Solution Paper Design: R-Apdrp - BSPHCL IT Implementation

R-APDRP - BSPHCL
IT Implementation
Solution Paper Design
Solution Paper: Functional Location
Team: Plant Maintenance Asset Management

Material Management
Status: Not Started, In Progress, Completed, Signed-off
Last Updated: 1/23/2019, by Mukesh Gohil
Sign-off
Please sign and Date. Name Signature Date
Functional Analyst PM Pravin Vanage
Module:
Reliance Team Lead PM Mukesh Gohil

Module:
Reliance SAP Track Prafulla Karande

Lead:
BSPHCL – Module Lead:
Prepared By: Pravin Vanage Page 1 of 18

Created On: 23/01/2019
Filename:
R-APDRP - BSPHCL
IT Implementation
Checklist
 Have all assumptions, if any, be documented?
 Have all major business decisions be documented?
 Have all related business events been analysed?
 Have all updates on process variations been considered and incorporated?
 Have all major design considerations been documented?
 Have all configuration / enhancement rationale been documented?
 Have all interim period procedures and considerations been documented?
 Have all archiving, and conversion considerations been documented?
 Have all impacts, if any, to other functional / technical areas identified?
 Have all affected teams been notified of any decisions that affect them, (i.e. Functional,
Development, Technology and Business Units).
Amendment Record
Revision Date Author Change Summary
0.1 24/10/2013 Pravin Vanage <Initial Draft>
0.2 <Updates made during team discussion (0.2 –
0.9)>
1.0 <Release for PO sign-off>
1.1 07/02/2017 Mukesh Gohil <Updates during Realisation phase after PO
sign-off (1.1 to 1.9)>
2.0 <Release of revised version in next phase if
required (Testing)>

Filename:
R-APDRP - BSPHCL
IT Implementation
Solution Definition Summary

In this section provide a description of the purpose for this Solution Paper. Include all related documents e.g.
Functional Design, Business Process Design etc. associated with this Solution Paper.
Purpose
The purpose of this solution paper is to answer all related business questions and issues
corresponding to the Functional Location business event and configuration considerations.
Function locations are Organizational units that structure the maintenance objects of a company
according to functional criteria.
Functional location codes in SAP are created using a Structure Indicator.
The structure indicator of a functional location determines the structure of the functional location label.
It establishes the following factor:
 Number of hierarchy levels of a technical system
 Key length of the levels

 Separators (hyphens)
Related Business Process Definition
BPD 1.1 Structuring of Technical Object (Functional Location)

BPD 1.2 Work Request Process
BPD 1.3 Plant Maintenance Order process
BPD 1.4 Preventive Maintenance
Related Solution Papers
BSPHCL_SP_PM_Functional_location
BSPHCL_SP_PM_Notification
BSPHCL_SP_PM_Maintenance_Order
Related documentation

Filename:
R-APDRP - BSPHCL
IT Implementation
Required Business Decisions

In this section provide a description of the business decisions that are required from this Solution Paper. Document
the detail required at a business event, configuration group and/or an IMG Configuration item. Describe why these
decisions are required and the role they play in the overall configuration. In addition any configuration guiding
principles that affect the Business decisions should be documented as Business Implications (i.e. what are the rules,
boundaries, limitations of ERP).
Where applicable a detailed analysis of the different options and the advantages and disadvantages of each of the
options will be provided along with the recommended solution. Alternatively, a discussion of the appropriate
solution may only be provided.
Assumptions
Equipment will be created and managed by authorized persons only.
Business Decisions / Design Considerations

Equipment code for BSPHCL would be:
ONM: (DSS Equipment Codification)

ONM-PATN-DSS-AMBEDKAR01
1000001
{Transformer as Equipment (Internal Number Range)}
ONM-PATN-11K-DANAP
110001 {11KV Feeder as Equipment (Internal Num Range)}
ONM-PATN-33K-PATNC
330001 {33KV Feeder as Equipment (Internal Num Range)}
ONM-PATN-PSS-PESU1
1000001
{Power Transformer as Equipment (Internal Num Range)}
2000001 {Switchgear as Equipment (Internal num Range)}

