Saep 68

Engineering Procedure
SAEP-68 29 November 2015

Inspection Coverage on C1 Projects
Document Responsibility: Project Quality Standards Committee
Saudi Aramco DeskTop Standards

Table of Contents
1 Scope.................................................................... 2
2 Applicable Documents.......................................... 2
3 Acronyms and Definitions..................................... 4
4 Proponent Department Responsibilities............... 8
5 Proponent - Inspection Agency (IA)
Responsibilities............................................... 10
6 Inspection Agency (IA) Quality Reporting
7 Inspection Support Dervices Division (ISSD)
8 Vendor Inspection Division (VID)
9 Operations Inspection Division (OID)
10 Deviations to Company Requirements............... 28
Appendix A - Typical Logbook Format (Hard Copy)... 30

Appendix B - Table of Responsibilities
for Quality Issue Notification........................... 31
Appendix C - Inspection Notification (NCR/WS)
Sample Form.................................................. 32
Previous Issue: New Next Planned Update: 29 November 2018

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Primary contact: Al-Ghamdi, Khalid Salem (ghamks0k) on +966-13-8801775
Copyright©Saudi Aramco 2015. All rights reserved.

Document Responsibility: Project Quality Standards Committee SAEP-68
Issue Date: 29 November 2015
Next Planned Update: 29 November 2018 Inspection Coverage on C1 Projects
1 Scope
1.1 This procedure defines the responsibilities and activities of the Proponent
Inspection Agency (IA) on all C1 projects managed by Proponent (Construction
Agency) except for Third Party projects as governed by SAEP-50 and SAEP-21.
1.2 This procedure covers only quality management activities during the project life
cycle.
2 Applicable Documents
The requirements contained in the following documents apply to the extent specified in
this procedure.
2.1 Saudi Aramco References
Saudi Aramco Engineering Procedures

SAEP-14 Project Proposal
SAEP-20 Equipment Inspection Schedule
SAEP-21 Project Execution Requirements for Saudi Aramco
Royalty/Custody Metering Systems
SAEP-50 Project Execution Requirements for Third Party
Royalty/Custody Metering Systems
SAEP-122 Project Records
SAEP-133 Instructions for the Development of “Regulated
Vendors List” Engineering Standards
SAEP-302 Instructions for Obtaining a Waiver of a Mandatory
Saudi Aramco Engineering Requirement
SAEP-303 Engineering Reviews of Project Proposal and Detail
Design Documentation
SAEP-311 Installation of Hot Tapped and Stopple Connections
SAEP-316 Performance Qualification Requirements of Coating
Personnel
SAEP-318 Pressure Relief Valve Program Authorization for
Installation, Deletion and Changes
SAEP-319 Pressure Relief Devices - Testing and Inspection
Requirements
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SAEP-324 Certification Review and Registration of Project

Welders
SAEP-347 Supplying Material from Stockists
SAEP-351 Bolted Flange Joints Assembly
SAEP-352 Welding Procedures Review and Approval
SAEP-379 Quality Issues Notification
SAEP-380 Equipment Deficiency Report
SAEP-383 Approving Third Party Testing Laboratories,
Geotechnical Engineering Offices and Batch
Plants
SAEP-1131 Pressure Relief Device Authorization through SAP
Workflow
SAEP-1140 Qualification of Saudi Aramco NDT Personnel
SAEP-1141 Radiation Protection for Industrial Radiography
SAEP-1142 Qualification of Non-Saudi Aramco NDT Personnel
SAEP-1151 Inspection Requirements for Contractor Procured
Materials and Equipment
SAEP-1152 Approval Procedure for Ready-Mixed Concrete Mix
Design
SAEP-1154 Guidelines for Contractor’s Quality Plan
SAEP-1160 Tracking and Reporting of Welding, NDT and
Pressure Testing for Capital Projects
Saudi Aramco Engineering Standards
All applicable MSAERs
Saudi Aramco General Instruction

GI-0002.703 Electrical Load Planning and Connection/
Disconnection of Loads to Saudi Aramco's
Distribution System
GI-0002.705 Certification of High Voltage Cable Splicers
GI-0002.710 Mechanical Completion and Performance
Acceptance of Facilities
GI-0002.102 Pressure Testing Safety
GI-0150.003 Ionizing Radiation Protection
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GI-0428.001 Cathodic Protection Responsibilities

GI-0710.002 Classification and Handling of Sensitive Information
Saudi Aramco Standard Contracts

Contract requirements Project Quality Requirements
2.2 Industry Standards and Codes
International Standards Organization

