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Exercises

Unit: 04.1 - Document Posting and Processing

Topic: Document Processing

At the conclusion of this exercise, you will be able to:

Manually post and process tax receivables.
Use the account balance display functionality to review postings.

The customer contract accounts have been recorded in the PSCD

system. The next step in the process is to record the records receivable
for each of the customer’s accounts.

1. Manually post a receivable of your ‘citizen-business partner’ for a 300,00 EUR (Waste
water fees) against the relevant contract account with period key ‘YYYY’, due date
today’s date minus one month (MM-1/DD/ YYYY).

Go to POSTING DOCUMENT POST.

Use yesterday’s date as the document and posting date, document type ‘DR’, and
currency ‘EUR’ or Currency ‘USD’ depending on yours training location.
Enter key ‘GROUP##’ (your group number) in field ‘reconciliation key’, so that your
documents can be easily differentiated from your classmates’. Use this reconciliation
key number for all of the postings in the exercises for this unit.
Company code ‘0001’ is defaulted.
Choose list layout for list entry BP item: BP and list entry G/L item: GL.

When automatically processing the documents, the reconciliation

key is assigned automatically by the program.
The period key is the key under which a period description can be
defined (PERSL). If the period key is not defined in your BP item list
entry screen, you can find the field by double-clicking on the BP in
‘Additional data’.
If you want to use a start and end date of a period you can use the
fields for the calculation period (ABRZU/ABRZO).

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Leave defaults and select ‘enter’, and then select ‘yes’ in the resulting pop-up window in
order to have your manually defined reconciliation key created.
Select ‘continue’ to move past the pop-up window. The layout (fields that appear and their
order) of this screen is determined by the screen variant, which is configurable to meet
your needs. You may select the button ‘line layout’ and choose a different variant to see
how the functionality works. Now double-click on any of the fields in the first line item to
view all fields that are available for input.
Enter company code ‘0001’, your business partner, your contract account for Waste
Water Fee, amount 300,00 , net due date ‘MM-1/DD/ YYYY’, transact ‘4010 / 0500’.
Please note that YYYY is a placeholder for the current year, TT for the actual day and
MM fort he actual month. E.g. MM-1 means that you have to take one month away from
the current month.
If the component Funds Management is active the Funds Management Account
assignments are automatically derived, such as commitment item and funds center.
In the training system the period key needs to be entered manually.
Record your document number: __________________________.

Ccode Business Contract Contract Amount Net Main Sub Period

Partner Account Object Due Trans Trans Key
Date
0001 Your BP Waste 300,00 MM-1/ 4010 0500 YYYY
Water Fee DD/
YYYY

2. Post a second transaction of 500, 00 EUR, post with yesterday’s date for the property
tax with Period key ‘YYQ1’.
Leave defaults and enter document type ‘DR’.
Remember to enter reconciliation key ‘GROUP##’.
Enter company code ‘0001’, your business partner, the contract object for your property
in the field ‘contract’ and select in the pop-up your contract account for property tax.
Enter an amount of 500, 00 EUR, net due date is today’s date minus 5 days, main and
sub transaction is ‘4010 / 0500’. The period key is ‘YYQ1’ (YY is the current year, e.g. 08
for 2008).
Record your document number: _________________________.

Ccode Business Contract Contract Amount Net Due Main Sub Period
Partner Account Object Date Trans Trans Key
0001 Your BP Property 500,00 MM/DD-5 4010 0500 YYQ1
/YYYY

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3. Verify and review the document postings that you have made against your business
partners using the Business partner overview functionality that is located under the menu
‘Account’ in your personal menu.
Enter your business partner number, and then select ‘enter’.
From the business partner overview you can access several activities like the dunning
history etc. The links are freely definable in customizing.
In the navigation area you get an overview, which master data objects have been
defined for your business partner. You can limit the number of open items displayed
in the open item list by setting a filter for the respective master data object.
You may want to spend a few minutes practicing drilling down as well as using the
different selection criteria from the ‘account balance’ display initial screen.

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Exercises

Unit: 04.2 - Document Posting and Processing

Topic: Accounting Integration

At the conclusion of this exercise, you will be able to:

Transfer postings made in the sub-ledger into the general ledger.
Find and analyze the postings transferred to the GL document.

Periodically the Public Sector Organization updates its general ledger

with the postings made to their sub-ledger in order to facilitate financial
reporting. Perform this transaction and then verify results in FI-GL.

4. Close your reconciliation key and transfer your postings to the general ledger.

4.1 First close your reconciliation key ‘GROUP##’. Take the menu path POSTING
DOCUMENT RECONCILIATION KEY CLOSE and select ‘enter’. Enter your
reconciliation key ‘GROUP##’ select ‘enter’ and press button ‘close’. Select ‘Enter’ on the
pop-up window. This step blocks this reconciliation key from further postings.

4.2 Generate the periodic task of updating (generating postings to) the general ledger (this
task is located under the ‘periodic processing’ menu). PERIODIC PROCESSING
FORWARD POSTINGS EXECUTION TRANSFER TO GENERAL LEDGER.

Enter your reconciliation key from above, select ‘list FI documents created’. You may
wish to execute in test mode prior to updating the system, but this is not mandatory.
Execute the program.

4.3 View the general ledger document that was created in financial accounting. To do so,
create a second session and go to: SYSTEM CREATE SESSION. Then choose from
the menu ACCOUNTING FINANCIAL ACCOUNTING GENERAL LEDGER
DOCUMENT DISPLAY.
Select the ‘list’ button, and enter company code ‘0001’, enter reference key ‘GROUP##*’
(do not forget the asterisk), and then select ‘execute’.
Double-click on the resulting document; view the line items and header information.
Notice the content in the header field ‘Reference key’.

4.4 Branch to PSCD documents from the financial accounting document via ENVIRONMENT
DOCUMENT ENVIRONMENT ORIGINAL DOCUMENT.

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