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South Shore Regional School Board

Job Application Guide


Table of Contents
Welcome ......................................................................................................................................... 1
Employment Opportunities Site...................................................................................................... 2
Creating a Profile ............................................................................................................................ 4
Using the Apply Now Icon .................................................................................................. 4
Applying From the Job Posting .................................................................................................. 4
Completing Your Profile................................................................................................................. 5
Contact Information Section ................................................................................................... 5
General Information Section................................................................................................... 6
Education Section ................................................................................................................... 6
Teacher Specific Section......................................................................................................... 6
Employment History............................................................................................................... 7
References............................................................................................................................... 7
Cover Letter ............................................................................................................................ 7
Resume.................................................................................................................................... 7
Personal Affirmation............................................................................................................... 7
Self Identification.................................................................................................................... 8
Applying for a Position................................................................................................................... 8
Using the Apply Now Icon .................................................................................................. 8
Applying From the Job Posting .................................................................................................. 8
Managing Your Profile ................................................................................................................. 10
Check the status of your application......................................................................................... 10
Edit your profile........................................................................................................................ 11
Search for openings................................................................................................................... 11
Upload additional documents ................................................................................................... 11
Logout ....................................................................................................................................... 11
Welcome
Thank you for your interest in applying for a position with the South Shore Regional School
Board. This guide is intended to assist you with the application process.

All employment opportunities with the South Shore Regional School Board are posted on our
web site. Our employment opportunities site can be accessed from the School Board web page
(www.ssrsb.ca) by clicking on Employment Opportunities on the left navigation column.

Please do not wait until the last minute to prepare your profile on the system. Individuals
interested in applying for positions with the South Shore Regional School Board are encouraged
to prepare their profile ahead of time by applying for one of the General Application positions
that are available on the site.

If at any point, you need assistance with our Employment Opportunities site, please e-mail Jack
MacLeod (jmacleod@ssrsb.ca) or Natasha Truelove (ntruelove@ssrsb.ca).

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Employment Opportunities Site
When you access our employment opportunities site, you will see the following screen:

This screen allows you to:


 log in (if you already have an account created)
 view all jobs
 search for specific jobs
 sign up for the job alert agent

Please note that the text size on our employment opportunities site can be adjusted using the
icons in the top right corner of the window.

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If you click on “View all Jobs”, you will see all current openings at the South Shore Regional
School Board:

Each position lists key information on this screen:


 Union – which Union the position belongs to
 Title – the job title
 Location – the work site for the position (further information will be provided in the job
posting for positions with more than one location (bus drivers, circuit jobs, etc.)
 Posting Round – the round the position is being posted in. The posting round determines
who is eligible to apply for the position.
 Date Posted – the date the job was posted.
 End Date – the date the competition closes.
 Apply Now – an icon to click to apply for the position.

To view more information about a particular position, you can click on the job title which will
open the full posting or simply hold the mouse over the job title link and a short description will
appear.

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Creating a Profile
To create a profile, you must apply for a position. It is recommended that you create a profile by
applying for one of the General Application Positions. You may apply for a position in two
ways.

Using the Apply Now Icon


Simply click on the Apply Now icon to the right of the posting in the career opportunities
page.

The system will now ask you for your e-mail address.

You must provide an e-mail address to apply for a position with the South Shore
Regional School Board. If you do not have an e-mail address, the link “Click here if you
do not have an e-mail address” will provide you with links to Google or Hotmail to
obtain a free e-mail address.

Please note that each applicant must have his/her own e-mail address. One e-mail
address can not be shared by multiple applicants.

Applying From the Job Posting


Each job posting has an Apply Now section at the bottom of the posting:

Again, simply enter your e-mail address to begin the application process.

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Completing Your Profile
Once you have entered your e-mail address and clicked on Continue or Apply, you will be given
the opportunity to upload your resume. If you have your resume in Microsoft Word format you
can upload it directly here.

Simply click browse to find your resume on your computer and then click Upload. If you do not
have a resume in Word format, you can simply click on “Continue to the application form.”

Once you have reached the application form (either by uploading your resume or proceeding
directly to it) you will be presented with a number of fields to complete. If you have uploaded
your resume, many of these will be filled in with information from your resume. Fields marked
with a star must be filled in to apply for a position.

The following field guide will assist you in determining what information to put in each field.

Contact Information Section

Field Requested Information


First Name Your first name
Middle Name Your middle name (optional)
Last Name Your last name
Email Your e-mail address – please use an e-mail address that
you regularly check as we may contact you with
information regarding your applications by e-mail.
Verify Email Your email address again to ensure there are no typos.
Create Your Password Choose a password to access your account with in the
future.
Confirm Your Password Your password again to ensure there are no typos.
Street Address Your mailing address. This is the address we will send
your letter of appointment and other documentation to if
you are successful in the job competition.
City Your mailing address city, town, etc.
Province Your mailing address province.
Postal Code Your mailing address postal code.