ISO 9001:2015 Quality Management Systems - Requirements
3 Acronyms and Definitions
3.1 Acronyms
AOC-H : Aramco Overseas Company – The Hague
AAJ : Aramco Asia Japan
QAG : Quality Assessment Group / ID
ANDT : Advanced Non-Destructive Testing
ANDTU : Advanced Non-Destructive Testing Services Unit / ID
ASC : Aramco Services Company, Houston
BP&CTU : Batch Plants & Civil Testing Unit / ID
CAR : Corrective Action Request
CIU : Crane Inspection Unit
CNDT : Conventional Non-Destructive Testing
CNDTU : Conventional Non-Destructive Testing & Projects Support Unit/ID
EIS : Equipment Inspection Schedule
GIS : General Inspection Services
CA : Proponent - Construction Agency
ID-PID : Project Inspection Division of Inspection Department
IA : Proponent - Inspection Agency
IAI : Inspection Agencies Index
ID : Inspection Department
IK : In Kingdom
IL : Inspection Lot
ISO : International Organization for Standardization
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LSPB : Lump Sum Procure-Build

LSTK : Lump Sum Turn-Key
MCC : Mechanical Completion Certificate
MFC : Mid Form Contract
MPCS : Mechanical Performance and Closeout System
MSAER : Mandatory Saudi Aramco Engineering Requirement
OID : Operation Inspection Division / ID
OOK : Out of Kingdom
PE : Project Engineer
PIESU : Project Inspection Engineering Support Unit / ID
PMI : Positive Material Identification
PQI : Project Quality Index
PQL : Project Quality Leader
QAG : Quality Assessment Group
QMS : Quality Management System
SAIC : Saudi Aramco Inspection Checklist
SAIR : Saudi Aramco Inspection Representative
SATIP : Saudi Aramco Typical Inspection Plan
SFC : Short Form Contract
VID : Vendor Inspection Division / ID
VQI : Vendor Quality Index
3.2 Definitions
For the purpose of this procedure, the following definitions apply. Further quality
definitions can be located in ISO 9001:2015.
Batch Plants: Ready-Mix Concrete Batch Plants, Precast Plants and Asphalt
Batch Plants.
Company Representative: Saudi Aramco Proponent (Construction Agency)

Representative.
C1 Projects: Projects that are US$100 million or less and low complexity.
Category C-1 type projects are categorized by the assigned Integrated Project
Team (IPT) which are to be executed by Proponent organizations.
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Hold Point (H): An inspection point beyond by which an activity shall not
proceed without the attendance/approval of the relevant Saudi Aramco
inspection unit. Contractor's QC Inspector shall provide sufficient notification
time depending on location of the area to be inspected and the nearest inspection
office responsible for a specific project.
Inspection & Test Plan (ITP): An ITP is a document based on the detailed
manufacturing, fabrication and construction program which identifies each
process description, sets out the related sequence of activities to be inspected,
examined and tested and lists the relevant approved procedures for a particular
material, component, assembly, or, in some cases, type of work. It shall include
identification of requirements for documents, acceptance criteria to be used, who
is responsible for what, the inspection surveillance to be performed and the type
and level of inspection including hold, witness and review points of
Contractor/Sub-contractor and Saudi Aramco. This ITP refers to the Inspection
& Test Plans (ITPs) generated by vendors/manufacturers as part of VID and
Proponent IA requirement.
Monitoring: Is the observation, verification and recording of specific design,

procurement, construction and inspection activities while in the process of
ensuring that work is performed in accordance with the applicable standards and
specifications.
Non-Destructive Testing (NDT): The act of determining the suitability of

some materials or components for its intended purpose using techniques that do
not affect its serviceability.
Project Quality Requirements: For the purpose of this procedure, it is the

approved quality system documentation that mandates project quality
requirements such as: Contract requirements, Project Quality Plan or Typical
Quality Plan.
Proponent: The Saudi Aramco Department responsible for the final acceptance
and operation of the facilities being constructed.
Proponent-Construction Agency (CA): The organization which acts as the

Construction Agency for each Department/Admin Area.
Proponent-Inspection Agency (IA): The organization which acts as the

Inspection Agency for each Department/Admin Area.
Quality Assessment: A systematic and independent examination to determine

whether quality activities and related results comply with planned arrangements
and whether these arrangements are implemented effectively and are suitable to
achieve objectives.
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Quality Assurance (QA): All the planned and systematic activities

implemented within the quality system, and demonstrated as needed, to provide
adequate confidence that an entity will fulfill requirements for quality.
Quality Control (QC): The operational techniques and activities that are used
to fulfill requirements for quality.
Quality Control Procedure (QCP): A QCP is a documented procedure

detailing the processes necessary to complete a specific work activity.
Quality Management Information System (QMIS): QMIS serves as a

primary resource of communication for inspection activities like RFI and
logbook between IA, Construction Agency and Contractor. It is an electronic
method of a web-based information system that is used for issuing and replying
to RFIs. This system is also used to log all findings during project execution
including pro-active notifications, standard violations and general comments
resulting from surveillance inspection to prevent violations or reworks.
QMIS serves also as a management tool in tracking project quality issues.
Quality System: Organizational structure, procedures, processes and resources

needed to implement quality management.
Request for Inspection (RFI): An RFI is a document used by Construction

