The ERP in Oracle EB Suite 11

The ERP Concepts
in
Oracle eBusiness-Suite Applications
1-1 Copyright © Oracle Corporation, 2008. All rights reserved.

Course Road Map
• Introduction
 What is ERP systems?
 What is EB Suite?
• Oracle E-Business Suite Essentials
• ERP Families &Products with Business Integrations
 Oracle Financials Modules
 Oracle HRMS Modules
• Oracle Application Implementation Methodology
• Supplemental practices and readings
• Appendix 1: Introducing the Latest New technical
Technologies in the Market

Introduction

What Is an Enterprise?
Employees
Customers Vendors
Organization
Other Entities

What is Enterprise Resources Planning Systems?
Enterprise Resource Planning (software). Software used by

companies to plan and manage the basic commercial functions of
their business, such as budgeting, accounting, human resources,
material flows

Oracle E-Business Suite
Applications Covering all your needs

What is E-business suite?
Supply Marketing
Chain
Sales
Procurement
Service
Human
Resources Order
Management
Financials

Oracle E-Business Suite Features
•The entire organization is integrated and streamlined - from the store to
the call center, from the warehouse to suppliers.
•It has a 360 degree view of its organization and a comprehensive view of
its customers, enabling improved decision-making and competitiveness.
•Lowers operating costs and improves accuracy of its data by providing

self-service applications to customers and employees.
•Works online with its suppliers facilitating supplier-managed inventory

and providing products and services faster and cheaper than ever before.
•Expands its marketplace globally and thinks "Web" first.

Benefits of Oracle E-Business Suite
• Available in 30 languages
• Supports multiple currencies
• Supports flexible management of business
processes
• Has a common data model
• Supports statutory and customary local
requirements
• Is built on open standards
• Collaborates with trading partners

Integrated, Yet Modular
Fits into Legacy Environment
Vendor X Oracle Oracle

Vendor Y Vendor Z
Human Finance Marketing
Planning Purchasing
Resources
Legacy Environment
Open applications solution enables you to:

• Leverage investment in existing technology
• Eliminate disparate systems as needed

Oracle: Complete E-Business Suite
Develop • Automate key internal

Contracts E-Business Suite Market business processes
• Extend automation and
Projects Sell
collaborate with your
HR Order trading partners
Customers • Drive continuous
Finance Plan
Suppliers improvement
Maintain Procure with real-time
Products intelligence
Service Make
Fulfill
Business Intelligence

Oracle E-Business Suite Release &Versions
10.7
11
11i
11i.5.10
R12

E-Business Suite 11i10


Some Oracle Application Product Families
• Oracle Financials
• Customer Relationship Management Suite
• Project Management Product Suite
• Supply Chain Planning and Management Suite
• Manufacturing – Discrete and Process and Order
Management
• HRMS Product Family Supply Chain
Management
Customer
Relationship Manufacturing
Management
Human
Resources Finance
Projects
Workflow

11i10 EBS Footprint
Automate All Business Processes Across
All Functional Areas
Order Management Procurement Service
Order Management Purchasing TeleService
Configurator iProcurement iSupport
Advanced Pricing Sourcing Service Contracts
iStore iSupplier Portal Depot Repair
TeleSales Procurement Contracts Field Service
Quoting and Proposals Services Procurement - Spares Management
Trade Management - Advanced Scheduler
Release Management - Mobile Field Service
Sales Contracts
Supply Chain Planning Manufacturing Maintenance Mgmt
Demand Planning Discrete Manufacturing Enterprise Asset Mgmt
Advanced Supply Planning - Project Manufacturing Self-Service Work Requests
Constraint Optimization - Flow Manufacturing Property Manager
Global Order Promising - Project Contracts
Manufacturing Scheduling - Shop Floor Management Product Lifecycle Mgmt
Inventory Optimization Process Manufacturing Advanced Product Catalog
Collaborative Planning CADView-3D
Transportation Planning Logistics Project Mgmt / Collab Suite
Inventory Management UCCNet Trading Connector
Mobile Supply Chain Apps
Warehouse Management New in 11i.10
Transportation Execution

11i10 EBS Footprint
Automate All Business Processes Across
All Functional Areas
Finance Human Resources Marketing and Sales
Financials Human Resources Marketing
- General Ledger Self-Service HR Trade Management
- Receivables Payroll Partner Management
- Credit Management Advanced Benefits Advanced Pricing
- Payables / iPayment Time and Labor TeleSales
- Cash Management Training Administration Field Sales
- Assets iLearning Quoting
- Property Manager iRecruitment Proposals
- Bill Presentment Arch. Projects Incentive Compensation
Internet Expenses Project Management Sales Contracts
iAssets Project Collaboration Interaction Center
iReceivables Project Resource Mgmt Advanced Inbound Telephony
Advanced Collections Project Costing Advanced Outbound
Treasury - Project Billing Scripting
Lease Management Project Contracts eMail Center
Internal Controls Manager Portfolio Planning (11i.10+) Intelligence
Activity Based Management e-Business Intelligence
Customer Data Mgmt Balanced Scorecard
Customer Hub Financials & Sales Analyzers
Customer Spoke Enterprise Planning & Budgeting
Customer Data Librarian
New in 11i.10

Oracle Integration PtoP & OtoC Example
Remitted J/E
F/A
Receipt
Invoice J/E
A/R Invoice
Payment J/E
A/P
General
Bank Ledger Receipt Match
Check Amount Quantity
Credit J/E RFQ
Limit Quotation
Sales Issue
Inventory
PR1
Sales Order Order On-Hand P.O.

PR2 Procurement
Fulfillment
Items PR3 Items

The Technical Architecture of 11i
• Forms-based
• Self-service (HTML/JSPs)
• Business Intelligence
• Mobile

Understanding Oracle Applications
Database
Operating System
Oracle8i
SQL, PL/SQL
Tools
Applications
Database
Oracle HRMS
Applications
User Interfaces
All Oracle Applications are built on a common foundation

Basic Technical Architecture of
Desktop/Client Tier Application Tier Database Tier
Internet
Application data &

User Interface Application Logic
Database Logic

Desktop/Client Tier
Internet

Applications Tier
Desktop/Client Tier Web Server/Listener Database Tier

Portal (PHP)
Forms Server
Concurrent Processing
Server
Servlet Engine
Internet
Java Server Pages (JSP)
Discoverer Server
Reports Server
Administration Server

Database Tier
Internet

The Network
• While the network is not a tier of the 11i

E-Business Suite‟s 3-tier architecture, it is a
critical (possibly THE critical) component of
making it all work.
• 11i allows access through multiple channels
including internal networks (LANs/WANs) and
external networks (Internet/VPNs). The
connection links themselves can vary from slow-
speed dial-up connections to high-speed fiber
optic channels.
• All of the choices in the network will ultimately
affect your performance, for good or bad.

Summary
In this lesson, you should have learned how to:

• Describe the 11i E-Business Suite architecture.
• Describe the major components of the
architecture.
• Describe “Why” this knowledge is important.
• Use your knowledge of architecture to
understand the underlying technology.

Oracle ebusiness suite Essentials

The ebusiness suite Essentials
1. Oracle Navigation
2. Oracle Shared Entities
3. Oracle System Administration
4. Oracle Self Services
5. Oracle Flexfield
6. Oracle Multi Organization Setup
7. Oracle Workflow
8. Oracle DBI

The ebusiness suite Navigation
After completing this lesson, you should be able to do the

following:
• Log on to Oracle Applications
• Choose a responsibility
• Use the Oracle Applications Navigator
• Log off of Oracle Applications

Oracle Applications Data Flow
Oracle Data entry Oracle

Inventory General Ledger
Forms Tables Oracle Server

Logging On to Oracle Applications

Responsibility Relationships:
Many to One
Accounts
Payable Payroll

Responsibility Relationships
Responsibility
menu
One to many
Responsibility 1 Responsibility 2 Responsibility 3
Many to
many
User 1 User 2 User 3 User 4

Choosing a Responsibility
Click on a
link to the
function
Click on a
link to the
responsibility

Navigator
Menu
bar Toolbar
Region tabs
Functions

Navigator Region Tabs
Region Tab Description
Functions Displays the windows that you can

navigate to in a navigation list on
the left side of the Navigate window
Displays links to documents that

Documents you have created
Displays a visual map of a business

Processes process

Expanding or Collapsing
the Navigation List
Choose one of the following methods to expand an item to

its next sublevel window:
• Double-click the item.
• Select the item and
click Open.
• Select the item and
click Expand.
To collapse an expanded item,
select the item and click Collapse.

Expanding or Collapsing Several Items
To expand or collapse several items at once, click one of

the following buttons:
• Expand All Children expands all the sublevels of the
currently selected item.
• Expand All expands all the sublevels of all expandable
items in the navigation list.
• Collapse All collapses all currently expanded items in
the navigation list.

Logging Off of Oracle Applications
(M) File > Exit Oracle Applications

Use this method so that your username is cleared from
system access.

Summary

• Log on to Oracle Applications
• Select a responsibility
• Use functionality of the buttons and tabs that appear on
the Navigator window and other forms
• Describe the uses of the various components of an
Oracle Applications form
• Log off of Oracle Applications

The ebusiness suite Shared Entities
After completing this lesson, you will be able to do the

following:
• Recognize shared entities within the 11i eBusiness Suite

What are Shared Entities?
Shared entities in the 11i eBusiness Suite allow the one-

time definition of an object, and the use of that object
across several products.
Shared entities are "owned" by a single product for table

purposes only. It does not designate the primary user or
decision maker.

eBusiness Shared Entity Examples
Entity Description
AOL Application Object Library

Set of Books Accounting information records
Unit of Measure Method of quantifying items
Items Raw Materials, finished goods or services
Suppliers Vendors we buy from
Customers Buyers of the end product
Sales Force Individuals credited with sales revenue
Employees Personnel who perform assigned tasks
Locations Business sites (addresses)
Organizations Logical unit entities

Application Object Library (AOL)
AOL
Currencies Languages Users Menus
Site Profile Options Responsibilities

Set of Books
Chart of
Calendar Currency
Accounts
Owned by General Ledger

Units of Measure
Length
Base Unit = 1 cm
1 m = 100 cm
1 km = 100,000 cm
Units of measure are used by a variety of functions

and transactions to express the quantity of items.
Owned by Inventory

Items
You can define and control all items in inventory.

Once defined, you assign items to organizations.
Owned by Inventory

Suppliers
Suppliers are the individuals or companies from

which you procure goods and/or services
Owned by Purchasing

Customers
Buyers of our end products and/or services
Owned by Receivables

Sales Force
Individuals credited with sales revenue
Owned by Sales

Employees
Individuals employed by the company who

perform certain tasks
Owned by Human
Resources

Locations
Physical addresses that may represent our

company's addresses or our customer's
addresses
Owned by Human Resources

Organizations
Entity designation used to partition data into

logical units
Owned by Human Resources

Shared Entities: Vendors
• Vendors are defined in one set of tables and shared by
Purchasing, Accounts Payable, Fixed Assets (and
Projects).
• Who owns the supplier master? (AP or PO)
• If you use multi-org, supplier information at the header
level is visible across operating units, but address
information is visible only to the operating unit which
created it.
• Implementation considerations: For example, naming
conventions, numbering, and payment terms.
• Flow of defaults: AP
Setup>Supplier>Site>Item>Document
• Default accounts: Liability and prepayment.

Shared Entities: Customers
• Customers are defined in one set of tables and are

visible to Order Management, Receivables and Projects.
• Who owns the customer master? (OM or AR)
• If you are using multi-org, customer information at the
header level is visible across all operating units, address
information is visible only to the operating unit which
created it.
• Implementation considerations: Customer profile
information, naming conventions, payment terms, flow
of default information (standard value rule sets in OM).

The ebusiness suite System Administration
After completing this module, you should be able to

describe the primary functions performed by the Oracle
System Administrator.

System Administrator Functional
Block Diagram
Oracle System User
Applications Administrator Community
Oracle Financial What forms display
Applications Applications on my screen?
Security What reports and
Oracle Government
programs can I run?
Financial
Applications How is my online
Concurrent
performance versus
Oracle Manufacturing Processing program and report
Applications Workload performance?
What are my application
Oracle Human User
default settings?
Resources Preferences
Applications
Can I account for every
Custom Extensions Document
transaction, even
to Sequences
transactions that fail?
Oracle Applications

System Administrator Functional
Block Diagram
Peripheral System User

Equipment and Tools Administrator Community
Peripheral Can I use the

Printer Registration new printer down
and Definitions the hall?

