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GENERAL QA Programme
for
Projects
Table of Contents
This general QA Programme represents quality assurance policy and requirements for the
construction of Transportation Engineering projects .
The QA Programme is to provide objective evidence that the project’s mission will be effectively
completed. This will be accomplished by an integrated systems approach to quality assurance
and quality control, based on ISO 9002 quality management system.
The ultimate goal is to achieve project’s successful completion with quality engineering,
procurement, construction, commissioning and all of which is adequately documented. In this
respect, this QA Programme is to be used as a standard and this policy shall be understood,
implemented, and maintained at all levels in the organizations engaged in or concerned with the
project execution in accordance with the requirements of the contract documents.
For the overall implementation of the QA Programme, it also defines the fundamental
organizational structure and aims to complete the project work to the Engineer’s satisfaction.
All personnel including subcontractors shall faithfully observe all plans, specification, schedules,
instructions and recommendations provided or made by Contractor, for carrying out the project
work.
The Project Manager has the primary responsibility for project quality as delegated by the
Employer organisation.
-----------------------------------------
Director
Employer
QA Programme – Construction of Transportation Engineering Projects
Scope
Procedure
Corresponding
Activity R A D
Document
1 Define targets and make known to all staff PM Overall Target
Schedule
2 Define sub targets All Staff Work Schedule per
Department
3 Strive to achieve targets All Staff
4 Evaluate target achievement All Staff Compare Planned/
Actual schedule
5 Corrective action >>>continue with Chapter All Staff PM
7
6 Revise targets >>>continue with 1 PM
Remarks:
These targets are made known to all staff on site, fulfillment or non-fulfillment of targets is made known to
all staff on site.
QA Programme – Construction of Transportation Engineering Projects
1.2 Organisation
The Site Management shall act in accordance with the contract Agreement and the Contract
Documents.
The Site Management shall be responsible for the due execution of the works as defined by the
contract.
The following descriptions are the main tasks and responsibilities of the Site Management.
The Project Manager is the leading authority on site and responsible for all activities on site. He
is responsible for ensuring the execution and the maintenance of the works according to
contractual specifications, drawings and programme of work. He is responsible for the proper
execution of the following:
- Approve QA Programme, Method Statement and Inspection & Test Plan (ITP),
- Define and document quality policy,
- Take corrective action on the finding of internal quality audit,
- General technical administration,
- Define the structure of his team and control its composition,
- Manage relations with the Engineer / Employer,
- Select subcontractors and suppliers and sign subcontracts and purchase orders
(or authorise signature),
- Manage subcontractors and suppliers,
- Implement a management system for costs, time, technics, safety and quality,
- Supervise administrative and financial management of the project,
- Supervise the management of the personnel placed under his control.
1.2.3.3 QA Manager
has the responsibility to
- Planning,
- Review of QA Programme, Method Statement and Inspection & Test Plan (ITP),
- Preparation of Project Construction Schedule Updates,
- Monitoring of Progress against Construction Schedule and Clause 14 Programmes,
- Claim Preparation,
- Assistance to Administration Manager in Cash Flow Forecast Preparation.
2 Section-2
3 Section-3
4 Section-4
5 Miscellaneou
s
QA Programme – Construction of Transportation Engineering Project
2.1 QA Documentation
- QA Programme
- Method Statements
- Quality Procedure / Work Procedure
- Inspection & Test Plan
Inspection & Test Plans shall be provided according to the chapter 5 (Inspection and
Testing) for at least every title where quality tests are required by the contractual
specifications. The Inspection and Test Plan has to be set up by the QA Manager with
support of organization who is in charge of the work (i.e. Construction Manager,
Works Manager, subcontractor).
Quality Control has to ensure that all works are carried out according to
- In technical
- Organizational
QA Plan
Level I
Method Statements
Level II Including Quality / Work *
Procedure,
Inspection & Test Plan
1. Purpose : To define a system for the control of document approval, issue and changes /
modification.
2. Scope : This chapter applies to all documents used in Transportation Engineering Project.
such as Quality Programme, Quality Procedure, Method Statement, Inspection &
Test Plan and Engineering and Technical Documents.