Agency or its delegate to request for ID-VID inspection of any material,
equipment or Proponent IA for inspection of construction activity or services in
the form of QMIS or hard copy (if approved by Construction Agency Head to be
used). The RFI Process is detailed in Section 5.5.
Review Point (R): A review point is an inspection point by which quality

documents are required to be submitted for review by Saudi Aramco.
Review Hold Point (RH): A review hold point is an inspection point by which
quality documents are required to be submitted for review and at which a work
activity cannot proceed without Saudi Aramco approval.
Saudi Aramco Inspection Checklists (SAICs): Inspection Checklists form

part of the SATIPs that identify the lists of PASS/FAIL Inspection Criteria,
reference standards, re-inspection date and other pertinent inspection details that
are used for inspection of activities.
Saudi Aramco Typical Inspection Plans (SATIPs): Inspection and Test Plans
(ITPs) that are generated by Saudi Aramco Inspection Department customized
for use in Saudi Aramco-managed construction projects. SATIPs may, at the
option of a Contractor be used in lieu of their internal ITPs.
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Surveillance: Monitoring of the inspection activities, or other construction

activities without RFI beyond the witness and hold points.
Third Party Testing Laboratory (TPTL): A Saudi Aramco approved service

provider to perform testing for Saudi Aramco projects.
Witness Point (W): An inspection point where the IA Representative shall be

notified of the timing of inspection or test in advance. Timing agreement is
dependent on IA and Construction Agency agreement at the start of a project.
The activity covered in this type of inspection/test request may proceed as
scheduled, if the IA representative did not show up at or before the requested
inspection time.
4 Proponent Department Responsibilities
4.1 Proponent responsibilities on Projects include the following:
4.1.1 Provide inspection services for Saudi Aramco C1 projects throughout

the various phases of the project (i.e., proposal, design, site fabrication,
construction, pre-commissioning). This is accomplished through direct
inspection, monitoring and quality assessments as required.
4.1.2 Provide inspection services through ID-PIESU for the following:

 Ensure Industrial Radioactive Equipment are maintained, stored
and operated safely at all times, and that all NDT personnel are
adequately trained and certified for the work they perform.
 Ensure the safe operation of all permanent lifting equipment
working in Company facilities.
4.2 Responsibilities of Other Organizations (Limitations of Proponent

Responsibilities) Proponent's involvement on a Project does not relieve the
vendor, manufacturer, or the contractor from the responsibility to comply with
all Scope of Work requirements, Mandatory Saudi Aramco Engineering
Requirements (MSAERs) Company-adopted National or International Codes
and Standards & Project Specifications.
4.3 Quality System, Products and Facilities Monitoring
4.3.1 ID-VID shall monitor & assess the QMS and Products/Facilities being
supplied by the Contractor/Vendor/Fabricator in accordance with
MSAERs Purchase Orders and/or Project Quality Requirements.
Also, Company's Supplier Qualification, Material & Equipment
acquisition and manufacturing.
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4.3.2 Contractors’ supplied material inspection levels shall be defined in

accordance with SAEP-1151 and Contract requirements. It shall meet
and cover all inspection points of applicable 175-forms.
4.4 Assignment of Personnel
Proponent Department Head will assign a PQL during project proposal who will
be supported by additional IA/ID personnel at construction sites as per below
matrix:
Inspection Representation
Design &
Project Const- Pre-
Contractor Bid Technical Procure- Procure- Const-
Proposal Design ruction Commis-
Pre- Explanation Bid ment ment ruction
Develop- Phase Kick-off sioning
Qualification Meeting Evaluation Kick-Off Phase Phase
ment Meeting Phase
Meeting
IA X X(2) X(2) X(5) X(3) X X X
Proponent (5) (5)
PQL X X X X X X X X X X
VID X(1) X(2) X(5) X(6) X X
ID OID X(5) X(4) X(4)
PIESU X(3) X(3) X(5) X(5) X(2) X(5)
X(5) X(3) X(3) X(5)
X(5) X(6) X(5) X(5)
Notes:
1. Attachment VI of Contract requirements, Novated POs, and Project Quality Plan
2. Presentation of quality requirements (CA/PID/PIESU/VID as required)
3. Reviews design packages
4. OID review/approve NDT procedures and technician certifications
5. On request basis
6. Including review of Contractor key QA/QC Personnel
4.5 Project Quality Leader (PQL)
4.5.1 The PQL, who reports to IA head, shall be responsible for planning,
executing and controlling all quality management activities on the
project.
4.5.2 Responsible for promoting and building awareness of the Project's

