each Planning Area shall be called for further discussion to sign a Contract Agreement.

3.1

TECHNICAL PROPOSAL

3.1.1

In preparing the Technical Proposal, Consultants are expected to examine the documents comprising this RFP in detail. Material deficiencies in providing the information requested may result in rejection of Proposal.

3.1.2

While preparing the Technical Proposal, Firms/Consultants must give particular attention to the following:

i. If a Firm/Consultant considers that it does not have all the expertise for the Assignment, it may obtain a full range of expertise by associating with individual Consultant (s) and or other firms or entities in a Joint Venture (JV) relationship or sub-consultancy. Consultants entering into joint venture with other entities should furnish documentary proof to that effect in the technical proposal. The MoU shall be furnished as a proof for JV or Consortium formation. Where a bidder is not in a position to arrange for a MoU, a letter of intent may be submitted as an immediate alternative. However after the award of Contract, MoU shall have to be submitted.

ii. The proposal shall be based upon man-hours of the key professional staff to be estimated by the Consultant.

iii. It is desirable that the majority of the key professionals proposed are permanent/ on contract employees of the firm, the status shall be specified in the columns as permanent/contract, and an undertaking shall be furnished to the effect that he/she is not under contract with any other consultancy in order to avoid duplication. In case of duplication, that professional shall not be considered in the evaluation.

iv. Proposed key professional staff must have the minimum experience and qualifications as defined in the Evaluation Criteria.

v. All reports, documents, proposals, analysis, design and drawings to be issued by the selected Consultant as part of this assignment shall be in English.

vi. The Department may envisage the need for continuity for downstream work. It will be the exclusive discretion of the Department whether or not to have the downstream assignment carried out.

3.1.3

The Technical Proposal should provide the following information failing which the proposal may summarily be rejected.

i. A brief description of the firm, its structure, constitution, etc. and an outline of recent experience on assignments of similar nature. In case of consortium or joint venture the assignment of similar nature by the joint partners should be provided describing the part to be handled by each partner.

RFP for Preparation of GIS based Existing Land Use Map & Digital Register of Planning/Special Areas in Himachal Pradesh

ii. Project Appreciation and recommendations including any comments or suggestions on the Terms of Reference (ToR) and on the data, a list of services, and facilities to be provided by the Department, which can improve quality/effectiveness of the assignment.

iii. A description of the ‘Approach, Methodology and Work Plan’ for performing the assignment which shall consist of up to 10 pages including charts, diagrams and comments & suggestions if any, on terms of reference and key professional positions.

iv. The list of the proposed professional staff team by speciality and the tasks that would be assigned to each staff team member along with duration/period for working on the assignment.

v. Detailed Activity Schedule specifying inter alia the tasks, and duration of each component of assignment.

vi. CVs recently signed by the proposed key professional staff and the authorized representative submitting the proposal. Key information should include educational qualification, professional experience, number of years working for the firm/entity, degree of responsibility, and scope of work handled in various assignments during the required experience period

vii. Estimates of the total staff effort (professional and support staff; staff time) to be provided to carry out the assignment, with in the scheduled time.

viii. Proof of relevant experience shall be furnished, failing which, such projects shall not be considered for the technical evaluation.

3.1.4 The Technical Bid, if reflects financial proposal or accompanies financial proposal, shall be summarily rejected.

3.2 FINANCIAL PROPOSAL

While submitting the Financial Proposal, Bidders are required to take into consideration the proposed requirements for preparation of Existing Land Use Map based upon field surveys and investigations as per details included hereinafter and according to requirements of Himachal Pradesh Town and Country Planning Act, 1977 and Himachal Pradesh Town & Country Planning Rules 2014, as amended up to date including incorporation of suggestions/comments of the Department at various stages.

The Bidder shall indicate a lump sum amount for the task in the Format for Financial Proposal Submission Form (Annexure 1) exclusive of all taxes, duties and levies payable for the assignment, which shall be indicated separately. It is the lump sum amount, exclusive of all taxes, which shall be basis of bid.