4. Definitions :
4.1 Documents
Document setting out the specific quality implementation, resources and sequence of activities
relevant to an product, project or contract.
A document that specifies or describes how an activity is to be performed for quality / work.
Working Method for Tradesman and Workers to follow when they perform a specific job.
As a minimum, the following points shall be included:
1. Scope of Work
2. References
3. Description of the Work
4. Responsibility
5. Plant and Equipment
6. Inspection, Testing and Survey
7. Safety
8. Appendices
Documents which contain hold point, witness point, acceptance criteria and document required
according to sequence of inspection to ascertain quality.
QA Programme – Construction of Transportation Engineering Project
4.6 Controlled Copy
An identifiable copy of the QA Programme or its supporting Quality procedures and ITP which
is distributed, revised or replaced through a written Document Control Procedure that assures
the document reflects all current requirements.
- Specification
- Drawings
- Calculations (CLC)
- Test Certificate Report (TCR)
- Engineer’s Instruction / Direction
- Confirmation of Verbal Instruction / Direction
5. Responsibility :
5.1 The Project Management shall be overall responsible for the control of Documents. (i.e., QA
Programme, Quality Procedure / Work Procedure, Method Statement, Inspection & Test Plan,
Drawings and Calculations)
5.2 The responsibility for each stage of the control of documents are defined in Annex 1.
5.3 QA Manager is responsible for taking out a unique document number of QA documents except
drawing, and Design Manager is responsible for taking out unique drawing number.
6. Procedure :
TEQA-XXX
QP-XXX / WP-XXX
CPS-X-MSP-YYY
.
CPS = Construction Plan and Specification
X = Module Number (‘0’ for two or more modules)
MSP = Method Statement
YYY = 3 Digit Running Method Statement Number
6.1.1.5 The supportive Form for Method Statement shall be indexed as follows :
ITP-XXX
.
ITP = Inspection & Test Plan
XXX = 3 Digit Running ITP Number
TE-SX-YY-ZZZ
TE = Transportation Engineering
SX = section 0
YY = TD : Temporary Drawing
SK : Sketch
CS : Construction Drawing
AB : As-Built Drawing
ZZZ = 3 Digit Running Drawing Number
CPS-X-CLC-YYY
6.1.1.10 The document indexing system for standard forms shall be followed in
accordance with chapter 12 (Standard forms indexing system).
TE-DML-MX-YYY-ZZZ
TE = Transportation Engineering
DML = Document Master List
MX = Module Number (‘0’ for two or more modules)
YYY = Document Type (as QAP, QPS, MSP, TCR, ITP, Etc.)
ZZZ = 3 Digit Running Documents Master List Number
TE-DWL-MX-YY-ZZZ
TE = Transportation Engineering
DWL = Drawing Master List
MX = Module Number (‘0’ for two or more modules)
YY = TD : Temporary Drawing
SK : Sketch
CS : Construction Drawing
AB : As-Built Drawing
ZZZ = 3 Digit Running Drawing Master List Number
6.1.4 Distribution
6.1.4.1 The Project Manager shall mark the “Document Distribution Sheet” for
distribution.
6.1.4.2 After approval of Document Distribution Sheet with documents by the Project
Manager, full set of documents are filed in Master File Shelf.
6.1.5.1 All internal and external document except drawings shall be listed up in the
form of “Documents Master List” for identification of latest status of
documents.
6.1.5.3 The “Documents Master List” may be prepared for each type of documents.
6.1.5.4 The “Documents Master List” shall be submitted to the Engineer 2 days
before each Site Meeting at least.
6.1.6.2 Revised portion shall be marked by typing them in bold and Italic letters.
Cloud mark with revision number shall be used for revised portion of
drawing, and cloud mark shall be used for revised portion of form.
6.2.1 Receipt
6.2.1.1 Upon receipt of document, the Document Controller shall check the following :
6.2.1.2 All documents received shall be controlled in accordance with ANNEX 1 of this
chapter.
QA Programme – Construction of Transportation Engineering Project
6.2.2 Review
6.2.2.1 Project Manager shall review the incoming document and comments at remark
on the column.
6.2.2.3 Person who received the copied incoming document shall take an action
according to the comments by Project Manager.
