Chapter 1

Introduction

Evaluation is the process of interpreting a measurement or aggregate of

measurements, by means of a specific subjective value or set of values to determine the
degree to which the measurement represents a desirable condition. The Positive (Good)
Evaluation the judgment that the measurement conforms to our values and thus represents a
desirable condition. The Negative(Poor) Evaluation the judgment that the measurement is at
variance to our value and thus represents an undesirable condition. Thus the evaluation
process implies the existence and use of a contextual system or structure of values associated
with the characteristics being measured. A Comprehensive Student Faculty Evaluation
involves the systematic observation (measurement) of relevant faculty performance to
determine the degree to which that performance is consonant with the values and needs of the
educational institution.

System development can generally be thought of having two major components:

system analysis and system design. In System analysis more emphasis is given to
understanding the details of an existing system or proposed one and then deciding whether
the proposed system is desirable or not and whether the existing system needs improvements.
Thus, system analysis is the process of investigating a system, identifying problems, and
using the information to recommend improvements to the system. The term “working
together “in system definition is very important as all the components are interrelated and
interdependent and can not exist independently. As the definition says, these components
interact with each other to accomplish a given task, which is actually the objective of the
system. The components that comprise a system may be the various inputs required by the
system, the outcomes or the outputs of the system, the resources required to make the system
functional.

Our Lady of Fatima University Guidance department utilizes a manual procedure. It

employs the uses of Microsoft Excel program for inputting the evaluation records. It
consumes a lot of time and lots of papers in conducting a student faculty evaluation.
Unavoidable errors could be encountered due to the manual procedure. Among these errors
some students forgot to answer some questions and some guidance personnel encounter some
errors in inputting records and errors of tallying the records.
A Local Area Network technology system is the connecting of two or more computers
to common peripheral resources such as printers, fax machines, scanners, and centralized
data. The acronym LAN stands for a Local Area Network. This indicates that the network is
contained within a single institution. The sharing of information or resources does not require
phone connection to link more than one based operation.
The proposed system which is the LAN-Based Student Faculty Evaluation System for
Our Lady of Fatima University that designs to provide data for the improvement of teaching
and learning. The proponents would like to design a more effective way to improve the
evaluation by changing the system of Our Lady of Fatima University for guidance
department from manual procedure to automated system. The proposed system can help the
guidance to be more accurate and be reliable with their records. It also avoids some
erroneous mistakes on the results of the reports they made.

Background of the Study

The proposed project entitled “LAN-Based Student Faculty Evaluation System for
Our Lady of Fatima University” is all about how the students will evaluate their professor by
using the computer. As a student of Our Lady of Fatima University we observed that the
guidance had a hard time in counting the evaluation form. This LAN-Based Student Faculty
Evaluation System for Our Lady of Fatima University is to serve as one several sources to
provide data for the improvement of teaching and learning. The LAN-Based Student Faculty
Evaluation System for Our Lady of Fatima University will give the school and the student an
easy way in evaluating the faculty members within the school facilities. All the information
given by the students will be treated with utmost confidentiality.
This LAN-Based Student Faculty Evaluation System for Our Lady of Fatima
University will be a designed like an Internet Cafe in that case before the students can use the
computer they have to wait for the administrator to open all the computers and wait for the
instructions. The students can only evaluate one professor at a time if they tried to evaluate
again the administrator will ignore this kind of situation.
If the improvement of teaching and learning is the ultimate goal of a Student Faculty
Evalution, most faculties will want to learn how to assess the effectiveness of their teaching
and students' learning. Although many faculties are quite capable of knowing when students
do not understand the material, often professors do not know how to go about discovering
why students are not learning. Therefore, the complete Student Faculty Evaluation project
should plan activities intended to help faculty "learn how" to assess their teaching, their
students' learning, and the currency of their courses.

Project Overview
This section provides an overview of the purpose, scope and objectives of the system,
the assumptions, constraints and risk of the system, a list of project deliverables, the schedule
and budget summary, the references and the definitions and acronyms.

Purpose, Scope, and Objectives.

