FILE NOTE

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TELEPHONE CALL NOTE FOR FILE X RECORD OF MEETING OTHER

4615_ Festival Plaza (Dubai II Big Box Retail)

DESCRIPTION
Project: Festival Plaza (Dubai II Big Box
Client: AFGRE
Retail)
Job No: 4615 Date: 18th Feb 2019
Venue: BBR Site Office Time: 10:00 AM

QAQC BI-WEEKLY MEETING MINUTES NO. 08

Present: Company / Position Abbreviation
Refer to
attached
- -
attendance
sheet
Apologies: Company / Position

1.0 Quality KPI’s

NCR Tracker: SOR Tracker: RFT Tracker:

Total Open Clsd % Total Open Clsd % Total A/B C RFT%
170 66 104 61 108 34 74 70% 5993 4606 1048 82%

VALUE
ID KPI'S NOTES
Previous 1-week Current week
Quality Compliance
1 NCRs raised (Consultant) To Date 12 6
2 NCRs closed (Consultant) To Date 5 5
VALUE NOTES
ID KPI’S
Previous 1-week Current week
3 SORs Raised to Date 4 2
4 SORs Closed to Date 3 2
5 Inspections of Work Passed (approved) 93
6 Inspections of Work Failed (rejected) 77
7 Number of Internal Toolbox Talks - -
8 Number of 3rd party Toolbox talks - -
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Date 18/02/2019
Festival Plaza (Dubai II Big Box Retail)
QA/QC Weekly Meeting Minutes No. 08

2.0 Quality Site Observations

2.1 United Precast Concrete (UPC) Open NCR

BSBG noticed that target dates tabled on previous meetings by AFC are getting revised and
extended week in and week out in respect of the first meeting wherein the dates were initially
proposed and are delayed from thereafter and as it currently stands. New proposed target dates
and updated status of the NCRs are reflected in below table.

Agreed Action/status Target date

14 Under BSBG review (Mr Hameed) Letter response awaited
21 Closed
45 Under review with BSBG (Mr Hameed)
47 Under review with BSBG (Mr Hameed)
64 Closed NA
72 Calculations submitted to BSBG Under review BSBG
74 Closed
82 Under review with BSBG as NCR nos 14,45 & 47 Under review BSBG
84 Closed
86 CA/IR approved submitted for close out Received by BSBG
18/02/19
111 CA is approved rectifications under progress 25-02-2019
120 Calculations submitted for approval Under Review BSBG
126 Calculations submitted for approval Under Review With BSBG
128 closed
129 UPC design review submitted to BSBG Under Review BSBG
130 UPC design review submitted to BSBG Under review BSBG
132 CA is approved IR 3760 submitted on date 12/02/19 rejected on 25/02/19
date 21/02/19 after 10days. Repair is done as per approved CA.
closure will be submit.
133 UPC design review submitted for BSBG approval. Under Review BSBG
141 UPC design review submitted for BSBG approval. Under Review BSBG
143 UPC design review submitted for BSBG approval. Under Review BSBG

2.2 Pending SOR’s & NCR’s till date

NCR: BSBG noted and tabled the pending NCRs which are open either due to no proposed
corrective action given or the corrective actions have been agreed with BSBG but the
implementation at site is still incomplete. Refer to NCR register.

SOR: BSBG noted that a total of 21 Nos. of SOR are open since September 2018 up until December
2018. Most of the SORs were responded by AFC with corrective action and were returned by BSBG
with noted acceptance. From thereafter, no further responses were made on records. Refer to
attached SOR register. BSBG noted that the escalation from SOR to NCR is mandatory, due to failure
to respond and close the related SORs as agreed in the last meeting.
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Date 18/02/2019
Festival Plaza (Dubai II Big Box Retail)
QA/QC Weekly Meeting Minutes No. 08

2.3 Recurrent Quality Issues found during weekly walkthrough

BSBG noted that below issues which are again prevalent during the site walk.