System Administration Functions
Applications Forms and
sign-on functions
Programs
and
reports
Define
applications privileges
Balance online and Online

concurrent processing Programs
and
reports
Set application
defaults or
user profiles Default
printer Save output
as OS file

Managing Application Security:
Overview
Windows
Oracle
User Responsibility
Reports
Application

Managing Function Security
Menu Level 1 Function: A set of

Function executable code
Menu Level 2
Function
available as a menu
Function option
Menu Level 3
Subfunction
Subfunction
Function
Menu Level 2 Subfunction: A subset
Subfunction of a form‟s functionality
Menu Level 2
Function
Function

Concurrent Requests, Programs,
and Managers
Request Table
Run program ...
Run program ...
User submits Run program ... Concurrent
request to run Run program abc manager
program abc Run program ...
Concurrent
manager
starts
program abc

Business Needs for Concurrent Processing
Concurrent processing helps you satisfy the following

business needs:
• Continue working at your computer while running data-
dependent reports and programs.
• Fully use the capacity of your hardware by executing
many application tasks at once.

Business Needs for Standard Request
Submission
Standard Request Submission enables you to:

• Use a standard interface to run your programs and
reports
• Control access to different reports and programs
• View report output online
• Automatically run programs, reports, or request sets at
specific time intervals
• View a log file that summarizes the completion
information about all the reports and programs in a
request set

System Administrator Monitoring Privileges
• Place any pending request on hold.

• Take any request off hold.
• Terminate any request.
• Change the priority of a request.
• View the log file and the manager log
file.

Profile Hierarchy Levels
User level
Responsibility level
Application level
Site level

Personal Profile Values
Depending on the responsibility, many users can change

their personal options:
• Navigate to (N) Profile > Personal to see a list of the
Profiles already defined.
• If the User Value field is unprotected, you can select a
value for this profile option from the list of values or
enter a value directly.

System Profile Options
The system administrator can set profile options at any

level:
• Navigate to (N) Profile > System to see the Find System
Profile Values window.
• You can set a profile value at the user, responsibility,
site, or application level.

Auditing Oracle Applications
Auditing user activity (Sign On Audit)
Auditing database row changes (AuditTrail)

Database Table Audit Table

Auditing User Activity
Sign On Audit
profile option
Sign On Audit reports
Monitor Users form

Using Document Sequences
Payments (101) (102) (103)
Invoices (5001) (5002) (5003)

Specifying Sequence Information
• What should the sequence name be?

• How long should the sequence be in effect?
• How should the sequence numbers be entered?
• What should the beginning number be?

Summary
In this module, you should have learned how to describe

the primary functions performed by the Oracle System
Administrator.

Oracle Self Services
After completing this module, you should be able to

describe the functionality provided by Oracle Self-Service
Web Applications (OSSWA).

The Self-Service Business Model
• Uses only a Web browser to access information

• Lowers staffing requirements for certain tasks
• Provides secure, direct access to systems
• Improves service
• Reduces operating costs
• Compresses cycle times
• Opens new sales channels

Benefits of Self-Service
Reduced Administrative Costs

Originators enter their own transactions
Faster and cheaper operations
More accurate information
Move every transaction

Goal to self-service

The Value of Self-Service
Eliminate redundant data entry Enforce policy through workflow

cycles Deploy to Employees and
Improve data accuracy and Managers
immediacy Deliver business intelligence to the
Improve productivity individual desktop
Free the HR Professional

to add Value to the organization…

Increase Workforce Productivity
with the Employee Portal
Configurable to specific
roles, positions, and
individual people
Access work-
related applications
Access external
sites and content
Determine KPI’s
that trigger alerts
when met

Release 11i OSSWA
Self-Service for ERP

• Web Suppliers
• Internet Procurement
• Self-Service Expenses
• Self-Service Human Resources

Self-Service HR
Personal and Job Applications
Professional information
Appraisals Succession Planning
Change of employee Suitability Matching

View Payslips
conditions
Class enrolments
Promotion
Employee Deployment
Recruitment Process

Self-Service Expenses

The ebusiness suite FlexFields
After completing this module, you should be able to do the

following:
• Explain flexfields and how they are used in Oracle
Applications
• Distinguish between key and descriptive flexfields
• Identify key and descriptive flexfields used by Oracle
Applications
• List the benefits provided by flexfields

Customizing Oracle Applications
Oracle General Ledger Oracle Assets
Application
windows
User-defined flexfield windows

Flexfield Structures and Flexfield Segments
Item Information Flexfield
__ Item Information _______________

Segments:
(Category, Category COM Computer
Item, Item 876 Monitor
Color)
Color LTN Light tan
Structure:
(Category Segment + Item Segment + Color Segment)

Segment Prompts and Value Descriptions
Flexfield segment prompts

Category COM Computer
Item 876 Monitor
Color LTN Light tan
Flexfield value descriptions

Validating Input
Using Value Sets
Category value set

COM MACH FURN

Category COM Computer
Item 876 Monitor
Color LTN Light tan
755 876 933
Item value set

Key and Descriptive Flexfields
Key flexfields
build unique __ Item Information _________
entity identifiers Category COM Computer
Item 876 Monitor
Color LTN Light tan
Descriptive flexfields
Payment Type CC gather additional
information
Store 54321
Dept 987
Number 4958-2938-4747
Exp. Dt 12 - 99

Key Flexfields
__ Sales Information ______________________ Standard

window
Transaction 3987 Payment Type
Customer Jane Doe
Item COM-876-LTN
Description Computer - Monitor - Light Tan []
Key
flexfield __ Item Information _______________
window Category COM Computer
Item 876 Monitor
Color LTN Light tan

Intelligent Keys
Business A Business B
_____Account Entry __ _____Account Entry __
Corporation 10 Company 21
Subsidiary 203 Division 42
Division 3003 Department 502
Department 025 Account 015
Account 203

Intelligent Keys
Asset number Account number
Serial number Job grade

Key Flexfield Example:
Accounting Flexfield

Key Flexfield Example:
Asset Category Flexfield

Oracle Applications Key Flexfields
Asset Bank Details

Oracle Oracle
Category Cost Allocation
Assets Payroll
Location People Group
Oracle
Oracle Sales Tax Location
General Accounting
Receivables Territory
Ledger
Account Aliases
Item Catalogs Grade
Item Categories Oracle Job
Oracle
Human Personal Analysis
Inventory Sales Orders
Resources Position
Stock Locators Soft Coded
System Items

Descriptive Flexfields
__ Sale Information ____________________

Transaction 3987 Payment Type CC
Customer Jane Doe
Item COM-876-LTN
Payment Type CK Payment Type CC

Store 54321 Store 54321
Dept 987 Dept 987
Number 1028 Number 4958-2938-4747
Second ID MC 4565-3939 Exp. Dt 12 - 99

Using Reference Fields
__ Sale Information ____________________

Reference
Transaction 3987 Payment Type CC field
Customer Jane Doe
Item COM-876-LTN
Payment Type CK Payment Type CC

Store 54321 Store 54321
Dept 987 Dept 987
Number 1028 Number 4958-2938-4747
Second ID MC 4565-3939 Exp. Dt 12 - 99

Using Different Contexts:
Asset Category Flexfield

Oracle Applications Descriptive Flexfields
(Partial)
Bonus Rates Bank Branch
Oracle Oracle
Calendar Types Payment Terms
Assets Payables
Price Indexes Site Address
Oracle
Oracle Credit History
General Daily Rates
Receivables Information
Ledger
Activity
Information Employee Labor
Oracle Item Cost Oracle Rate
Bills of Information Work in Shop Floor
Material Progress Status
Shift Time WIP Parameters
Information

SRS and Flexfields

Benefits of Flexfields
Flexfields provide the following benefits:

• Customize applications to support your own
accounting, product, and other codes.
• Enable the construction of intelligent keys.
• Customize applications to capture additional data.
• Use the application to validate values and value
combinations entered by the user.
• Support multiple field structures depending on data
context.

Storing Flexfield Data Internally
Key flexfield Descriptive flexfield
... Segment1 Segment2 ... ... Attribute1 Attribute2 ...
Oracle Applications base tables

Steps to Implement a Flexfield
Plan flexfield segments, structures, value sets and values.

Define value sets and values.
Define flexfield.
Define security and cross-validation rules if necessary.

Overview of Flexfields
Summary
• Flexfields are customizable fields.

• The user defines the content and structure of a flexfield
window.
• Key flexfields create entity identifiers required by Oracle
Applications.
• Descriptive flexfields gather additional information
required by the business environment.

Summary
In this module, you should have learned how to:

• Explain flexfields and how they are used in Oracle
Applications
• Distinguish between key and descriptive flexfields
• Identify key and descriptive flexfields used by Oracle
Applications
• List the benefits provided by flexfields

The ebusiness suite Multi Organization
After completing this module, you should be able to do the

following:
• The business reasons for Multi-Org
• The types of organizations
• The new organization model
• How Multi-Org secures data
• How Multi-Org enables the process of selling and
shipping from different legal entities

Basic Business Needs
• Use subledger products in a single installation

• Support any number of operating units
• Secure access to data
• Sell and ship from different operating units

What Is Multi-Org?
An applications server-side enhancement

Multi-Org Features
• Architectural model that supports multiple financial sets

of books in a single installation
• Data security by operating unit
• Global customer and supplier registries
• Automatic intercompany accounting entries for sales
transactions booked in one organization and shipped
out of another related organization

Multi-Org Features
Architectural Model
• Serves as cornerstone for all Oracle Applications

products
• Dictates how transactions flow through organizations
• Defines organizations and relationships between them
• Provides for multiple organizations in a single
installation

Using a Single Installation of Oracle
Applications
Accounting
(Receivables and
Payables)
Purchasing
Order Entry

Architectural Model Comparison
Without Multi-Org With Multi-Org
Oracle
General
Ledger
AR1 AR2
Oracle
Receivables AR1 and AR2
Database
Data AR1 Data AR2 AR Data

Organization Model
Business Group HR
Set of Books GL, FA

Balancing
Entity/Funds
Legal Entity
Bal Seg 1
AP, PO,
Operating Unit
AR, OE, + Bal Seg 2
Inventory INV, MFG Bal Seg 3

Organization Ship

Organization Model
Business Group HR
Set of Books GL, FA

Balancing
Entity/Funds
Legal Entity
Bal Seg 1
AP, PO,
Operating Unit
AR, OE, + Bal Seg 2

Organization Ship

Organization Model
Business Group HR
Set of Books GL, FA

Balancing
Entity/Funds
Legal Entity
Bal Seg 1
AP, PO,
Operating Unit
AR, OE, + Bal Seg 2

Organization Ship

Organization Model
Business Group HR
Set of Books GL, FA

Balancing
Entity/Funds
Legal Entity
Bal Seg 1
AP, PO,
Operating Unit
AR, OE, + Bal Seg 2

Organization Ship

Organization Model
Business Group
Set of Books
Responsibility
Operating Unit
Inventory
Organization

Accounting/Distribution/Materials
Management Organization Model
Set of Books
Legal Legal
Entity Entity
Operating Operating Operating Operating Operating

Unit Unit Unit Unit Unit
Inventory Inventory Inventory Inventory Inventory Inventory Inventory

Org. Org. Org. Org. Org. Org. Org.

Selling and Shipping Products from Different
Set of Books
Sacramento
Customer Invoice
Sales Office
US
Sales
Order Intercompany
Customer Payment
Invoice
Product Birmingham
Shipment Warehouse
UK

Intercompany Sales Invoicing Features
• Segregation of trade cost of goods sold (COGS) and

intercompany COGS
• Transfer pricing established through ordinary price lists
• Automatic intercompany sales recognition
• Flexible architecture

Global Customer and Supplier Registries
• Define customers and suppliers in a global registry that

is shared by all organizations across the entire
enterprise.
• Manage and secure customer addresses and supplier
sites by operating unit.