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Field Requested Information
Home Phone Your home phone number. Please enter phone numbers in
the following format: xxx-xxx-xxxx
Work Phone Your work phone number. (optional). Please enter phone
numbers in the following format: xxx-xxx-xxxx

General Information Section

Field Requested Information


Eligibility Status Please select the eligibility that best fits you.
Date Available for Employment Please select the date you are available to begin work with
us.
What is your teaching status? Please select the appropriate response.
Are you employed now? Please select the appropriate response
If yes, may we contact your Only appears if you select yes to the previous field. Please
current employer? select the appropriate response.
How did you learn about us? Please select the appropriate response.
 External Candidate – not currently employed by the
SSRSB
 Internal Candidate – Teacher – teacher (including
substitutes) currently employed by the SSRSB
 Internal Candidate – Non Teacher – non-teacher
(including casuals) currently employed by the
SSRSB

Education Section

Field Requested Information


Please select your highest level of Please select the appropriate response. If you select
education College Diploma or higher, you will be asked for details
about the education. If you wish to add additional
diploma/degrees, please click on “Add Additional
Education”. Please list up to the 3 most recent degrees
that you have obtained not just the highest.

Teacher Specific Section

Field Requested Information


Did you Student Teach (within the Please select yes or no. If you select yes, you will see a
last five years)? number of fields to give details of your student teaching
experience.
Do you hold a valid NS Please select yes or no. If you select yes, you will be asked
Certification? for Certificate Number (license level, e.g., ITC, TC5, etc.),
NS Prof Number, and Elementary/Secondary endorsation.l

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Field Requested Information
Do you hold an Out of Province Please select yes or no. If you select yes, you will be asked
Certification? for details about that certification. If you have valid NS
Teacher Certification, you may answer no to this question.
Additional Prep Skills and Please list any additional certifications you have here (e.g.
Certifications Nov-Violent Crisis Intervention, PANPST, etc.). You
should also include any degrees in progress here as well as
any additional degrees that you hold (beyond the 3 you can
enter in the Education fields.

Employment History

Field Requested Information


How many employers have you Please select the appropriate response. You will be asked
had in the last 10 years? to provide information about each of your employers (up
the last 3).

For school board employees (internal and external), we are interested in your last three
assignments rather than your last three employers. That is, please list the school you worked in
as your employer not the Board.

For teachers, please list the courses/grades you taught in the Work Performed for each position.

References

Please complete the fields for your references. The first reference must be your current or most
recent supervisor.

Cover Letter

Please include your cover letter in this field. Please note that your cover letter must be
generic. Our recruitment system maintains only 1 cover letter for each profile. If you
change your cover letter after applying for a position, the cover letter will be updated for
all positions you have applied for.

Resume

If you uploaded your resume, it should already be here. You should review your resume as
formatting in Word sometimes uploads in strange ways.

Personal Affirmation

Please answer the Personal Affirmation questions.

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Self Identification

Please answer the Self Identification questions.

You will see two options (I Accept and I Decline) at the bottom of the web page. Please read the
options carefully but note that you must choose I Accept to apply for the position. When you
select I Accept, a submit button will appear.

Applying for a Position


Once you have a profile created in the system, applying for a position is a quick task. When you
find a position that you want to apply for, you can apply in two ways:

Using the Apply Now Icon


Simply click on the Apply Now icon to the right of the posting in the career opportunities
page.

The system will now ask you for your e-mail address.

Applying From the Job Posting


Each job posting has an Apply Now section at the bottom of the posting:

In either case, simply enter your e-mail address to apply for the position. If the system finds
your e-mail address, you will be prompted for your password. If you forget your password, you
can click on Forgot Password and have the system e-mail it to you.

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Once you have logged in, you will be taken to this screen:

To apply for the job click on “Continue applying for the job.” If the position has no pre-
screening questions, the following screen will appear:

You must click submit to finalize the application.

If the position has pre-screening questions, you will also see the pre-screening questions which
must be answered prior to clicking submit to finalize the application.

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Managing Your Profile
At any time, you can access your profile and manage it. To do so, log in using the log in box on
the left of the window:

Upon logging in, you will have a number of options:

Check the status of your application


By clicking here, you will see each position you have applied for and your status for that
position. The possible statuses are:

Status Meaning
Appointed You have been appointed to the position
Candidate Withdrew You withdrew from the competition
Documents Pending We are awaiting the return of documents from
you
In Progress
Ineligible to Apply You were not eligible to apply for that position
(typically for teaching positions where the
applicant does not have the correct contract
status to apply in that round)
Job Posting Cancelled The job posting was cancelled
Job To Be Reposted The current posting was cancelled or not filled
but the position will be reposted.
Not Short Listed You were not short listed for this competition

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While we attempt to keep statuses up to date, they will not always be current.

Edit your profile


Brings you back to the profile as described in the Completing Your Profile section.

Search for openings


Brings you to the search screen.

Upload additional documents


Allows you to upload a newer version of your resume or cover letter in Word or PDF format.

Logout
Logs you out of the system.

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