1. Inadequate Protection of Screed

2. Incorrect material used: Hollow blocks used instead of solid blocks
3. Unacceptable block cut pieces
4. Restraint post incorrect rebar size for external blockwork
5. Soffit cleaning not done prior succeeding works i.e. MEP services installation
6. Quality of concrete cast (stiffener columns and beams)
7. Blockwork CJ not as per IFC drawing.
9. Inadequate and worse without lateral and head restraint for blockwork
10. Hand mixing blockwork mortar
11. Incorrect blockwork accessories used for external blockwork

Additional Item found:

12. Secondary steel member for MEP supports commenced without approved shop
drawing, MIR for steel members, Calculations etc.
13. Reinforcement steel stacking in Zone 5

2.4 Focus Area of NCR Close-out: Zone 1

Parallel to above item 2.1, BSBG noticed that target dates tabled below by AFC are getting revised
and extended on similar account in respect of the first meeting. The target dates proposed were
missed subsequently hence are revised and extended by AFC whose new target dates are given
below heretofore. BSBG remarked that delay of rectification and response is unacceptable and
must be sorted out immediately pursuant to the contractual obligations.

NCR Action Target date STATUS

to close
57 Submitted for closure 21-02-2019 IRF to raised
62 CA approved repair under progress 24/02/19 open
65 CA/IR is submitted to BSBG 21-02-2019 Under review BSBG

87 CA approved on 13-02-19 TBC Under progress

89 Closed
95 N CR were closed in principal on 19-02-19 Under BSBG
Dec2018 re-submitted for closure again
22nd Jan2019.
99 Site action. Grinding required TBC IRF will be submitted
109 Closed NA Closed
110 Closed NA closed
112 CA submitted, and repair agreed with 17/02/19 Under Review with
Julius. BSBG
114 BSBG (Mr Hameed) to close out 29/11/19 Pending with BSBG
127 CA is rejected AFC/AFE/Mario to agree TBC
131 CA Submitted to BSBG 17/02/19 Under Review with
BSBG
140 CA is under review with BSBG 18/02/19 Pending with BSBG
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Date 18/02/2019
Festival Plaza (Dubai II Big Box Retail)
QA/QC Weekly Meeting Minutes No. 08

NOTE: Recently issued NCRs will discuss in next meeting

2.5 External Audit

BSBG confirmed that an external audit will be undertaken to review AFC compliance with
project QMS and its effectiveness. Time and date to be confirmed – Note.

3.0 Quality Issues found

3.1 Joint Quality Site Walk-Through

BSBG noted that joint quality report no. 2 and 3 were responded last week. BSBG to review
and return by next meeting. AFC committed to submit report no. 1 responses within the
week. BSBG to verify and discuss the response by next meeting.

Report for the latest conducted site walk is herewith attached

3.2 Construction Team not in attendance during Site walk

BSBG highlighted that that no representative from the site team has responded and joined
for the recent site quality site walk held on 17 Feb 2019 despite incessant calls from BSBG
Engr and Muthu (AFC QA/QC Engr).

The site walk was intended to assist and provide the site team proactive measures to avert
any recurrent issues thus diminishing the issuance of further NCRs and SORs of persistent
nature but will not be effective unless otherwise their involvement is fully materialized. AFC
have noted that internal instructions were given, and all PM’s are now required to attend
the site walks from next week onwards.

4.0 Activities based from 2 week look ahead

BSBG noted that dry wall partitioning, tiling, secondary steel supports installation, painting for
internal finishes, cladding, and EIFS system installation are some of the activities to commence
shortly. AFC to conduct a review on the status of required submittals prior to commencing to avoid
any SORs/NCRs.

5.0 AFC Internal trainings/toolbox

AFC noted that 2 nos. of internal toolbox talks were conducted for blockwork. BSBG noted that
training records has to be maintained and available for future audits.

