S HIPPING G UIDE (LEVEL-I)

PREFERRED SHIPYARD DELIVERING SOLUTIONS

N-KOM is one of Middle East's leading shipyards, offering a comprehensive

range of marine services as well as solutions for the oil and gas industry

Prepared by Approved by
Issue Date: 01-Jan 2016
Biju KS Antony Maria Joseph
Level: I
Assistant Manager- Senior Manager
Rev. No. Rev. Date
(Logistics, P&SC Dept.) (P&SC Dept.)
01 01/01/2015

Page 1 of 14
Shipping Guide (Level-1)
Table of Contents

 Intent of this Document ................................................................................................................................................... 3

 Qatar Customs – An Introduction. ................................................................................................................................. 4
 Consignee and Notify Party Address. ........................................................................................................................... 5
 Consignee Address .............................................................................................................................................................. 5
 Notify Party ............................................................................................................................................................................ 5
 Ports of Entries into State of Qatar ..................................................................................................................................... 5
 Shipping Marks ...................................................................................................................................................................... 5
 List of Requisite Documents and Details........................................................................................................................ 6
 Number of shipping documents required for customs clearance .............................................................................. 7
Bill of Lading, Air Waybill or Truck Waybill (BL, AWB,TWB) ............................................................................................. 8
Commercial Invoice (CI) .................................................................................................................................................... 8
Packing List (PL) .................................................................................................................................................................... 8
Certificate of Origin (COO) ............................................................................................................................................... 8
Material Safety Data Sheet (MSDS) .................................................................................................................................. 9
Dangerous Goods Declaration (DGD) ............................................................................................................................ 9
 Preferred Mode of Transport. ........................................................................................................................................ 10
 Courier (by air/road) .......................................................................................................................................................... 10
 Ship Spares in Transit (SSIT) ........................................................................................................................................... 11
 Consignee Address, Notify Party and Shipping Marks ................................................................................................. 11
 Consignee Address ............................................................................................................................................................ 11
 Notify Party:- ........................................................................................................................................................................ 11
 Shipping Marks:- .................................................................................................................................................................. 11
 Required documents:- ....................................................................................................................................................... 11
 Commercial Invoice (CI)................................................................................................................................................... 11
 Packing List (PL) .................................................................................................................................................................. 11
 Pre Alert Notification and Contact details .................................................................................................................. 12
 Charges Applicable for Customs Clearance in Qatar and it’s details .................................................................... 12
 Customs Duty ...................................................................................................................................................................... 12
 Legalization Charges ......................................................................................................................................................... 12
 Duty Exemption Process (RFR Process-Request for Financial Reconciliation) ......................................................... 12
 N-KOM Location ............................................................................................................................................................ 13
 Gate Pass Requirement ................................................................................................................................................ 13
 Accompanied Shipments (by Hand Carry) ................................................................................................................ 13
 Truck-Ban Timing and Road Transport Restrictions .................................................................................................... 13
 Preferred Incoterms 2010® ............................................................................................................................................ 13
 Harmonized System Code (HS Code) and Country of Origin ................................................................................... 13
 Packing and Marking ................................................................................................................................................... 14
 Dangerous Goods (DG) ................................................................................................................................................ 14
 Repair and Return Material........................................................................................................................................... 14
 Exportation from N-KOM Yard or Vessel ..................................................................................................................... 14

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Shipping Guide (Level-1)
 Intent of this Document
This document is meant to provide a general guideline on shipping to N-KOM (Nakilat Keppel Offshore and
Marine Ltd.), Qatar.

This document is a 1st Level guideline providing general information. The reader may also refer to 2nd Level
summarized shipping guidelines relating to (1) General Importation (Air, Sea and Road) (2) Importation process
based on ‘Ship Spares in Transit’ (3) Importation by Courier.

Both Level 1 and Level 2 shipping guidelines outline detailed shipping requirements in compliance with
mandatory regulations of Qatar customs and recommendations while preparing shipments and their respective
documentation.

Strict adherence to the instructions will ensure shipments are shipped, cleared by customs and delivered to N-
KOM without complications and eliminate the need for numerous correspondences related to revisions /
corrections as well as potential clearance delays at the Customs office.