{Switchgear as Equipment (Internal num Range)}
All the codes are taken as per the GIS module to keep uniformity of names, codes & abbreviations
Master List of Equipments along with their installation location i.e. Functional Location will be provided
by GIS team with approval from BSPHCL team.
Detailed Analysis and Design/ Configuration / Enhancement Rationale

Filename:
R-APDRP - BSPHCL
IT Implementation
1. Setting View Profile for Technical Objects.
Use: The purpose of this activity is to set view profile for technical objects.
Procedure:
1. Access the activity using one of the following navigation options:
Transaction Code SPRO
IMG Menu Plant Maintenance and Customer Service  Master Data in
Plant Maintenance and Customer Service  Technical
Objects  General Data  Set View Profile for Technical
Objects
2. On the Change View “Definition of view profiles””; overview screen, choose New Entries.
3. Make new entries by maintaining in the following data:
Screen grp Profile Profile
Screen group equipment data STANDARD Standard Equipment profile
Screen group functional location STANDARD Standard Functional location
data profile
4. Save your entries.
5. Choose the line with the Profile: IEQUI which you just created and choose the Activity and
layout of views folder on the left screen.
Num Description Tab Active Seq. No. Seq. No. Seq. No. Seq. No.
ber
10 General Select 005 010 015
20 Location Select 020 025
30 Organization Select 030 035
50 Structure Select 040 045
60 Additional data 1 Select 97 110
100 Additional data 2 Select 120
7. Double click on the Icons and texts of views.

Number Description Icon Tab title
10 General ICON_HEADER General Data
20 Location ICON_STORE_LOCATION Location Data
30 Organization ICON_DOC_HEADER_DETAIL Organizational
Data
50 Structure ICON_TREE Structure Data
60 Additional data 1 ICON_PHIO_CLASS Additional Data
100 Additional data 2 ICON_ATTACHMENT DMS
9. Choose Save and Back.
10. Choose the line for Functional location with the Profile: STANDARD and choose the Activity
and layout of views folder in the left hand area of the screen.

Filename:
R-APDRP - BSPHCL
IT Implementation
Num Description Tab Active Seq. No. Seq. No. Seq. No. Seq. No.
ber
10 General Select 005 010 015
20 Location Select 020 025
30 Organization Select 030 035
50 Structure Select 040 045
90 Other Select 150
12. Double click on the Icons and texts of views.

Number Description Icon Table title
10 General ICON_HEADER General Data
20 Location ICON_STORE_LOCATION Location Data
30 Organization ICON_DOC_HEADER_DETAIL Organizational Data
50 Structure ICON_TREE Structure Data
60 Additional data 1 ICON_PHIO_CLASS Additional Data
80 Additional data 2 ICON_ATTACHMENT DMS
90 Other ICON_GIS_SYMBOL ZOOM TO GIS
2. Maintaining Equipment Category.

Use: The purpose of this activity is to define all of the relevant settings for the equipment category.
Procedure:
Transaction Code OIET

Plant Maintenance and Customer Service  Technical Objects
 Equipment  Equipment Categories  Maintain Equipment
Category
2. On the Change View “EquipCategories””; overview screen, choose New Entries.