6.2.3 Distribution
6.2.4.1 All documents received shall be filed at Master File Shelf according to Master
Filing System in Annex 2 of this chapter.
6.2.4.2 The list-up of external documents shall be done in accordance with above
paragraph 6.1.5
6.3.1 Receipt
6.3.1.1 Upon receipt of drawing, Document Controller shall perform the following
:
6.3.2 Registration
- Drawing No.
- Drawing Title
- Revision No.
- Revision Date
- Issued Date
QA Programme – Construction of Transportation Engineering Project
6.3.2.3 Drawing Master List shall be distributed periodically by Design Engineer to the
relevant departments for cross checking the latest status.
6.3.3 Distribution
6.3.3.2 A Master Set of Drawings of this Project shall be kept by Design Manager.
6.3.3.3 The Construction Manager / Works Manager shall make the copies for
subcontractor. (if there)
6.3.3.4 When receive the Master Drawing List from Design Manager, this lists shall be
copied by Construction Manager / Works Manager and distributed to
subcontractor for cross checking the latest status.
6.3.3.5 The “Drawing Master List” shall be submitted to the Engineer 2 days before
each Site Meeting at least.
6.3.4.1 When receive the revised drawings, the Design Engineer shall check the
revision status.
6.3.4.2 If there are revised drawing , the obsolete drawings in Master Drawings shall
be stamped "Void" and separate storage.
6.3.4.3 When receive the revised drawings from Design Manager, the Construction
Manager / Works Manager promptly destroy the obsolete drawings after
replacing them with revised ones to assure the latest drawings are used.
6.3.4.4 Where the Construction Manager / Works Manager require obsolete drawings
for their retention, this may be permitted but it shall be clearly identified with
the “Void” stamp.
6.3.4.5 The Construction Manager / Works Manager shall perform the checking at all
times that subcontractors are using latest drawing.
6.3.5.1 The Design Engineer is responsible to collect relevant information from vendor
/ subcontractor in order to prepare shop drawings/ coordination drawings.
6.3.5.3 The Planning Manager is responsible to submit drawing to The Engineer for
approval. He shall obtain The Engineer’s approval letter or endorsement.
INTERNAL DOCUMENTS
1.
2.
EXTERNAL DOCUMENTS
AAA - XXX - YY / ZZ
Type of Documents
COR = General Correspondence (Letter)
DWG = Drawing
CLC = Calculation
IND = The Engineer’s Instruction / Direction
COV = Confirmation of Verbal Instruction / Direction
DML = Document Master List
DWL = Drawing Master List
QAP = QA Programme
MSP = Method Statements
QPS = Quality Procedure
ITP = Inspection and Test Plan
TCR = Test Certificate Report
CLC = Calculations
NCR = Nonconformance Report
WPS = Work Procedure
I & TP = Inspection & Test Procedure
For Document
Project Name .
Project Name SR.ENGR
P ENGR. MGR PM
L .
- - 200 A
N
PM
PLAN C
ADMIN O
N
CONST
DESIGN A ASST STAFF MGR
W/SHOP D
M
N
VOID
For Drawing
VOID Preliminary
QA Programme – Construction of Transportation Engineering project
QA Programme – Construction of Transportation Engineering project
1. Purpose : To define a system for the identification and traceability of materials during all stages
of construction.
4. Responsibility
The Planning Manager and / or Construction Manager / Works Manager are responsible for the
identification and traceability of materials.
5. Procedure :
5.1.1.2 When prepare the Purchasing data, Identification requirements [making of Heat /
Batch / Lot No., Dimension, type, related Code No., etc.] shall be included in
Purchase Order for identification of Material by Planning Manager.
5.1.1.3 All materials shall be identified and segregated using label, tagging, marking or
post in warehouse or storage area.
5.1.2.1 When the Traceability is a specified requirements for specific materials, following
activities should be done by QA Manager.
5.1.2.2 The Inspection & Test Reports for required traceability shall include the following
informations for traceability :
5.1.2.3 Working daily reports and other type of construction reports are used for trace
the history and location of materials or activities.