Global Registries
Operations Supplier ABC Distribution

US Corporation SNG
Address 1: Address 1:
New York, NY Austin, TX
Address 2: Address 2:
New York Singapore
Orlando, FL New York, NY
Address 3:
Green Bay, WI
Note the separation of sites by OU

Summary
In this module, you should have learned that:

• Multi-Org is a server-side enhancement
• Business Groups, Set of books, Legal Entity, Operating
Unit, and Inventory Organization are the types of
organizations
• The new architectural model links the types of
organizations together
• Enables selling and shipping from different legal entities
with the proper accounting entries

Oracle Workflow
The heart of e-business
Oracle Workflow automates and streamlines business
processes contained within and between enterprises:
• Add personalized trading partner rules
• Validate self-service transactions
• Achieve closed loop business intelligence
• Approve standard business documents
• Step through daily transaction flows

Workflow Driven Business Processes
Manage the process, not the transactions
• Define and implement your business policies
• Streamline the entire process
• Capture exceptions and take action
• Build continuous improvements directly into the process
definition
• Adapt your processes as your business changes

Example Workflow Processes
Order Flow - Generic with Header Level Invoicing
Ente r Bo o k - Ord e r, He a d e r le ve l Clo s e - Ord e r End

Ma nua l Invo ice - Ord e r
Line Flow - Generic with Header Level Invoicing

Unre s e rve
Ente r - Line S c he d ule - Line Cre a te S up p ly - S hip - Line , He a d e r Le ve l Clo s e - Line End
Line Ma nua l Invo ic e - Line ,
De fe rre d

Designing Business Processes for Change
Business processes will change

• No artificial constraints on the business process
• Enabling dynamic processes sympathetic to change
• Change business processes without changing code
(reduced cost of ownership)
Requires visual overview of business processes
• You can only fix what you can see
• Visual documentation of the business process

Workflow is Essential
Workflow enables continuous process improvement
Complete process representation
• Crosses organizational, company boundaries
• Build in management metrics, performance goals
Adaptable workflow processes
• Provides alternatives
• Allow for refinement
Analyze time and costs of entire processes with
multidimensional analysis
• Reducing costs and time

Expense Report Processing
Fast and efficient payment of expense
Goal: reports that conform to corporate policy
Workflow enabled Self Service Expense
Technique: Reports
• Accounts Payables professionals should spend their

time:
– Entering expense reports
– Responding to the telephone queries regarding the
status of an expense report
– Defining and enforcing corporate policy, saving the
company money

Common Expense Reports Questions
Workflow empowers the process participants
• Has my expense report been approved?
• Which manager is holding up my expense?
• Has the Accounts Payable department verified my
receipts?
• When will I get paid?
• Why am I always short paid?
Let‟s take a look at the process

Expense Report Processing
AP Standard Expense Report Process
AP Ap p ro va l
Ap p ro ve d
Ma na g e r Ap p ro va l
S e rve r Va lid a tio n Ap p ro ve S ho rtP a y

S ta rt De te rmine S e rve r S id e Ma na g e r AP Ap p ro va l S ho rtp a y End (Ap p ro ve )
Whic h P ro c e s s Va lid a tio n (S p e nd ing ) P ro c e s s Unve rifie d
To S ta rt Fro m P ro c e s s Ap p ro va l R e c e ip t Ite ms
P ro c e s s
R e je c t
R e s ub mit R e p o rt Ab o rt
R e je c tio n End (R e je c t)
P ro c e s s

Expense Report Processing @ Oracle
Ye s No Ye s
S ta rt Any R e c e ip t AP Exp e ns e AP Ad jus tme nt All Exp e ns e Ma rk Exp e ns e End (Ap p ro ve d )
R e q uire d Fo r R e p o rt R e vie w Ma d e Due To Line s P a s s AP R e p o rt As
Exp e ns e R e p o rt Co mp le te S p e nd ing P o lic y Ap p ro va l Ap p ro ve d
No nCo mp lia nc e (Ma nua l)
No
Ye s
No
End (S ho rtP a y)
Ye s
Any J us tific a tio n R e q ue s t AP To
R e q uire d fo r R e vie w Fo r Ge t Ad jus tme nt Info rm P re p a re r
Exp e ns e R e p o rt c o mp lia nc e With Te xt Tha t Exp e ns e
S p e nd ing P o lic y R e p o rt Ha s
No Be e n Ad jus te d
Ap p ro ve d
(Auto ma tic )

Workflow Overview
• Routes Information
• Defines any rule
• Delivers electronic notifications

Workflow Architecture
Oracle Server
End-User Application Workflow
Client Server Directory Services Development
Client
Web Users Roles
Notification
Worklist
Workflow
Notification Services Engine
Builder
Web Oracle Send Execution
Process Application
Monitor Server Respond Definition
or Workflow
WebDB Forward Administration Loader
Web Cancel Monitoring

Analysis
Tools Query Query
Workflow
Definition
Files
Mail
Notification
Applications
Mailer Oracle Workflow Enabled Application

Oracle Workflow Features and Definitions
• Oracle Workflow Builder

• Workflow Engine
• Workflow Definitions Loader
• Notification System
• Notification Worklist
• Directory Services
• Workflow Monitor

Oracle Workflow Builder
Development tool for Oracle Workflow

• Used to graphically define and customize the workflow
definitions
• Requires a PC running Windows 95, 98, 2000 or
Windows NT
Workflow definitions: You can save them to a database or a
flat file.
There are two parts to the Workflow Builder:
• Object Navigator
• Process Diagram

Workflow Process Definition

Supported Process Constructs
• Looping
• Results-based
branching
• Parallel flows
• Rendezvous

Supported Process Constructs
• Voting
• Timeouts
– Escalation
– Automatic
forwarding
• Subprocesses
(unlimited
hierarchy)

Workflow Engine
• Is embedded in the Oracle8i server

• Uses the process definition created with Oracle
Workflow Builder to coordinate the routing of activities
for the process
• Monitors the state of each activity in a workflow process
• Signals any changes in the workflow state to the engine
using calls to PL/SQL or Java API‟s
• Guarantees consistency between the application and the
workflow state because of Oracle8i transactional
integrity

Workflow Definitions Loader
Workflow
Builder
Workflow Workflow
Loader Engine
Workflow
Loader
Proce
ss Oracle 8 or higher
Process
Defini
Definition
tions

Notification System
Notification e.g. UNIX Sendmail

Mailer or MAPI compliant
Mail System
Workflow
Engine
Workflow
Worklist
Directory Notification
Services System
Application Oracle
Applications
Screens
Oracle 8 or higher

Notification Worklist Web Page

Notification Details Web Page
Extended HTML
message formats
Research and make a decision

through online inquiry

Email Notifications
Automatic generation of
response template

Email Notifications - Response Template

Oracle Workflow Monitor



Summary

• Identify the concepts of a workflow process
• Describe the features of Oracle Workflow

eBusiness Suite Daily Business Intelligence
After completing this lesson, you should be able to do the

following:
• Describe the features of Daily Business Intelligence
• Identify the business needs for Daily Business
Intelligence
• Explain the relationship of Daily Business Intelligence
with the E-Business Suite
• Describe the components in a DBI report

Daily Business Intelligence (DBI): Introduction
Plan and
Sales
Model
Marketing
Manufacturing Purchasing
DBI Execute
Finance Service
Human
Resources Project Mgmt Reports Users
Report
and Analyze
Provide planning, execution, and reporting capabilities
to optimize business performance

Business Needs for Daily Business
Intelligence
• Cost Control
• Changing Market
• Information Availability
• Increased Accountability
• Emphasis on Corporate
Governance

Daily Business Intelligence Coverage
• Financials • Purchasing
• Human Resources • Quoting
• Interaction Center • Sales
• iStore • Supply Chain
• Marketing • Service Contracts
• Product Management
• Projects

Daily Business Intelligence Report
Components
• Overview Pages
• Parameter
• Responsibility
• Region
• KPI

Daily Business Intelligence Pages
Parameters
Regions
User with
responsibility
assigned

Daily Business Intelligence Parameters
Fiscal date
and Days Primary
until period end Period Type Dimension
Date Compare
Currency
To

Daily Business Intelligence Responsibilities

Daily Business Intelligence Regions
Parameter
region
Links
KPI region
region
Graph
region
Table
region

Daily Business Intelligence Reports
More
parameters
More data

Summary

• Describe Daily Business Intelligence features
• Identify the business needs surrounding Daily Business
Intelligence
• Explain the relationship of Daily Business Intelligence
with the E-Business Suite
• Describe components in a DBI report

ERP Families &Products with Business Integrations

Oracle Financials

Oracle Financials
After completing this course, you should be able to do the

following:
• Determine the appropriate setup options and
implementation considerations when implementing the
primary Oracle eBusiness financial applications
• Describe the features and characteristics of Oracle‟s
common modules in relation to implementing financial
applications

Planning for the Implementation of the
Primary Financial Applications
• What are the core financial applications that you will
need to manage you enterprise?
• How do you implement the flow of information from the
purchase of business items to the payment and tracking
of them?
• How to you identify issues in the entry of customer
orders and receipt of payments?
• What other Oracle features and products would help you
to implement and manage your business processes?
• How do you plan to integrate legacy system information,
and will you need to extend applications?

Oracle Financial Application Modules
• Oracle General Ledger

• Oracle Purchasing
• Oracle Payables
• Oracle Order Management
• Oracle Receivables
• Oracle Assets
• Oracle Cash Management

The Big Picture
S INVENTORY INTERFACE
C
U
P
PO ITEMS INV ITEMS OE U
Account Generator S
P Autoaccounting
MATCHING Material Receipts T
L
Accrued Material shipments REC INTF O
I
MASS Receipts Cost of Goods sold AUTOINVOICE M
E
ADDITIONS Standard cost adj. E
R
Physical inv. adj. R
S
AP AR S
FA Expenses
Liabilities
AR Assets
Revenue
Additions Cash out TRANSFERS TO GL Cash in
Depreciation
Retirements
Transfers
GL
Data Passed to General Ledger
PO INV OE
Material Receipts
Accrued Material shipments
Receipts Cost of Goods sold
Standard cost adj.
Physical inv. adj.
AP AR
FA Expenses
Liabilities
AR Assets
Revenue
Additions Cash out Cash in
Depreciation
Retirements
Transfers
GL
Oracle General Ledger

Oracle General Ledger Overview
Other Subledgers
Manufacturing
Customer
Relationship
Management
Oracle General Ledger
Projects
Oracle Financials
Human Resources
Management

General Ledger Accounting Cycle
Review/
Correct
Balances
Consolidate Run Reports/
Close Period
Revalue/
Translate
Open Period
Review
Create/Reverse
Post Journal Entries

Major Functions and Features
Oracle General Ledger is a comprehensive financial

management solution that facilitates the following tasks:
• Financial controls
• Data collection
• Information access
• Financial reporting and analysis

Integrating with Subledgers
Subledgers GL_INTERFACE Journal

Import
GL_BALANCES Post Journals

Elements Required for a Set of Books
Complete the three tasks necessary to create a set of

books.
Define a chart of accounts
Define an Define currencies

accounting calendar

Chart of Accounts Structure
With Oracle General Ledger, you:

• Define the account combinations to be used for journal
entry and budgeting
• Define account hierarchies for reporting and analysis

Accounting Calendar
You need to create a calendar to define an accounting year

and the periods it contains.

Unlimited Currencies
You can enable a variety of currencies to allow you to enter

transactions in multiple currencies.
Dollars Francs
Yen Pounds

Sharing a Set of Books
across Oracle Applications
Many elements of an Oracle General Ledger set of books
are shared with other Oracle applications.
Account Structure Accounting Calendar
• Value sets • Periods
• Segment values • Period types
• Security rules
• Cross-validation rules
Currencies Journal Entries

• Daily rates • Sources
• Rate types • Categories

Importing to General Ledger
from Non-Oracle Applications
From ADI
Journal Import ADI

Spreadsheet
Budgets
Other feeder
systems
General Ledger

Reporting and Analysis
Oracle General Ledger provides you with a variety of

reporting, consolidating, and analysis capabilities.
• Online account and transaction analysis
• Standard reports and listings
• Financial Statement Generator reports
• Applications Desktop Integrator Report Wizard
• Applications Desktop Integrator Analysis Wizard
• Oracle Financial Analyzer

Chart of Accounts
Your chart of accounts is a list of Accounting Flexfields

you create to identify general ledger accounts
• This flexible structure is made up of subfields or
segments
• Each segment has a name and a set of values
Company Division Department Account Project

Building the Chart of Accounts Structure
Define a flexible chart of accounts structure:

• Create up to 30 segments with a maximum of 25
characters per segment
– Maximum total length allowed is 240 characters
• Define each segment name and the order in which it
appears
• Attach a list of valid values to each segment
XX - XXX - XXXX - XXXX - XXX

Company | Cost Center | Account | Sub-Account | Product

Defining Value Sets
Use value sets to control the characteristics and format of

the Accounting Flexfield segment.
Value_set 1 Value_set 2 Value_set 3 Value_set 1

Format: Format: Format: Format:
Char Char Char Char
Max size: 2 Max size: 3 Max size: 4 Max size:2
Validation: Validation: Validation Validation:
Independent Independent Independent Independent
Balancing Cost Center Natural Intercompany

Account
The same value set can be used more than once in the
same Accounting Flexfield structure.