Purpose:
The proposed project entitled “LAN-Based Student Faculty Evaluation System for
Our Lady of Fatima University” is all about how the students will evaluate their professor
using the computer. It will give the school and the student an easy way in evaluating the
faculty members maximizing the school facilities. All the information given by the students
will be treated with utmost confidentiality.

Scope:
The proposed system is intended for in depth evaluation and analysis of the existing
manual procedure of student evaluation of Our Lady of Fatima University. The proponents
will develop a user-friendly system that will enhance the student faculty evaluation.
The proposed system is design to lessen the workload of the guidance personnel in
charge in the processing of the tallying evaluation records. In connection with this, the
system includes a database that will allow the user to retrieve the previous summary result
(back up).

For the students will include:

 Evaluate and gives comments to a faculty member.
 They can’t evaluate their professors if it exceeds its limit on the evaluation system.
 They can’t leave if some questions are not answered.
 If the student does not know how to use or evaluate their professors the system will have
a demo that includes the procedures on how to evaluate their professors.
For Guidance office will include:
 Quick tabulation of Evaluation results.
 They can view all the tally result.
 They can print the total percentage of all the evaluation.
 Can add and delete Faculty members.
 Can choose the negative and positive comments before they print the final result.
 If the summary result present to the human resources by the next semester faculty
evaluation data will be reset.
Objectives:
The main objective of the proposed system is to analyze and implement computer
based information system for Our Lady of Fatima University Guidance Department. The
study focused on the problems encountered by the guidance with their current system. The
study prioritizes with providing a solution to the problem of guidance department in their
manual system.
 The proposed system will collect or gather all the comments or suggestions of the
students on how they think and feel about their professors.
 The proposed system will provide a security that the admin will only have the right to
add, edit, delete, reset, and update the whole system.
 The proposed system will provide warning button to avoid not answering some
questions in evaluation form.
 The proposed system will provide a (Local Area Network) LAN- based feature to
easily share information accurately and it also transfer data faster. LAN (Local Area
Network) technology is low cost than others, but the quality of transferring data is
faster.
 To develop a system that will provide security in handling and managing records and
to minimize the time being spent in evaluating the file reports being submitted.

Assumptions, Constraints and Risks.

Assumptions:
 The proponents assume that to develop a system which helps the Our Lady of Fatima
University to implement the needs of the user.
 The proponents assume that if the system will crush, it will be having a back-up.
 The proponents assume to develop LAN-Based Student Faculty Evaluation System for
Our Lady of Fatima University to provide data for the improvement of teaching and
learning.
 The proposed system will provide a (Local Area Network) LAN-Based feature to easily
share information accurately and it also transfer data faster.
Constraints:

 It will be confidential for the Faculty members, in this proposed system, records and files
are computerized and stored for accessibility and portability.
 The responsibility for administering the faculty evaluation system and implementing
its procedures shall be the Guidance Counselor or the member of the guidance.
 It will be only for the guidance counselor and the members of the guidance will manage
the evaluation.
 Administrator and authorize personnel can only access the information from the system
 The student cannot access to the database and other features of the whole system.
Risk:
The following risks in developing the proposed system are:
 In Database risk, the size of the database becomes larger.
 In personnel risk, they are willing to implement the proposed system The user or the
personnel that will use of the system does not necessarily need to be a technical expert
but must have academic experience about computer. It is a necessity to have an average
functional literacy and most importantly the user should be dedicated to learn how to use
the system.
 In technology risk, if the xampp release new version or in next generation they invent
new software better than xampp. The new hardware resources would need to be
employing such as computer, hub, cables and RJ45 connector and software resources
such as Windows XP and PHP with MySQL to support the project.
 In schedule, how the students can go to the computer laboratory and evaluate if they have
classes.
 In process risk, how to use the system the proponents will provide a demo for the student
who do not know how to use the faculty evaluation.
Project Deliverables
Table 1.1

Activity Deliverable/Expected Date

Output

Analysis and Design Design 01-5-2011

Graphic Design 01-12-2011

Development of modules Beta Version 02-09-2011

Development of the Users User’s Manual 03-5-2011

Technical Manual 03-5-2011

Testing 03- 9-2011

Finalization
Debugging 03- 9-2011

System Tested 03-13-2011

Project Timeline
The project deliverables and project timeline should have been completed based on
the scheduled given below.

