Monday, 04 December 2017

Name : Josep Artanto

NPM : 1606922696
Class : Administration and secretary B
Courses : English Correspondence
Teacher : Mr. Sakti Nugroho S.S.

1. Letter Of Aplication
A letter of application, also known as a cover letter, is a job application document sent
with your resume to provide additional information about your skills and experience.
The letter of application is intended to provide detailed information on why are you are
a qualified candidate for the job you are applying for. Effective application letters explain the
reasons for your interest in the specific organization and identify your most relevant skills or
experiences.
Your application letter should let the employer know what position you are applying
for, what makes you a strong candidate, why they should select you for an interview, and how
you will follow up.
An application letter (sometimes called a Cover Letter) is usually submitted together
with your CV or application form. Application letters allow you to provide a short personal
introduction to the information (employment history, academic qualifications and relevant
skills) contained in your CV.
 Purpose:
A company looking to take on a new employee in Zambia may request a CV and an
Application Letter as part of the job application process. The purpose of an Application Letter
is to introduce oneself and to support your CV. A well written Application Letter can help you
stand out from other applicants and is therefore vitally important.
 Letter Application Tips
• Always write one
• Use business letter format
• Sell yourself
• Use keywords
• Keep it brief
• Format
There is no standard Application Letter format. That said, unless your job application
states otherwise you should:
• Find the name of the individual and/or address of the department for the organisation that you
would like to submit your CV.
• Be concise – 1 or 2 pages should be enough for an Application Letter.
• Demonstrate that you have done some homework on the organisation.
• Keep your sentences and paragraphs short and succinct.
• Ensure that the letter looks professional and has no spelling mistakes or grammatical errors.
• Writing a letter of application
• Heading
• Subject
• Greeting
• Body of letter
• Signature
 Example

2. Letter of appointment
 A letter of appointment is a written offer of a specified position in an organization.
After a candidate has gone through all the necessary interviews and pre-screening, they will be
issued a letter of appointment if they are chosen for the job. It sometimes, but not always,
confirms details of the said position and the start date. It may also include salary and bonus
information.

Example:

Contens:
• Name and address of the organization (employer)
• Name and address of the applicant
• Name of the position
• Duties and responsibilities of the job
• Conditions of job: whether permanent or temporary, office time, performing another job
simultaneously.
• Monthly salary
• Time length of the contract
• Date of joining
• Documents to be submitted during joining
• Security requirements
• Commitment or declaration and
• Provision regarding termination
Type
CONTINUING
• has an open-ended time frame
• granted to those hired through the competitive exams after two years under a fixed-term
appointment with satisfactory service
• subject to the continuing needs of the Organization, those not hired through competitive exams
may be eligible for review for conversion to continuing appointment after completing five years
of continuous service on a fixed-term appointment based upon certain criteria, particularly
mobility and performance
TEMPORARY
• less than one year to meet specific short-term requirements (normally not exceeding 364 days)
• has an expiration date and no expectation of renewal
• if surge requirements or operational needs related to field operations or special projects need
more time it can be extended for a period not exceeding 729 days
• cannot be converted to any other type of appointment
FIXED TERM
• for defined periods of time of one to five years
• to perform functions of a certain duration or those that are part of the Organization's regular
and continuing activities
• may be renewed for any period up to five years at a time subject to funding availability,
satisfactory performance and the needs of the Organization
• no expectation of renewal or conversion

3. Letter of termination

Employers will want to write a termination letter when they fire an employee. The termination letter
confirms the details of the firing and summarizes the information that the now former employee will
need to know.

As the employer, you will want to retain a copy of the termination letter in the employee's personnel
file so that you preserve a record for potential future use. These records come in handy when, for
example, a fired employee files for unemployment, applies for rehire in another position, or files a
lawsuit in a more unusual, but not unknown, situation.

This sample termination letter is an example of the most simple, direct form of termination letter. You
can use this termination letter in most instances when you let an employee go. It should be printed on
company stationery and either handed to the employee at the termination meeting or mailed to the
employee's known address with signed return receipt recommended.

This simple termination letter does not provide the reason for the employment termination when no
reason is provided (employment at will) during the termination meeting. Upcoming termination letters
will provide samples for when an employee is laid off or fired for cause.
In all cases of termination, the employer needs to retain the documented background counseling,
coaching sessions, efforts to help the employee improve, the status of an employee's progress on a
Performance Improvement Plan (PIP), and any other documented proof that the employer tried to
prevent the need for termination.

Under usual circumstances, the manager or supervisor and a representative from Human Resources will
hold a termination meeting with the employee. The termination letter summarizes what was said at the
meeting.

Sample Termination Letter

Ms. Catherine Smith

1845 Shorter Street

Myron, Illinois 40702

Dear Catherine,

This letter confirms our discussion today that your employment with Willis Corporation is terminated
effective immediately.

You will receive two weeks severance pay since your employment with Willis Corporation has been
less than one year. You will receive the severance payment once you have signed and returned the
enclosed release of claims document.

Additionally, payment for your accrued PTO will be included in your final paycheck* which you will
receive on our regular payday, Friday. You may pick up this check from the reception desk or we can
mail it to your home. Let us know your choice.

You can expect a separate benefits status letter that will outline the status of your benefits upon
termination. The letter will include information about your eligibility for Consolidated Omnibus Budget
Reconciliation Act (COBRA) continuation of group health coverage.

We have received from you already your security swipe card, your office key, and the company-owned
laptop and cell phone at the termination meeting.

You will need to keep the company informed of your contact information so that we are able to provide
the information you may need in the future such as your W-2 form.

Please let us know if we can assist you during your transition.

Regards,

Name of Human Resources Representative or Company Owner

Title

*Please note that laws regarding the final paycheck may vary from state to state and country to country.

Disclaimer: Please note that Susan makes every effort to offer accurate, common-sense, ethical Human
Resources management, employer, and workplace advice on this website, but she is not an attorney,
and the content on the site is not to be construed as legal advice. The site has a world-wide audience
and employment laws and regulations vary from state to state and country to country, so the site cannot
be definitive on all of them for your workplace. When in doubt, always seek legal counsel. The
information on the site is provided for guidance only, never as legal advice.