Project profile

Name of the project: educating needy family Children

Location of project: Jimma Zone, Jimma Town

Types of Beneficiaries: Minty poor Children and families

Number of beneficiaries:

 Direct beneficiaries:1200 children

 Indirect benefiters: About 800 needy families and society of Jimma
Town.

Implementing agencies: Jimma Town administration women’s and

Children’s Affair Office

Funding agency: Fayyaa integrated Development Organization

Project duration four years (UP to completion of primary 1’cycle)

Total project cost 13997200.00 ETB

Direct project cost: 13997200.00 ETB

Time of commencement 2005 E.C

Contact person/ Organization: Jimma Town Administration Women’s and

Children’s affair Office

1. Introduction

Fayyaa Integrated Development organization is an Ethiopian resident

philanthropic organization or nonprofit local humanitarian organization
working towards poverty alleviation through an integrated development
program of holistic transformation approach. Accordingly, it engages in
providing formal basic education; supporting health service and supplying
ruler weather development.
 2. Abstract: In Jimma Town there are more than 1900 needy family
children who are in problem of affording daily meal. Medication cost,
clothing covering school fees. And even some of them are parentless
those are forced to live on streets of the town as a result exposed to sever
street life. Unless something is done to save these children, they are
exposed to physical, psychological social, and economic problems as a
result they will become the burden of the Social, and economic,Physical
and psychological security of society in operational area by enabling
needy family children to be productive and independent citizens through
educating them. Specifically, the project is designed to enable 1200
needy family children to get access of first cycle primary education (grade
1-4) starting from academic year of 2005 E.c. In doing so , it is aimed at:
 Providing for selected needy family children with school opportunity
and access
 Providing for 1200 needy family children with school materials like,
pen, pencil, exercise books, school uniform and related materials
required for their education.
 Providing Ethiopian birr 200.00 for 1200 needy family children for
their meal medication and for their personal hygiene per month for
about four years.
 To contribute for the attainment of addressing primary education for
all (UPE) in the project area.
 To improve the harsh life condition of the mentioned needy family
children
 To safeguard these children from durg addiction, outage sex, rap, and
being antisocial and destructive individuals

Jimma Town women and children’s Affairs office which is the owner of these
project demands, about 13997200.00 ETB to implement the project. There for
Fayya integrated Development organization is kindly requested to sponsor the
enter required fund to implement this project as intended.
 4. Background, problem analysis and justification
4.1. Background: Jimma Town is one Region and bordered by North
West Iluababora, North by Eastern Wolaga Zone, North East by western shawa,
south by dawro Zone, South Western by Kaffa Zone and in East by Guragie
Zone of SNNP Regional state. There are thirteen Kebeles and one city
administration. The total population inhabiting the town is 145,258. Among
this size of population, the number of male is 76025 where as the rest 69233 is
female. The majority of inhabitants are engaged in trading, but significant
number of the population the town is state workers.

When we see the educational sector of the Town, there are thirteen elementary,
and four secondary schools. These schools are established to educate all school
aged children irrespective of sex, color religion, socio economic status and
ethnic group. Even though the schools are providing their service in line with
policy of the country, significant number of children is left out of education
services and access due to socio economic problems. In a position to feed, to
cloth, to provide medication care and send there children to school. In addition,
considerable number of children in the Jimma Town is orphans and vulnerable
to different hazardous life including being deprived of basic education services.
In such circumstances, children are exposed to child lever, delinquency, drug
addition, rape outer age sex, illiteracy and so on. Many children in Jimma
Town are also suffering from lack of adequate health service due to low income,
lack of awareness as well as lost of their children for schilling due to
subsistence living, poor diet and the like which in turn exacerbate the number
of out of school children in the town. In such case children are exposed to
illiteracy, drug addiction, child lever, outrage sex, misbehavior, ether future
contribution for the town in particular and the whole nation in general. When
parents are not in a position to feed, to clothe and send their children to
school, their life becomes difficult and it is the children and mothers who face
the difficulties and shoulder the burden of the society in this case. Moreover,
this problem is great pain for orphans of the Town as the issue is the mandate
of the office and the part of their strategic plan as well as moral concern.
Accordingly the Fayya integrated Development Organization asked to work in
contributing for the elevation of the problems through child focused assistance
and intervention of Jimma Town Women and Children’s affairs Office.