Project Timeline
Table 1.2
 Activities January February March
Week # 1 2 3 4 1 2 3 4 1 2 3 4
CHAPTER I
Project Overview

CHAPTER II
Project Organization
CHAPTER III
Managerial Process Plans
CHAPTER IV
Technical Process Plan
CHAPTER V
Supporting Process Plan

Schedule and Budget Summary

Hardware:
Table 1.3

Hardware Description Quantity Price per Total Life

unit Expectancy
Computer AMD Sempron 40 13,1990.00 527,960.00 5-8 years
140 2.7Ghz
 Cables UTP Cable 200 meters P 5.00 per P 1,000.00 2 years
meter
RJ45 metal shielded 300 P 3.00 P 900.00 2-3 years
Connector 25

Software:
Table 1.4

Software Description Quantity Price Total Life

per unit
Expectancy
O.S Microsoft 1 5,000.00 70,000 5 years
Windows XP
PHP,MySQL 1 13, 500 5 years
Antivirus Norton 1 2,070 28,980 5 years

Definitions and Acronyms

Definition of Terms to further understand this study, the following terms used is defined:
Analysis – the storage of identifying, designing and implementing the system
Beta version- a pre-release version of new software often made available over the Internet as
freeware or shareware.
Confidentiality- entrusted with private information and the confidence of another.
Data – raw materials that are processed and refined to generate information.
Database - is a system intended to organize, store, and retrieve large amounts of data easily.
It consists of an organized collection of data for one or more uses, typically in digital form.
Data Flow Diagram – the graphical representation of the flow of data through an
information system which can also be used for the visualization of data processing.
Debugging- Debugging is a methodical process of finding and reducing the number of bugs,
or defects, in a computer program or a piece of electronic hardware.
Deliverable- a term used in project management to describe a tangible or intangible object
produced as a result of the project that is intended to be delivered to a customer (either
internal or external).
LAN-Local Area Network a technology system is the connecting of two or more computers
to common peripheral resources.
MySQL - (My Structured Query Language) is a relational database management system that
runs as a server providing multi-user access to a number of databases
Network architecture is the design of a communications network. It is a framework for the
specification of a network's physical components and their functional organization and
configuration, its operational principles and procedures, as well as data formats used in its
operation.
Organizational structure is a formal and informal framework of policies and rules, within
which an organization arranges its lines of authority and communications, and allocates
rights and duties. Organizational structure determines the manner and extent to which roles,
power, and responsibilities are delegated, controlled, and coordinate, and how information
flows between levels of management.
System Set of detailed methods, procedures, and routines established or formulated to carry
out a specific activity, perform a duty, or solve a problem.

Chapter 2
Project Organization
A project organization is a temporary thing. It will only exist from the projects start
until its end. All the project team members are coming from different organizations of part of
the organization. They will all have a temporary assignment to the project.

Internal Interfaces
Figure 2.1.

Dean

Human Resources

Guidance

College College College College College College College College

of of of of of Hotel of of
of
Physical
Computer Nursing Pharmac Medical & Education Business
Therapy
Studies (Head) y (Head) Tech Restaura (Head) Administ
(Head)
(head) (Head) nt Mgt. ration
(Head) (Head)
Faculty Faculty Faculty Faculty Faculty Faculty Faculty Faculty

Student Student Student Student Student Student Student Student

Roles and Responsibilities

Internal Interfaces

Dean
 Responsible to read the final result given by the HR.
Human Resources
 The one who receive the final results given by the Guidance Counselor.
 The one who pass the final result to the dean.
 After the Dean read the final result he/she also responsible to pass the final
result to the faculty member.
Guidance
 The one who monitor the student in evaluating their professors.
 Responsible for arranging the comments before they print the final result.
 Guidance is responsible for ensuring consistency in the application of the
faculty evaluation process.
 Responsible for the print result of the evaluation.
 The one who passed the summary result to the Human Resources.
 Responsible for the oversight of all aspects of the project as well as accepting
project deliverables and approving any submitted scope change requests.
 Guidance will indicate to the system the basic information given by the new
guidance personnel. Administrator will allow the permission or privileges
needed to the said user.
  Administrator or the guidance personnel is the one who can only access the
complete module of the system.
Faculty
 The one who receive the evaluation results answered by the students given by
the Human Resources.
Student
 Responsible to evaluate their professors and Responsible to observed
(measurement) of relevant professors performance to determine the degree to
which that performance is consonant with the values and needs of the faculty
members.