QA Programme – Construction of Transportation Engineering project
1. Purpose : To define the system for the inspection and testing of materials / works to specify
requirements and the necessary controls to achieve and maintain the required
standard.
2. Scope : This chapter applies to the Transportation Engineering project for Inspection & Test
activities.
4. Responsibility
4.1 The QA Manager is responsible to ensure that materials / works are duly inspected and tested
to specified requirements, and necessary controls are taken to achieve and maintain the
required standard as per contractual specification.
4.2 The QC Engineer is responsible for the proper identification of inspection and test status and
ensuring that only materials that has passed the required inspection and test are dispatched or
used.
4.3 The QC Engineer who manage the respective inspection and test of incoming materials,
intermediary and completed works shall ensure that the following identification requirements are
met.
4.4 The QC Engineer holds the responsibility and authority for the release of conforming materials /
works.
4.5 QA Manager is responsible to prepare the ITP before start of Inspection & Test.
4.6 In case the work involve subcontractors, Contractor programme will be issued to the
subcontractor. Construction Manager / Works Manager will request the subcontractor to comply
with the QA programme and:
4.6.1 Subcontractor should be responsible for their own testing and inspection. Report and
findings of the inspection should be submitted to contractor for record and monitoring
purpose.
4.6.2 QA Manager will conduct a periodic check on subcontractor’s site work to ensure that
subcontractor is complying with the quality requirement.
5. Procedure :
The followings shall be apply to both Contractor ITP and subcontractors ITP:
5.1.1 The QA Manager shall ensure that Inspections & Tests, including those submitted by
subcontractors, are carried out in accordance with the Inspection & Test Plan [ITP].
5.1.2 The QA Manager shall ensure that all relevant contractual specifications and method
statement are clearly stated when preparing the Inspection & Test Plan.
5.1.3 All construction materials that will affect the work quality shall be performed with the
receiving inspection.
5.1.4 The Project Manager shall check the above prior to approving the Inspection & Test Plan.
QA Programme – Construction of Transportation Engineering Project
Reference should be made with the Inspection & Test Plan for Works and Material.
a) QC Engineer shall ensure that the material / supplies are inspected and tested as
planned and in accordance with the Inspection & Test Plan. He shall also ensure
that the specified records are maintained.
b) For subcontractor, subcontractor is responsible for their own material inspection &
testing. All inspection and testing record and findings to be submitted to the
contractor for record and monitoring. QA Manager will carry out periodic check to
ensure all materials of the subcontractor are comply to standard.
a) QC Engineer shall ensure the intermediary and completed works are Inspected and
tested as planned and in accordance with the Inspection & Test Plan. He shall also
ensure that the specified records are maintained.
b) Subcontractor’s own QC will carry out their own inspection and testing according to
their own ITP. QA Manager will carry out periodic check to ensure work quality.
a) QC Engineer shall ensure the works, including those done by the subcontractor, are
inspected in accordance with the Inspection & Test Plan. He shall also ensure the
specified records are maintained.
b) No works shall be released until all the activities specified in the Inspection & Test
Plan for Materials and Works have been satisfactorily completed and the
associated records are available and authorized by Construction Manager and
Works Manager.
5.3.1 The QA Manager / QC Engineer is responsible to review and interpret the test
reports for all materials and completed works, including those of the
subcontractors.
5.3.2 The test reports shall be reviewed based on the acceptance criteria set in the
Inspection & Test Plan.
5.3.3 The QA Manager / QC Engineer shall endorse on all test reports, including those
of the subcontractors, that have been reviewed.
5.3.4 If the materials / works fail to meet the criteria, chapter 6 shall apply.
5.4.1 In the event, materials are not inspected due to urgent production purposes, the
Project Manager shall authorize the QA Manager to draw samples and the lots
shall be positively identified. The location where the materials are used shall be
recordedin the Remarks column of the “Store Record Sheet”. The samples shall
be inspected at a later stage and in the case when materials failed, the affected
works shall be put on hold pending decision by Material Review Meeting.
QA Programme – Construction of Transportation Engineering Project
R. I = Receiving Inspection
I. I = In-process Inspection
F. I = Final Inspection
The results of each stage of Inspection & Tests are identified as follows
1. Purpose : To define a control and review system to prevent the inadvertent use or release of
nonconforming materials / works and to reach a consensus on the disposition of
them.