Defining Segment Values
Enter valid values for each segment before using them in

the Accounting Flexfield segments.
Value_set 1 Value_set 2 Value_set 3 Value_set 1

Format: Format: Format: Format:
Char Char Char Char
Max size: 2 Max size: 3 Max size: 4 Max size:2
Validation: Validation: Validation Validation:
Independent Independent Independent Independent
Balancing Cost Center Natural Intercompany

Account
01 100 TSAL 01
02 101 1000 02
03 999 9999 03

Segment Qualifiers
Account Type Asset, Liability, Owners' Equity

Revenue, Expense
Budgetary Dr, Budgetary Cr
Budget Entry Allowed Yes or No
Posting Allowed Yes or No
Control Account Available for specific countries

Reconciliation Flag

Defining Period Types
• Each calendar has an associated period type

• Pre-defined period types in Oracle General Ledger are
Month, Quarter, and Year
• If needed, define your own period types in addition to
the standard periods
Period Type Periods Calendar Set of books
01/01/2002
Month + to =
12/31/2002
Jan-02 to
Dec-02

Defining Your First Accounting Period
Define at least one accounting period before the first period

for which you enter transactions or perform foreign
currency translation.
Dollar
Yen
First Second
period period
(First
Transaction
Period) Enter historical data

Accounting Period Statuses
Each accounting period has one of the following five

statuses:
Never Future Open Period

Opened Enterable
Permanently Closed
Closed Period Period

Linking a Set of Books
to a Responsibility
Employees from HR
User ID
Many to many
relationship
Responsibility GL Set of Books

1 to 1
AR Clerk relationship Chart of Accounts
AP Manager at a time Calendar
GL Supervisor Currency

Defining Flexfield Security Rules
Restrict data entry, online inquiry, and reporting to specific

values by using flexfield security rules.
Account Segment
Include: 0000 to 9999
Exclude: 1000 to 3999
Available: 0000 to 0999 4000 to 9999
Unavailable: 1000 to 3999

Using Dynamic Insertion
You can dynamically create new account code

combinations when entering data by enabling dynamic
insertion in the Key Flexfield Segments window.
• Dynamic Insertion can be enabled or disabled at any
time
• Define cross validation rules to prevent incorrect
account combinations from being created by dynamic
insertion
X Allow Dynamic Inserts

Defining Cross-Validation Rules
Prevent the creation of invalid account combinations by

setting up cross-validation rules.
• Define cross-validation rules before entering a chart of
accounts
• Use cross-validation rules in combination with dynamic
insertion
Division: Region: Account:

01 US 100 New York 4100 Sales
02 Asia 400 Tokyo 7550 Travel
Valid 01 – 100 – 4100
Invalid 01 – 400 – 4100

Journal Entry

Journal Entries and the Accounting Cycle
Review/
Correct
Balances
Close Period
Revalue/
Translate
Open Period
Review
Create/Reverse

Integrating Journal Entries
in Oracle eBusiness
Inventory Purchasing WIP Receivables
Cost Payables
Management
General Ledger
Payroll Projects Assets

Journal Entry Types
Manual
Journal
Entry
Reversing
Journal
Entry
Recurring
Entries
Mass
Allocations

Journal Components
Every journal entry in Oracle General Ledger has three

components.
Enter Journals
Batch Header Lines

Manual Journal Entries
A manual journal entry is entered directly into Oracle

General Ledger. Typical manual journal entries include the
following:
• Functional currency entries
• Foreign currency entries
• Statistical entries
• Intercompany entries

Performing Additional Journal Actions
Reverse Journal Change Period
Post Check Funds

Reserve Funds
View Results

T Accounts
Use the T Accounts window to view General Ledger journal

entries or subledger accounting entries in a graphical T
Account format.
01.1100
Operations.Cash
1250.00
1250.00
01.7550
Operations.Travel Expense
1250.00
1250.00

Activity Summary
Use the Activity Summary window to view accounting

information summarized by account in a trial balance
format.
01.1100 Operations.Cash USD 1250.00

01.7550 Operations.Travel Exp USD 1250.00
Total Net Activity 1250.00 1250.00

Posting Journals
Account Balance
Prepost $500
Journal entry $ 25
Enter journal After post $525
Report and inquire

Post journal on updated
account balances

Posting to a Prior Period
July
Open
June
Current period
Open May
Closed

Drilling Down to Subledger Details
GL Account Inquiry
Balance
Enter JE JE Lines View JE
View Subledger Accounting Entry
AP AR Inventory WIP
PO Assets Projects
View Subledger Transactions
View Accounting Lines
T Accounts Summary Activity

Reversing Journal Entries
Generate a reversal of any journal entry.
Original
Dr. Rent Expense……..10,000 functional dollars
Cr. Cash………………...10,000 functional dollars
Reversal
Dr. Cash……..………....10,000 functional dollars
Cr. Rent Expense……..10,000 functional dollars

Period Close
11i General Ledger Management Fundamentals
Copyright © Oracle Corporation, 2001. All rights reserved.

The Accounting Cycle
Review/
Correct
Balances
Close Period
Revalue/Translate
Open Period
Review
Create/Reverse

Period Close Checklist
• Transfer and import data from all subledgers

• Perform reconciliation of subsidiary ledgers
• Close the period for each subledger
• Revalue foreign currency balances
• Verify all journals are posted
• Reconcile account balances
• Translate balances to parent's currency
• Consolidate subsidiary sets of books
• Run Trial Balance and other reports
• Close the period and open the next period

Overview of Importing Journal Entries
Transfer in Summary or Automatic or Manual

Detail
Journal
Import
Subledgers GL_INTERFACE
Post
GL_BALANCES GL_JE_BATCHES
GL_JE_HEADERS
GL_JE_LINES

Journal Import Verification Process
Load GL_INTERFACE
table
Correct errors in
feeder system
Import journals by
Source and Group ID
Delete source from Journal
Import -
Do journals
Yes (Not Oracle Subledger)
have errors?
No Number of
High
errors?
Journal import
creates a postable Low Correct Journal
journal batch Import online

Posting Journals
Account Balance
Prepost $500
Journal entry $ 25
Enter journal After post $525
Report and inquire

Post journal on updated
account balances

Reconciling Subledger Data
• Procure to Pay Subledgers

• Order to Cash
• Projects
• Non Oracle Subledgers
Analysis
Reports

Close the Subledgers
Subledgers
Close Period

Oracle Purchasing

Product Integration Overview
Oracle Self Service

e-Commerce Gateway
Purchasing
Oracle Oracle
Inventory Payables
Oracle Oracle
Master Scheduling/MRP General Ledger
Oracle Oracle
Order Management Supplier Scheduling
Oracle Oracle
Work in Process Assets
Oracle Oracle Oracle
Human Resources Purchasing Bill of Material
Oracle Oracle
Project Accounting Cost Management

The Oracle Purchasing Processes
Demand
Inventory WIP MRP Order Mgmt
Import/reschedule
requisitions Internal
sales order
Order entry
Supplier
Manually Approval
create Requisition
Requisition
pool

Demand: Requisitions
Demand
Other
Inventory WIP ASCP Order Systems
Mgmt
Import/reschedule
requisitions
Internal
Order Mgmt
sales order
Approval
Manually Requisition
create Requisition
pool PO

Source: RFQs and Quotations
Requisition Supplier
pool
Print/Send RFQ
Manual
Quotation
RFQ
Supplier
lists
Oracle Sourcing
or iSupplier Portal

Suppliers
Purchase Request for

requisition quote (RFQ) Quotation
Supplier
Purchase
order Receipts Returns Payment

Purchase Orders
Approve
Manually create Automatically create

PO
Requisition
Maintain documents pool
Accept Revise Control
Receive against PO Match invoices in

Payables

Receiving
Shipment
Supplier Transfer Inventory
Receive Deliver
Shop floor
Order Entry
Internal
Inventory shipment Inspect Expense

Invoicing
Receive If appropriate, match invoice

invoices to
purchase order
PO Invoice
Enter invoice
Enter basic
information
Enter detailed
Maintain invoices File invoices
information

Payment
Confirm payment batch:

Select • Confirm checks
approved • Update invoice
invoice • Payment history
Pay invoice
Format payments:
Run • Print checks
Record manual payments • Load EFT data
payment in batch
Modify payment batch:
Create manual
Create • Remove/add invoices
payment outside
Payables single • Modify payment details
payments
Create computer-
generated
payment

Oracle Purchase Orders

Procurement: Purchase Orders
Requisitions
Supplier
identification
Purchase
orders
Ordering
RFQs/
Sourcing
Quotations
Receiving
Analysis
Invoice/
Supplier Payment
management
Reporting
Supplier
performance

Purchasing Document Flow
Requisition
RFQ
Quote
Blanket
Contract PO
PO
Standard Blanket PO
PO Release

Creating Purchase Orders
Inventory WIP MRP Order Other

Mgmt Systems
Demand
Import
Internal Order
sales order management
Approval
Requesters
Requisition
Requisition
pool Purchase order

Purchase Order Types
Standard Planned
Purchase Purchase Blanket Contract
Order (PO) Order Agreement Agreement
Header Header Header Header
Line Line Line
Standard PO
Shipment Shipment
Header
Distribution Distribution Blanket
Release Line
Shipment Shipment
Scheduled
Release Distribution Distribution

Purchase Order Components and Record
Structure
Header
Lines
1 2 3
Shipments
1 1 2 1
Distributions
1 2 1 1 1

Default Value Hierarchy
Financials options
Purchasing and Receiving options
Supplier
Supplier site
Item 2
1
Purchasing Documents
1 Takes precedence over 2

Structure of a Simple Standard Purchase
Order
HEADER
LINE 1 LINE 2
SHIPMENT 1 SHIPMENT 1
DISTRIBUTION 1 DISTRIBUTION 1

Structure of a More Complex Standard
Purchase Order
HEADER
LINE 1 LINE 2
SHIPMENT 1 SHIPMENT 1 SHIPMENT 2

Purchase Order Statuses - Typical Cycle
Submit for Approval Incomplete
Requires Reapproval In Process

On Hold
No
Rejected Approve?
Yes Frozen
Pre-Approved Closed
Open
No
Approve?
Yes
Canceled
Approved
Finally Closed
Changes Made

Workflow Notifications
PO#325
Kevin Jones Electronic
Incomplete notification
PO#325 requires your attention.

Kevin
Its status is Incomplete.
REQ#577
Sue Smith Electronic
Requires notification
Reapproval
REQ#577 requires your
reapproval. Sue
REQ#583 Electronic
Joe Holt notification
Rejected
REQ#583 has
been rejected. Joe

Oracle Payables

Overview of Oracle Payables
• Oracle Payables is a high-productivity accounting

solution that helps you maintain strong financial
controls. You can:
– Maximize supplier discounts
– Prevent duplicate payments
– Pay for only the goods and services that you order and
receive
• Oracle Payables also helps you resolve business issues
quickly by providing accurate responses to your
inquiries.

Oracle Product Integration
Human Cash
Projects
Resources Management
Workflow e-Commerce
Gateway
Payables
Property iExpense
Manager
Purchasing Assets General Ledger

Oracle Payables Integration
• Oracle Human Resources shares locations and

employees with Oracle Payables.
• Oracle Projects imports invoice information from
Payables to track project costs and exports expense
report information to Oracle Payables.
• Oracle Cash Management reconciles payments created
in Oracle Payables to your bank statements.
• Oracle e-Commerce Gateway transfers electronic
invoices and EDI payments to Oracle Payables.

• Oracle Property Manager exports lease payment

information to Oracle Payables where you can pay the
lease invoices.
• Oracle iExpenses can be used by employees to enter
their own expense reports.
• Oracle Workflow can be set up to process invoice
records before you import them from the Payables Open
Interface.
• Oracle General Ledger and other general ledger systems
receive invoice and payment accounting entries from
Oracle Payables.