4.2. Problem analysis and policy implication

In JImma Town there are a number of families who are unable to afford the
school fees so that they fail to send their children to school. In addition most
families have unmanaged number of children due to lack of awareness about
how to control birth. As a result they fail to send their children because of
limited to feed their children.

More over in the town the number of orphan children who out of schools has
increased from time to time. These children spent their full time on the street
by engaged in begging and involving in robbery and other antisocial and
distracted actions. This series problem has its own greater negative impact on
social and economic development of the locality and the country as the whole.

Furthermore, it is unthinkable to attain universal primary education which is

the major millennium development goal of the country. In addition, the
problem makes more complex the protection and prevention of crime HIV/AIDS
and other social problems. Therefore, this condition of should attract the
attention and collaboration of all concerned in order to find possible solution
and to alleviate to problem on time.

4.3. Project Justification: In Jimma Town there are a number of social and
economic problems which can threaten the lives of the society. Among the
major challenges they need greater attention of the government, non
governmental organization as well as all concerned body including the
community are:

 Lack of safe water provision service

 Increasing un employment rate
  Expansion of drug addiction
 Expansion of HIV/AIDS
 Increasing rate of street children and lack of access to education etc.

However, this project is mainly focused on education of needy family children

which are found in Jimma Town as education is a process by which man
transmits his experiences, new findings, and values accumulated over the
years in his struggle for survival and development, through generation.
Education enables individuals and society to make all- rounded participation
in the development process by acquiring knowledge, ability skills and attitudes.

Education, as a very important factor to human development is of a high

priority in the overall development endeavor of the government. Hence, it
requires an appropriate direction to set a new process in motion and change
the alarming situation. Accordingly Ethiopia has formulated a comprehensive
education and training policy. The policy encompasses overall and specific
objectives, which overs from kindergarten to higher education and special
education Moreover, the country has planned to attain universal primary
education by year 2008 E.C. But the attainment of universal primary education
as intended has faced many challenges due to increasing number of needy
family children. The problem is even series in Jimma Town. Hence, Jimma
Town women and child’s Affairs Office has committed town. Hence, Jimma
Town Women and child’s Affairs Office has committed itself to support poor
and destitute family children in Jimma Town Administration in order tom
enable the needy children to get the access of their primary education.

Therefore the first justification of Feyya Integrated Development Organization

to engage in this project is, in its targeted areas many children do not have
access to basic rights of children such as proper food, clothing, health care
basic education psychological support and supervision. Often these vulnerable
children are faced to high load work to earn income. They are exposed to
various forms of exploitation including outrage sex.
Secondly, the other justification is shortage of income of most families in feya
integrated development organization target areas the capacity of most families
to cover school fees and school materials of their children is minimal or almost
non which intend is a reason for the organization to work on this issue.

Lastly, HIV infected and less income families inability to provide their children
with food and educational facilities is also another reason for inability to send
their children to school to get access to basic education which in turn leads the
children to prefer spending their time going to street, sleeping and even begging
money from people and food from hotels and the like. This resulted in their
being uneducated, acting misbehaved, exposed to different diseases like
HIV/AIDS, finally being a burden to their families, society and the nation as
the whole. All these reasons stated above are the major justification for the
organization to engage in educating children with such problems. The funding
organization is requested to sponsor the selected children to enable them to
learn in near by schools and only to cover education fees, education material
costs, and health and sanitation costs for the selected children who are the
targets of this project. In addition, sponsored children are made to live either
with their families or with their close relatives.