6.0 External Training/toolbox

AFC to share any details of external (supplier) training workshops with BSBG by next meeting

7.0 AFC Quality Personnel

AFC QA engineer will back from leave on 27-02-2019

8.0 AOB
Intention is that future meetings shall discuss site wide quality matters and critical NCR.
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Date 18/02/2019
Festival Plaza (Dubai II Big Box Retail)
QA/QC Weekly Meeting Minutes No. 08

9.0 Good Practices/Observations

1. Structural Steel Erection as per MSRA

2. DEPA coordination for timely inspections
3. Structural steel PFP coating thickness satisfactory compliance
4. MEP works and coordination found commendable

10.0 Next Quality Site Walk and Meeting

Weekly Joint Quality Site Walk to follow on Sunday, 24th February 2019 at 10:30 AM
And Weekly Quality Meeting on Monday, 25th February 2019 @ 10:00 AM

Note: These MOM is a formal record of the meeting. Any dissent must be confirmed within 24 hours from
the date and time of issue.
To: The Project Manager, Contractor: AFC Report: 04 DATE OF INSPECTION: 17 February 2019

Inspection Team: Please refer the attached list for all attendees
Note: The Quality Joint walk has been conducted on project in the presence of involved
Inspection Area: As indicated
stakeholders mentioned in attendees’ list

Name Company
With reference to our today’s site Quality joint inspection, we observed the following deficiencies mentioned below, we require contractor Julius
BSBG
to comply with relevant project specification, Hence the construction director is required to take immediate action and submit the closeout Khuram

report within the time-frame. Muthu AFC

LEGEND ABBREVIATION

FOR AFC ACTION Observation Notification Report : ONR

FOR BSBG ACTION Site Observation Report : SOR

Non-Compliance Report : NCR

JOINT QUALITY SITE WALK THROUGH REPORT

Details of action taken./proposed by Closed date Accepted
Case Photos Observation Target
No
Deficiencies Location
Date
contractor, (Provide Photographs / by by
Status Contractor Consultant
records)

. Rebar Contamination and

1 Zone 5 -
improper rebar storage Basement ONR

AFGRE-HSE-02 Rev 0
 CJ detail and restraint post rebar
2 Zone 3 and
For external wall not as per IF SOR
4-, GF
drawings

Zone 4-
3 Concrete honeycombs SOR
GF

AFGRE-HSE-02 Rev 0
 Incomplete soffit insulation prior Zone 3 –
4 ONR
painting B

Compressible filler not applied for

5 full screed thickness
Zone 4 – B

ONR

AFGRE-HSE-02 Rev 0
 Improper plaster termination for
6 Zone 1 - GF ONR
MEP wall penetrations

Poor quality of blockwork laying-

7 Zone 1–GF ONR
unacceptable cut pieces

AFGRE-HSE-02 Rev 0
 MEP conduits wall cut outs
without meshwork for different Zone 1 –
8 SOR
substrate during plaster GF
preparation

No compressible filler on wall CJ,

9 Joint is filled with mortar on both Zone 1 - GF
NCR
ends

AFGRE-HSE-02 Rev 0
 10 No lateral restraint for blockwork Zone 4 - GF NCR

Lintel Beam to be verified,

Bearing length is insufficient.
11 Zone 1 - GF ONR
Stiffiner columns omitted
.

AFGRE-HSE-02 Rev 0
 Missed out steel columns,
Zone 1 –
12 restraint ties provision on the
ONR
block work not found GF

13 Inadequate screed protection in Zone 1- GF ONR

ikea footprint

AFGRE-HSE-02 Rev 0
 Lateral ties not provided and half-
14 lap stretcher not achieved on Zone 3 - GF SOR
blockwork

Damage CIP beam below steel

column assembly plate Zone 1 –
15 ONR
Level 1

AFGRE-HSE-02 Rev 0
 Missing bolts for steel
Zone 1 –
16 connections
ONR
Level 2

NO MIR, swelded connection

shop drawing, calculation for
secondary steel MEP supports.
Fillet weld shoes, underfill and
undersize visual characteristics
Zone 1 –
17 NCR
Level 1

AFGRE-HSE-02 Rev 0
 Secondary Steel for MEP
supports installation without
Zone 1 –
18 relevant MIR and WIR approval.
NCR
Level 1

29 Omitted stiffener Column Zone 4 - GF SOR

AFGRE-HSE-02 Rev 0
 Manual Mixing without measuring
20 tools for correct constituent Zone 4 - GF SOR
proportion for blockwork mortar

Name: Julius Sanorjo Name: Seyed Hameed

Issued By: Approved By:
Signature: Signature:

AFGRE-HSE-02 Rev 0