Page 3 of 14
Shipping Guide (Level-1)
  Qatar Customs – An Introduction.
Authority of Customs in the State of Qatar has strict regulations in place to be
adhered to by Consignors wishing to ship goods to Qatar. Non-compliance may
result in ‘hold-ups or delays in cargo clearance by Customs Authorities and may
incur penalties, demurrage and storage charges etc. In extreme cases, customs
authorities may insist on returning the goods to the origin if the documents are
found to be non-complaint.

This document outlines the key requirements of Qatar Customs Department and
serves as a guideline to Consignor. It is important to review and understand this
document as well as the pre-requisites.

Laws, regulations and related revisions introduced by the Qatari Customs are
normally displayed on the public notice boards in the Cargo section at the country’s various entry points. It is
very rare for such official notices to be made available to the logistics divisions of companies operating in
Qatar.

To this effect, we have consolidated as much details as possible within this document. For clarifications on the
mentioned processes or on any regulatory changes, you may contact the N-KOM logistics department at
logistics@nkom.com.qa.

Consignors are requested to strictly comply with the directives outlined in this document to avoid delays in
clearance of goods imported into Qatar. Details of the
customs and other statutory requirements are as follows.
It is an offence to wrongly declare
information of the goods and their
Qatar customs require additional approvals from ‘other
corresponding HS Codes (Harmonized
government agencies’ for restricted items to be imported.
System Codes) on the shipping documents.
Restricted items are generally categorized as Electrical
Consignors are required to strictly comply
goods, Machinery with lubes filled, other classified
with the regulations when preparing the
Dangerous goods, Radar and Radio Equipment including
shipping documents and packaging.
transmitters and receivers etc. Additional approvals are
Description of the Item(s) is to be generic
generally sought from government agencies, namely,
names or trade names instead of technical
Metrology, Information & Communication Technology and
jargons or mere part ID’s
Environmental Protection Committee, Kahramaa (Electricity
and Water Authority) etc.

Restricted items that require additional approvals from ‘other government agencies’ can be easily identified by
entering their respective Harmonized System Codes in the link provided below prior to or while preparing
shipping documents. Any queries related to the importation of restricted item(s) into Qatar should be addressed
to N-KOM logistics team prior to shipping.

https://www.ecustoms.gov.qa/qccsw/jsf/tariff/EXPublicHSCodeSearch.jsf

It is likely that the shipment may be manually assigned for approvals from other government agencies if the
package is suspected to contain restricted items or dangerous goods. This call by the customs authorities is
discretionary and information relating to this may not be available in the above link.

To avoid this, Consignors are strongly advised to ensure proper packaging and declaring the items in the
shipping documents by using generic names or trade names instead of technical jargons.

Page 4 of 14
Shipping Guide (Level-1)
 Consignee and Notify Party Address.
N-KOM (Nakilat-Keppel Offshore and Marine Ltd) imports and exports the consignments under the import license
of its local parent company M/s. Qatar Gas Transport Company (Nakilat).

It is mandatory that all the shipments must be consigned in favour of the below consignee and notify party
address.

 Consignee Address
Qatar Gas Transport Company
P O Box No. 22271
Doha- Qatar
PIC: Adil / Roden
Tel / Mob: +974 4419 4610 / 603
Email: nakilat-logistics@qgtc.com.qa

 Notify Party
Nakilat - Keppel Offshore and Marine Ltd
PO Box No. 28388,
Erhama Bin Jaber Al Jalahma Shipyard, Southern Break Water,
Ras Laffan, State of Qatar

 Ports of Entries into State of Qatar

Sea Freight: (1) Doha, (2) Ras Laffan Port
Air Freight: Doha Airport
Road Freight: Abu Samara

 Shipping Marks
The shipping mark on all the documents (BL, AWB, CI, PL) and each package must be clearly mentioned as
shown below. Mention of N-KOM PO No. is mandatory. Other references can be either Consignor’s identification
number(s) of the project or vessel/rig name.

Shipping mark:-
___ (N-KOM PO No. and Other identification References/No. to be filled)___


Consignee address for SSIT (Ship Spares In Transit) shipments vary, please refer to related section for details.

N-KOM berth, Inside Ras Laffan port must be opted only for break bulk or full/part charter shipments. When
opting for Ras Laffan Port as destination, please check that the vessel is suitable to berth along N-KOM’s Jetty
located within Ras Laffan Port premises. Please refer vessel details to check the berthing suitability with N-KOM
logistics team.