2. Scope : This chapter applies to the Transportation Engineering Project to the materials,
intermediary and final works.
4. Responsibility
4.1 The QC Engineer shall be responsible for the control of nonconforming materials / works and
preventing the inadvertent use or release of nonconforming materials / works.
4.2 The QA Manager that manages the respective inspection and test of materials, intermediary and
final works shall ensure that the identification, segregation and documentation of nonconforming
materials / works are properly made.
4.3 The Project Manager shall be responsible for decision on disposition of nonconforming materials
/ works.
5. Procedure :
5.1.2 Documentation
The descriptions and data of the nonconforming materials / works shall be recorded in
the “Nonconformance Report”.
5.1.3 Notification
Recommended corrective action will be initiated by the QA Manager and taken by the
organisation responsible for the nonconforming materials / works.
5.2.1 When the nature of nonconformity is beyond the decision of Project Manager, he should
open a Review Meeting. The meeting shall be delegated by the respective organisation.
Each member with practical expertise in his discipline is authorized to make decision
within his discipline.
5.2.2.1 Project Manager shall advise on the feasibility of rework, the impact on project
schedule and storage issues. He shall make the final decision on disposition of
all nonconformances.
5.2.2.2 QA Manager shall also advise on the contractual specification pertaining to the
use or rework of the nonconformances for necessary action.
Doc. No. : YBQA-001 Rev. No. : 3 Page No : 31/47 Chapter 6 – Control of Nonconforming
Products
QA Programme – Construction of Transportation Engineering Project
5.2.2.3 Planning Manager and Construction Manager / Works Manager shall advise on
the cost impact, specification and contract implications. He shall liaise with the
Engineer and / or the supplier / subcontractor on the nonconformances for
necessary action.
To accept materials or works with a minor nonconformance for use without correcting
the nonconformance, if the materials or works are determined to be satisfactory for
their intended purpose and such use is acceptable to the Engineer.
(b) Repair
(c) Rework
(d) Reject
(e) Scrap
To dispose the materials which are not consumable. The members must give
accurate and practical advice. A group consensus on the disposition and corrective
action shall be reached. In the event of any dispute, the matter shall be referred to
the Project Manager.
5.2.4 Documentation
5.2.5.1 The Project Manager shall ensure that corrective action is taken by the
organisation (i.e. Vendor or staff etc.) who is responsible for the
nonconforming materials or works.
5.2.5.3 If the results are satisfactory, the QA Manager shall close out the NCR.
5.2.5.4 The closed out NCR shall be controlled in accordance with chapter 9
(control of quality records).
Doc. No. : YBQA-001 Rev. No. : 3 Page No : 32/47 Chapter 6 – Control of Nonconforming
Products
QA Programme – Construction of Concrete Cable Stayed Bridge across River Yamuna at
Allahabad/Naini
1. Purpose : To define a Corrective Action System to ensure that the root cause of
nonconformance is promptly analyzed and effective corrective actions are
taken to prevent recurrence.
4. Procedure
4.1 Responsibility
4.1.1 The responsible department manager for the nonconforming product shall ensure that
root cause of nonconforming product is promptly analyzed and effective corrective
actions are taken to prevent recurrence.
4.1.2 All staff has the responsibility to identify any potential product quality problem and
initiate preventive actions to prevent its occurrence.
4.2.1 The Project Manager shall be responsible to take the appropriate action upon receipt
of complaint / feedback from the Engineer either in writing or verbal. In case of verbal
compliant from the Engineer, the “The Engineer Complaint Report” to be initiated by
who received complaint from the Engineer. Either way, the complaints shall be
reported to the responsible department manager.
4.2.2 Responsible department manager shall report to Project Manager or his related and
hold the meeting with related functional Department Manager, if required.
4.2.3 Responsible department manager shall participate jointly with other related functional
departments in identifying the root cause to the complaint and initiating corrective
actions of the problem.
4.2.4 If the root cause of the nonconformity shows that it was originated from the supplied
material, clause 4.3 of this chapter shall follow.
