Instructions

The registration process will be done through the APRM2017 Registration Form (click link)
. NMO Presidents please do not forget to register yourself too if you are attending.

Every NMO of the Asia-Pacific will have

 6 spots for early registration
 10 spots for late registration

Other participants to the APRM are

 IFMSA TO
 Regional Team
 Observers – are participants from countries in the region with no existing NMOs, or
members of NMOs from outside of the region. Participation is contingent upon approval
by the IFMSA TO, Regional Team, and approval by relevant NMO presidents if applicable.

Please note that early registration cannot be accepted if a delegate finishes the
registration after the deadline for early registration. No registration will be allowed after
the late registration deadline.
Later substitutions of delegates are possible.

Delegates Approval by NMO Presidents

All NMO delegates need to be approved by their respective NMO President, before early
registration deadline and before late registration deadline. Respective NMO Presidents
should email the Director of Registration (registration@aprm2017japan.org) once all
delegates complete registration, and the Registration team will send within 1-3 days a
list of all registrants from each NMO for the Presidents to approve.

Flowchart for NMO Presidents

1. Delegates register individually using the registration form
2. NMO President sends email to Registration OC signaling registration is complete for
the NMO.
3. Registration OC sends NMO President with registrant list for approval. NMO
President replies to email with approval or changes. This needs to be done by the
respective registration deadlines.
4. Within 1~3 days of approval, NMO President receives invoice for NMO and invitation
letters for all delegates. Presidents will be responsible in disseminating them to each
delegate.
5. NMO makes payment and sends receipt to Finance OC within payment deadline, or
asks for contrat for on-site cash payment if wire transfer is not an option. Send the
contract back before the payment deadline.

Important Dates
Early Registration
Opens 15th May 2017 at 0:00 GMT
Closes on 12th June 2017 at 23:59 GMT
Late Registration
Opens 13th June 2017 at 0:00 GMT
Closes on 12th July 2017 at 23:59 GMT
Pre-APRM Registration
Opens 13th June 2017 at 0:00 GMT
Closes on 12th July 2017 at 23:59 GMT
Substitutions and Cancellations
Cancellation before 1st August GMT 23:59 – full refund
Cancellation before 15th August GMT 23:59 – 50% refund
Substitution before 2nd September GMT 23:59
Payment Deadline
Early registration payment by 8th July at 23:59 GMT
Pre-APRM and late registraiton payment by 31st July at 23:59 GMT

Registration Fees
Early (up to 6 delegates per NMO) 230 USD + 15 USD (TAF*)
Late (up to 10 delegates per NMO) 280 USD + 15 USD (TAF*)
Pre-APRM 150 USD
*TAF – Travel Assistant Fund
15 USD will be collected from each delegate in order to award scholarship to help
selected recipient(s) attend the APRM.
Observers can register, but participation is contingent upon approval by the IFMSA TO,
Regional Team, and approval by relevant NMO presidents if applicable. Registration fee is
the same as that of the late registration.
IFMSA TO and Regional Team can register with the early registration price.
Registration fee includes the participation in all APRM activities including social programs
and opening ceremony dinner, transport from Narita International Airport to the venue
(National Olympics Memorial Youth Center) on arrival day only, accommodation and meals.
Registration fee does NOT include public transportation costs to and from some of the
social programs and extra fees for social programs (such as extra drinks. More details will
be shared later), transport form the venue to airport on departure day, travel insurance,
bank transfer fees.