• Oracle Assets and other fixed assets systems record

Payables invoice distributions for asset purchases.
• Oracle Purchasing and other purchasing systems share
purchase orders and suppliers with Payables.

Five Major Processes
Oracle Payables contains five major processes:

1. Setting up suppliers
2. Entering and approving invoices
3. Paying invoices
4. Creating accounting entries
5. Sending transactions to the general ledger

Procure to Pay Lifecycle
Requisitions
Catalog
Content
Management Purchase
Orders
Ordering
RFQs/ Receiving
Sourcing
Quotations
Invoice/
Analysis
Payment
Supplier
management Reporting
Supplier
Performance

Oracle Payables Processes
Enter Enter Approve
supplier invoice invoice
Pay invoice
A/P
100,000
60,000
10,000
30,000
Transfer Create
information to accounting
General Ledger entries

How Oracle Products Use
Supplier Information
Assets
Payables
Property Manager
Purchasing

Overview of Suppliers
Import/Enter
Enter supplier invoice Validate invoice
Pay invoice
Match to PO
Create PO
Create accounting
entries
Enter requisition

Flow of Default Values
Procurement Flow Payables Flow
Financials options
Purchasing options/Receiving options/Payables options
Supplier
Supplier site
Item 2 Invoice
1
PO Documents Distribution Scheduled
line payment line
1 Takes precedence over 2

Supplier Record Structure
Supplier
Tokyo Paris New York
Purchasing site Purchasing site Pay site

RFQ Only site Primary Pay
Sue Taylor, Bill Wilson, Liz Miller, Aaron Carr,

Sales Mgr Sales Quotes Sales Rep AR Mgr

Supplier Level Versus Site Level Entry
Tabbed Region Supplier Level Site Level

General Yes Yes
Classification Yes No
Contacts No Yes
Accounting No Yes
Control Yes Yes
Payment Yes Yes
Bank Accounts Yes Yes
EDI Yes Yes
Invoice Tax Yes Yes
Withholding Tax Yes Yes
Tax Reporting Yes Yes
Purchasing Yes Yes
Receiving Yes No

Avoiding Duplicate Suppliers
• Before setting up a new supplier, verify it doesn‟t already

exist.
• System requires unique supplier names. Relies heavily
on strong naming conventions.
• Benefits of avoiding duplicate supplier entry
Example #1 Example #2
XYZ Inc. XYZ Inc The Sun Sun Inc Sun Co

Merging Suppliers
Run supplier audit Identify duplicate ABC ABC

report suppliers Corporation Corp
Merge suppliers
Maintain audit trail Review merge results ABC

Corporation

Data Example - Supplier Merge
Oracle Corporation Oracle Corp

Target/Correct Supplier Incorrect Supplier
Site Names Site Names

CA-REDWOOD CA-REDWOOD
merge
IL-CHICAGO FL-ORLANDO
copy
VA-RESTON
FL-ORLANDO

Merging Suppliers
After you have merged suppliers, Payables automatically

prints the following reports:
• Purchase Order Header Updates Report
• Supplier Merge Report

Reports
Suppliers Report
Supplier Audit Report
Supplier Payment History
Supplier Paid Invoice History
Supplier Mailing Labels
Purchase Order Header Updates Report
Supplier Merge Report

Reports
Supplier Customer Netting Report
Supplier Open Balance Letter
Invalid PO Supplier Notice
Accounts Payable Trial Balance Report
Invoice Aging Report
Open Items Revaluation Report

Payables Invoice

Invoice Types
• Standard • Mixed
• Credit Memo • Prepayment
• Debit Memo • Expense Report
• PO Default • Withholding Tax
• QuickMatch • Interest

Entering Invoices Overview
You can enter and import invoices into Payables in many

ways:
• Manual Invoice Entry
• Invoice Workbench
• Quick Invoices window

Overview of Entering Batches
Receive invoices Batch invoices Prepare a batch
control form
Update the batch

control form
Review batch Enter a batch of

control reports invoices
File invoice

Invoice Structure
• Type
• Currency
• Supplier Invoice Header
• Terms
• Number
• Type
• Amount Scheduled
Distributions • Amount
• Pay Date Payments
• Charge Acct.

Reports
Invoice Audit Report
Invoice History Report
Invoice on Hold Report
Invoice Register
Matching Detail Report
Matching Hold Detail Report

Payables Payments

Invoice Payment - Overview
Enter Enter Validate
supplier invoice invoice
Pay invoices
A/P
100,000
60,000
10,000
30,000
Transfer Create
information to accounting
General Ledger entries

Payment Methods
Payment Method Definition

Check A paper check to print and send to a supplier
Clearing A payment for invoices transferred from another

entity within the company without creating a payment
document
Electronic An EFT, EDI, or XML payment to the bank of a

supplier
Wire A funds transfer initiated by contacting the bank and

requesting wire payment to the bank of a supplier

Defining Banks and Bank Accounts
Bank Name
Branch Name Branch Name
Account # Account # Account #
Payment Payment Payment Payment

Document Document Document Document
Checks Electronic Checks Electronic

Defining Internal Bank Accounts
Bank Account
Name Account
Use Account Type
Number Description
Tabbed Regions
GL Account Payables
Accounts Contact Options
Cash Prefix Maximum Outlay
Cash Clearing Name Maximum Payment Minimum
Bank Charges Title Payment
Bank Errors Telephone Realized Gain/Loss
Confirmed Receipts Allow Zero Payments
Future Dated Payments Pooled Account Multiple
Currency Payments

Defining Payment Documents
Payment
Documents
Tabbed Regions
Document Additional GL
Information Information Accounts
Document Name Document Numbers Cash Clearing
Disbursement Type Last Used Bank Charges
Payment Format Last Available Bank Errors
Payment Method Setup Checks Future Dated Payments
Inactive On

Creating Manual Payments
Payments
Type Bank Acct Document Num Amount Supplier/Site
Preprinted
Manual 1st National 2107 200.10 ABC Co/Boston
Checks
Enter/Adjust Invoices
Select Invoices
Inv Num Payment Amt Discount Amt Unpaid Amt Disc Available
29097 88.10 0.00 88.10 0.00
31077 112.00 0.00 112.00 0.00
Invoice Overview

Selecting Invoices
Pay Group
Manufacturing Office Supplies Utilities
Pay Through Date
Hi/Low Payment Priority Hi/1 to Low/10
Allow Zero Invoices ABC Corp Inv# 1234 $0
Include Only Due 2/10, Net 30 - Pay within 10 days or wait til 30?
Payment Limits Maximum Outlay, Maximum/

Minimum Payment

Building Payments
Invoices Selected
Supplier Pay Site Inv # Amount Pay Alone?
ABC Chicago 34-987 $ 200 No
ABC Chicago 34-993 $1,300 No
XYZ Seattle 5438 $5,040 Yes
XYZ Seattle 5509 $3,100 Yes
ABC Boston 29-037 $ 860 No
PDQ New York A-98 $ 900 No
Payments Built
Supplier/Pay Site Doc Num Pmt $ Inv # Inv $
ABC/Boston 12014 $ 860 29-037 $ 860
ABC/Chicago 12015 $1,500 34-987 $ 200
34-993 $1,300
PDQ/New York 12016 $ 900 A-98 $ 900
XYZ/Seattle 12017 $5,040 5438 $5,040
XYZ/Seattle 12018 $3,100 5509 $3,100

Modifying Payment Batches
Payments Built
ABC/Boston 12014 $ 860 29-037 $ 860
ABC/Chicago 12015 $1,500 34-987 $ 200
34-993 $1,300 650
PDQ/New York 12016 $ 900 A-98 $ 900
XYZ/Seattle 12017 $5,040 5438 $5,040
XYZ/Seattle 12018 $3,100 5509 $3,100
Payments Re-Built
ABC/Boston 12014 $ 860 29-037 $ 860
ABC/Chicago 12015 $ 850 34-987 $ 200
34-993 $ 650
CDG/Charleston 12016 $4,000 8877 $4,000 New
PDQ/New York 12017 $ 900 A-98 $ 900
XYZ/Seattle 12018 $5,040 5438 $5,040

Formatting Payments
Check EC Gateway EFT XML
Flat file Flat file Flat file Flat file
Hold for Translate and Deliver to Deliver message

Printing Send Bank to Bank

Printing Payments
Payment Actions Window

Print Now
Submit Requests
Program Name: Format Payments
Operating System Prompt

Confirming Payment Batches
Document Number
12014-12016 12017-12018
Status Printed Spoiled
Restart Batch
Document Number: 12019

Reports
Bank Account Listing
Cash Requirement Report
Discounts Available Report
Discounts Taken and Lost Report
Final Payment Register
Missing Document Numbers Report
Payment Audit by Voucher Number

Reports
Payment Batch Control Report
Payment Exceptions Report
Payment Gain & Loss Report
Payment Register
Positive Pay Report
Preliminary Payment Register

Reports
Separate Remittance Advice
Stop Payments Report
Supplier Payment History
Unclaimed Property Report
Void Payment Register

Overview of Payment Batches
Select Invoices Payment document
Modify Payment reserved
Build Payments
Batch
Print Preliminary
Register
Format Payments
Print Documents or
Create Electronic Restart Payment
Payments Batch
Payment document Confirm Payment

released Batch
Print Final Register

Period Close
Prepare for Run Validation/ Create

period Review and resolve accounting
close holds Transfer
and
review
Reconcile AP
Close the PO activity for the Post journal Close the
period period entries in GL period in AP

Oracle Order Management

Order to Cash Lifecycle
Order Management Shipping Execution
Enter Book Pick Ship

Release Confirm
AutoInvoice
Receivables Cash Management
Bank
Invoice Receipt Reconciliation

Order Lifecycle
Transfer Ordering
Accounting to
General 1.
Ledger Scheduling
8.
2.
Ordering
Cash 7.
Management Accounting Shipping
3.
Collecting Bill Presentation
Architecture
6.
4.
Receipts AutoInvoice to
5. Receivables
Invoicing

Oracle Order Management Suite
• Oracle Order Management (includes basic pricing)

• Oracle Shipping Execution
• Oracle Configurator
• Oracle Advanced Pricing
• Oracle Release Management and e-Commerce Gateway
• Customer, Carrier, Shipper, and Order Management
Portals

Basic Pricing (Part of OM)
• Basic pricing included in Order Management enables

you to:
– Set up price lists and secondary lists
– Create static formulas
– Discount by percentage or amount
– Apply freight charges and surcharges
– Set up customer pricing agreements

Overview: Order Management Integration Points
GL
Inventory
Interface Oracle Invoice Customer
Receivables
Oracle Invoice Interface Order Import,
Inventory Process Order API
Move Orders, Standard
Pick Release, Order
Pick Confirm Pick/Ship Process
APIs
Scheduling/
Sourcing API
Process Order API
Book
Order
Inventory Schedule Enter Order

Order Management Portal (Part of OM)
The Internet Customer Portal is a self-service web

application. A customer can:
• View existing orders with a web browser.
• Query by criteria, for example, purchase order number,
project number, and sales representative.
• View item availability

Basic Order Process
Customer Order
Invoice Order
Shipping Sales
Department
Inventory

Order Entry Methods
Enter order Copy an Import from

or return online order or return EDI other systems
Order or return
Enter
order or return Order Import
Order or return

Basic Order Process Flows
Standard shippable Standard shippable
Invoice only (Distributor) (Manufacturer)
1 1 1
Customer requests order
2 2 2
Enter order
3 3 3
Book order
4 4
Schedule
5
Release order to Manufacturing
5 6
Ship product and update inventory
4 6 7
Invoice the customer
Complete Complete Complete

Standard Return
Verify status header

Create Return Order Book RMA
and lines using workflow monitor
Single RMA, originating transaction
is unknown
From Oracle AR, run auto invoice Check on hand quantity of item Receive RMA using receipts
to create credit memo in inventory to verify correct amount from Oracle receiving module
Purchasing
Check the authorized and
accepted quantity on the RMA line

Oracle Receivables

Overview of Receivables
With transactions, you can:

• Enter invoices manually or import invoices by using
AutoInvoice
• Set up different accounting options to derive the GL
accounts
• Set up Oracle Receivables to calculate tax
• Correct invoices by creating credit memos, debit
memos, and adjustments
• Review and print transactions
• Generate and send customer statements

Oracle Receivables Overview
Create Profile
Classes
Enter Create Print Post

Customers Invoices Invoices Receipts
Use
iReceivables
Perform
Collections

Receivables Process
Imported Invoices Review and Print Invoices

and Manually Correct Data
Created Invoices
Post Receipts Collect Payments Send Invoices

Customer Overview
A customer is an organization or person with whom you

have a selling relationship. This selling relationship can
result from the purchase of products and services or from
the negotiation of terms and conditions that provide the
basis for future purchases. For example, a division of
Vision Distribution could become one of your customers.