Shipping marks for SSIT shipments differ. For SSIT Shipping Marks, please refer the related section in this
document.
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Shipping Guide (Level-1)
 List of Requisite Documents and Details.
Below is the list of requisite documents for all modes of shipping (by Air, Sea, Road and Courier). In the following
sub sections, you will find the mandatory details that need to be incorporated in each of the
requisite documents.

Documents required for SSIT (Ship Spares in Transit) process and Courier mode of shipping
vary. For more information, please refer to the respective sections in this document.

1) Bill of Lading, Air Waybill Number or Truck Waybill

2) Commercial Invoice
3) Packing List
4) Certificate of Origin
5) MSDS (Material Safety Data Sheet)
(Mandatory requirement for DG category shipments)
6) Dangerous Goods Declaration.
(Mandatory requirement for DG category shipments)
7) Copies of any other relevant document(s) required at the port of loading / port of destination
(Required on case by case basis based on the description of goods)

It is recommended that the draft copies of shipping documents (CIPL, COO BL, AWB etc.) be sent by
email to N-KOM logistics for review and advice of acceptance prior to finalization of documentation,
chamber of commerce attestation and shipping etc.
This is to avoid unnecessary delays when Shipment(s) are customs cleared in Qatar.


Copy of Commercial Invoice or Soft copy transmitted by email would suffice for SSIT (Ship Spares in Transit)
and courier shipments.

Copy of Packing List or Soft copy transmitted by email would suffice for SSIT (Ship Spares In Transit) and courier
shipments

Certificate of Origin is not required for SSIT (Ship Spares In Transit) shipments.
Certificate of Origin is required for courier shipments based on the below factors (1) If the total value of the
shipment is USD: 25,000 or more (2) If the total gross weight exceeds 99.5kg (3) If any of the dimensions exceeds
by 300 (Length) x 160 (Width) x 120 (Height) cm 4) If the mode of transport is by DHL-Road Service (applicable to
import/export to/from GCC countries).
Certificate of Origin is required for Road Freight
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Shipping Guide (Level-1)
 Number of shipping documents required for customs clearance
Number of Number of
Name of Document Remarks
Originals Copies
Originals and copies required
Bill of Lading 3 3 In Case of Surrender BL, one legible copy of Surrender BL by
email would suffice
Originals and copies required for normal importation.
Commercial Invoice 3 3
Scan copies are sufficient for SSIT & Courier Shipments
Originals and copies required for normal importation.
Packing List 3 3
Scan copies are sufficient for SSIT & Courier Shipments
Certificate of Origin 1 1 or 2 -
Material Safety Data
0 1 Scan copy by email would suffice
Sheets
Dangerous Good
0 1 Scan copy by email would suffice
Declaration
Other relevant
0 1 Scan copy by email would suffice
documents

Original documents for Air freight, as applicable from the above list, must be arranged to be sent along with the
consignment to reach the destination airport for N-KOM to collect the same for customs clearance on arrival.
Care must be taken “not to” include the documents inside the material packaging. The document transmittal
must be done by airline pouch for the consignee to avail the same from the Delivery Order counter at the
destination airport.

As for the Courier mode, an original set of documents must accompany the consignment and a set of copies
must be transmitted by email to N-KOM before arrival of the shipment.

Original documents for Road freight must be hand carried by the driver.

IMPORTANT NOTE ON ROAD FREIGHT DOCUMENT.

Qatar Customs has made the bilingual (Arabic and English) Commercial Invoice mandatory for the clearance of
the shipments at Qatar border. Shippers are required to prepare and carry the bilingual Commercial Invoice to
be presented at the border for customs clearance.

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Shipping Guide (Level-1)
Bill of Lading, Air Waybill or Truck Waybill (BL, AWB,TWB)
Format  Standard formats usually issued by shipping lines are acceptable
 Must be marked with ‘Freight Paid’
 Gross weight, net weight of each package
Details to be
 Total number of packages
included on
 Dimensions of each package in L x W x H format
BL, AWB, TWB
 Number of Package, Dimension and Weight must be exactly the same as on the CIPL
 In case of DG (Dangerous Goods) shipment, UN Classification Number must be mentioned

Commercial Invoice (CI)