Chapter 3
Managerial Process Plans

This section defines the plans for project start-up, the work plan, the project tracking
plan, risk management plan and project closure plan.
Start-up Plan
Estimates
All information of this project came from the collected data and requirements of the
intended project users’ interviews, actual company observation. Information was also
gathered from verifying all the company’s documents to determine the proposed systems
requirements.
Table 1.5
System Developer Monthly 3 Months
2 System Analyst/Researcher 25,000 75,000
 1 System Designer 5,000 15,000
1 Programmer 25,000 75,000

Total Labor Cost: 105,000

Staffing
Regina Silva, Chester Barry (System Analyst) - Researches problems, plans, solutions,
recommends software and systems. Program coding, compiling and linking. Training of
personnel on proper usage of information systems developed.
Cabutaje Valery, Cathryn Ramos (Researcher) – Gathers information that is needed to finish
the project. Who performs research, the search for knowledge or in general any systematic
investigation to establish facts.

Resource Acquisition

This section specifies the plan for acquiring the resources other than personnel needed
to successfully complete the project. The researchers were individually assigned for their
contributions to make this proposed system possible. It is very important to determine and
document the financial expenditure operation being done by the stall. It is also a necessity to
determine the activities needed to be done for the proposed system and its alternatives to
monitor its progress.
The Student Faculty Evaluation will not be completed without the cooperation of the
guidance and the guidance personnel of the company. They are responsible for giving
adequate resources as well as the beneficiary of the proposed system. Resources mentioned
are all very important factor needed for the development of the system.

Project Staff Training

Though the proposed system the researchers will develop is user-friendly, the researchers
will provide trainings for the feasible user, most likely for the guidance personnel. In this
phase, the researchers will train the user how to utilize the system and perhaps let them know
some possible solution for simple problems. The researchers will provide them user manual
that they can look if ever they need to.
The existing guidance personnel of Our Lady of Fatima University will undergo training
within 3 to 5 days. The training should focus on PHP, MySQL and XAMPP version
2.2.1.4.php used in the major parts of the system and MYSQL used as the database. Upon
beginning the project, all existing guidance personnel will attend a seminar about the
technology that will be used in the Our Lady of Fatima University for 3 to 5 days. They need
to study on how the system will work; they must also be computer literate. The Head of the
guidance will also be required to learn the specific system.

Work Plan
To gather the necessary data and information needed in the study, the group used
developmental type of research, which uses the following methods:

Interview.

 A formal or informal meeting between a two group of people for purpose of

obtaining information about something in particular. The interview is successful
tool in advertising research

 The researchers interviewed the Our Lady of Fatima University guidance

department Mr.Angel, Azor on how they conduct a student faculty evaluation and
also with regards to the summary report.

 To converse or gather information with target user of the proposed system regarding
the guidance profile and history of their manual procedure of evaluating the faculty
members.

Document Analysis

 The group gathered the forms used in their Manual Project Student Faculty
Evaluation System to collect some important information needed in developing the
new system LAN-based student Faculty Evaluation system.

Research.

 It is a systematic investigation including research development, testing and

evaluation, designed to develop or contribute to generalized knowledge.
  To better understand the scope and background of the existing system, the group
conducted a research using the internet. Related information about the existing
system was gathered to conceptualize the new system.

Observation.

 An activity which interacts with memory and requires sensitivity and responsiveness
to the physical world.