Integrating Party Information
Oracle
Order Management
Owned by
Oracle Receivables
Shared with
Oracle Projects
Trading
Community
Architecture
(TCA) Oracle CRM suite

Using Standard and Quick Entry
Organization/Person *
Telephone Contacts
Classification Addresses Marketing
numbers
Payment Relationships
Profile Bank
method
class accounts
Business
purpose
* When using ERP forms to create an Organization/Person
A Party is automatically created.

Using Standard and Quick Entry
Addresses
Payment Characteristics
Telephone
method Business Contacts
numbers
purpose
Profile
Bank class
accounts
Accounting
Details Order
Management
information

Profile Classes
• Cash on Delivery
• High Risk Credit Classification
Poor Credit • Monthly Statements
• Net 30
• Semiannual Credit Review Cycle
• Monthly Statements
Good Credit
• Net 90
• No Credit Check
• Quarterly Statements
Excellent Credit

Profile Class Characteristics
Credit/ Invoices and Payment

Collections Statements promptness
• Credit check
• Invoice line • Payment terms
• Credit Analyst
and tax printing • Discounts
and Collector
• Statement cycle • Grace days
• Payment application
• Consolidated
• Dunning letters
invoices
• Finance charges

Managing Customer Account Profiles
• Cash on Delivery
• High Risk Credit Classification
Poor Credit • Monthly Statements
• Net 30
• Semiannual Credit Review Cycle
Good Credit • Monthly Statements
• Net 90
• No Credit Check
Excellent Credit • Quarterly Statements

Updating Profile Classes
There are three options after making a change to a profile

class:
• Do not update existing profiles
• Update all profiles
• Update all non-customized profiles
• Net 60
• 250,000 Credit Limit
• Monthly Statements
Good Credit

Reviewing Profile Class Changes
All profiles Non-customized profiles

updated updated
Concurrent Program:
Customer Profile Copy

Customer Account Relationships
Parent Parent Parent Child
Reciprocal Nonreciprocal
A B
A C
B C

Reports
Customer Listing Detail/Summary
Customer Profiles Report
Customer Relationships Listing

Transaction Overview
Deposit Guarantee Standard invoice
Copy
Print and send invoice to customer
Correct invoice Underinvoice Overinvoice Invalid

transaction
Void Delete
Process and print
Enter receipt
Generate statement Interface to Oracle General Ledger

Transactions Overview
Import
transactions Calculate
taxes,
create
Print
GL accounts,
invoices
update
Create customer
manual balances
transactions

Creating Invoice Batches
Pounds Yen
Invoice Date
Defaults Different Currencies
Payment by
Invoice Batch
Control Total = Actual Total Identifies the Source

Entering Invoice Dates
• Enter invoice dates in any period. The invoice date plus
the payment terms determine the due date.
• Enter General Ledger dates in open and future
accounting periods. This date determines when the
journal entry can be created.
Open Future Closed
Available for entry Available for entry Not available

and posting to GL

Transaction Classes
Class Description
Invoice Bill customers for products or services
Credit Memo Credit customers (On-account credits do

not refer to specific invoices.)
Debit Memo Bill customers for products or services
that were not included on the original
invoice
Chargeback Adjust the remaining balance of an existing

debit item to zero, and create a new debit
item to bill customer for unpaid balance of
original invoice.

Transaction Classes
Class Description
Deposit Bill customers for contractual agreements
Guarantee A contractual agreement that is referenced by

invoices. (Bill customers for the items on the
invoice, not the guarantee.)
Bills A document that your customer formally
Receivable agrees to pay at some future date.

Completing Transactions
Lines Distributions =
Total
Open or Future
Period
One or More Lines

Overview of Receipts
Apply to
Enter receipt customer
account or
invoice
Update
customer
balance
Clear Reconcile
receipt bank
statement

Manual Receipt Entry Process
Create Enter
Apply
a batch receipts
receipts
Post
to GL
Enter
chargebacks
and
adjustments
Remit
receipts

Applying Batch Receipts
$4,000
Multiple
invoices
$1,000
Single
Receipt batch control: invoice
3 receipts, $10,000
$5,000 On-account

Applying Receipts to an Invoice
$100 invoice Fully

applied
$80 $20
$80 Invoice Applied Unapplied
Customer On-account
Pays $100 No Invoice
Unidentified
customer

Applications Window
Different Currencies
Apply to Invoices
Pounds Yen
Adjustments &
Write offs
Cash On Account
Apply Discounts Chargeback

Period Closing Process
At the end of each accounting period, companies must

complete the closing process.
Review, balance, Complete the Review the Post journal

and reconcile transfer to the transfer results, entries in GL
Receivables and General Ledger and correct
Inventory transfer issues
transactions

Oracle Asset Management

Managing Fixed Assets
Manual addition Depreciation
Adjustment Transfer
Oracle Assets
Online inquiry Retirement

Managing Assets
Use Oracle Assets to:

• Add, transfer, adjust, and retire assets singly or in
groups
• Accommodate unforeseen circumstances, such as
fluctuating economies
• Generate reports to keep you informed of updates to
assets
• Calculate depreciation and create journal entries for
each book

Oracle Assets Transactions
• Manual additions • Transfers

• Mass additions • Depreciation
• Adjustments • Retirements
• Special adjustments • Online inquiries

Adding an Asset Manually
QuickAdditions Detail Additions
Assets where Assets that require

default rules apply more information
Oracle Assets

Adjusting Assets
Reclassification
Mass Depreciation
Adjustment Unit Adjustment
Financial
Mass Change Adjustments Information
Adjustment
Reserve
Revaluation Adjustment
Invoice Line Unplanned

Addition Depreciation

Depreciating an Asset
Asset Life
Automated Manual
addition addition
Oracle
Payables
Adjustment Transfer
Run
depreciation Retirement
Reports
Create journal
entries

Retiring an Asset
Asset Life
Automated Manual
addition addition
Invoice
Adjustment Transfer
Retirement
Depreciation
Create
Reinstatement
journal entries

Integrating the Oracle Assets Product
Invoice Supplier
lines information
Oracle Payables Oracle Purchasing
Budget information CIP assets
Oracle
Spreadsheet Oracle Assets Projects
Journal entries
Employees Units of measure
item information
Oracle Human Oracle General Oracle

Resources Ledger Inventory

Oracle Cash Management

Overview of Reconciliation
Receive bank Load and verify Perform

statement bank statement reconciliation
Create journal entries and Review results

post to general ledger

Oracle Receivables and Payables
• Receivables:
– Clear and reconcile receipts
– Reverse receipts
– Create Oracle Receivables receipts
– Create miscellaneous transactions for
bank-initiated transactions
• Payables:
– Clear and reconcile payments
– Create Oracle Payables payments
– Create miscellaneous transactions that are recorded as
negative miscellaneous transactions in Receivables

Oracle General Ledger, Payroll,
and External Systems
• Oracle General Ledger:

– Reconcile journal entry lines to cash accounts
• Oracle Payroll:
– Reconcile payroll payments
• External Systems:
– Create open interface to outside systems
– Reconcile open interface transactions

Bank Reconciliation Overview
Review AutoReconciliation Identify reconciliation

Run
Execution report errors
AutoReconciliation
program
Reconcile manually Correct errors

(if necessary) and run
AutoReconciliation
program

Cash Forecasting Overview
Cash Outflow Cash Inflow
Sources Sources
Oracle Oracle
Payables Receivables
Oracle
Oracle
Order
Purchasing
Management
Oracle Oracle
Payroll General
Ledger
Oracle Oracle
General Cash
Treasury
Ledger forecast
Oracle
Oracle Projects
Projects
Oracle
Sales

Summary
Upon completing this course, you should be able to:

primary Oracle eBusiness financial applications.
common modules in relation to implementing financial
applications.

Oracle HRMS

Oracle HRMS
After completing this course, you should be able to do the

following:
primary Oracle eBusiness HRMS and Payroll
applications
common modules in relation to implementing HRMS
applications

Oracle HRMS
The Product Family
Oracle HRMS
Human Advanced Training Time

Payroll
Resources Benefits Admin- Manage-
istration ment
Self-service
Business Intelligence
Local Extensions
Vertical Extensions

Oracle HRMS Solutions
The Competence Driven Enterprise
Payroll Training &

Processes Recruitment & Development
New Hiring
ORACLE HRMS
Competence-Driven
Enterprise
Time & Career

Labor Compensation Management
& Benefits

Competence Driven Approach
A Competence Driven Approach to HRMS

functions is geared to acquire, deploy,
improve and retain key skills and knowledge
to further business objectives and to gain a
competitive edge.
Focus on Improving & Utilizing the Skills of the Organization

Oracle‟s Competence Management Solution
Understand what skills you have, what skills you need,

and how to best deploy and motivate individuals
Support the continuous life-cycle of HR processes
Provide a single source of truth for human resource
information that supports all workforce processes in an
enterprise
Eliminate redundant data and processes to create a
reliable, consistent picture of your enterprise and
workforce

Oracle HRMS Solutions
Managers
Employees Executives
PERSONALIZED ACCESS
Payroll Training &

Processes Recruitment & Development
New Hiring
ORACLE HRMS
Competence-Driven
Enterprise
Time & Career

Labor Compensation Management
& Benefits

Self-Service Solutions
Self-Service enables employees, managers and executives

to do more than just view or update records.
Configurable workflow processes and web pages let you
involve all parts of your enterprise in your HR
processes.
Predefined functions support major HR processes for
organization management, recruitment, deployment,
compensation, and development
Centered on a unified HRMS approach to competence
management.

Integrated Business Processes for HR
Management
Hiring &
Recruitment Deployment
Organization Career
& Resource Management
Planning
Oracle HRMS Training

Payroll &
Processing Development
Compensation
Time & Labor &
Benefits

Organization Planning
Business Issues
Acquisitions, divestitures & The Oracle Advantages

massive reorganization Multiple structure definitions
Establish non-hierarchical Multiple assignments for one

employee or multiple employees
organizations, teams,
for one position
workgroups & committees
Graphical view of structures
Forecast changes for review
Mass changes supported
& approval prior to
commitment Date effective versions for
forecasting

Organization Planning
Organization & Position Structures CEO

Reporting
2001
Reporting
2000 CEO VP
CFO Operation
HRMS
VP
CFO
Operations Director
HRMS

Recruitment and New Hiring
Business Issues
Recruit the best in your field

Flexible recruitment process The Oracle Advantage
Streamline approval mechanisms Applications for the Web
Quick entry of applicant data User defined rules
Personalized data view Workflow engine
Complete notification mechanism Intuitive GUI interface
Rapid Approvals Folder functionality
Business Agent technology

Recruitment and New Hiring
Complete Recruitment Administration
Applicant
Details
Workflow
Web Page Offer made
Enabled Applicant
Job Post to Applicant
Status
Applications Changes
Information
Applicant
Recruitment Hired
Selection
Activity Processes
Employee
Interview Additional Notification via
Requisition Templates Employee Email / Fax /
Attached Web
& Vacancy Data
Details

Training and Development
Trainee
Business Issues
Continuous development of
human resources to meet The Oracle Advantages
market expansion strategies
Integrated or Standalone
Maximize the potential of
Development plans designed
the workforce to increase
and tied to employees
productivity
Competencies and skills used
Complete control of the cost
to match employees and jobs
and revenue of the training function
Business agents to notify
exceptions

Training and Development
Training Administration Processes
HR Full Financial
Administration
Appraisal-Review
Competence Design & Price
Profile Development
Activities
HR
Define Job/Position
The Training and
Requirement Development Cycle Maintain Full
Curriculum Design
Enrollment & Registration

Resource Coordination
of Groups & Individuals
(Internal & External) & Administration

Compensation and Benefits
Business Issues
Rapid change and new
The Oracle Advantages
compensation offerings
On-demand access to data Total Compensation Framework

for employee inquires Rules Based Processing
Understand the total cost of Web Employee
employment
Analysis Tools
Performance based pay
User Defined Eligibility Rules
Open access to third party
systems Supported API‟s