5. Beneficiaries

5.1. Direct Beneficiaries

The very purpose of designing this project is to enable needy family children to
get access to primary education. Hence, a total of 1200 sponsored needy family
children of Jimma Town will be direct beneficiaries of the project by the end of
project life span.

5.2. Indirect Beneficiaries

This project has its own economic and social implication on the families of
children, locality and the society as the whole. Specifically indirect beneficiaries
of this project are the family members and close relatives of the sponsored
children.

6. Project Objectives

6.1. General Objective: the general objective of this project is to contribute for
socio economic physical and psychological security of society in operational
area by enabling needy family children to be productive and independent
citizens through educating them.

6.2. Specific Objectives: the specific objective of this project is enabling 1200
needy family children to get access of first cycle primary education starting
from academic year of 2005 E.c In doing so, it is aimed at:

 Providing for selected needy family children with school opportunity and
access.
 Providing for 1200 needy family children with school materials like pen
pencil, exercise books, school uniform and related materials required for
their education.
 Providing Ethiopian birr 200.00 for 1200 needy family children for their
meal. Medication and for their personal hygiene per month for about four
years.
 To contribute for the attainment of addressing primary education for all
(UPE) in the project area.
 To improve the harsh life condition of the mentioned needy family
children.
 To safeguard these children from drug addiction, outage sex, rep, and
being antisocial and destructive individuals.

7. Outcomes of the project: This project has its own long and short term
outcomes which has implications on the lives of direct and indirect
beneficiaries of the project as well as the whole society.

Short term outcomes: the near future outcomes of this project are:
 The sponsored children will get access to basic educational
 Awarded parents and society who are committed to send children to
school
 Quality education provision for deprived children
Long- term outcomes: the long-term outcomes of the project are:
 Improved access of education in the Town
 Reduced number of out of school children
 Decreased number of street children which will be great burden of
society in the future
 Import number of self- reliant and independent youth in the
society in Jimma Town
 Reduced number of delinquent youth in the town

8. Success indicators: this project is expected to bear the following result

at the end of its phase.

 Among 1900 children who have not got the chance of primary
education in Jimma town, 1200(64%) of them will start to attend
primary education by year 2005 E.E.
 The total number grade one students in Jimma Town both in private
and government elementary schools will increase by 1200 students by
year 2005 E.C
 AT the end of 2008 E.C, 1200 children will complete primary first
cycle and pass to primary second cycle.
 By year 2005 E.C about 800 needy families will get relief from any
expense for their children due to support they get from this project.
 The number of street children which was rapidly increasing from time
to time will reduce by 1200 starting as the result of this project.
9. Project strategies

The project is child focused project in which all activities will target selected
children who are 7 to 10 years of age living only Jimma Town. Assisting these
selected children will continue until they complete first cycle primary education
i.e grade 1-4 starting 2005 E.C academic year. The assumption is that all the
selected children will complete the cycle with repeating in the same class.

The initial screening of the children for sponsorship will be done in

collaboration with kebele administration Jimma Town Municipality, primary
schools of Jimma Town and the community in order to selecting criteria used
for screening children will be orphaned children who are out of schools of
jimma town and the community in order to select children who are out of
school due to lack of their family. The selecting criteria used for screening
children will be orphaned children, children who lost their families children
living with single poor family, children of destitute family age of 7 to 10 years
who are not enrolled in school. There will be no any discrimination regarding to
sex religion, colour, ethnicity and the like. The parent or close relatives/ carers
of children should also agree to the rules and regulation of the of the project
and especially individuals with whom orphan children are assigned to live them
should be initiated, committed and voluntary to be responsible of managing the
money that children are provided by sponsors of this project.

Jimma town women and child’s Affairs will coordinate, supervise and evaluate
the implementation progress and results of the project in collaboration with
authorized government offices, especially with Jimma Town education office
elementary school administrative bodies and kebele officials awareness will be
created on the part of selected children and parents/careers about the rules
and regulation of the project and effective use of the money paid by sponsor
organization.