Work Breakdown Structure

Table 1.6

WBS # Task Name Start Finish

1.0.Project Management 1.1.1 Project Definition 11.10.10 11.10.10

1.1 Project Initiation. 1.1.2 Start Up and Looking for a
11.12.10 11.12.10
company
1.2 Project Planning 1.2.1 Guidance Interview 11.15.10 11.15.10
1.2.2 Actual Observation
1.2.3 Determine the Guidance 11.15.10 11.15.10
Requirements
1.2.4 Process Model 11.17.10 11.17.10
1.2.5 Data Model
1.2.6 Finalize Guidance 11.18.10 11.18.10
Requirements
11.20.10 11.21.10

11.21.10 11.21.10

1.3 System Design 1.3.1 Define Technical 11.23.10 11.24.10

11.25.10
Requirements
1.3.2 Define System Standards 11.24.10
1.3.3 Develop Technical
Specifications 11.25.10
1.3.4 Develop Test Plans
11.25.10
 11.28.10 11.28.10

2.0 Hardware 2.1 Prepare Budget 12.2.10 12.2.10

2.2 Canvass Hardware 12.4.10 12.4.10
2.3 Purchase 1.25.11 1.28.11
2.4 Delivery 2.5.11 2.7.11
2.5 Set up 2.10.11 2.12.11

3.0 Software 3.1 Prepare Budget 2.22.11 2.22.11

3.2 Purchase 3.1.11 3.5.11
3.3 Install 3.11.11 3.15.11

Schedule Allocation
The researchers prepared a Gantt chart to be followed and that will serves as our
calendar for daily activities. This project schedule is a big help for researchers to be more
organized and discipline regarding their time.
In the planning phase of this study, the group worked out the things that are needed to
be done. Each group member has its own responsibilities to hold so that everyone is
participating as well as to finish the documents in the given deadlines. This also includes
preparation in case unwanted problems occur.

Table 1.7
 2010 2011
Activity Dec Jan Feb March
1.Inception Reports
2.Elaboration
Review System

Design (Interview)
Database Design
Prototype screens
2.Construction
Begins Construction
Front Page
Coding
Programming Testing
2.Transition
Testing
Modification
Update Meeting

Training and
installation
Deadline Project

Resource Allocation
The proposed system will be maintained on a daily basis and the members will report
the activities to the team leader on a daily basis so that information can be kept current. After
completing the course the system will undergo for improving of their faculty evaluation
system. The proponents will need to update the content regularly to keep system content
current fresh, they will change the content or add. The proponents should also check for the
contents. Content should be logical and easy to understand. PHP codes will be used in
implementation. The project uses PHP and MYSQL (Structured Query Language).

Budget Allocation
Table 1.8
 Supplies Expenses Quantity Cost
Ream Bond Paper 1 Php 300.00
Ink 1 Php 1,000.00
Ball Pen 1 box Php 80.00
Folders 16 Php 240.00
Pencil 4 Php 28.00
Total Php 1,648.00

Project Tracking Plan

Requirements Management
 The proponents requirements includes the customizing their reports the progress and
changes of the project requirements.
 We also include process of determining and assuring the effects of the specifications,
diversity on product scope and quality. Allocation and property of risk factors.
 In the disposition of management processes, we privately change precisely the
performance of the formations and usage of change of control panel.
 We comprehend the trace ability, prototyping and connect the impact and reviews
evaluation in according of requirements management.
Schedule Control
The proponents are spending their free time on the project before the deadline; the
proponents also spend lot of effort to achieve their goal but it depends on the schedule. The
proponents focus in the system to be able to be successful.

Quality Control
The proposed system is working properly. The proponents will make sure that there is no
error and the system is 100% working. Specify the quality control activities by knowing the
procedures in using the following purposes:
 To be able to know the knowledge, skills and experience of the person.
 To be able to verify if the system is working properly.
 To be able to check the system before it will give to the school.

Reporting
The descriptions which will be used to display the result of a research and inquiry
will be provided together with the project's formal documentation. Records that are written in
the documentation will be comprised of a recognized output and conclusion. Significant
report will also give the proponents an idea about the flow of the system. The proponents will
specify status of each task for the development of the project management. Analyzing the
needed progress for the system is required in order to accomplish a sufficient report.