Compensation and Benefits
Compensation Administration
Define
Plans or Programs Compensation
Earnings and Workflow Enabled
Deductions
Details Manual changes
Rules
Performance
Link to Review
Eligibility
Criteria
Automatic or Manual Approvals and

Compensation
Employee Life Events messages to Employee
Changes & Manager
Spreadsheet or Batch
Payroll
Pay or Deduct
Process

Payroll & Time Collection
Business Issues
Handle complex pay rules

E.g. Unions The Oracle Advantages
Performant at high volumes Rules based time and pay
Manage complex pay schedules processing
Date effectivity
Time & labor collection
Scalable architecture
Flexibility of data entry
Automatic parallel processing
Support multi-currency
At will execution
Global Integration
Analytical Time Capture

Payroll & Time Collection
Payroll Business Flow
Employee Notification of Benefit
Details & Compensation
Changes
Payroll
Corrections
Compensation
Retry/Rollbacks
& Benefit
Eligibility
Payrolls
Processed GL Costing
Time & Labor

Details
Post Payroll
Processes

Oracle HRMS
The Basic Information Model
With Oracle HRMS you create

an information model to
People
represent your Work
Details Entries
own enterprise
• People
• Work Employment
• Pay Work Pay

People are deployed and
compensated using the Links
model you setup

DateTrack
Managing Change
Hired
Promoted
Relocated
Promoted
Today
A B C D
Effective Date

DateTrack
Time Based Information
Use „Effective Date‟ to set the date forward or back

• Enter changes ahead of time or retrospectively
• Datetrack guarantees correct sequencing of all
changes with no overlaps in dates
All validation and processing uses „date-effective‟
information
Reduce user error when entering dates
• Set the date once, and then perform the task
• The system will default the date wherever it is
needed

Oracle HRMS Business Model
Work
Work Structures
Work Structures are independent of the people who work
in the enterprise.
They include:
• Enterprise and employer structures such as
business groups and legal entities
• Work roles for employees such as Jobs and
Positions
• Grade structures with related pay rates
• Payroll Groups with processing calendars
• User defined groups such as unions or pension
groups

Work Structures
Business Groups and Locations
A Business Group defines a

complete set of data for
operations and processing
• Linked to one legislative
processing area for HR,
payroll, and benefits
regulations
Locations define the work sites for
the enterprise
• Local or international
• Shared across all business
groups or specific to one

Locations
Define locations for each 1453 Fifth Ave

New York 33 Eastcheap
physical site where your London
employees work
Define locations for external
organizations such as tax
authorities and insurance or
benefits carriers
Locations are used in some
150 St Kilda Road
legislations to determine Melbourne
taxability rules

Representing Different Types of Enterprise
A single company with all offices in

one country
An international company with
offices overseas but a single
reporting structure
A multinational company with
subsidiary companies, each
with its own reporting and
management structures

Business Groups
A business group may be one operating company or it

may be a holding company, or corporation, with
separate organizations.
By default all employees receive an assignment to a
business group.
• Associated with your security group.
During the Hire process you enter assignment details to
internal organizations
• Details replace the default assignment, but the
person and the assignment always exist within the
default business group.

The Startup Business Group
Oracle HRMS comes with one predefined Business Group.

• This is for users of Oracle Applications who do not
intend to use Oracle HR.
• US$ as default currency
• US legislation as default
If you plan to use Oracle HR you should setup a new
Business Group with your own choice of default
information

Work Structures
Organizations
Global Industries Corporation
Organizations define Global Executive Board
reporting subgroups in CEO: Barry Fino

one business group
Global Corp Global Corp
• Companies Europe LA
• Departments or MD:
Andrea Chenier
President:
Luisa Gonzales
Divisions
Global Corp
• Management US
President:
Groups Mike Tenko

Work Structures
Organization Hierarchies
Hierarchies show management reporting lines between
organizations
• In a hierarchy each organization has one parent
reporting organization
Use different hierarchies to show line of business and
geographical reporting lines
• Unlimited number of hierarchies
• Copy and manage multiple versions of any hierarchy
• Include organizations from different business groups
for global reporting
Use hierarchies to control user access to records
• Security Profiles

Work Structures
Jobs and Positions
Payroll Manager
Jobs and Positions represent
two different types of role
that a person can perform
in any enterprise
Oracle HRMS provides these
two options to suit the Payroll Clerk
needs of different
enterprises
Consultant
Senior Engineer

Work Structures
Using Jobs or Positions
Do you manage People or
Payroll Manager
Positions?
• Fixed or Flexible Roles
• May be more than one
employee in the same role
If role continues to exist after the
employee leaves then think Payroll Clerk
about Positions
If role ceases or is re-evaluated
Consultant
when the employee leaves
then think about Jobs
Senior Engineer

Work Structures
Jobs
Job is a unique role, or function, that exists in the

enterprise
Job is part of the employee assignment record
• Independent of organizations
Uses a key flexfield to define unique names
• Define your own structure and values
• For example. Consultant.1, Consultant.2,
Union1.Engineer.Level1, Union1.Technician.Level3

Work Structures
Assignment to Job and Organization
HR Department
Organization
Job
Assignment

Work Structures
Positions
Position is a unique role, or function, that exists in one,

and only one, Organization
Position hierarchies show more management reporting
detail than organizations alone
• Organizations show groups of employees
Position definition includes Job and Organization
• Use Job to show job groups across the enterprise
• Use Organization to show higher level management
groups

Work Structures
Positions and Organizations
Use Positions to show specific HR Department

posts within an Organization
• Typical in Public Sector,
Government, Education,
Health sectors
• Typical for large
enterprises to show
management positions
Use Position Control to manage
detail of positions

Work Structures
Position Hierarchies
Use Hierarchies to show management reporting lines
between positions
• More detail than Organization Hierarchies
• In a hierarchy each position has one parent
reporting position
Unlimited number of hierarchies
• Copy and manage multiple versions of any
hierarchy
Use hierarchies to control user access to records
• Security Profiles
• Reports

Work Structures
Assignment to Positions
HR Department
Organization
Job
Assignment Position

Work Structures
Grades
Grades represent relative levels of
management or seniority within Director
an enterprise
May be grouped as Management,
Administrative, and Technical Director
Often related to levels of pay Engineer.Snr
Clerk.Jnr
Often related to Job or Position
Often related to Union
Groups
Assembler.1

People
People
Personal Information
People
Enter and maintain information on any person associated
with your enterprise
• Current and Ex-employees
• Applicants
• Contacts, including dependents and beneficiaries
Person Information
Lots of predefined information with Oracle HRMS
• Demographics, Address, Skills, Qualifications
Add your own additional types of information

People
Person Types
Use predefined Person Types to identify

people for specific business processes
• Employees, Applicants and
Contacts
Define your own person types
• Pensioner, Student, Contractor
Use with CustomForm to restrict access by
Person Type
Use with formula validation to control
element entries and values

People and Work ASG People
Employee Assignment Work
Assignment
Represents the work record for
an employee
• Includes the
organization for
which they work,
their role, grade,
location and their
payroll group
One or many at same time
Change assignment details to
correct or update work record
history

People
ASG Entry
Hire - Terminate - Rehire Employment

Work
Hire Date Termination Rehire

Employee Ex-Employee Employee
Person
Period of
Service
Promotion Relocation
Asg
Continue
Processing?
Compensation
Asg-02
Compensation

People
Entry
Total Compensation Framework Employment

Pay
in Oracle HRMS
Rules
Compensation Management
• Manage direct pay from
salaries to company cars
Benefits Management
• Manage benefits such as
retirement or health plans
Competency Management
• Manage the skills of
your workforce
Labor Management
• Manage workforce activities
and deployment

Total Compensation Framework
With Oracle HRMS you can :
Model any type of compensation or benefit

• Salary, wages, bonus, health and welfare plans
• Company car, wellness programs, deferred comp
or pension plans, sick pay, paid absence.
Define and administer complex eligibility rules
Define and administer complex enrollment rules for all
types of compensation
Manage time or event-based changes
• Period of Service or age-based
• Change of job or location

Understanding Elements in Oracle HRMS
Common Building Blocks
Elements are used by all HRMS

products
Vacation Health User-defined objects that can store
Insurance values for time, compensation
or benefits
• Salary, Wages or any type
Company Car
of Earnings
Timecard
• Vacation or Sick Pay
• Benefits
$ _
Y • Imputed Earnings
£ Tools and • Company Assets
Salary
Equipment
Earnings & Deductions

Defining Elements in Oracle HRMS
Types and Values
Define rules for eligibility and administration

Define rules for creating actual entries and values
• Manual, Batch, Benefits Process, External Process
Define calculation rules for processing each element in a
payroll run to produce actual payments or deductions.

Defining Elements
Basic Details for Earnings and Deductions
Earnings Define element type

Nonrecurring
• Classification for
Hours
Timecard payroll tax
Rate purposes
• Recurring or
_ Nonrecurring
$ Y Earnings
£ Recurring Define input values to

Salary Amount store when you enter
an element for a person

Defining Element Links
Basic Eligibility Rules For Elements
Assignment Criteria
Organizations
Vacation Health Locations
Insurance
Jobs
Positions
Grades
Company Car
Payrolls
Timecard
Groups
$ _
Y Employment Categories
£ Tools and
Salary Bases
Salary
Equipment
Earnings & Deductions

Element Links
Link
Element Employee Entry
Rule
An employee must be eligible for an element before you

can make an entry of the element for the employee
Links provide basic rules for eligibility based on named
work structures
Standard and Advanced Benefits provide user rules for
more complex eligibility factors. E.g.
• Union membership AND time in job OR grade
• Exclusions for people who smoke

Entering Elements for Employees
Enter elements with values to record personal earnings,

deductions and benefits for each employee in the
enterprise.
Oracle HRMS provides several options for recording
entries for a person:
– Online through the professional forms
– Batch loading using Batch Element Entry
– Event or process based administration using
Standard or Advanced Benefit features

Element Processing in Oracle Payroll
Formulas and Results
Inputs Process Outputs
Define Element Results

Class
Type Fast Direct Balances
Inputs
Formula
Message Information
& Control
Link Eligibility Status Indirect
Rules Change
Update Recurring
Entries
Stop Recurring
Enter Online
Batch
Process
Enter Information Process Information

Payroll Processing
Processing Overview
Pre-Payments
Payroll
Calculations
Time Capture
Salary
Management
Data Input
GL
Adjustments Reporting Costing Disbursement

Time and Labor Management
Processing Overview
TIME MGMT PAY GL
Actual or
Burdened
Costs
HR PROJECTS Effort Reporting

HRMS and Financials Integration
Accounting Controls
• Assign HR related costs accurately
General Ledger
Headcount Controls/Budget •Legal Accounting Controls
• Use the same reporting structure
•Management • Drill down to the details
for GL management reporting
as for HR management
reporting Org.
Location Cost Center
Cost Attribution
GL FlexField
• Use statistics for
Economic map to assign Employee Sub-Ledgers
costs Position •Purchasing
HRMS Job •Accounts Payable
•Project Accounting
•Fixed Assets
Approval Hierarchy Controls

•Who is an employee and how does it relate to Security Access Controls
the approval hierarchy •e.g. Control access to the procurement
Cost Assignment and Accountability process in Purchasing
•Driving the cost assignment of an employee - Asset Tracking
who is going to get charged? •Maintaining asset accountability

Unit Summary
In this unit you should have learnt about:
The business drivers behind Oracle HRMS
The basic Oracle system infrastructure
The integrated applications of Oracle HRMS
The business process models behind Oracle HRMS
products
The information process models behind Oracle HRMS
products

eBusiness Suite business flows and
integration

• Identify the business flows and integration points in the
whole suite.