Categor RefCat Equip.Cat. C Object Profile CTyp/MatNo

y info
B Machines Station Select PM STANDARD No check if
construction type
Battery Set
&material no.are
synchronous
C Machines LT Circuit Select PM STANDARD No check if

construction type
&material no.are
synchronous
E Machines General Select PM STANDARD No check if

construction type

Filename:
R-APDRP - BSPHCL
IT Implementation
Equipment &material no.are

synchronous
G Machines PSS Select PM STANDARD No check if
construction type
Equipment &material no.are
synchronous
H Machines HT Pole Select PM STANDARD No check if
construction type
&material no.are
synchronous
L Machines LT Pole Select PM STANDARD No check if

construction type
&material no.are
synchronous
M Machines Machines Select PM STANDARD No check if

construction type
&material no.are
synchronous
N Machines Measuring Select PM STANDARD No check if

construction type
Instruments
&material no.are
synchronous
T Machines Distribution Select PM STANDARD Warning if

construction type
Transformer &material no.are
synchronous
W Machines 33 KV Select PM STANDARD Warning if

construction type
Feeder &material no.are
synchronous
X Machines 11 KV Select PM STANDARD Warning if

construction type
Feeder &material no.are
synchronous
3. Defining Number Ranges.

Use: The purpose of this activity is to define number ranges for equipment.
Procedure:
Transaction Code OIEN

 Equipment  Equipment Categories  Define Number
Ranges
2. On the Range Maintenance Equipment number screen, choose Maintain Groups (F6).
3. Click on T which under Not assigned, choose select element (F2).
4. Mark the Standard number range (PM),, choose Assign Element/group(F5).
6. Details of number ranges are displayed on page 5.
Following Number ranges are mapped

Equip Eq Descrip From To Diff

Filename:
R-APDRP - BSPHCL
IT Implementation
Category
T Transformer 1000001 1999999 999,999
G PSS equipment 2000001 2999999 999,999
X 11 KV feeder 110001 119999 9,999
W 33 KV feeder 330001 339999 9,999
4. Defining Additional Business Views for Equipment Categories.

Use: The purpose of this activity is to define the views used for working with equipment. Customer data
and serialization data are assigned in these views.
Procedure:
Transaction Code SPRO

 Equipment  Equipment Categories  Define Additional
Business Views for Equipment Categories
2. On the Change View “Selection of Editing Options””; overview screen, choose New
Entries
Equipment EquipRefCateg. Serial Data
category
T Transformer Select
G Power Substation Equipment Select
C LT Circuit Lines Select
W 33 KV Feeder Select
X 11 KV Feeder Select
5. Maintain Maintenance Planning Plant.
Use: The purpose of this activity is to define the maintenance planning plant.
Procedure:
Transaction SPRO
Code

Filename:
R-APDRP - BSPHCL
IT Implementation
IMG Menu Enterprise Structure  Definition  Plant Maintenance  Maintain

maintenance planning plant
2. Choose New entries.
3. On the following screen, make the following entries:
Field name User action and values
Planning plant NBPD
Name 1 North Bihar Power Distibution
Planning plant SBPD
Name 1 South Bihar Power Distibution
4. Save your settings.
6. Define Maintenance Plant.
Use: The purpose of this activity is to define the maintenance plant.
Procedure:
Transaction SPRO
Code
IMG Menu Enterprise Structure  Definition  Logistic-General 
Define,copy,delete,check plant
2. This configuration will be done by MM Module. The list of the Maintenance plants which are
created are attached below.
3. The Planning Plants are already defined by MM Module. The list of the same is given below.
Maintenance Description
Plant
NBPD North Bihar Power Distibution
SBPD South Bihar Power Distibution
7. Assign Maintenance Planning Plant to Maintenance Plant.
Use: The purpose of this activity is to assign planning plant to Maintenance plant.
Procedure:

Transaction SPRO
Code
IMG Menu Enterprise Structure  Assignment  Plant Maintenance  Assign
maintenance planning plant to maintenance plant

Filename:
R-APDRP - BSPHCL
IT Implementation
2. Choose Change “View Allocation of PlanPlants to MaintPlants“:Overview

3. Select the appropriate row.
Plnt (Maint Plant) Name 1 PLPL (Planning Plant) Name 1
NBPD North Bihar Power NBPD North Bihar Power