Risk Management Plan

The proponents knew that there are some factors that might affect the proposed
system and they understood the collision this may cause. The proponents included in their
project schedule time to develop the alternative solution if unwanted problems occur. The
proponents gathered lots of information for them to work on the proposed system properly. If
ever loosely defined requirements, difficulties in estimating the time and resources required
for the software development, dependent on the individual skills and requirements due to
changes in university needs can be encountered during the project schedule or the quality of
the software being developed by the group, they can assure that they are all equipped with
information and solutions.
The following risks in developing the proposed system are:
Database risk:
 The results of the evaluation will save in the database, but after a year they
permanently delete the records to prevent database collapse.
 The records in database are done by saving all the important information/records. The
proposed system needs to store great numbers of data, it is utmost important to have a back
up and have secondary storage of data and reports for back up purpose and safety of
records in case of corruption off data happened.
 Data will be ensured to be kept safe from corruption and to help ensure privacy.
Personnel risk:
 The Guidance Counselor will train a hired person 2 to 3 days to familiarize the flow
of the system; if this hired person will resign they will find first a replacement before
he/she permanently resigned.
 The user of the system does not necessarily need to be a technical expert but must
have academic experience about computer. It is a necessity to have an average functional
literacy and most importantly the user should be dedicated to learn how to use the system.
Technology risk:
 The proponents will continue updates the system and adding features, regarding on
upcoming new version of XAMPP. the proponents need replace the existing and adopt the
new version. The proponents need to adjust for the upcoming software.

Schedule risk
 The guidance counselor could ask permission to the professor if he/she can give extra
time for the evaluation before he/she dismisses the class.
 The students can go to the computer laboratory and evaluate if they have classes.

Process risk:
 The student will be immediately learned on how to use the system.
 The system might hang if the user doesn’t know what they’re doing. The proponents
provide a user manual to help them how to use the system.
 The plan of this proposed system is to have an easy way in evaluating the professors
of the school.
 The proponents will provide a demo for the student who does not know how to use
the faculty evaluation.

Project Closeout Plan

 The proponents are doing their best to finish the system. They learned that it takes
months to create a system and it is also hard to do it. The proponents are still doing their part
to be able to finish the proposed system. The proponents knew that if the system will be
successfully working it will be easy to the student and to the school to have their evaluation.

Chapter 4

Technical Process Plan

Process Model

In this study, the proponents used Waterfall Model. The waterfall model is the classic
model of software engineering. Because the model emphasizes planning in the early stages,
it catches design flaws before they develop. Also, because the model is document and
planning intensive, it works well for projects in which quality control is a major concern.

Waterfall

Figure 2.2

 Feasibility The researchers interviewed the Our Lady of Fatima University guidance
department Mr.Angel,Azor on how they conduct a student faculty evaluation and also
with regards to the summary report.

 Requirements analysis and specification To better understand the scope and

background of the existing system, the group conducted a research using the internet.
Related information about the existing system was gathered to conceptualize the new
system.
  Design and Specification the proponents use php and mysql language for the
propose student faculty evaluation system for Our Lady of Fatima University.

 Coding Module Testing To create program for student faculty evaluation system we
use php and mysql we also use the notepad c++ for the typing of the codes.

 Integration and system testing is the phase in software modules are combined and
tested as a group. It occurs after unit testing and before system testing. System
integration testing is the process of verifying the synchronization between two or
more software system.

 Delivery and Maintenance the proponents will deliver the proposed system to the
company and if the user will implement the proposed system the proponents will
maintain the system.

System flow

The system will provide a list of names of faculty members were the administrator is
the one who’s going to conduct an evaluation in the laboratory were the students going to
evaluate their professors. It’s a LAN-based procedure were all the student can evaluate at the
same time so it’s going to be an easy for them , after they evaluate, its automatically saved in
the database were the guidance counselor have the right to check the results of the evaluation
were they can also print the final results.
 Program Flow Chart

Figure 2.3
Start

Student
Faculty System

Login

List of
T
Department
Passwor
d

Invalid input
List of
Faculty
members

Student
Faculty
Evaluation
Form

Login

Passwor
d
Invalid input
 submit

T
Talying
records
F

Guidance record

Stop

Methods, Tools and Techniques.