Key Business Flows
Plan Source Make Market Sell Support
Concept to Campaign to Contract to

Release Order Renewal
Forecast to Procure to Demand to Click to

Plan Pay Build Order
Inventory to Order to Request to

Fulfillment Cash Resolution
Back
Office People to Project to Acctg to Fin
Paycheck Profit Reports

Forecast to Plan
Demand
Planning
Order Forecasts
Management
Sales Order Info
Constraint -Based
ASCP
Optimization

Procure to Pay
Set of Books
General Ledger
Cash
Inventory
Management Activity
Banks
Inventory
Payables/ UOMs
Expenses/ Accruals
Payments
Requisitions
Accounting
Payables/ Items
Purchasing/
iExpenses Suppliers iProcurement

Demand to Build
Requisitions Cost Info
Purchasing/ ASCP/MRP Cost

iProcurement Management
Planned Order Info Material/Resource Info
Requisitions
Supply/Demand
Info
Capacity BOM
UOMs
Inventory Engineering BOM Info
WIP
Items
Change Orders
Order
Management Engineering

Campaign to Order
Marketing Communication
Phone Call Placed

Marketing Advanced Inbound
Call Routed
Audience
Script Launched
Scripting Sales
Quote Submitted
Discoverer
Order Fulfillment Cycle

(Order to Cash)

Click to Order
User Mgmt
Inventory JTA Marketing
In-Store Mkt Qualifiers &

Items
Discounts
Leads Get Price

iStore
Shopping Cart/
Pricing
Sales
Quote
Get Price
Quoting
Order Fulfillment
Book Order
(Order to Cash)

Order to Cash
Set of Books Inventory

Activity
General Ledger
Cash Inventory
Management
UOMs
Banks
Interorg/
Receivables/ Shipments
Revenue/ Receipts Purchasing/
iProcurement Inventory
Transactions
Reqs
Invoices
Receivables Order Items
/iReceivables Customers Management

Contract to Renewal
Standard Sales
Contract
Sales Contracts iStore
Standard Sales Sales Order

Contract
Service Contracts
Quoting No item –
Quote to Booked Service Contract for Warranty
Order item with warranty only
Invoice
Order Fulfillment Accounts Receivable

Order to Cash

Request to Resolution
Solutions
Knowledge Management
Customers
Merchant
Create SR Assistance
iSupport TeleService
Products Create RMA

Customer
Owned
Order Capture
Items Foundation APIs
Items Order Fulfillment

Inventory Create Return (Order to Cash)
Installed Base Order

Project to Profit
Set of Books
General Ledger
Payables/ Receivables
iExpenses Burden /iReceivables
Invoices/ Billings/
Adjusts Credits
Suppliers
Commits
Projects
Labor Customers
Projects UOMs Assets
Purchasing/ Payroll
iProcurement Assets

People to Paycheck
HRMS
HR Information
Accounting
Cash
General Ledger Payroll Management

Summary

• Recognize shared entities within the 11i eBusiness
Suite.
• Recognize the key business flows and integration points
between products in the 11i eBusiness Suite.

Oracle Application Implementation
Methodology (AIM)

Oracle Application Implementation
Methodology (AIM)
After completing this course, you should be able to

do the following:
Describe the Application Implementation Method (AIM)
Describe how AIM and the Project Management Method
(PJM) are integrated
Use the AIM Advantage 3.0 software tools
Use the AIM reference materials

AIM Advantage 3.0
Definition Operations Solution Build Transition Production

Analysis Design

What Is AIM?
Application
Implementation Method
The Oracle Application
Implementation
Method is . . .
a proven, flexible
approach for
implementing Oracle
Applications

Lesson Overview
Overview of methods
Background and description of AIM
AIM Advantage components
AIM‟s fundamental elements
AIM phases and processes
Selecting an AIM approach
PJM integration

What Is a Method?
Road map to getting something done

• So we don‟t miss something important
• So we don‟t dwell on what we know to be
unimportant
Common language or process of communication
Common place to identify and document progress and
decisions
Representative of “leading practices”

Background of AIM
First method of its kind in the marketplace

Fourth generation of development
Developed from the ground up for implementing Oracle
Applications
Adaptable to wide variety of implementation scenarios
Easy-to-use tool with comprehensive documentation
(online guidelines)
Preintegrated with other method offerings (PJM and CDM)

Oracle Application
Implementation Method (AIM)
An approach for implementing Oracle Applications

AIM is scalable and supports projects of all sizes
Processes to guide you in your work
An approach that you can manage in several ways
Tools for planning, conducting, and controlling project
work (toolkit)
Addresses demand for faster business solutions

Benefits of Using AIM
For the project team:

Well-defined work plans
Higher-quality results
Reduced learning curve
Defined guidelines and standards
Path to success, road map
For the implementing organization:
Projects delivered on time and on budget
Reduced risk and increased confidence
Better communication

AIM 3.0 Leads to Balance
Cost
GOAL:
To achieve
a balance between
cost, time, and quality
Time Quality

Components of AIM:
Web-Based Deliverable Template Engine

Components of AIM:
Deliverable Templates
MS Office documents:
Use of Oracle documentation A
AIM
IM
RRDD.0.05500 BBUUSSIN
INEESSSS
standards RREEQQUUIRIR E M E NTTSS
E M E N
SSCCEENNAARRIOIOSS
Predefined styles and layouts <<CCoom mppaannyy LLoonngg N Naam

mee>>
<<Su
Subbje
ject>
ct>
Automated text substitution
Compatible with Windows 95 and A u tho r:
A u tho r:
C reation D ate:
C reation D ate:
< A u tho r>
< A u tho r>
M ay 3, 1999
M ay 3, 1999
L as t U p d ated : X X X 0, 0000
NT
L as t U p d ated : X X X 0, 0000
D o cu m en t R ef: < D o cu m en t R eferen c e N u m ber>
D o cu m en t R ef: < D o cu m en t R eferen c e N u m ber>
V ers ion : D R A FT 1 A
V ers ion : D R A FT 1 A
N ote: T itle, S u b jec t, L ast U p d ated

N ote: T itle, S u b jec t, L ast U p d ated
D ate, R eferen c e N u m b er, an d
D ate, R eferen c e N u m b er, an d
V ers io n are m a rked b y a W o rd
V ers io n are m a rked b y a W o rd
B o o km ark so th at th Aeyp cpan be :
B o o km ark so th at th A eyp cprov
an als
be :
easily r ep rod u ced in th e hroveadals
er
easily r ep rod u ced in th e h ead er
an d fo o ter of d oc u m en ts.
an d fo o ter of d oc u m en ts.
W h en y o u c h an ge an<yAopfpth ese
W h en y o u c h an ge an<yAopfpro thvese
er 1>
ro v er 1>
v alu es, be car efu l no t to
v alu es, be car efu l no t to
ac cid en tally d elete th e
ac cid en tally d elete <thAe p p ro v er 2>
b oo km a rk. YYou c an m
ou c an <mAakpep ro v er 2>
ak e
b oo km a rk.

Components of AIM: Online Guidelines
Application Implementation Method:

Available in Adobe Acrobat
format Oracle
AIM Process and
Easy to use, topical, and Task Reference
Manual
well illustrated Release 2.0 for Windows 2.1, Windows 96, Windows NT
Online documentation includes:

• Method Handbook Oracle
AIM Method Handbook
• Process and Task Reference Release 2.0 for Windows 2.1, Windows 96, Windows NT
Manual

Fundamental Elements of AIM
Task Deliverable Task dependency
RD.020 RD.050
Conduct BUSINESS RD.020
PROCESS Gather
Current Business MODEL Conduct Current
Business
Baseline ACME Building Business Baseline
Supplies Requirements
Process Phase

Tasks
A task is a unit of work that

results in a single deliverable. RD.020 Conduct
Smallest trackable item on a project Current Business
Baseline
plan
Basis for a work breakdown
structure (WBS)
Usually assigned to be the
responsibility of a single team
member

Deliverables
A deliverable is a tangible,
measurable output of a task
Many types and formats:
• Reports CURRENT BUSINESS
• Schedules BASELINE (RD.020)
• Module code ACME
• Test results Author: Oracle

Produced by a project to Creation Date:
Last Updated:
June 13, 1996
July 2, 1996
satisfy its objectives Control Number:
Version:
00001
1
Custom Development Method

Task Dependencies
Task dependencies are the Dependencies

relationships between
tasks.
Predecessor tasks, successor
tasks
Overlap: Time in days that two
tasks can overlap each
other
Gap: Time in days that two
tasks must be separated
by

Processes
Process
A process is a group of
tasks in a method based on
common functions or
disciplines lead to one or
more key deliverables.
Tasks are highly dependent.
Tasks often span much of a
project.

Phases
Phases
Phases are groups

Transition Production
Definition Operations
Analysis
Solution
Design
Build
of tasks that lead to a
major project deliverable
or milestone.
Phases cut vertically
through project activities.
Phases are natural points to
establish milestones for
progress checkpoints.

Goal of Each Phase
Phase Goal
Plan the project and
Definition
define requirements
Map requirements, identify
Operations Analysis gaps, and determine
conceptual architecture
Design extensions and
Solution Design identify proposed
application setups

Goal of Each Phase
Phase Goal
Create the application

Build extensions and perform
systemwide tests
Migrate to the production
Transition
environment
Production Maintain and evaluate system

Project Management Method (PJM)
Project Management
Method
A proven process and a
series of tools for
life-cycle project
management

Project Management Method (PJM)
Includes:
• Integrated work plan processes and tasks,
deliverable guidelines, and documentation that is
structured similarly to AIM
• Comprehensive set of deliverable templates
covering project planning, phase control through to
project completion
Integrated with AIM

Integration of PJM with AIM
PJM provides the project management structure

associated with an Oracle aplication implementation.
Project Phase Control Project
Planning Phase Planning, Phase Control, Completion
Phase Completion
AIM Phases
1 2 3 4 5 6

PJM Framework
PJM provides a framework in which all types of

projects can be planned, estimated, controlled, and
tracked. Project Project
Planning Completion
PJM processes: Phase Control
Control and Reporting
Work Management
Resource Management
Quality Management
Configuration Management

Selecting an AIM
Implementation Approach
Two approaches to consider:

Prepackaged approach
• Predefined activities
• Qualification
• FastForward or Point Solutions
Tailored approach
• Maximum flexibility
• Fits unique needs
• AIM Foundation

Implementation Approach Options
Complex
(Mixed-mode mfg.,
Multisite)
AIM
FastForward Applications
Wizard
Business Complexity
RPM
Simple
(Single site, Business
Std. processes) Online
Preconfigured Custom Setups

Software Configuration

Key Implementation Activities
Definition Operation Analysis Solution Design Build Transition Production
PJM
Conduct
Gather Define Perform Perform Verify
Current
Business Application System Acceptance Production
Business
Reqmts Setups Testing Testing Readiness
Baseline
RD.050 BR.100 TE.110/120 TE.130 PM.070
RD.020
Develop Develop
Map Develop
High-Level Future Begin
Business System
Process Process Production
Reqmts Test Scripts
Design Model PM.080
BR.030 TE.040
BP.070 BP.080
Define &
Develop
Estimate
Unit/Link
Appl
Test Scripts
Extensions
TE.020/030
MD.020
Appl Create
Perform
Extension Appl
OK Unit/Link
Designs Extension
Testing
MD.050/060/070 Designs
TE.070/080
MD.100/110/120
NO Yes
Application and Technical Architecture (TA)

Golden Rules of Project Management
Start right
Know your stakeholders
Define the project scope
Plan to reduce uncertainty
Manage the risks
Field the winning team

Golden Rules of Project
Management
Maintain team commitment

Communicate with honesty and conviction
Use the Project Management Plan
Produce formal documentation
Plan for completion

Summary
In this lesson, you should have learned the following:

AIM‟s components and fundamental elements
How AIM leads to a balance
• Time
• Cost
• Quality
Solid understanding of these facts and concepts
leads to next lesson

Supplemental practices and readings

The ERP in Oracle EB Suite 11

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The ERP Concepts

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Enterprise Resource Planning (software). Software used by

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Applications Covering all your needs

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•Lowers operating costs and improves accuracy of its data by providing

•Works online with its suppliers facilitating supplier-managed inventory

•Expands its marketplace globally and thinks "Web" first.

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Vendor X Oracle Oracle

Open applications solution enables you to:

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Develop • Automate key internal

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Sales Order Order On-Hand P.O.

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All Oracle Applications are built on a common foundation

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Application data &

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Desktop/Client Tier Application Tier Database Tier

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Desktop/Client Tier Web Server/Listener Database Tier

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Desktop/Client Tier Application Tier Database Tier

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• While the network is not a tier of the 11i

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In this lesson, you should have learned how to:

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After completing this lesson, you should be able to do the

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Oracle Data entry Oracle

Forms Tables Oracle Server

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Responsibility 1 Responsibility 2 Responsibility 3

User 1 User 2 User 3 User 4

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Region Tab Description

Functions Displays the windows that you can

Displays links to documents that

Displays a visual map of a business

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Choose one of the following methods to expand an item to

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