Distibution Distibution
SBPD South Bihar Power SBPD South Bihar Power
Distibution Distibution
6. Repeat the same procedure mentioned above for remaining maintenance plants with respect
to Planning plants.
8. Define Object Types.
Use: The purpose of this activity is to define the types of technical objects. Technical objects can be
organized into groups using object types. The grouping is used to evaluate master data or maintenance
data for technical objects.
Procedure:
Transaction SPRO
Code
IMG Menu Plant Maintenance and Customer Service  Master Data in Plant
Maintenance and Customer Service  Technical Objects  General
Data  Define Types of Technical Objects
2. Choose New Entries on Change View “Types of Technical Objects“: Overview
Technical Object Technical Object
Type Description Type Description
PM00001 Distribution Box PM00022 LT Pole
PM00002 Switch Gear PM00023 Line
PM00003 Shunt Capacitor PM00024 Cable
PM00004 Series Capacitor PM00025 Cable joint
PM00005 Lighting Arrester PM00026 Switch
PM00006 RMU (Ring Main Unit) PM00027 Fuse
PM00007 Current Transformer PM00028 Pole_Support
PM00008 Breakers PM00029 Feeder Pillar
PM00009 Isolators PM00030 Distribution Box
PM00010 Potential Transformer PM00031 Earth Switch
PM00011 Power Transformer PM00032 Regulator
PM00012 11 KV Pole PM00033 Series Reactor
PM00013 33 KV Pole PM00034 Shunt Reactor

Filename:
R-APDRP - BSPHCL
IT Implementation
PM00014 Dummy Pole PM00035 Roster Switch

PM00015 33 KV Feeder PM00036 Relay
PM00016 11 KV Feeder PM00037 Switching Structure
PM00017 Bus-Bar 6.6/11/33 KV PM00038 Sub Sectioning Post
PM00018 Bus-Bar 0.22/0.44 KV PM00039 Sec Paralleling Post
PM00019 Ring Fencing point PM00040 SubSec Parallel Post
PM00020 Dist. Transformer PM00041 Feeding Post
PM00021 33/11 Sub-station PM00042 Insulated Overlap
9. Define Plant Sections.
Use: The purpose of this activity is to define plant sections.
Procedure:
Transaction SPRO
Code
Date  Define Plant Sections
2. Choose New entries on Change View “Plant Sections“: Overview
Plant Plant section PersResponsible
SBPD 001 TRW Patna
NBPD 004 TRW-Muzafarpur

5. Repeat the same procedure mentioned above for remaining Plant sections with respect to
Maintenance plant. The list of Plant sections which are created are attached below.
10. Define Planner Groups.
Use: The purpose of this activity is to define planner groups separately for each planning plant.
Procedure:
Transaction SPRO
Code

Filename:
R-APDRP - BSPHCL
IT Implementation
Date  Define Planner Groups
2. Choose New entries on Change View “Maintenance planner groups“: Overview
PlPl PG Name Telephone
NBPD AEE Assistant Engineer
NBPD EEE Executive Engineer
NBPD CE Chief Engineer

5. Repeat the same procedure mentioned above for remaining Planner Groups with respect to
Planning plant.
11. Define ABC Indicators.
Use: The purpose of this activity is to define ABC Indicators. ABC Indicator can be used as a selection
criterion in evaluations.
Procedure:
Transaction SPRO
Code
Date  Define ABC Indicators
2. Choose New entries on Change View “ABC Indicator for Technical Object“: Overview
ABC Indicator ABC Indicator text
A VERY CRITICAL
B CRITICAL
C NOT CRITICAL
12. Define Authorization Groups.
Use: The purpose of this activity is to define Authorization Groups.
Procedure:
Transaction SPRO
Code

Filename:
R-APDRP - BSPHCL
IT Implementation
Date  Define Authorization Groups
2. Choose New entries on Change View “Technical Object Authorization Group“: Overview
Authorization Authorization Group Text
Group
AAAA KANKARBAGH
AAAB KARBIGAHIYA
AAAC BAHADURPUR