Methods:

In evaluating the professors, the guidance counselor will select the name of the
professor whom the students will evaluate. The student can only evaluate their professor
once; they can’t choose any professor they want because only the guidance counselor can do
it.

Tools:

The proponents used PHP language and MYSQL Database. PHP is

(PHP Hypertext Preprocessor) is scripting language used to create dynamic Web pages. With
syntax from C, Java and Perl, PHP code is embedded within HTML pages for server side
execution. It is commonly used to extract data out of a database and present it on the Web
page. NT/2000 and Unix Web servers support the language, and it is widely used with the
MYSQL database. PHP was originally known as "Personal Home Page."

The proponents use a local area network technology system Local Area Network
technology system is the connecting of two or more computers to common peripheral
resources such as printers, fax machines, scanners, and centralized data. The acronym LAN
stands for a Local Area Network. This indicates that the network is contained within a single
institution. The sharing of information or resources does not require phone connection to link
more than one based operation.

Techniques:

The student can easily evaluate their professors. The evaluation system can help the
guidance counselor by counting the total results.

Infrastructure

The evaluation system needs one room with computers and with a Windows XP
operating system and a XAMPP. The system will be a LAN- Based a Local Area Network
technology system that connecting two or more computers to a server. The proponents will
conduct a testing before it will be given to the University to ensure that the system is fully
working. The system will be administered by the guidance counselor.

Figure 2.4
Testing

System Testing (Path analysis)

The proponents will conduct a testing before it will be given to the University to
ensure that the system is fully working.

CASE 1: Log In

Path Number Path Status

1 1,2,3,5 Tested and Running
2 1,2,4,1 Tested and Running
Date Tested: ______________________

Tested by: ______________________

Figure 2.5 Shows the system testing of log in

Log in 1

Entry 2

Invalid input

Successful 3 4

5
Evaluation

CASE 2: Evaluation

Path Number Path Status

1 1,2,3,4,5 Tested and Running
2 1,2,3,4,6 Tested and Running
 Date Tested: ______________________

Tested by: ______________________

Figure 2.6 Shows the system testing of Evaluation.

1
Department

2
Faculty

Evaluation 3

Print
Save
4
6

Database

User Acceptance

In user acceptance, usually the end users who will be using the applications test the
application before ‘accepting’ the application. The guidance staff will test the system if it is
similar in manual evaluation. The proponents focus on the functionality and the usability of
the application rather than the technical aspects.

Additional Plans
Data Conversion

It employs the uses of Microsoft Excel program for inputting the evaluation records.
It consumes a lot of time and lots of papers in conducting a student faculty evaluation.
Unavoidable errors could be encountered due to the manual procedure. Among these errors
some students forgot to answer some questions and some guidance personnel encounter some
errors in inputting records and errors of tallying the records.

System Transition Plan

The flow of the system will undergo an automated manner which will be operated by
the administrator and other guidance personnel. The proposed system will generate the data
to be stored, retrieved, accessed, and modified to be able to attain an accurate and
systematized structure. Administrator can manage all the tasks to ensure the security and
privileges on this system.and if the there is no xampp in the next generation the proponents
will change xampp to a new release of new langauge and the proponents will used it for a
faculty evaluation system.

Product Installation
The proposed system requires having a Notepad++ and Xampp.Notepad++ is a free
source code editor and a Notepad replacement that supports several languages. It is easy to
use than a simple notepad because it has a number, which becomes a guide, beside it can
simply locate the errors. Xampp is a free package that includes an easy-to-set up web server
(Apache), database server (MySQL) and server-side scripting language (PHP). Setting up a
local AMP (Apache, MySQL, PHP) environment has typically required configuring the
different applications to work on their own and then to work with each other. The proponents
will encompass a set-up or exe file so that the said company will easily install the Notepad++
and Xampp.

Special Facilities and Equipment Specification

RJ45 connector as a medium, communications among computer into a networked
workstation will allow users to share resources whether it is hardware or software.
Interactions/communications between computers resolve a faster turnaround of inputs and
outputs, an accurate storage of data, consistent operations, and having a resourceful
workstation. Tools are ensured by implementing the necessary means on establishing a
network technology.

