Project Management Lecture 1 02/10/2015

Project Management
Project management is managing the project, we have 2 parts, managerial and
technical, the course is a little bit into technical.

Managerial Technical
You have to understand the management (that is the interpersonal skills) and then
what is the project is the technical part
Because the project single processing will decide to do a specific part first, and
then the second one.
Is a group of Items inside the project and use other interpersonal skills items
called management to manage the project
Applying the technics of management on these items and mainly the resources in
order to manage the project, when the project begins it should reach the end on
time, if not it is a problem of people, you think the problem is only time, then
you penalize people for the time, but you should give the four dimensions same
importance in condition giving the resources for the 4 dimensions.
There is the strategic management which called the long term planning, (what
about the timing) if you begin the strategic management you should do first:
- The project management, before it you should begin with
- The financial management, in order to do it you have to start with
- The operation management, and to do it you have to do
- The resources management and HR management and to put them into
the strategic management.
The strategic management is a concept, but it had technics, and one of the
technics is the four dimensions.

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Project Management Lecture 1 02/10/2015

Project management is the joker of lectures for all the marketing, finance, HR,
business.
The whole course is about resources management, and how to apply these
resources into time and …… others.
What are 4 dimensions of Project Management?
1. Time:
2. Scope:
3. quality:
4. cost:

Suez Canal Project :

➢ It was a project management
➢ When it was 3 years and it dropped to be one year, a big change in the
project should have been happened.
➢ The four dimensions of a project should work together in your brain, how
you can lead these four dimensions.
➢ Mamish should have destroyed the first plan and build a new one, it would
be very difficult to revise the plan.
➢ Until now, no one knows how much it cost, it should have been raised
very high, but for the sake of the time it was well done in a year.
➢ The lane of the canal should be continued to Port Saiid
➢ In 1995, Prof Maged contributed in this study

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Ch 5: Knowledge is power, but sharing knowledge is more powerful.

In the military they share the knowledge that’s why they are successful should be
a system to share knowledge, and a penalty from the top management to the
person who didn’t share the knowledge.

Sharing the knowledge is a science, with it everything will go smoothly.

To make the story of management of a project, there are 2 dimensions.

The course objective is to realize the project management is about efficient

allocation of the organization resources.

The four resources of a success of a project are :

- Manpower,
- Methods,
- Machine,
- Materiel; &
- Money.
This will be the cycle that we will put for the success of the project.

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An empowered communicator or leader is like a maestro who can’t work alone,

he needs empowered employees, both of them will reach to a level of
communication, it will be a healthy atmosphere, in the end it will be a good
satisfied customer or client )‫(الشعب‬, and the company will be progressing and have
a route to organization effectiveness, and any break in this cycle , the company
will understand where to give training or help.

It needs a manager and some people (teamwork) to work in synchronization

together in order to have a communication atmosphere which brings the inside
of the firm very solid in order to make a project or organization very successful
by customer satisfaction.

If you apply this in any sector it will work, Banking, HR, Project management,
organization management.

The physical background also should include the resources itself in this healthy
environment .

This is motto (slogan) of the course

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General introduction in Management process, then introduction to project and

project management, then controlling the project, some risk and quality
management, leadership and communication skills (already studied from other
topics)

Matrix Organization management-by-projects

With the increase of multi-discipline, multi-departments, multi-companies and

multinational projects, there has been a trend towards Management-by-Projects
(used abroad – not working into functional organization, and they found it more
successful), they give the project manager the whole authority, with the financial,
money and everything, and then the project manager as a sole player, controls
everything, if he is successful, his team will back him up be successful

This is called management by projects against the Matrix organization

Matrix Organization: “You have 2 bosses, and employees may become

confused as to who their direct supervisor is. For example, an employee may
receive different directions concerning the same thing from supervisors in
different departments. The dual authority and communication problems may
cause division among employees and managers.”
http://smallbusiness.chron.com/advantages-disadvantages-matrix-
organizational-structures-business-organizations-26350.html
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If you want to ruin a company do it Matrix “it is a strategic planning in some

places” (i.e.: inside a company they can do functional and part of it Matrix, this is
what ruins it).

That’s why they change it from the whole world.