quality requirements.
4.5.3 The PQL assigned to Projects shall be familiar with ISO 9001:2015,
latest edition.
4.5.4 Plan inspection workforce mobilization and demobilization as required.
4.5.5 Compile and report the monthly Project Quality Indices (PQI) for all C1
projects.
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4.6 Project Quality Plan (PQP)
4.6.1 The PQP in this section refers to the Master PQP that organizes the
Saudi Aramco Construction Agency and IA relationship.
4.6.2 During project proposal, a detailed Master Project Quality Plan will be
prepared by the Proponent PQL (refer to the latest version of the PQP
template which is available on the Inspection Department website).
4.6.3 The PQP will, among other deliverables, outline the Saudi Aramco
Inspection Team manning levels and mobilization schedule. It will
define the relationship between the CA and IA. The PQP will also
define project quality objectives and responsibilities, outline authorities
and channels of communication.
5 Proponent - Inspection Agency (IA) Responsibilities
5.1 IA is responsible for quality implementation and monitoring for all stages of the
project cycle from design review up to approval of Final MCC to ensure
compliance with applicable MSAERs and project specifications.
5.1.1 Level of Involvement
IA’s monitoring activities and coverage will vary from project to

project based on the type of contract, project scope and complexity,
geographical location and Contractor experience. IA’s level of
involvement may also vary based on the effectiveness of the
Contractor's Quality System.
5.1.2 Design Reviews
IA coverage begins with the engineering review of the project proposal

and detailed design per SAEP-14 and SAEP-303. Reviews cover
constructability issues, non-adherence to MSAERs or recommending
design preferences resulting from inspection lessons learned and
construction pitfalls observed.
5.2 Construction Phase Start-up
IA or his representatives shall coordinate inspection activities and to attend pre-

construction meetings (kick-off meetings) to highlight the main issues such as,
but not limited to, the following:
5.2.1 Introduction of Saudi Aramco Inspection Team Members and

utilization of the QMIS
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5.2.2 Contractor Quality System requirements
5.2.3 The use and issuance of RFIs or issuance of RFIs through QMIS
5.2.4 The submittal of special process procedures and key quality deliverables
according to Project Quality Requirements.
5.2.5 The contractor's plan for third party testing laboratories (TPTLs), Weld
Test Centers, RV Calibrators, NDT testing agencies and Batch Plants
(ready mix concrete/asphalt/pre-casts)
5.2.6 The approval procedure of concrete and asphalt mix design as

described in SAEP-1152 and submittals required for concrete and
asphalt mix designs.
5.2.7 The need for conducting surveys of Batch Plants or TPTLs that are not
included in the Saudi Aramco approved list.
Note: Survey forms are available from ID - Batch Plants and Civil Testing
Unit.
5.2.8 The Contractor Quality Plan approval, quality procedures, use of

company ITP (SATIP) and submission of new ITP in case of no
company ITP shall be addressed.
5.2.9 Valve testing, handling and preservation issues with Construction

Contractor and sharing knowledge about the valve repair approved
agencies.
5.3 Weekly Project Progress and QC Meetings
It is essential that IA representative(s), as determined by the responsible Unit

Supervisor, attend the weekly site meetings unless they are attending regularly
scheduled QC Coordination meetings. IA's primary concern during these
meetings is related to the look-ahead schedules and quality related matters.
IA representatives shall provide quality management support to CA when
meeting with the Contractor. Any disagreements with CA should be
communicated in a separate meeting between CA and IA only.
5.4 Weekly Look-ahead Schedules
IA personnel shall review the Contractor's 2-Week Look-ahead Schedule to assist

in the planning of inspection coverage of the work activities. 2-Week Look-ahead
schedules shall be submitted on a weekly basis. Emphasis should be placed on
the start of new activities in order to prevent construction problems, and on the
receipt of major equipment for early detection of potential deficiencies.
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5.5 Request for Inspection (RFI)
RFIs shall be processed through the QMIS except in rare situations where QMIS
is not available. RFI shall be received through the available updated forms.
IA shall receive RFIs for all Hold and Witness Points as identified in SATIPs or
the Contractor's approved ITPs. Immediately upon receipt, the IA representative
shall sign and date the RFI and return the signed copies to the Contractor and
CA. For specific project situations where QMIS is not available, handling of
RFIs by use of hard copy shall have prior approval by the IA Head.
5.5.1 Function of RFI Form
The RFI form is used to notify IA that the facility is ready for IA’s
inspection. An inspection point shall be initially inspected and
accepted by the contractor's QC personnel and is verified by CA prior
to IA’s inspection.
The form is not to be used as an inspection point of approval or

disapproval. Any comment regarding acceptance or rejection of work
shall be reported as described in Section 6, “IA Quality Reporting
Responsibilities.”
5.5.2 RFI Timing
RFIs should be prepared and submitted to IA through QMIS

sufficiently in advance of the work activity. Unless agreed between
CA and IA, RFIs should be submitted in accordance with the following
time constraints:
5.5.2.1 Weekdays
At least 24 hours prior to the time required for inspection.