Training Plan

Though the proposed system the researchers will develop is user-friendly, the
researchers will provide trainings for the feasible user, most likely for the guidance
personnel. In this phase, the researchers will train the user how to utilize the system and
perhaps let them know some possible solution for simple problems. The researchers will
provide them user manual that they can look if ever they need to. The training plan will
outline who will deliver the training, and when and where your apprentice or trainee needs to
go to receive the structured component of the training. The proponents will conduct training
so that the guidance staff knows how to do. The training will take three (3) to five (5) days it
will be held in the University. The proponents will discuss who is responsible for the delivery
or assessments of each competency, how the system will flow, and when will the system be
updated.

Product Maintenance and Support Plan.

The system will provide a continuing and updating were the administrator can check
if the system is still working it includes editing, adding and clearing. All the current data will
be saved at the database and it will be used as back-up storage of the data in case the results
deleted in the database to assure safety. Movement of programs from the development
portion of the Student Faculty Evaluation System will be controlled by the guidance
personnel. The system will ensure that programs will have user-friendly controls and will be
easy in terms of tracking of records and changes. The researchers will use easy process of the
programs. They will also provide plans and guidelines. All changes, enhancements and other
modification requests to the system will be handled through the published change control
procedures.
 CHAPTER V

SUMMARY OF FINDINGS, CONCLUSION AND RECOMMENDATION

Summary

Our Lady of Fatima University Guidance department utilizes a manual procedure. It

employs the uses of Microsoft Excel program for inputting the evaluation records. It
consumes a lot of time and lots of papers in conducting a student faculty evaluation.
Unavoidable errors could be encountered due to the manual procedure. Among these errors
some students forgot to answer some questions and some guidance personnel encounter some
errors in inputting records and errors of tallying the records.
 The proposed system which is the LAN-Based Student Faculty Evaluation System for
Our Lady of Fatima University that designs to provide data for the improvement of teaching
and learning. The proponents would like to design a more effective way to improve the
evaluation by changing the system of Our Lady of Fatima University for guidance
department from manual procedure to automated system. The proposed system can help the
guidance to be more accurate and be reliable with their records. It also avoids some
erroneous mistakes on the results of the reports they made.
The proponent’s proposed system is to upgrade the manual procedure of Our Lady of
Fatima University Guidance Department to make the operation and evaluation in the
guidance faster and reliable. In search of ideas and instruments, the proponents made
observation on the operation of the existing manual procedure of Our Lady of Fatima
University guidance department, interviewed the guidance head for the background of the
evaluation process, interviewed with the guidance personnel for the details about the flow of
the operation in the evaluation process and search for the best information that would fit to
the proposed system for the benefit of Our Lady of Fatima University guidance department.
Conclusion

The proponents therefore conclude that in upgrading manual procedure into an

automated system will have a big difference and can be more convenient to use. The student
faculty evaluation system will collect or gather all the comments or suggestions of the
students on how they think and feel about their professors. The student faculty evaluation
system will provide a security that the admin will only have the right to add, edit , delete,
reset, and update the whole system. The student faculty evaluation system will provide
warning or message box to avoid not answering some questions in evaluation form. The
student faculty evaluation system will provide a (Local Area Network) LAN- based feature to
easily share information accurately and it also transfer data faster. LAN (Local Area
Network) technology is low cost than others, but the quality of transferring data is faster. To
develop a system that will provide security in handling and managing records and to
minimize the time being spent in evaluating the file reports being submitted. Conduct of
student faculty evaluation can be be lessen of consuming lots of time for tallying of records
and paper for answering evaluation form.
Recommendation
To all future developers that will enhance the proponents system, the proponents
recommended to enhance the system ability install anti-virus to detect viruses to avoid
system crash and to avoid the system being affected of the viruses. To all future non-
developers that will use proposed system, the proponents recommended to use the LAN
Based Student Faculty Evaluation System to resolve their problem for manual procedure of
there guidance faculty evaluation in which the proposed system are more accurate, user
friendly and efficient to use.