Documenti di Didattica
Documenti di Professioni
Documenti di Cultura
AS IS Documentation
Process ID (PID-01.00)
Team
Version 0.0
Signatories
HOD
Section Head
Reviewers
Reviewer
V0.0
Postings relating to the same purchase order and purchase order item are updated but not cleared
automatically.
The main Purpose is to clear the clearing accounts or the Offset accounts affected during the Goods
receipt posting and invoice posting (Procurement process).
GR/IR is used in two broad cases, one where the Invoice is paid but the goods are yet to be delivered
and the other where goods are already delivered but the invoice is yet to be paid.
Clearing or the offset accounts here are Purchase in transit GL account and Unbilled Payable GL account.
If the Invoice is paid and Goods are yet to be delivered the amount is debited in the Purchase in Transit
account.
Secondly if the Goods are delivered and the Invoice is yet to come then the amount is credited in the
Unbilled Payable Account.
This Offset GL accounts also helps in keeping the track of the goods which are not delivered and goods
for which invoices are not yet received.
We perform a GR/IR run in order to nullify both these offset accounts i.e. Credit the Purchase in Transit
account and Debit the Unbilled Payable account.
Ideally the Offset accounts should account to zero at the end of the year signifying that all the goods
have been received and all the corresponding invoices have been paid.
To do this activity users process this activity selecting each line item which consume large
amount of time and also there is chances of clerical errors.
For Example
Goods receipt:
Invoice receipt:
GR/IR clearing:
Need to schedule the auto GR/IR posting in every 12 houses or in mid night to cleared the
GR/IR document posting
Structure
Table RF05A BUKRS Company Code
Structure
Table DF05B PSBET
Structure
Table RFOPS_DK BUDAT Posting Date in the Document
GSBER Business Area
Source: https://blogs.sap.com/2016/04/04/grir-clearing-run/
3. Forms& Reports
This section aims capturing the form and report formats which are being used in day to day process.
Some examples have been listed below in which Formats are being used while asking information for
renewal of Fire Policies.
This section aims at listing down the reports which are used daily/monthly and their subsequent
formats.
The details of every policy are also incorporated in “Organization Guidelines” under Plan.