3.3 PRE-BID CONFERENCE

3.3.1 A pre-bid conference will be held on 19.02.2018 at 11.00 A.M. in the Conference Hall of Town & Country Planning Department, Block 32-A, SDA Complex, Kasumpati, Shimla-9. Consultants are encouraged to attend the Pre-bid Conference before submitting their proposals.

3.3.2 Clarifications of the RFP may be requested by the Consultants (in writing only, by mail, fax or email) which will be accepted up to the pre-bid conference date. The address for requesting clarifications is:

State Town Planner, Town & Country Planning Department, Block 32-A, SDA Complex, Kasumpati, Shimla-9. Phone: 0177-2625752 Fax: 0177-2625787 Email: tcp-hp@nic.in

RFP for Preparation of GIS based Existing Land Use Map & Digital Register of Planning/Special Areas in Himachal Pradesh

3.4 SUBMISSION

The Proposal shall be sent to the Director, Town and Country Planning Department, Block No. 32-A, SDA Complex, Kasumpati, Shimla-09 by 1500 hours, on 05.03.2018 Proposals received after lapse of submission time shall be rejected.

The proposal should be signed by authorized signatory, accompanied with written Power of Attorney attested by public notary.

Earnest Money Deposit of Rs. 50,000/- (Rupees fifty thousand only) in the form of Bank Draft/ Bank Guarantee in favour of Director, Town & Country Planning Department, Himachal Pradesh, payable at Shimla should be enclosed. Earnest money of unsuccessful Bidders shall be refunded on assignment of task to the successful Bidder. A bid not accompanied with EMD shall be rejected summarily. The EMD amount shall be same whether the Consultant bids for one or two or for all the Planning/Special Areas.

Each original proposal should be accompanied by two copies. In the event of any discrepancy found in original & copies, the original proposal shall prevail.

The original and all copies of the technical proposal as mentioned shall be placed in a sealed envelope clearly marked as Technical Proposal, and the original and all copies of the Financial Proposal shall be placed in a sealed envelope clearly marked as Financial Proposal. Both envelopes shall be placed in outer envelope marked ‘Proposal for Consultancy Services for Preparation of GIS based Existing Land Use Map & Digital

Register of Aut, Hinner, Additional Bilaspur Planning Areas and Sangla-Kamru

Special Area in Himachal Pradesh, which shall be opened by the Evaluation Committee or the officers/officials authorised by the Director only.

Separate bids, technical and financial, shall be submitted. Financial bids shall be submitted in the format appended at Annexure 1: ‘Financial Proposal Submission Format’ with the price indicated against the work.

The

the formats appended with this document to submit the

consultant

shall

use

information.

4 EVALUATION OF PROPOSALS

4.1 EVALUATION OF TECHNICAL PROPOSAL

The Evaluation Committee shall evaluate the technical proposals on the basis of their responsiveness to the Terms of Reference (ToR), applying the evaluation criteria as detailed in 4.2 below. Each responsive proposal shall be given a technical score. A proposal shall be rejected at this stage if it does not respond to the important aspects of RFP and if it fails to achieve the minimum technical score indicated in the evaluation criteria.

4.2 EVALUATION CRITERIA

The Technical Proposal shall be evaluated on the below noted criteria. The work will be awarded as mentioned in 4.7 below.

Technical Evaluation Criteria

Marks

(i)

Technical Competence in Urban Planning i.e. experience of carrying out similar assignments

40

 

1. Experience in preparation of at least two Existing Land Use Maps and Registers or GIS based Property Surveys or GIS based City Base Maps or GIS based pan city Infrastructure/Utilities mapping.

20

 

2. Experience in the use of GIS applications

10

 

3. Experience of planning work in the hill areas

10

(ii)

Adequacy of the proposed Approach, Work Plan and Methodology

15

 

1. Approach, Methodology & Work Plan

10

 

2. Organization (in-house infrastructure, equipments, software etc.)

5

(iii)

Qualification and competence of the key professional staff for the assignment ( as listed in 4.4 below)

45

RFP for Preparation of GIS based Existing Land Use Map & Digital Register of Planning/Special Areas in Himachal Pradesh

4.3

MINIMUM ELIGIBILITY CRITERIA

4.3.1

TECHNICAL ELIGIBILITY CRITERIA

 

1)

The applicant firm can be a Company, Partnership firm, Limited Liability Partnership (LLP) or a Proprietorship as prescribed under Indian Government laws.

2)

The applicant firm must have following full time qualified planning staff on its rolls:

 

a) One or more qualified professionals with Masters in Urban and Regional Planning or Bachelor’s Degree in Planning/Civil Engineering/Architecture its equivalent with minimum 10 years of professional experience in the field.

b) One of the staff should be a GIS expert.

c) A qualified Surveyor with knowledge in Surveying, levelling, total station, GPS etc.

 

3)

The applicant firm must have got completed at least two (2) Existing Land Use Maps and Registers or GIS based Property Surveys or GIS based City Base Maps or GIS based pan city Infrastructure/Utilities mapping in last ten (10) years under statutory provisions of Central Government or any State Government in India.

4.3.2

FINANCIAL ELIGIBILITY CRITERIA

 

1)

The applicant shall have Average Annual Turnover of at least Rs. Twenty Lacs through Professional fees during the last three financial years (Financial Year 2014-15, 2015-16 and 2016-17).

2)

Audited Annual Account of last three years shall be submitted along with the bid.

3)

The Average Annual Turnover so submitted shall be required to be duly supported by certificate from the Chartered Accountant.

4.4

KEY PROFESSIONALS

Sr.

Expert

Educational Qualification / experience

Specific experience on project of Development Plan of city

No.

1.

Team

Masters in Urban/ Town & Country Planning OR

At least 10 years’ of professional

Leader/Proje

experience in the field of Urban and Regional Planning/Architecture/ Civil Engineering with knowledge of GIS.

ct

Coordinator

Bachelor’s

Degree

in

Planning/Civil

Engineering/Architecture.

Should have worked on preparation of Existing Land Use Maps and Registers or GIS based Property Surveys or GIS based City Base Maps

or GIS

based pan city

Infrastructure/Utilities mapping.

2.

Remote

Qualified professional with degree / certificate in Remote Sensing & Photogrammetry/ GIS Applications/ Masters in Urban Planning with GIS and Remote sensing as a subject.

5 years’ professional experience in relevant applications of GIS and remote sensing in Urban and Regional Planning, Town Development Schemes, CDPs/ CMPs/ Zonal Plans and Existing Land Use Maps and Registers or GIS based Property Surveys or GIS based City Base Maps or GIS based pan city Infrastructure/Utilities mapping.

Sensing/ GIS

Expert

3.

Surveyor

Qualified Surveyor

 

5 years’ experience in surveying, levelling, total station and GPS etc.

RFP for Preparation of GIS based Existing Land Use Map & Digital Register of Planning/Special Areas in Himachal Pradesh

The maximum marks for each expert shall be as per following table.

Sr. No.

Expert

Marks

1.

Team Leader/Project Coordinator

15

2.

Remote Sensing/ GIS Expert

15

3.

Surveyor

15

 

Total

45

The marks to be assigned to each expert shall be determined on the basis of the percentage weights accorded to the following sub-criteria.

Sr. No.

Sub-Criteria

Weight age

1

General qualification: Education, Experience and Positions held

30%

2

Adequacy of relevant assignments; type of projects handled; size of project and years of experience in similar works

60%

(decremental factor of 25% to be applied for each less year of experience than that prescribed above subject to the satisfaction of Director)

3

Experience of working in hill areas and knowledge of local conditions and language

10%

The Minimum Qualifying Technical Score shall be 70%.

4.5

EVALUATION OF FINANCIAL PROPOSALS

Financial proposals of technically qualifying Consultants only shall be opened by the Evaluation Committee publicly in the presence of Consultants’ representative who may choose

to attend. The total Financial Quote/Price/Fee shall be read out and recorded. The Evaluation Committee will correct any computational error. The liability to fulfil obligations as per scope of work within the total quoted fees shall rest solely with the applicant firm.

4.6

FINAL EVALUATION

The lowest evaluated financial proposal/quote/price/fee shall be the final criterion for selection of Consultant for each Planning Area.

4.7

AWARD OF CONTRACT

The contract shall be awarded to the Bidder quoting least quote for individual Planning/Special Areas. Accordingly the successful Bidder will be invited for negotiations and contract with TCP

Department., where upon successful negotiation; the work will be awarded to the firm. In case the negotiations fail, TCP Department reserves the right to call the next firm in succession for negotiation. Director, TCP shall be the competent authority in this regard whose decision shall be final and binding to all. TCP Department reserves the right to accept or reject any or all the

proposals without assigning any reason thereof. TCP Department also reserves the right to call for additional information from applicant firms.

5

TERMS OF REFERENCE

5.1

BACKGROUND

Himachal Pradesh which is one of the highly developed States of India is spread over a geographical area of 55,673 square kilometres and has a total population of 68, 64,602 persons as per 2011 Census. Of this nearly 10.05 % only resides in the urban areas. As per Census 2011, the State has 49 Urban Local Bodies and a total of 59 census towns. Shimla is the only class I town

RFP for Preparation of GIS based Existing Land Use Map & Digital Register of Planning/Special Areas in Himachal Pradesh

in the State. It accounts for nearly 25% of the gross urban population in the State. The State has a literacy rate of 82.8%. Per capita income of Himachal Pradesh at current rates is Rs. 1,04,943. In the wake of rapid urbanisation and economic growth, the Government of Himachal Pradesh (GoHP) intends to regulate the development process in its urban settlements, to ensure that these urban settlements continue to serve their purpose without causing inconveniences and difficulties to the population, and the administration. As the Department is not in a position to match its planning effort with the growing number of towns, it becomes imperative to go in for outsourcing of planning jobs on select and competitive basis. As at present there are 35 Planning Areas and 35 Special Areas notified under the provisions of the Himachal Pradesh Town & Country planning Act, 1977. Against these Planning/Special Areas there are just 1 Interim Development Plans and 29 Development Plans approved and notified by the State Government. Moreover Existing Land Use Maps in respect of 20 Planning Areas and 21 Special Areas only have been prepared so far.

5.2 DESCRIPTION OF THE PLANNING/SPECIAL AREAS OF ASSIGNMENT

GIS based Existing Land Use Map and Digital Register of Aut, Hinner, Additional Bilaspur

Planning Areas and Sangla-Kamru Special Area is required to be prepared under

provisions of the Himachal Pradesh Town & Country Planning Act, 1977. It is significant to mention that Hinner, Aut and Sangla-Kamru have been selected as Rural Clusters by the Govt. of India under Dr. Shyama Prasad Mukherji Rurban Mission (SPMRM). Funding is being done by the Govt. of India for developing these Clusters with Urban facilities and amenities.

Sr.

Planning Area/Special Area

District

Area in

No of Mohals

Population

No.

Hectares

(2011 Census)

1

Aut Planning Area

Mandi

3166.00

17

mohals

15,098

2

Hinner

Planning

Solan

6064.00

74

mohals

10,961

Area

 

3

Additional

Bilaspur

Bilaspur

1457.88

16

mohals

5,190

Planning Area

 

4

Sangla-Kamru

Kinnaur

56612.00

57

mohals

8,231

Special Area

 

5.2.1 Aut Planning Area

Aut Planning Area falls in Mandi District of Himachal Pradesh. It is spread over a geographical area of 3166 hectares and has a population of 15098 persons as per 2011 census.

Sr.

Name

of

Hadbust

Area

Population

Patwar

Circle/Post

No.

Mohal

No.

(in hectares)

(2011)

Office

1

Palsed

507

157

683

Nagwain/Nagwain

2

Jhiri

508

171

1816

Nagwain/Nagwain

3

Nagwain

509

205

2471

Nagwain/Nagwain

4

Takoli

510

160

1485

Nagwain/Nagwain

5

Shil Mashora

511

208

1310

Nagwain/Nagwain

6

Sansoi

519

129

447

Panarsa/ Panarsa

7

Kota Dhar

520

250

1877

Panarsa/Panarsa

8

Kingsh

521

164

1042

Panarsa/Panarsa

9

Sozha

522

216

1073

Panarsa/Panarsa

10

DPF Bhatmar

523

308

Nil

Panarsa/ Aut

11

DPF

Nau

526

110

21

Aut/Aut

Doghari

12

Aut

527

210

772

Aut/Aut

13

DPF Katiras

528

270

91

Aut/Aut

14

Kashna

529

170

649

Aut/Aut

15

Khini

532

210

655

Aut/Aut

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16 Thalot

533 69

411

Aut/Thalot

17 Khamratha

534 158

295

Aut/ Aut

- Total

- 3166

15098

-

Aut Planning Area was notified under provisions of the Himachal Pradesh Town & Country Planning Act, 1977 vide State Government Notification No. TCP-F(5)-10/2016, dated 06.03.2017. Section 15-A of the Act ibid too was extended to this Planning Area vide Notification No. Even dated 06.03.2017. Aut Planning Area comprises of 17 revenue mohals with a population of 15098 persons as per 2011 census.

5.2.2 Hinner Planning Area

Hinner Planning Area falls in Solan District of Himachal Pradesh. It is spread over a geographical area of 6064.00 hectares with a population of 10,961 persons as per 2011 census.

 

Hinner Planning Area

 

Sr.

Name

of

Hadbast

Area in

Name

of

Name

of

Remarks

No.

revenue

No.

Hect

Gram

Patwar

Village

Panchayat

circle

1.

Bharech

469

38

Sakori

Chail

Beyond 100

2.

Chauki

413

12

Sakori

Nihara

mtr

on

3.

Chiunth

Sub-

-

-

Sakori

Chail

Kandaghat-

Village

Chail road. Upto 100 mtr on both sides of Kandaghat Chail road already covered under Chail Special Area.

4.

Dhraiyan

412

61

Sakori

Nihara

5.

Dunti

466

30

Sakori

Chail

6.

Dunno

467

39

Sakori

Chail

7.

Gharechi

Sub-

-

-

Sakori

Nihara

Village

8.

Nihara

411

45

Sakori

Nihara

9.

Pujarli

414

15

Sakori

Nihara

10.

Sakori

470

35

Sakori

Chail

11.

Sona Khurd

465

14

Sakori

Nihara

 

12.

Dochi

412

103

Sakori

Nihara

13.

Kot

468

29

Sakori

Chail

 

14.

Anji

450

58

Jhaja

Chohra

 

15.

Chabri

452

20

Jhaja

Chohra

 

16.

Chirgada Sub-

-

-

Jhaja

Chohra

 

Village

17.

Chohra

476

355

Jhaja

Chohra

 

18.

Jhaja

451

151

Jhaja

Chohra

 

19.

Kathla

454

45

Jhaja

Chail

 

20.

Kohla

473

20

Jhaja

Chail

 

21.

Koron

478

50

Jhaja

Chohra

 

22.

KyaarSub-

-

-

Jhaja

Chohra

 

Village

23.

Kanewla

sub

-

-

Jhaja

Chohra

 

village

24.

Mahog

471

37

Jhaja

Chail

 

25.

Pawash

475

108

Jhaja

Chohra

 

26.

Shakog

453

23

Jhaja

Chail

 

27.

Nahar

455

05

Jhaja

Chail

 

28.

Anji

459

33

Banjani

Nihara

 

29.

Banjani

456

117

Banjani

Chail

 

30.

Binnu

462

45

Banjani

Nihara

 

31.

Dhar-ki-Ser

464

20

Banjani

Nihara

 

32.

Dharotey

457

08

Banjani

Chail

 

33.

Khinna

458

21

Banjani

Nihara

 

34.

Narud

461

07

Banjani

Nihara

 

RFP for Preparation of GIS based Existing Land Use Map & Digital Register of Planning/Special Areas in Himachal Pradesh

 

Hinner Planning Area

 

Sr.

Name

of

Hadbast

Area in

Name

of

Name

of

Remarks

No.

revenue

No.

Hect

Gram

Patwar

Village

Panchayat

circle

35.