All the selected children for sponsorship those who have their parents are
supported with a family setting living with their parents and those who have
lost both of their parents will be made to live with their close relatives. In
addition, all children will be made to receive education from nearby elementary
schools of Jimma Town.

10. Organization, Management and personnel

In order to run the project appropriately and to attain the intended objective
the project will have own organization and management structure with its own
responsible bodies consists of at least about 11 (eleven) individuals selected
and appointed from different government organizations, parents of the
children and the community. Specifically the management team of the project
will include:

 One project coordinator (chair person). The Head person of Jimmma

Town women and child’s affairs office
 One vice coordinator, the Head person of Jimma Town education Office
 One account. Accountant of Jimma Town finance office
 One casher, one auditor selected from primary school principals
 One counselor among elementary school principals
 Five members of the team selected from kebele administrative bodies and
families of sponsored children will be made included in the management
team.

The management team is responsible

To prepare working plan

To formulate project administration polices rules and regulation
To review and approve performance reports
To elect and dismiss management members and to follw and check
the welfare and academic aspects of sponsored children

All the team members are working without seeking extra payment for their
contribution and expected to be morally obliged to shoulder the
responsibility as additional obligation to their regular jobs. In order to elicit
such commitment and morality, jimma Town women and child’s Affairs
office will make great deal of discussion with all concerned. Generally
organization and management structure of the project looks like the
following.

Project coordinator

Vice coordinator

Auditor counselor Accountant

Kebele parents

In addition, the project implementation is under taken with full

transparency accountability partnership and collaboration and indigenous
knowledge, etc

1. Transparency: this project implementation process including budget

utilization shall be open for all stakeholders. All stakeholders can request
how and why of any decision and can get justification as there is
confidentiality regarding the project.
2. Accountability: The project Management Team established to coordinate
this project implementation and the owner of this project Jimma Women
and children’s Affairs Office are accountable to the sponsor organization
and the stakeholders for the resources and the budget are utilized.
3. Partnership and collaboration: For the purpose of successfully
implementing the project, Jimma women and children’s Affairs Office
works in collaboration with elementary schools keble administrative
bodies Jimma town education office, parents/ guardians and the whole
community of the project area.
4. Indigenous knowledge and Resource: The implementation process of
this project highly recognizes the practical knowledge and locally
available resources (man power) found in the community that facilitates
the implementation with reduced cost.
1.1. Project imputes:

The implementation of this project demands mainly financial resource and

other material inputs.

11.1. Human Resource: Mainly the implementation of this project is

managed by Jimma Town women and children’s Affairs office but for effective
and collaborative implementation, project team which consists of one project
coordinator vice coordinator, one accountant casher auditor counselor, and
other team members will be established.

11.2. Financial Resource: In order to attain in the objective of this

successfully, it demanded approximately 13997200 Ethiopian Birr. The
required finance is expected 100% to be covered by the donor organization
(Fayya Integerated Developmental Orgnization). The requires budget does not
include administrative costs but rather it only includes money to be paid for
children and expenditure costy for educational materials of children.

1.2. Risk and assumptions

As this project is perepared for the next four years. Jimma Women and
children’s Affairs office and the project team is aware of the following risks.

- There might some children who have no parents and guardians lack
home to live with.
- Some street children might not be voluntary to attend school
- Some parents might be not voluntary to send their children to school
because they were using them as means of income source by involving
them in beginning
- Some children may challenge schools by their misbehavior
- Kebele administrative bodies and other project members may not be
committed to devote full time for project implementation.
13. Monitoring evaluation and Reporting system

The project will have its own monitoring evaluation and reporting system in
order to ascertain and check its effectiveness in goal attainment and to take
corrective actions.

13.1. Monitoring in order to check the progress of project and to ascertain

the achievement of the stated objectives continuous assessment and
monitoring will be conducted by Jimma women and children’s Affair and
monitoring will be conducted by Jimma women and children’s Affair office
and the corrective actions will be timely taken based on the results of the
assessment. Mainly the monitoring program focuses on whether the
students are attending their education and whether money and educational
materials are reaching on the hands of children for effective use.