4.2.5 The responsible department manager shall take necessary actions promptly and
ensure that the corrective actions are effective to prevent recurrence of the problem.
4.2.6 The Project Manager or his delegate shall follow-up on the corrective action
commitment, verify the implementation.
4.2.7 The responsible department manager shall feedback to the Engineer, the corrective
action taken if requested by the Engineer.
4.2.8 Upon receipt of the Engineer positive reaction to the feedback given, the Project
Manager or his delegate shall close the case. For verbal complaint, Project Manager or
his delegate shall complete the “The Engineer Complaint Report”. For written
complaint, Project Manager or his delegate shall write back to the Engineer to report
completion of rectification works.
QA Programme – Construction of Concrete Cable Stayed Bridge across River Yamuna at
Allahabad/Naini
4.3.1 The respective responsible Managers or his delegate having a material / workmanship
quality problem shall notify the content of nonconformity to the supplier or
subcontractor respectively by means of site memorandum, nonconformance report or
letter according to a degree appropriate to the magnitude of problems and complexity.
4.3.2 The responsible Manager or his delegate shall ensure that the supplier / subcontractor
responds with a detailed corrective action plan within the stipulated date. If required,
submit the corrective action plan for the Engineer’s / Design Manager’s approval.
4.3.3 The responsible Manager or his delegate shall review the supplier’s / subcontractor’s
response, and, either close the case if the response is acceptable, or follow-up the
case if the response is unacceptable.
4.4.1 Project corrective action may be issued by any department whose function is affected
by the nonconforming product, practices or services of another Department. This shall
be documented in an “Nonconformance Report” Form in the chapter 6 (Control of
nonconforming products).
4.4.2 The responsible Department for action to correct the nonconformity shall reply within
one week unless it is justifiable that more time is needed due to complexity of the
problem.
Nonconformity detected during Internal Quality Audits should be recorded and closed-out by
the QA Manager.
4.7 The responsible Department Manager shall implement and record any change in chapter
resulting from corrective actions. This shall be carried out in accordance with the chapter 3 -
Document & Data Control.
All corrective action issued as per clause 4.2, 4.3, 4.4 and 4.5 shall be verified-out by the QA
Manager, and if necessary, a follow-up visit is to evaluate the effectiveness of its
implementation.
QA Programme – Construction of Transportation Engineering Project
1. Purpose : To define methods or system for handling, storage and preservation of products
to prevent damage, deterioration, or loss and final inspection and hand over of
completed project.
4. Responsibility
4.1 The Construction Manager / Works Manager is responsible for the proper handling
and protection of materials / works at all stages.
4.2 The Field Engineer is responsible to ensure material in such a way that they do not
suffer damage, deterioration or loss.
4.3 The Project Manager is responsible for the planing and coordination of final inspection
and hand over of the completed project to the Employer after final inspection and test.
5. Procedure :
5.1 Handling
5.1.1 All operators of handling equipment, that is, excavator/crane, etc. shall be
experienced
in the proper use of the equipment. Field Engineer shall ensure that workers
involved in handling and transportation activities observe the applicable method
statement.
5.1.2 The following table shows the Handling Precautions (Do’s & Don’t):
5.2 Storage
5.2.1 The materials shall be stored in accordance to the storage locations identified.
5.2.3 The QC Engineer shall conduct a monthly assessment of the stock condition. He
shall use the “Stock Condition Assessment Checklist / Report” to perform the
assessment
The following table shows the Storage Precautions (Do’s & Don’t) :
Material / Storage
Precautions (Do’s & Don’t)
Product
Location Method
5.3.1 The Construction Manager / Works Manager or his delegate (e.g. Field Engineer, or
subcontractor) shall ensure that the completed project / works and completed works
by subcontractors are protected to ensure conformance to customer.
5.3.2 All internal areas and facilities within the building and all external areas and
facilities shall be cleaned, locked or barricaded and / or cleared of debris and
prevented from unauthorized use, damage and deterioration.
5.3.4 In General
5.4.1 The Project Manager or his delegate shall plan and coordinate the final inspection /
testing of all services and facilities by relevant authorities.