Shillai

460

56

Banjani

Nihara

 

36.

Tharola

463

45

Banjani

Nihara

 

37.

Badhet

500

121

Nagali

Chail

 

38.

Ghewa

495

24

Nagali

Chail

 

39.

Bagher

496

40

Nagali

Chail

 

40.

Hukkal

493

53

Nagali

Chail

 

41.

Jadiyal

498

53

Nagali

Chail

 

42.

Jethna

499

120

Nagali

Chail

 

43.

Kanodi

502

376

Nagali

Chail

 

44.

Kano

492

75

Nagali

Chail

Beyond 100 mtr on -Chail Gaura road

45.

Mouri

-

-

Nagali

Chail

 

46.

Nagali

497

146

Nagali

Chail

 

47.

Tikker

501

110

Nagali

Chail

 

48.

Bakhor

482

149

Dhangil

Chohra

 

49.

Banehar

485

76

Dhangil

Chohra

 

50.

Bhuira

488

375

Dhangil

Chohra

 

51.

Chhob

491

153

Dhangil

Gaura

 

52.

Dhangil

485

78

Dhangil

Chohra

 

53.

Damdhar

483

43

Dhangil

Chohra

 

54.

Ghainti

480

36

Dhangil

Chohra

 

55.

Ghrain

478

50

Dhangil

Chohra

 

56.

Jakhed

484

208

Dhangil

Chohra

 

57.

Kadela

478

26

Dhangil

Gaura

 

58.

Kadog

490

136

Dhangil

Gaura

 

59.

Kharanji

487

75

Dhangil

Chohra

 

60.

Reh-ka-Katal

409

13

Dhangil

Gaura

 

61.

Thethu

479

22

Dhangil

Chohra

 

62.

Sewla

486

76

Dhangil

Chohra

 

63.

Chagaon

505

108

Hinner

Gaura

 

64.

Dahar

464

40

Hinner

Gaura

 

65.

Gaura

513

75

Hinner

Gaura

 

66.

Hinner

507

126

Hinner

Gaura

 

67.

Kurgal

509

251

Hinner

Gaura

 

68.

Nawag

512

135

Hinner

Gaura

 

69.

Noura

508

64

Hinner

Gaura

 

70.

Rahed

505

491

Hinner

Gaura

 

71.

Takrayana

510

112

Hinner

Gaura

 

72.

Tananji

503

246

Hinner

Gaura

 

73.

Tikkri

504

137

Hinner

Gaura

 

74.

Sawagaon

-

-

Hinner

Gaura

 

Sub-Village

 

Total

-

6064

     

Hinner Planning Area was notified as such under provisions of the Himachal Pradesh Town & Country Planning Act, 1977 vide State Government Notification TCP-F(5)-7/2016, dated 07.12.2016. Section 15-A of the Act ibid too was extended to this Planning Area vide Notification No. even dated 07.12.2016. Hinner Planning Area comprised of 74 revenue mohals/sub-mohals.

RFP for Preparation of GIS based Existing Land Use Map & Digital Register of Planning/Special Areas in Himachal Pradesh

5.2.3 Additional Bilaspur Planning Area

The Additional Bilaspur Planning Area falls in Bilaspur District of Himachal Pradesh. It is a contiguous area of Bilaspur Planning Area and spreads over a geographical area of 1457.88 hectares and has a population of 5190 persons as per 2011 census.

Sr.

Name of Mohal

Hadbast No.

Area

Population (as per census, 2011)

No.

(in Hectare)

1.

Mohal Khansra

219

10.87

76

2.

Mohal Rampur

220

16.07

41

3.

Mohal Garnal

222

64.97

68

4.

Mohal Sai Pharryan

223

40.84

224

5.

Mohal Nauni

224

99.83

209

6.

Mohal Mandlohu

225

13.01

52

7.

Mohal Mandi

226

58.93

98

8.

Mohal Bharari

227

112.55

212

9.

Mohal Kothipura

228

91.93

266

10.

Mohal Parangal

229

99.48

405

11.

Mohal Gowahan

230

23.96

136

12.