5.5.2.2 Weekends/Holidays
At least 48 hours prior to the time required for inspection.

5.5.2.3 Remote Areas
For remote areas, RFIs should be submitted at least 48 hours

prior to the time required for inspection. However, when air
travel or a considerable extent of land travel is necessary, a
minimum of 7-days notification should be provided.
5.5.2.4 Supply of blank RFI Forms (when QMIS is not available)
CA is responsible for providing blank RFI forms.
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5.6 Surveillance Inspection (without RFIs)
IA has the authority and responsibility to monitor and inspect ongoing

construction activities even if an RFI was not received. This is to ensure that
rework and potential non-compliances are avoided. The level of surveillance
inspection coverage should be higher during the early stage of any activity and
shall be in direct relation to the effectiveness of the Contractor's quality system
and his ability to provide acceptable quality.
Surveillance results in violations or pro-active notifications shall be logged in

the QMIS with the agreed completion date (ACD) if required and shall be
communicated to the concerned Contractor and Construction Agency Project
Engineer.
If Contractor and CA fail to reach an ACD, IA shall escalate the NCR per
Appendix B.
5.7 Support to Construction Agency
IA will assist CA in enforcing and interpreting Company standards and

specifications. IA should recommend solutions to construction problems or
violations and if required, consult with the assigned specialist within the
Engineering Services Organization.
5.8 Mobilization of NDT Sub-contractors
At the beginning of each new project where NDT is required, IA will provide
OID with the name and the date of mobilization for the NDT Sub-Contractor/s.
Additionally, IA in support of CA will liaise with the ANDTU and CNDTU to
ensure that all sub-contracted NDT personnel and their procedures have received
approval before starting any work on the project.
5.9 Cranes, Elevators and Lifting Equipment
IA shall ensure that all permanent lifting equipment installed is inspected by the
Crane Inspection Unit of OID in accordance with GI-0007.030, “Inspection and
Testing for Elevating/Lifting Equipment”.
5.10 Contractor Quality Control System
5.10.1 Contractor's Quality Plan (QP)
For construction activities not covered by SATIPs and SAICs, IA will

review, comment on and approve or disapprove the Contractor's
construction and pre-commissioning phase Quality Plan (QP),
including the Inspection and Test Plan (ITP), prior to the start of any
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construction or pre-commissioning activity, in accordance with Project

Quality Requirements. The Contractor's QP and its associated QCPs
and ITPs must be recognized as dynamic documents subject to
subsequent revisions as deemed necessary based on the effectiveness
of the Contractor's implementation of quality requirements.
IA shall have further responsibility to review the Contractor's quality

control documents and test results for conformance to project
requirements.
5.10.2 Contractor's Quality System Audits
5.10.2.1 Schedule
At the start of the project, IA will review the Contractor's

Internal Auditor qualifications and audit history, and the
Quality System Audit Schedule for compliance with the
Project Quality Requirements.
5.10.2.2 Checklists
Prior to scheduled audits, IA shall request a written

notification from CA indicating the date, time and location
of the audit. The submittal shall also include the proposed
checklist as required in the Project Quality Requirements.
5.10.2.3 Monitoring of Audits
IA or his representative should attend as an observer in

Contractor's Internal Quality Audit opening and closing
meeting. IA and CA PE shall receive the final audit report
on the agreed date and follow-up on closing of the
assessment findings.
5.10.3 ID Assessment of Contractor’s Quality System
The PQL will coordinate with ID-QAG in developing a schedule of

assessments to be performed on the Contractor’s Quality System
during the project. The PQL or his representative should participate in
assessments for the construction and pre-commissioning phases and
attend the opening and closing meetings as an observer and provide
assistance as required. The PQL should follow-up on Corrective
Action Requests (CARs) generated by these assessments.
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5.10.4 Focused Assessment by IA
IA should perform regular informal assessments of selected

elements/processes of the Contractor Quality System.
5.10.5 Contractor QC Personnel
IA shall review the qualifications and experience of the Contractor's

QC personnel related to Construction phases, against the criteria
specified in Contract requirements. Where appropriate, QC personnel
shall be interviewed and/or subjected to examination by IA or their
designated representatives. Approval of all contractors’ QA/QC
personnel shall be as per Contract requirements. Approval of
contractor QC Manager covering construction phases shall be in
coordination with the PQL. Contractor QC personnel's approval,
disapproval and revocation shall be updated or entered in SAP Q7.
5.10.6 Quality Training and Awareness
IA should monitor the Contractor’s training program to ensure that all