 Header of the invoice must be “Commercial Invoice”. Invoices with headers like ‘Pro Forma
Invoice’, ‘Tax Invoice’, and ‘Debit note’ etc are not acceptable.
Format
 Must be printed on the consignor’s letter head or official format with logo and shipper’s
address as on the Bill of Lading, Air Waybill and Truck Waybill
 Zero / Nil value on the invoice is not acceptable
 Descriptions like ‘sample’, ‘customs purposes’ etc., are not acceptable.
 Items must have proper specific description with generic product / trade name.
 Discount structure need not appear on the invoice. Invoice must only show nett price after
discount.
Details to be  ‘Consignee’ and ‘Notify Party’ Addresses must be same as on the BL, AWB, TWB etc.
included on CI  Line item wise HS Code if invoice contains more than one line item.
 Line item wise Country of Origin must be mentioned if the items are of different origin.
 Unit Value, Extended Value, Total Value and Currency must be shown.
 Respective Incoterms 2010 must be shown.
 Invoice must have attestation by the Chamber of Commerce with indelible ink seal and
signature. Electronic seal or pre-printed seals are not accepted.

Packing List (PL)

 Must be printed on the consignor’s letter head or official format with logo and shipper’s
Format
address as on the Bill of Lading, Air Waybill and Truck Waybill
 Consignee and Notify Party Addresses must be shown as on the BL, AWB, COO
 Dimensions (L x W x H) of each package, box, bundle and pallets etc., must be shown.
Details to be
 Net weight and gross weight of each package must be shown separately
included on PL
 Total Number of packages, boxes, bundles, pallets etc. must be shown
 Total weight of packages must be shown.

Certificate of Origin (COO)
Certificate of Origin must be issued by the Chamber of Commerce from the origin export country. It must be
noted that the Country of Origin must be precisely mentioned as a name of a country. Mention of the names of
politico-economic trade blocs or unions like EU etc are not acceptable. Certificate of Origin must be in
typescript, not handwritten.
 Must be issued by the Chamber of Commerce in official format. If the format is custom
Format designed by the Consignor, the same must be attested and signed by a competent authority
from Chamber of Commerce from the port of origin
 Shipper’s Address must be clearly mentioned and must be the same as that mentioned on the
BL, AWB, CIPL etc.
 Consignee and Notify Party Addresses must be clearly mentioned and must be the same as
that mentioned on the BL, AWB, CIPL etc.
 Mode of shipment must be shown ie. ‘by Air’, ‘by Sea’ or ‘by Road’.
Details to be
 Number of packages must match with CIPL, BL or AWB etc.
included on
 Total weight mentioned must match with CIPL, BL or AWB etc.
COO
 Made in XXXXX must be totally in compliance with each line item on the other documents ie.
CIPL.
 Must be attested by the Chamber of Commerce with indelible ink seal and signature.
Electronic seal or pre-printed seals are not accepted.
 Relative CIPL Numbers must be quoted on Certificate of Origin

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Shipping Guide (Level-1)
Material Safety Data Sheet (MSDS)
Material Safety Data Sheet (MSDS) is a document that contains information on the potential health effects on
exposure to chemicals, or other potentially dangerous substances, and on safe working procedures when
handling chemical products.

 Must be provided with proper format covering all 16 Sections.

Format
 MSDS must be valid and up to date.
 Trade and chemical name of the product and company identification
 Composition and identification of ingredients
 Hazardous identification
 First aid measures
 Firefighting measures
 Accidental release measures
 Handling and storage
Details to be
 Exposure control and personal protection
included on
 Physical and chemical properties
MSDS
 Stability and reactivity
 Toxicological information
 Ecological information
 Disposal Consideration
 Transport information
 Regulatory information
 Other relevant information

Dangerous Goods Declaration (DGD)

Format  Must be provided on the regular format as per IATA, IMO regulations
Details to be  All details to be properly filled out as required on the standard format.
included on
DGD

GREEN LIGHT POLICY

 N-KOM highly recommends that the drafts of shipping documents are reviewed and advice of
acceptance is availed from N-KOM logistics prior to affecting shipment by the consignor.
 It is equally important that the pre-alert along with scanned shipping documents are e-mailed given to
N-KOM logistics well in advance of the arrival of the shipment(s) in Qatar.

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Shipping Guide (Level-1)
 Preferred Mode of Transport.

 Courier (by air/road)

If the shipment is within the weight break of 99.5 kg, dimensions of the package are within 300 (Length) x 160
(Width) x 120 (Height) cm, and the value of the shipment is below USD. 25,000/-, N-KOM recommends the
shipment(s) to be sent by courier service by air through DHL or UPS.