The most powerful organization tool, you have project manager 1, 2 & 3. And
then Functional manager 1, 2 & 3. The manager of the company, is ordering all
of the managers, it is a very tough business, he is under great pressure, and if he
wanted to do it Matrix, he will not find time off to take a break, to take a break,
he should do it properly and healthy he should it with a long functional one

The first level manager will work in synchronization with the manager under his
supervision for the employees, if they don’t work in a harmony together,
employees will play games (depending that with the Egyptian law, the manager
can’t fire him, if you can’t control the employee, they will support each other,
they may be loyal to a manager against the other (depends on who pays him, or
who approves his leaves. That why it is the worst organization structure in Egypt,
and it is applied inside every company in Egypt

Management-by-Projects The project Management has all the functions, and

the whole budget with him, he even can hire HR to hire people for his project,
not the HR of the company.

It will be like a small company monitored by the big company within the strategic
rule of the big company, if he goes beyond it will be a disaster.

So his subordinates are only dedicating to him, he is not doing all the business,
he is only controlling and monitoring, and supported with resources.

The project Manager can be regional or local, he is the sole decision maker.

In Egypt it is very serious to work with Matrix, because it goes to disadvantage,

because the employee are very powerful and very close to the project manager,
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it ends up that the service managers feels that they are ordered by the project
manager, while as it is not right , because of one is technical and the other is
management

The importance of the organization is that they are inter-related, this is

the system science.
To be a project Manager you need the managerial skills and the technical skills,
the level of the percentage of the technical and managerial depends on your field
HR or project manager

What are the main functions of the project manager?

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To plan, then to schedule then to control,

you can put the schedule under the plan,
but it should not.

Because we need to plan the resources

properly, and then schedule.

Some people schedule and then force the

plan which increase the cost (i.e.: Suez Canal
project, that is why if we go to the cost,

The budgeting should be here to control the cost, we can separate the planning,
scheduling and controlling, but in the system approach of project management
you need to combine them.

During the combination if it is done properly, you will

use the four dimensions (pillars) automatically:
- Time
- Cost
- Quality
- Scope

The budget is inside the planning

You can’t do budgeting unless the plan is correct.

To proof that the plan is correct, before putting any time, (because if you put
time, you should put cost), you have to control the project in your brain before
planning.

In order to proof that this budget is correct, it should be controlled before the
plan.

The four dimensions I should to work with when I am doing the planning

The most important part is the planning,

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The second important part is the controlling,

And the easiest part is the brain storm the scheduling

(you can hire someone to do it for you or even primavera program after being
fed in by the planner who should control it before feeding it, when he do the
control the differs of the KPI will be minimum.

That's why the person who is doing the planning should be the one who is
managing the project, or the project manager should be with the planner during
the planning phase.

He can never put a plan and force the project manager to implement it, There
will be always a deviation, either because differences between both personalities
or wrong approach used during planning , or loosing synchronization between
the project manager and the planner, if the project manager synchronize with the
planner this will be the best project (the planning is a little bit of technical
application , that's why the project manager can't do it, and he should hire a
planner) , and they both control the project.

When the project manager controls and he found something the planner didn't
do, the planner will say to the Project manager you didn't tell me about it to take
care of it. Now they will go to a probabilistic matters because they don't know, it
will go to a deterministic approaches and probabilistic, so it will go QA.

That's why we have 2 technics : CPM & PERT, the project manager has to think
probabilistic even when he is working in the plan , and he will make a back-up
plan for every activity plan that he did, which is very difficult. (That is the
knowledge behind the project management)

In order to understand how this org. or projects

The mega project running in Egypt should be organized by the whole country,
everybody should be involved, because there will be some gaps, and these gaps
will affect the simple person in the street. You have to plan for the small projects

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for the mega project (this is the scope), the scope is the contract between the
implementer and the project that is going to happen.

If the mega project is only the 35 km of the canal that's the Scope, it will not be
36, this extra KM will be a new project.

The scope is a statement of work.

The four main functions of a Project Manager

And the role of the project manager, and the function he has to work in, in every
circle.

When doing Planning he is doing planning organizing staffing, leading and

controlling, and communicating with the project manager and then repeating
again ,

When going to scheduling will do planning organizing staffing, leading and

controlling with the people who are doing the schedule, and communicating with
the project manager of the planning

When doing controlling, will control the planning organizing staffing, leading and
controlling, that is the function of a project manager

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That is the interpersonal part

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Terminology
- Pert

- CPM

- Budget Cost of Work Schedule (BWS)

- SOW

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