5.4.2 The Project Manager or his delegate shall assign the Engineer / QC Engineer to
carry out final defect checking with respective subcontractors. The “Punch List” shall
be prepared. The Project Manager or his delegate shall verify and carry out random
check on the inspected units.
5.4.3 Punch list shall be rectified by the responsible organisation. All defects due to
subcontractors shall be rectified by the respective subcontractors.
QA Programme – Construction of Transportation Engineering Project
5.4.4 The defective areas shall be re-checked by the Field Engineer and subcontractor to
ensure the defect has been rectified.
5.4.5 The QA Manager or his delegate for the Engineer’s representative to inspect the
works, it shall be done after defective areas have been rectified.
5.4.6 The Project Manager or his delegate shall prepare and compile the necessary
documents such as Warranty Certificate / Test Certificates for the Engineer.
5.4.7 Any defects found by the Engineer’s representative shall be rectified and recorded.
QA Programme – Construction of Transportation Engineering Project
1. Purpose : To define controls for the identification, collection, indexing, filing, storage,
maintenance and disposition of quality records.
4. Responsibility
4.1 The Managers (See table 1) are responsible to provide instruction for the completion and
storage of quality records that must be kept for historical purposes. He is to ensure quality
records are legible and identifiable to the products and every alteration made on the quality
record is to be counter signed by the Originator or by his immediate Superior.
4.2 The Managers (See table 1) are responsible for the identification, collection, indexing, filing,
accessing storage, maintenance and disposition of quality records. Refer to Table 1 - List of
Quality Records.
5. Procedure :
5.1 Accessing, Storage, Maintenance and Disposition of Records (Active & Inactive)
5.1.1 Records including those submitted by pertinent subcontractors shall be made readily
available for review at the request of the Engineer or other responsible organisation.
Records shall be listed in Records Master List which includes as a minimum,
- Records title
- Records I/D No.
- Storage Location or box, file No.
5.1.2 Accessing of Quality records shall be approved by the Authorized staff and recorded
in the record accessing log.
5.1.3 Records shall be segregated, logged and boxed as of the last working date of the
fiscal year, or their warrant periods.
5.1.4 Records shall be stored and maintained in facilities that allow easy retrieval and
provide suitable environment to minimize deterioration or damage and to prevent
loss.
5.1.5 Records shall be stored by receipt of “Certificate of Practical Completion” from the
Engineer.
5.1.6 Subcontractor will be contacted regarding disposition of their records when specified
in the contract.
QA Programme – Construction of Transportation Engineering Project
Index of Form Description of Quality Records / Form Retention Time Location & Responsible
Number manager of File
- QA Programme
- Quality / Work Procedure
Until finish the
- Method Statement QA
Project
- Calculation
- Test Certificate Report
1. Purpose : To define a system for the conduct of Internal Quality Audit to verify whether quality
activities and related results comply with planned arrangements and to evaluate the
effectiveness of the implementation of the Quality System.
3. Reference : Nil
4. Definitions
4.1 Audit Team Member is a person who has the qualification and is authorized to perform a
Quality System audit.
4.2 Audit Team Leader is a person who has the qualification and is authorized to manage a team
of Auditors.
5. Responsibility
5.1 The Internal Quality Audit shall be performed by qualified auditor in Head Office. If the Head
Office Audit Team is not available for the site, the Project Manager shall appoint Planning
Manager (for QA Department) and QA Manager (for the other organization) as Auditor. In this
case, forms for audit may be used standard forms in Transportation Engineering Project
procedure (Standerd forms for QA procedure : QP-009).
- Audit QA Department in according to Head Office internal audit procedure (if the Head
Office Audit Team is not available for the site).
5.3 The Audit Team Leader shall oversee the internal quality audit activities and enforce the
implementation of outstanding corrective actions. He shall report to the Project Manager on
the findings of each auditing cycle.
5.4 The Audit Team Member is to carry out the instructions as layout by the Audit Team Leader.
5.5 The individual Department Manager responsible for the area audited shall review, agree and
correct the Audit Finding items. He shall ensure the effectiveness of the corrective actions.
QA Programme – Construction of Transportation Engineering Project
6. Procedure :
6.1 The detail procedure of Internal Quality Audits shall be done in accordance with latest version
of Head office Internal quality audit procedure.