If the shipment is available in GCC countries and any of the above said factors exceed, It is preferable that the
shipment(s) be sent by DHL- Road service.

 Airfreight
Air freight is opted depending on the onsite delivery requirement. Air freight is preferred if the shipment is more
than 99.5 kg and urgently required to be delivered to N-KOM yard.

When opting for Airfreight, it is recommended that the advice of acceptance of shipping document(s) is sought
from concerned N-KOM logistics personnel prior to arrangement of shipment.

 Road freight
It is preferable for bulk shipments from GCC countries to be moved by Road. Road freight invites payment of
customs duty and legalization charges either at the origin or at the destination border. All shipments by Road
that require payment of customs duty at the origin must be moved on Statistical Bill of Entry / Makkasa Bayan to
avoid duty payment at the Qatar border customs post again.

If there is no customs duty payment involved at the origin, N-KOM can avail customs duty exemption when it
reaches Qatar border customs post by RFR process (Request for Financial Reconciliation)

 Sea freight
There are no container lines currently call Doha seaport directly. As such, FCL and LCL shipment(s) transships via
feeder vessels from Jebel Ali Port, Dubai, UAE. Connecting feeder vessel availability is in accordance with the
arrangements between major shipping lines and feeder service providers. Transit time from Jebel Ali seaport to
Doha seaport takes a day but due to the connection availability of the feeder vessels, the transit time could
vary from a week to 10 days in the worst case scenario.

Break Bulk and RORO carriers can be booked to directly call either Doha seaport or Ras Laffan seaport. Break
bulk and RORO carriers that are meant to directly call Ras Laffan seaport is subject to the acceptability of the
Qatar Petroleum regulations.

Page 10 of 14
Shipping Guide (Level-1)
 Ship Spares in Transit (SSIT)
Ship Spares in Transit (SSIT) is a process for importing shipment(s) to Qatar with lesser documentation and faster
turnaround in shipping & customs clearance.
This process is only applicable for import shipments to be delivered on board the foreign-
flagged vessel(s). It is mandatory for the vessel to be present at N-KOM’s berth at the
time of importation and clearance of the shipment.

This process is not applicable for shipments sent by Courier or by Road

Customs duty, legalization and certificate of Origin charges are not applicable for
shipments imported via SSIT process.

Clearance of SSIT shipments does not require original documents. Copies of Commercial
Invoice and Packing List transmitted via email would suffice.

Do take note that approvals from other government agencies ie. Metrology, Information & Communication
Technology and Environmental Protection Committee etc. may be applicable for SSIT shipment(s) as well. The
approval process may delay the clearance of the shipment(s) despite the fast turnaround of the normal
clearance.

 Consignee Address, Notify Party and Shipping Marks

 Consignee Address
Qatar Gas Transport Company
“Ship Spares in Transit” (Vessel/Rig Name: ___to be filled___)
P O Box No. 22271
Doha- Qatar
PIC: Adil / Roden
Tel / Mob: +974 4419 4610 / 603
Email: nakilat-logistics@qgtc.com.qa

 Notify Party:-
Same as above

 Shipping Marks:-
The shipping mark on all the documents (BL, AWB, CI, PL) and each packages must be clearly mentioned.

Shipping mark:-
___ (Vessel Name & IMO No. to be filled)___
___ (N-KOM PO No. or Other identification Ref No. to be filled)___
___”Ship Spares In Transit” ___

 Required documents:-
The documents required for SSIT process are as follows:
1) Bill of Lading or Air Waybill
2) Commercial Invoice (copies transmitted by email)
3) Packing List (copies transmitted by email)
4) Material Safety Data Sheets (if applicable)
5) Technical Data Sheets (if applicable)
6) Dangerous goods declaration (if applicable)

 Commercial Invoice (CI)

CI must be prepared in compliance with all the details (Ref: Page#8)

 Packing List (PL)

PL must be prepared in compliance with all the details (Ref: Page#8)

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Shipping Guide (Level-1)
 Pre Alert Notification and Contact details
It is mandatory to send soft copies (scanned copies) of all related final shipping documents to N-KOM logistics
team well in advance of the arrival of the shipment in Qatar to affect prompt customs clearance process. Pre
alert must be sent by email to nkom.logistic@nkom.com.qa

The pre-alert notification and related communications are encouraged to be sent to the email address
nkom.logistic@nkom.com.qa. Communication to this mail ID is received by all N-KOM logistics personnel for
prompt attendance to avoid possible delays for unforeseen reasons.