5. Repeat the same procedure mentioned above for remaining Authorization Group. The list of
Authorization Group which are created are attached below.
13. Define Object Information Keys.
Use: The purpose of this activity is to define the object information key. This key controls a special
information window. The parameters set here determine which data is to be shown for a technical object.
The key can be assigned to the following objects:
 Functional location categories
 Equipment categories
 Notification types
 Order types
Procedure:

Transaction SPRO
Code
Date  Define Object Information Keys
2. Choose New entries on Change View “Object Info parameters“: Overview
ObjectInfo Reference Contract Characteristics No.days
PM Object none Select 0365
Outstanding Completed Sel.completed Sel.days Automatically

Notif notifctns notifs
Select Select Select 0365 Select

Filename:
R-APDRP - BSPHCL
IT Implementation
14. Equipment Installation at Functional Location.
Use: The purpose of this activity is to define equipment installation at functional location.
Procedure:
Transaction OIEP
Code
Maintenance and Customer Service  Technical Objects  Equipment
 Equipment Usage period  Define Installation at Functional Location
2. In Change View “Installation at FunctLoc. Dependent on EquipCategory“: Overview
3. Make the following settings:
Category Equipment Category Desc RefCat Inst at FuncLoc
T Transformer M Select
G Power Substation Equipment M Select
C LT Circuit M Select
W 33 KV Feeder M Select
X 11 KV Feeder M Select
15. Equipment Usage History Update.
Use: The purpose of this activity is to define Usage history for selected equipment categories.
Procedure:
Transaction OIEH
Code
 Equipment Usage period  Usage History Update
2. In Change View “Usage History for Each Equipment Category“: Overview
Category RefCt Time Seg Equipment category description

Filename:
R-APDRP - BSPHCL
IT Implementation
T M Select Transformer
G M Select Power Substation Equipment
16. Define History-Related Fields.
Use: The purpose of this activity is to define the fields which, when changed, will lead to a record being
made in the usage history.
Procedure:
Transaction OIEZ
Code
 Equipment Usage period  Define History-Related Fields
2. In Change View “History-Related Fields“: Overview
RefCat Field Name Usage Table
History
M HEQUI Select EQUZ
M TPLNR Select ILOA
17. Define User Status.
Use: The purpose of this activity is to define User Status for Equipment.
Procedure:
Transaction OIBS
Code
Maintenance and Customer Service  Basic Settings  Define User
Status
2. In “Change Status Profile“: Overview
3. Make the New Entry:
Status Profile Text Maintenance Language

Filename:
R-APDRP - BSPHCL
IT Implementation
ZPMEQ PM DT/PWR En
StatusPofile -
BSPHCL
ZPMT PM DT/PWR En
StatusPofile -
BSPHCL
4. Click on Continue. Double click on newly created Status Profile. Make the following entries.
Status Status Short Text Initial Lowest Highest
Number Status Status No Status No
1 SCRP Scrap 1 1
2 CRTD Created Select 1 6
3 ON Power On 1 6
4 SDWN Under Shut 1 6

Down
5 REPR Under Repair 1 6
6 INAC Inactive 1 6
18. Assign User Status Profile to Equipment Category.
Use: The Purpose of this activity is to assign user status profile to equipment category.
Procedure:

Transaction SPRO
Code
 Assign User Status Profile to Equipment Category
2. In Change View “Status Profile for Equipment“: Overview
Category Equipment Category Desc Status Text
Profile
T Transformer ZPMT Equipment Master
G Power Substation Equipment ZPMEQ Equipment Master
C LT Circuit Lines ZPMEQ Equipment Master
W 33 KV Feeder ZPMEQ Equipment Master
X 11 KV Feeder ZPMEQ Equipment Master