Contractor and Sub-Contractor personnel are familiar with the project
quality requirements for their area of responsibility. Prior to the start
of each new construction activity, IA should verify that the contractor
is providing ongoing training in the applicable QCPs, ITPs and
applicable standards and specifications to the assigned QC inspectors.
Documentation and traceability of the training records shall be
available to IA.
5.11 Short Form Contracts (SFC) and Mid Form Contracts (MFC) Covered by IA
IA representatives will ensure that Contractors working under short form and
mid form contracts possess and comply with a quality control/quality assurance
program. At his discretion, the PQL may approve QCPs/ITPs for the work
activity to be performed in lieu of a quality plan. Contractor QC personnel shall
be sufficiently experienced and qualified to perform inspection of the work
performed.
5.12 Materials/Equipment
5.12.1 QC Procedure for Material Control
IA must ensure that Contractor’s QC Procedures and associated ITPs

for material receiving, storage, traceability and preservation are
approved prior to the start of material receiving activities. IA should
verify that the ITPs identify HOLD and WITNESS points for all
inspection activities. IA should check that the Contractor addresses the
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need for tracking material with previously known

deficiencies/exception items from arrival at site through to the
completion of the required corrective action.
5.12.2 Material Receiving Look-ahead schedule
IA should ensure that the Contractor's weekly inspection schedule

covers material receiving/inspection activities.
5.12.3 Receiving Inspections
IA should be involved in receiving inspection of both Contractor and

Saudi Aramco supplied materials upon arrival on site. IA should
inspect major equipment (e.g., fired & unfired vessels, skid mounted
equipment, pumps, compressors, etc.), and perform random inspections
of bulk construction material for compliance with standards, codes and
specifications, for possible damage during shipping, handling and
installation. IA should check for the availability of the
Supplier/Contractor inspection release, inspection records and
recommendations for storage and preservation at time of receipt.
IA will ensure that the Contractor has a procedure for the handling,
storage and preservation of materials, written in accordance with the
Project Quality Requirements. EDRs shall be initiated in accordance
with sections 5.12.4 and 6.5.
5.12.4 Material/Equipment Deficiency Reporting
The IA is responsible for originating the EDR for material and

equipment procured under IA contractor purchase orders and direct
orders placed by Saudi Aramco Purchasing Department for the benefit
of a specific project.
5.13 Batch Plants (BPs) and Third Party Testing Laboratories (TPTLs)
PQL of IA is responsible to engage The Batch and Civil Testing Unit

(BP&CTU) once needed. Responsibility of the Batch Plant and Civil Testing
Unit (BP&CTU) of ID starts only upon notification from IA through ID-PIESU
for the following:
5.13.1 The Batch and Civil Testing Unit (BP&CTU) of ID is responsible for
the evaluation, approval and assessments of Batch Plants (BPs) and
Third Party Testing Laboratories (TPTLs). PQL is responsible to
engage The Batch and Civil Testing Unit (BP&CTU) if needed.
5.13.2 BP&CTU shall ensure that Initial Contractor QC’s Survey Report
(Vendor/ survey) is prepared and submitted by the Contractor
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sufficiently in advance of utilizing any Batch or TPTL. Initial Vendor

survey reports shall be sent by Contractor through CA to BP&CTU.
The survey report shall be submitted only to BP&CTU when it is
verified by the Contractor that the proposed companies meet the
minimum requirements of the applicable specifications. Even if the
proposed service providers or suppliers are listed as Saudi Aramco
approved local manufacturers, an initial vendor survey is still required.
5.13.3 IA shall designate a Batch Plants and Civil Testing inspector

responsible to perform the day-to-day monitoring of Batch Plants and
third party testing laboratories in their area.
5.13.4 Each IA Batch Plants and Civil Testing inspector shall submit a
monthly monitoring report for each batch and third party laboratory to
BP&CTU. If concerns are detected affecting a specific project, CA
shall be informed to request Contractor to make the necessary
corrective actions.
5.13.5 Each IA Batch Plants and Civil Testing inspector is also responsible to
conduct monthly focused assessments of One Time Basis Approved
Batch Plants and TPTLs.
5.13.6 Each IA shall ensure that test results produced by the TPTLs are
received at the same time as they are received by the construction
Contractor. This is to ensure timely avoidance of using materials,
products or work that failed in tests performed.
5.13.7 Each IA All Marine Concrete Mix Design shall be reviewed and
approved by CSD per SAES-Q-001 before placement of concrete.
Several projects, it is becoming after the fact to get CSD approval for
marine concrete.
Commentary Note:
Saudi Aramco approved Third Party Laboratories have submitted a