Specific Contact Details as below:-

Email ID Name of Person Contact Tel. No. Designation
Prasannakumar Prabhakaran (+974) 4419 7327 Logistics Executive
Alamgir Ahmed (+974) 4015 9060 Logistics Executive
nkom.logistic@nkom.com.qa Mohd. Hassan Badawy (+974) 4419 7505 Logistics Executive & Govt. Liaison
Rahees VM (+974) 4015 9034 Logistics Admin
Biju KS (+974) 4015 9145 Asst. Manager (Logistics)

 Charges Applicable for Customs Clearance in Qatar and it’s details

Besides the normal charges ie, Customs clearance fee, Documentation charges, Handling charges and
Transportation charges etc., Customs duty and Legalization charges are also applicable for shipment clearance
in Qatar.

 Customs Duty
Customs Duty is calculated at 5% of the CIF Value of shipments, which can, for N-KOM, be waived by a process
called RFR (Request for financial Reconciliation).

Customs duty amount ranging upto QAR 500.00 is normally cleared by paying the duty instead of RFR waiver
considering the agency documentation fee and administration costs etc.

Customs duty is not applicable to shipments imported via “Ship Spares in Transit” (SSIT) process.

 Legalization Charges
Legalization charges are applicable if the Certificate of origin and Commercial Invoice is not legalized by the
Qatar Consular bodies from the countries where the shipments originate from. Legalization charges are based
on the total value declared for the shipment(s) as below:-

Commercial Invoice Value (in QAR) Legalization Charges Applicable

upto 5,000.00 250.00
5,001.00 to 15,000.00 350.00
15,0001.00 to 50,000.00 650.00
50,0001.00 to 100,000.00 1050.00
100,000.00 to 150,000.00 1450.00
150,001.00 to 250,000.00 1950.00
250,001.00 to 500,000.00 2450.00
500,001.00 to 1,000,000.00 3150.00
1,000,000.00 to above 0.4% of the Commercial Invoice Value
Note: Please check with N-KOM logistics for any prevalent revisions on the above charges before considering legalization charges

Legalization Charges as well as Customs Duty are not applicable for shipments imported under “Ship Spares in
Transit” (SSIT) process.

 Duty Exemption Process (RFR Process-Request for Financial Reconciliation)

Customs Duty against shipments consigned to N-KOM (Consignee: M/s. Qatar Gas Transport Company) can be
waived by a process called RFR. The RFR is applied to the Department of Industrial Development under Ministry
of Energy and Industry.

The application can be tendered with copies of AWB/BL, CI, PL well in advance before the arrival of the
shipment in Qatar. Turnaround for RFR approval takes 1-2days and is rarely delayed. Agency fees for RFR
process is approx. 300.00 QAR. Customs duty amount ranging upto QAR 500.00 is normally cleared by paying
the duty instead of RFR waiver considering the agency fees, documentation and administration costs etc.

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Shipping Guide (Level-1)
 N-KOM Location
N-KOM is located within Ras Laffan Industrial City (RLIC), at the north eastern tip of Qatar about 100 km away
from Doha airport and Sea port and within the Ras Laffan sea port. GPS coordinates of the shipyard as shown
below:-

Latitude : 25.894025
DD (decimal degrees) :
Longitude : 51.650108000000046
Latitude : N 25° 53’ 38.49”
DMS (degrees, minutes, seconds) :
Longitude : E 51° 39’ 0.388”

 Gate Pass Requirement

Entry into Ras Laffan Industrial City, where N-KOM is located, is regulated by gate passes. Gate passes are issued
against persons, not vehicles.

The duration of the temporary gate pass range from 1-2 days to 2-7days. Gate passes must be applied by N-
KOM. Relevant passport copy with Visa page and ID copy (only for GCC residents) is required for application
process. To enter RLIC, the applicant is required to submit his/her original passport to the RLIC gate for
verification. Application for the gate passes must be submitted to RLIC security authorities before 13.00 hrs
(during Ramadan 12.00 hrs) a day before the entry date.

Those who wish to deliver goods to N-KOM shipyard are required to coordinate with N-KOM gate pass
processing team in advance. The option is available to have the gate passes issued on a permanent basis if the
requirement of multiple entries is more than 7days.

 Accompanied Shipments (by Hand Carry)

Shipments, small spares and tools etc., can be hand carried for importation by Air into Qatar.
Requisite documents are Commercial Invoice, Packing List and Certificate of Origin (see Page#8).

 Truck-Ban Timing and Road Transport Restrictions

Flatbed trucks are allowed to carry not more than 24 metric tons on each truck. Exceeding this limit would be
penalized by imposition of penalty charges.

Loads of abnormal dimensions (out-of-gauge) are required to be transported by suitable transportation

methods. Overweight and out-of-gauge shipments require police escort, for which approval must be obtained
prior to moving cargo from one point to another.

Escort is required to be availed from both the police department and RLIC authorities for their respective
command areas.

Qatar restricts the move of trucks/trailers and other heavy moves on the roads during the peak hours.
Truck/trailer ban timings are 6.00 to 8.00hrs, 12.00 to 15.00hrs and 17.00 to 22.00hrs.

 Preferred Incoterms 2010®

Incoterms 2010, CIF (Cost, Insurance & Freight) or CIP (Cost & Insurance Paid to), Qatar Sea/Airport are the most
preferred delivery terms for N-KOM with regard to overseas (excluding GCC) shipment(s). Preferred delivery
terms for GCC deliveries are Incoterms 2010, DAP or DDP, N-KOM Yard within RLIC.

In all instances, EXW delivery term is to be avoided and instead FCA Shipper’s Facility / FCA N-KOM’s nominated
forwarders facility is to be opted!

 Harmonized System Code (HS Code) and Country of Origin

HS Code a.k.a Tariff Code and Country of Origin for each line item must mandatorily be added on the CIPL.
(Ref: Page#4)

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Shipping Guide (Level-1)
 Packing and Marking
Shipment(s) must always be packed fit for transport to meet the specific requirements in line with the mode of
shipping. All individual packages must be marked with the “Shipping Marks” and “N-KOM Purchase Order
Numbers” (if applicable) and be attached with packing lists indicating items inside each package.

If items are shipped in a container, the Packing List must be prepared to show specific items stowed in each of
the container with its respective container numbers. The cargo inside the container must be secured by safe
lashing and blocking.
Delivery of loose items is not accepted. All deliveries must be packed in a secure manner and must be provided
with provisions for handling and lifting. If the item is heavy lift or out of gauge, center of gravity must be properly
marked on each packages individually.

If the items belong to the DG / restricted category, the packaging must be done to satisfy IATA or IMO
regulations. Packages must be attached with proper DG labels.

 Dangerous Goods (DG)

It is always recommended that the Dangerous Goods are separately shipped. It may not be wise to include
Dangerous Goods along with the general category items; since, Dangerous Goods require special handling and
additional approvals both when shipping and during customs clearance. If Dangerous Goods are sent along
with the non-restricted items, it is likely that the whole shipment may get delayed whereas, if sent separately, the
shipping and clearance of the general items wouldn’t get affected by any delays and the DG items shipping
and clearance can be managed separately.

 Repair and Return Material

Equipment that require landing from vessel and repairing outside N-KOM yard (within Qatar) or at any other
places outside Qatar require Customs documentation from vessels or rigs berthed at N-KOM yard. The
documents required are as follows:-

1) MLA (Material Landing Advice)

This must be signed and stamped by the competent authority from Vessel or Offshore Rig. This
document must be printed on the letter head of the vessel/Rig’s owner.

2) MSDS (Material Safety Data Sheet)

MSDS is required only if the cargo off landed is Dangerous Goods.

 Exportation from N-KOM Yard or Vessel

Material for exportation from N-KOM yard requires customs processing. The processes are namely QASCO,
Certificate of Origin issuance from Chamber of Commerce and Customs Inspection by the RLIC Customs.

QASCO approval is required only if the shipment is made of ferrous material. The approval turnaround is 1-3
days’ time. At times if the QASCO authorities are busy with other commitments, the turnaround could take a
maximum of 7 working days.

Certificate of Origin issuance from Chamber of Commerce & Customs Inspection by the RLIC Customs is a
mandatory requirement for all export shipments. Turnaround period for these processes is 1-2 working days.

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Shipping Guide (Level-1)