Filename:
R-APDRP - BSPHCL
IT Implementation
19. Assigning Partner Determination Procedure to Equipment Category.
Use: The purpose of this activity is to allocate a partner determination procedure to each equipment
category
Procedure:
Transaction code OIEV
IMG menu Plant Maintenance and Customer Service  Master Data in Plant
Maintenance and Customer Service  Technical Objects 
Equipment Assign Partner Determination Procedure to Equipment
Category
2. On the Change View “PartDetermProf./Functions for EQSE/EQUI/EQUZ Stock Remova”:

Overview screen, enter the following entries:
Ca Equip. Cat. PartDetPRC Description C V C E Operator
T Transformer PM Plant Maintenance
G Power Substation PM Plant Maintenance
Equipment
C LT Circuit Lines PM Plant Maintenance
W 33 KV Feeder PM Plant Maintenance
X 11 KV Feeder PM Plant Maintenance
3. Save your entries and go back.
Interim Period Considerations

N/A
Other Considerations e.g. archiving and conversion

N/A
Impacts
N/A

Filename:
R-APDRP - BSPHCL
IT Implementation

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R-APDRP - BSPHCL

Solution Paper: Functional Location

Team: Plant Maintenance Asset Management

Reliance Team Lead PM Mukesh Gohil

Reliance SAP Track Prafulla Karande

BSPHCL – Module Lead:

Prepared By: Pravin Vanage Page 1 of 18

 Have all major business decisions be documented?

 Have all related business events been analysed?

 Have all updates on process variations been considered and incorporated?

 Have all major design considerations been documented?

 Have all configuration / enhancement rationale been documented?

 Have all interim period procedures and considerations been documented?

 Have all archiving, and conversion considerations been documented?

 Have all impacts, if any, to other functional / technical areas identified?

Prepared By: Pravin Vanage Page 2 of 18

Solution Definition Summary

Functional location codes in SAP are created using a Structure Indicator.

 Number of hierarchy levels of a technical system

 Key length of the levels

Related Business Process Definition

BPD 1.1 Structuring of Technical Object (Functional Location)

Related Solution Papers

Prepared By: Pravin Vanage Page 3 of 18

Required Business Decisions

Equipment will be created and managed by authorized persons only.

Business Decisions / Design Considerations

ONM: (DSS Equipment Codification)

2000001 {Switchgear as Equipment (Internal num Range)}

Detailed Analysis and Design/ Configuration / Enhancement Rationale

Prepared By: Pravin Vanage Page 4 of 18

7. Double click on the Icons and texts of views.

Prepared By: Pravin Vanage Page 5 of 18

12. Double click on the Icons and texts of views.

2. Maintaining Equipment Category.

IMG Menu Plant Maintenance and Customer Service  Master Data in

2. On the Change View “EquipCategories””; overview screen, choose New Entries.

Categor RefCat Equip.Cat. C Object Profile CTyp/MatNo

C Machines LT Circuit Select PM STANDARD No check if

E Machines General Select PM STANDARD No check if

Prepared By: Pravin Vanage Page 6 of 18

Equipment &material no.are

L Machines LT Pole Select PM STANDARD No check if

M Machines Machines Select PM STANDARD No check if

N Machines Measuring Select PM STANDARD No check if

T Machines Distribution Select PM STANDARD Warning if

W Machines 33 KV Select PM STANDARD Warning if

X Machines 11 KV Select PM STANDARD Warning if

4. Save your entries.

3. Defining Number Ranges.

IMG Menu Plant Maintenance and Customer Service  Master Data in

Following Number ranges are mapped

Prepared By: Pravin Vanage Page 7 of 18

4. Defining Additional Business Views for Equipment Categories.

IMG Menu Plant Maintenance and Customer Service  Master Data in

4. Save your entries.

5. Maintain Maintenance Planning Plant.

Prepared By: Pravin Vanage Page 8 of 18

IMG Menu Enterprise Structure  Definition  Plant Maintenance  Maintain

6. Define Maintenance Plant.

Use: The purpose of this activity is to define the maintenance plant.

7. Assign Maintenance Planning Plant to Maintenance Plant.

1. Access the activity using one of the following navigation options: