Error information to be written hereIR RELIEF v2.

2 ##
Data Entry and Validation modules for Summary List of Sales and Purchases
(SLSP)
(c)2002

WHAT IS RELIEF?
RELIEF stands for the Reconciliation of Listings for Enforcement. The RELIEF
System is a
tool created by the Philippine's Bureau of Internal Revenue to capture the
monthly summary
of sales, purchases and importations required to be submitted by VAT-registered
taxpayers
on a quarterly basis in magnetic form based on a prescribed electronic format.
The
consolidation and matching of information with other externally sourced data will

detect underdeclaration of revenues/overdeclaration of expenses resulting in

greater tax
potential.

PC REQUIREMENTS
It needs a PC with at least:
- Pentium I - 166 mHz processor or higher
- 32mb RAM
- SVGA monitor capable of at least 800x600 or 1024x768 resolution
- Windows 95 operating system (Windows 98 recommended)

MAIN FEATURES
- Data maintenance of Sales, Purchases and Importations
- Data import / export capability across multiple PCs
- Purging and Archiving facility
- Database back-up and recovery facility
- Reports generation

VERSION HISTORY
Version 2.2
- accepts 500 - 800 TIN Series

Version 2.1
- FTP fixes
- Added new RDO
- Fix validations

Version 2.0
- Clean Special Character
- Unarchived Utility
- Relaxable 12% computation of output tax

Version 1.2
- Import / Export capability across multiple PCs
- Editable VAT
- Report Preview
- Printing Option
- Chronological Order for entries at Importation (Import Entry No. or Assessment
Date)
- Alphabetical Order for generated Sales and Purchases entries
- Gross Taxable field included in the Sales and Purchases
- Relaxable 10% computation of output tax
 - Folder / directory names with spaces acceptable in Validation

Version 1.0
- Initial release

INSTALLATION PROCEDURE
Note: Prior to installation of the program, it is recommended to close all active

applications (i.e. Office Shortcut Bar)to avoid conflicts on sharing of dll

files with other Microsoft applications.

Using the 4 diskettes - After inserting the Disk 1 of the RELIEF installer in
your floppy
drive, select RUN from the Taskbar Start Menu then type A:\SETUP.EXE, press
the
Enter key and follow the prompts. The installed components will be located in
a
folder called bir_rlf in your computer's root directory (for example: C:).

Using the downloaded file from the web - Execute (double-click) the file
downloaded from
the web to install or update an existing copy :
- relief_VX.X.exe - Full installer with release version <X.X>

ACTIVATION / USAGE
You can access the RELIEF Data Entry System and Validation modules via the BIR
Relief
folder in your Programs menu. If you want to create shortcuts on your desktop for
the Data
Entry and Validation modules, locate the 'BIRRLF.EXE' and 'VALRLF.EXE' files
found inside
BIR_RLF folder.

FREQUENTLY ASKED QUESTIONS

Q1. What is needed to resolve errors occurring during the usage of the system?
A1. Make sure that there is only one session of RELIEF active at all times. Close
all
RELIEF sessions and re-activate again.
A1. Make sure that a clean copy of the installer disk is in hand. Get the latest
copy from
a nearest RDO or RDC or download from the BIR website at www.bir.gov.ph.

Q2. Is it possible to use the system for more than one company in a single pc?
(For accounting and law firms taking charge of transactions of numerous
companies.)
A2. Yes. Create new folder/s in your root directory. Rename the folder/s with the
company
name for identification purposes. Copy all the contents of the folder BIR_RLF
and
paste into each of the newly created folders. Then create shortcuts for the
BIRRLF.EXE file found in each folder and paste them to your desktop. It is
also
recommended to rename these files affixing them with the name of the company
(for example: ABC_company_DataEntry). Make sure that Owner Information are
changed/updated for newly created folders.

Q3. How can the user resolve the error "The Input Tax/Output Tax must be
equivalent to
10% of the transaction" that occurs during validation?
 A3. If this is the only error, the user could ignore this error and proceed to
submitting
the summary lists since the RDO has the updated validation module. The user
could
also request for a copy of the URLFVALID.EXE file from the RDO to update
their
RELIEF Validation module. They only need to decompress the file in the root
directory of their PC.

Q4. What is the prescribed screen resolution for the user to view all available
options/buttons after selecting a type of transaction?
A4. Check the settings of the screen display(desktop) by going to the Control
Panel then
go to Display and adjust the screen setting to 800x600 or 1024x768
resolution.

Q5. Can the user submit their summary list using their own extract program?
A5. The user may use their own extract program provided that their system has the
ability
to convert the database files into comma delimited text files. Have their IT
department develop a script within their database program to do this. Please
refer
to the prescribed templates / file formats available at RDO or they can
download the
technical annexes from the BIR website.
A5. User can also submit using the excel format as long as it conforms with the
BIR file
format under RMC 24-2002. Ask their RDO for a copy of the Excel templates for
their
guidance.

Q6. Where can the users get the RELIEF installer, technical annexes and job-aids?
A6. They can get copies from the RDO or RDC.
A6. If they have access to the internet, access the BIR webpage then go to BIR
FORMS.
Click on the 2550Q form to go to the location of the downloadable installers,

annexes and job-aids.

Q7. How can the user successfully validate a generated file (.DAT) if upon
clicking the
Validate File button, a BIR System Message stating "Command contains
unrecognized
phrase/keyword. Error Number: 36" appeared?
A7. The user must make sure that the generated file is not located inside a
folder where
the foldername contain spaces. User can rename the folder wherein blank
spaces are
replaced with underscores.
A7. The user can get the update patch from your RDO or from the web to update
their
Validation module.

Q8. Is the RELIEF program free of charge?

A8. Yes.

Q9. How will the user remove or uninstall the RELIEF program from the computer?
A9. Select RUN from the Taskbar Start Menu then type C:\BIR_RLF\SETUP\SETUP.EXE,
press the
 Enter key and follow the prompts.

Q10. For users who will submit using the Excel format, what is the prescribed
formula for
computations? Users always encounter the "Header not equal to total details."
error
during validation.
A10. All computations in the Excel format must be rounded off to the nearest 2
decimal
places. (for example: L3=J3*K3 - it must be L3=round(J3*K3,2))

Q11. In case of detailed explanations for questions, where can the user seek
help?
A11. User can get in touch with the BIR Contact Center at 9818888 or email at
contact_us@cctr.bir.gov.ph or Taxpayer Service Section of their RDO or
contact the
BIR Helpdesk at 926-9630, 981-7050 to 51, 925-2015-17 or email at
hdeskno@bir.gov.ph.

Q12. Can I import data from a previous version of RELIEF Data Entry and
Validation Module?
A12. Yes, by completing the following steps:

Note: Make sure that the NEW version of RELIEF has not been encoded
with data.

1. Create a backup of the PREVIOUS version of RELIEF.

a. Locate the program/directory where the PREVIOUS version of RELIEF
is installed.
b. Click RELIEF Database Backup (or dbutility.exe). The Database
Utility window appears.
c. Click Backup. The Select Directory window appears.
d. Click Select to accept the default folder location. A system
message appears, indicating the directory where the backup file is stored. Please
note it down as you will need it to perform Step 2e.
e. Click OK. The Database Utility window appears.
f. Click Quit to exit the application.

2. Restore backup using the NEW version of RELIEF.

a. Locate the program/directory where the NEW version of RELIEF is
installed.
b. Click RELIEF Database Backup (or dbutility.exe). The Database
Utility window appears.
c. Click Recover. A warning message appears, asking you whether or
not to replace the database.
d. Click Yes. The Select Directory window appears.
e. Locate the directory where the backup file is stored. Click
Select. A message indicating that the database was restored appears on your screen.
f. Click OK. The Database Utility window appears.
g. Click Quit to exit the application.

END OF FILE

- vte -