Mohal Changar Palasiyan

231

120.93

836

13.

Mohal Rat

232

68.00

373

14.

Mohal Niahi Sahrli

233

166.00

551

15.

Mohal Noa

234

223.22

892

16.

Mohal Rajpura

235

247.29

751

-

Total

 

1457.88

5190

The limits of Additional Bilaspur Planning Area has been redefined vide Govt. Notification No. TCP-F(5)-2/2016, dated 8.6.2016. The Additional Planning Area is contiguous to the existing Blaspur Planning Area and comprises of 16 new Mohals with total population of 5190 persons as per 2011 Census. Section 15-A of the Act ibid too has been extended vide Notification No. even dated 14.6.2016.

5.2.4 Sangla Kamru Special Area

Sangla Kamru Special Area falls in Kinnaur District of Himachal Pradesh. It is spread over a geographical area of 56612 hectares and has a population of 8231 persons as per 2011 census.

 

Sangla Kamru Special Area

 

Sr.

 

Sr.

Name of Revenue Mohals/G.P s

Hadbast

Area

Population

No.

No.

No.

(in

(As

per

 

Gram

 

Mohal

Hect.)

2011

Panchayat

Census)

1

Chhitkul

1

Chhitkul

63

335

582

2

DharRani Kanda

70

8668

7

3

Dhar Shoncheo

71

4962

4

4

Dhar noshing uprli

64

4746

0

       

Total

18771

593

2

Rakkcham

5

Rakkcham

59/1

352

597

6

Kharogla

59/2

275

125

7

Mastrang

59/3

280

52

8

Dhar hanya uprli

39

2347

0

9

Dhar singan

53

1443

0

10

Dhar hanya Nichli

40

674

0

11

Dhar badri

47

1283

0

12

D.P.F.C-160

49

3

0

13

D.P.F.C-161

48

20

0

14

D.P.F.C-162(A)

50

43

0

15

D.P.F.C-163 (C)

51

11

0

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16

Dhar Kali kutang nichli

54

61

0

17

Dhar Kali kutang uprli

55

1057

0

18

Dhar kamkampur

56

3119

0

19

Dhar shoshla

60

2444

0

20

Dhar gelep

61

2301

0

21

Dhar tawla

62

1571

0

22

Dhar noshang nichli

58

122

0

23

Dhar noshing pshchimi

57

30

0

24

D.P.F.C. hurua C-156

41

174

0

25

D.P.F.C. 162

44

93

0

26

Dewar kanda

34/6

121

0

     

Total

17824

774

3 Batseri

27

Batseri

43/1

166

471

28

D.P.F.C. 157 Basering

42

236

1

29

Seringche

43/2

36

75

30

D.P.F.C. 159 batseri

52

115

0

31

Dhar bhujlang

67

1427

0

   

Total

1980

547

4 Themgarang

32

Boning saring

34/4

152

628

   

Total

152

628

5 Sangla

33

Sangla

34/1

309

2244

34

D.P.F.C. 154,155

36

236

135

35

Sangla Kanda

34/5

875

5

36

Thapa saring

34/2

887

476

37

D.P.F.C. 153 Chindo

35

165

7

38

Panpo kanda

34/3

1074

12

39

Dhar rupan

37

6378

0

40

Dhar dewar

38

2582

0

41

D.P.F.C. 162 B

45

50

0

   

Total

12556

2879

6 Kamru

42

Kamru

33/1

117

936

43

D.P.F.C. 164

25

4

1

44

Dhar badang

26

640

144

45

Lachonden

33/4

425

34

46

Goroden

33/5

805

155

47

Kupa

33/2

166

521

48

D.P.F.C. 152 (A)

30

106

0

49

D.P.F.C. 152 (B)

31

95

0

50

Regsthang

33/3

1068

0

51

D.P.F.C. 166 Wadang

23

120

0

52

D.P.F.C. 165

24

76

0

53

D.P.F.C. 151 (A+B)

22

271

0

   

Total

3893

1791

7 Chansu

54

Chansu

32/1

309

540

55

Cimoden

32/2

32

22

56

Jaryo

32/3

218

457

57