6.2 The Department Manager shall take action on the “Audit Finding Report” until the
recommended date in those request sheet.
6.3 After completion of “Audit Finding Report”, the Project Manager shall review and signed on
those report and this report sent to Head Office.
6.4 The QA Manager is responsible to ensure that the Quality System of the Project is
implemented and maintained.
6.5 All copy of reports related to the Internal Quality Audit shall kept (filing) by QA Manager for
using the back-data of Coordinate Committee Review.
QA Programme – Construction of Transportation Engineering Project
Chapter 11 - Training
1. Purpose : To define the system for identifying the training needs and providing for the
training of all personnel performing activities affecting quality.
3. Reference : Nil
4. Responsibility
4.1 The Project Manager is responsible for approving of yearly training schedule.
4.2 QA Manager is responsible for the execution of the training and maintain the training
records.
1. Purpose : To define the system for identifying the indexing system for standard forms.
4. Responsibility
4.2 Relevant Department Manager is responsible for the execution of document indexing system.
5. Indexing System
FCN (FCR)-MX-YYY
PNC-MX-YYY
CPS-X –NCR-YY
ECR-MX-YYY
ICAR-XXX
SCAR-XXX
AP-XX
ACAR-XX
5.9 Memo
TERF – X / YYY
1. Purpose : To define a system for the calibration of inspection, measuring and test
equipment.
2. Scope : This chapter applies to the inspection, measuring and test equipment used by
TE Project. The applicable equipment are those listed in the "Master list of
Inspection / Measuring / Test Equipment" (see Attachment 6.1).
4. Responsibility
The QC Engineer shall have the main responsibility to supervise and co-ordinate all calibration
services of all inspection, measuring and test equipment.
5. Procedure :
5.1.1 The QC Engineer or his delegates shall check the new equipment prior to use to
assure that each equipment meets the specification and performance test.
5.1.2 He shall ensure that the equipment is logged in the “Master list of Inspection /
Measuring / Test Equipment” and arrange for external calibration as appropriate.
5.2.1 The QC Engineer shall ensure that the “Master list of Inspection / Measuring / Test
Equipment” is generated for review monthly (on the first week of each month) and
each item on the list shall be physically identified and traceable to the list.
5.2.2 He shall decide the frequency of calibration, review the master list for any equipment
currently in use which is due for calibration and arrange for external or internal
calibration as appropriate.
The calibration schedule in the “Master list of Inspection / Measuring / Test Equipment”
is updated, immediately, whenever there is a change.
Doc. No. : YBQA-001 Rev. No. : 3 Page No : 45/47 Chapter 13 – Control of Inspection, M & TE
QA Programme – Construction of Transportation Engineering Project
For routine measuring equipment, such as steel rulers and measuring tapes, are
exempted from calibration.
The QC Engineer shall ensure the external and internal calibration reports /
certificates are reviewed. The equipment is released to the User only if the result is in
order.
The equipment are calibrated, used, handled and stored in suitable environmental
condition, in accordance with manufacturer's recommendation (if any) and where
necessary in a dry, clean and cool place free from mechanical damage, impact and
shock. User shall not adjust or temper with the calibrated equipment to invalidate the
calibration settings.
The user and / or his superior shall ensure that the inspection / measuring / test
equipment used for a verification activity is suitable for the necessary accuracy and
precision.
When a measuring equipment is found to be out of calibration, the User shall report
the fault to the QC Engineer. The QC Engineer shall investigate and confirm the fault.
Once the fault is confirmed, he shall stop the measurement task.
The faulty equipment usage shall be prohibited immediately and an "Out of Service"
label shall be affixed to it by QC Engineer. He shall ensure that the faulty equipment
is completely repaired / calibrated prior to further use. He shall review the need to
revise the frequency of calibration of such equipment and ensure that the calibration
is carried out on prescribed intervals.
The QC Engineer shall ensure that the following are carried out :
(b) Their parameters shall be re-validated starting from the latest by another piece
of equipment certified to be of good condition. The re-validation will stop at the
works that show satisfactory results.
(c) If necessary, a meeting shall be held amongst the QC Engineer, to discuss the
disposition of the non-conforming works.