signed commitment letter to the Inspection Department stating that test
reports submitted to their clients on Saudi Aramco projects are copied
to IA Batch Plants and Civil Testing inspector at the same time.
5.14 Pre-commissioning Activities
The PQL will coordinate IA’s involvement in pre-commissioning activities with

the CA Representative to ensure that all facility exception items were identified
and resolved.
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5.15 Records
IA shall ensure that production of the construction quality records of the project
are maintained and are available at the work site.
Construction Agency is responsible for:

a) Preparing the original and revised Project Records in accordance with the
Drafting Manual and SAEP-122.
b) Furnishing to the Proponent copies of essential information, quality-related
documents, vessel inspections and pertinent project information that will
assist operations in the future.
5.16 Mechanical Completion Certificate (MCC)
5.16.1 General
Final completion of the project shall be in accordance with GI-0002.710.

The PQL shall sign the MCC after verification that the project has met
the requirements of project documents, company standards and
procedures, and applicable National and International codes.
5.16.2 Pre-MCC Requirements
IA shall perform a final inspection of the facility and record

outstanding items on the MPCS Exception Items List (EIL).
In addition, IA will ensure that all open logbook entries, NCRs and
Worksheets are transferred to MPCS EIL.
5.16.3 Post-MCC Requirements
IA involvement in the project construction phase usually ends with the

signing of the MCC. IA may continue involvement in the project to
clear their exception items when requested by the Proponent in
compliance with GI-0002.710.
5.17 Deviations from MSAERs
In cases where there are deviations from MSAERs, an approved waiver per
SAEP-302 shall be obtained. Non-compliance shall be reported in accordance
with Appendices B and C.
5.18 Deviation from Project Specifications and IFC Drawings (not covered by
MSAERs)
In cases where there are deviations from Project Specifications or IFC drawings,
Page 18 of 32
concurrence from the Proponent is required. Non-compliance shall be reported

in accordance with Appendices B and C.
6 Inspection Agency (IA) Quality Reporting Responsibilities
6.1 Comments Submittal
IA’s comments and recommendations concerning the project shall be submitted

to CA or their designated representative for implementation of corrective action.
Prior to the start-up of construction, comments/violations noted during reviews
by IA on project designs and procurement should be covered within
Letters/Memos, E-mails, E-reviews, or forms addressed to the Construction
Agency Head.
6.2 Violation Reporting Requirements
6.2.1 Methods of Reporting to Construction Agency
IA will report violations to Construction Agency by one or more of the

methods listed in this section but shall be in compliance with Appendix A.
6.2.2 Violation Reporting Criteria
Inspectors shall indicate the appropriate specifications violated with

regard to the cut-off dates as found in SAEP-14 (e.g., Project Proposal
approval date). Logbook entries (LBEs) shall note the specific
standard, project specifications or standard drawings violated, citing
the paragraph or section, and shall include sufficient information for
CA to correct the deficiencies. Where applicable, LBEs should
identify the equipment number and location.
6.3 Inspection Log Book - Quality Management Information System (QMIS)
QMIS shall be used as a method or means of communication with Construction

Agency on pro-active notifications, general comments or violations to MSAERs,
IFC drawings or Project Specifications. In remote areas where QMIS access is
not possible and if approved by the Construction Agency Head, hardbound
logbook(s) may be utilized.
CA shall response to all type of surveillance (proactive, focus assessment and

violation after the fact) in the QMIS. Resolve all recorded violation and/or
deficiency.
6.3.1 The QMIS/inspection logbook is utilized to record:

a) Violations observed against the requirements of project documents,
Page 19 of 32
Company standards and procedures, or applicable codes.

b) Inspection observations and comments
c) Job clarification, recommendations or any information deemed
necessary such as the specific location of the violations at the
jobsite.
6.3.2 Logbook Entry Format (in the absence of QMIS)
A standardized entry format shall be used in all logbooks as shown in

Appendix A. Elements shall include the following:
a) Violation and Action Item Logbook
i) The sequential number of each log book entry
ii) Date and type of inspection (i.e., mechanical, civil, etc.)
iii) Inspector's observations, recommendations, signature and
name (clearly printed)
iv) Date of Site Representative's reply [normally expected
within 3 working days]
v) CA Representative's reply, signature and name (clearly
printed)
vi) Date of inspection of corrective action done
vii) Inspector's signature indicating acceptance of corrective
action done
viii) On C1 Projects, and as agreed between IA and CA, CA may
delegate the responsibility for Logbook entry to the
Contractor's QC Manager. In this case, Construction
Agency's representative must review and sign the response
to indicate agreement.
b) RFI and Surveillance Activities Logbook
i) Each page of the logbook shall have a unique sequential
number
ii) Date and reference to Inspection discipline
iii) RFI Number (if applicable)
iv) Indication of whether the work activity was accepted
v) Comments or observations by the IA representative
vi) IA representative’s name in print and signature
Page 20 of 32
6.3.3 Logbook Retention