13.2. Evaluation Through joint effort of Jimma Town women and children’s
affairs Office and by all team members evaluation of project result and
impact will be carried out at the team members evaluation of project result
and impact will be carried out at the end of every semester and academic
year based on the following indicators:

- Achievement of the stated objectives

- Quantitative and qualitative effect of project on beneficiaries
- Effectiveness of strategies
- Effectives and efficiency of resource utilzation and so.

13.3. Report in: In order to make the project implementation open to

sponsors project targets and the community as well as to seek solutions for
identified problems in project implementation process in collaboration with
all concerned, effective and efficient reporting system will be established
following project organization and management structure. Accordingly
project management team coordinator will report organization. The timing of
report will be every quarter year. The focus of the report will be, about
financial and material aspects and at the end of each semester about
academic aspects of students. Argent issues which demand immediate
responses shall be reported all the time. The reporting system and approach
will follow the report format of Fayya Integrated development organization.

14. Operational plan: in order to accomplish the objective of the project the
details of operational activities should be described a head of time
accordingly the operational activity of four year plan is portrayed in the
table below.
No Project Unit Four Four years Target Four years program Activity and Budget description
Activity year
Targets 2005 2006 2007
Target Budget Target Budget Target Budget Target Budget
1 Item 1200 288000 1200 144000 1200 144000
1.1 Item 1200 240000 1200 6000 1200 60000 1200 6000 1200
1.2 Number 1200 192000 1200 48000 1300 48000 1200 44000 1200
1.3 Number 1200 19200 1200 4800 1200 4850 1200 4800 1200
1.4 Number 1200 480000 1200 120000 1200 120000 1200 120000 1200
1.5 No price 1200 96000 1200 240000 1200 24000 1200 240000 1200
1.6 No in 1200 1152000 1200 288000 1200 26800 1200 288000 1200
pair
2 Eth. Bair 10 4 1 4 4
3 Quality 8 2 2 2 2
4 Twice 8 2 2 2 2
year
1 Per 40 10 10 10
Semester
32 Evaluation One in a 16 4
and month
Reporting
project
program
3 quality
 1.5. Total budget plan of the project: Accomplishing this project demands
about 13997200.00 Ethiopian Birr Hence, the details of cost break down for
each activity has shown below.

No Type Cost Budget years Remark

Annual Annual Annual Annual Total
budget for budget budget budget
2005 for 2006 for 2006 for 2006
1 School Uniform 144000 - 144000 -
2 Exercise books 60000 60000 60000 60000 288000
3 Pen 48000 48000 48000 48000 240000
4 Pencil 4800 8400 4800 4800 192000
5 Bags 120000 120000 120000 120000 480000
6 Shoes 240000 240000 240000 240000 960000
7 Providing 2880000 280000 2880000 280000 11520000
pocket money
8 Contingency 25000 25000 25000 25000 100000
costs
9 Total cost 351800 3377800 3521800 3377800 13997200

1.6. Project sustainability:- Jimma Town women’s and children’s Affairs office
will work vision sharing and goal attainment and ownership of educating needy
family children with the family, community, community leaders, popular and
influential people and all stakeholders to ensure sustainability of the
supporting the sponsored children. To this effect, Jimma Town Women’s and
children’s affairs office will also ensure full participation of stakeholders as it
did during planning phase, as its existing stage the same will give special
attention to capacity building of concerned bodies specially Jimma Town
Education office:

- To search and communicate with other donors who have interest in the
project sustainability and continuity supporting the children
- To prepare fund raising program

- To create linkage with government agencies and NGO operating in and

around supporting children

1.7. Phase- out Strategy: the role of Fayya Integrated Develop organization in
this project is enabling needy family children to get accesses of primary
education by providing education services and materials up to the completion
of primary first cycle education even if the project may phase out. Accordingly
at the end of this project, the students will be made to continue at schools
where they were learning by the responsibility of Jimma Town Education
Office.