a. Manual Logbooks are the property of the IA. At the end of the
project, the inspector is required to collect the logbook from the
job-site and place it in the project file at the responsible IA office.
b. Logbooks for hydrocarbon projects should be retained for a period
of no less than 2 years after facility commissioning.
6.4 Quality Notification Recording, Reporting and Escalation
6.4.1 (VID/ IA) shall participate pro-actively in preventing non compliances

and re-work through active and continuous surveillances. Pro-active
findings that are expected to result in avoiding non compliances and
rework shall be entered in the QMIS and acknowledged within 24 hours
by Construction Agency/Contractor representatives for immediate
avoidance actions.
6.4.2 NCRs shall be handled within an agreed time frame between

Construction Agency and Contractor. With regards to urgent
deliveries, violations to Company standards during procurement shall
be noted and saved in a NCR prior to shipment. Upon the completion
of all corrective actions, IA shall close the quality notification.
6.4.3 In instances where non compliances are detected, recording, reporting

and escalation process shall be in accordance with Appendix B.
6.4.4 If any part of the Project Specifications (not Saudi Aramco mandatory
standards) has been violated, and concurrence for the deviation has not
been obtained from the Proponent, a quality notification shall be issued
per Appendices B and C.
6.5 Equipment Deficiency Reports (EDRs)
IA responsibility for the EDR process is per SAEP-380.
6.6 Worksheets Issuance
Inspection Worksheets shall be issued in accordance with Appendices B and C.
6.7 Project Quality Index (PQI)
6.7.1 Except for Short Form Contracts (SFC) and Mid Form Contracts
(MFC), the PQL or his representative(s) shall calculate a monthly PQI
jointly with CA, assigned SAIR and Contractor representatives. PQI is
not required for midform and short form contracts. Contractor Project
Quality Index target is determined and agreed upon by CA & IA.
Page 21 of 32
6.7.2 The PQI is a measure of contractor compliance to project quality

requirements and the approved quality plan as per forms agreed to be
used jointly by Construction Agency, IA and ID.
6.7.3 Projects with Project Quality Index (PQI) of 80% or less shall have a
minimum monthly surveillance rate of 10% of the number of the
attended RFIs for that project, performed by IA during the month
following the PQI evaluation period.
6.7.4 Projects with Project Quality Index (PQI) greater than 80% shall have
a minimum monthly surveillance rate of 5% of the number of the
attended RFIs for the relevant project performed by IA.
6.8 C1 Projects assessment reports shall be issued to PQLs or their designated

representative for implementation of corrective actions.
7 Inspection Support Services Division (ISSD) Responsibilities
7.1 Project Inspection Engineering Support Unit (PIESU) Responsibilities
7.1.1 PIESU Head shall be the single point of contact from Inspection
Department.
7.1.2 Chairman of standards committee will decide the necessity of ID

involvement to approve/reject project related Waivers.
7.1.3 Approve project related pneumatic procedures as per SAES-A-004

requirements. Ensure that pneumatic procedure is correct and in
compliance with applicable MSAER.
7.1.4 Provide project support for incidents, lessons learned, and Enterprise
Project Management (EPM).
7.1.5 Provide review to Project Consultation on integrity issues (e.g., NDT

in lieu of Hydrotest) as per SAES-A-004 requirements.
7.1.6 As per SAES-L-150, paragraph 7.3, coordinate the approval of the

application of coating prior to hydrotest/pneumatic test for welded
joints requirements.
7.1.7 Review PMI procedures for projects as per SAES-A-206, Section 6

requirements.
7.1.8 Provide the applicable SATIP's, SAIC's & SATR's per the approved
contract cut-off date/s.
Page 22 of 32
7.1.9 Coordinate the e-review within ID for applicable Project Proposal and
Detail Design packages.
7.1.10 Approve the installation procedures of Proprietary Fireproofing as per

SAES-B-006, paragraphs 8.2.1 and 8.2.4. Proprietary Fireproofing
installation procedures shall be approved by ID Manager.
7.2 Quality Assessment Group (QAG) Responsibilities
7.2.1 QAG will perform the quality assessments upon receiving a request
from PQL.
7.2.2 QAG’s main responsibility is to perform independent external quality

assessments on C1 Projects through in-house qualified assessor or
approved third party assessment services.
7.2.3 Perform internal assessments on the activities of Construction Agency

teams and Saudi Aramco Inspection Representatives assigned to C1
Projects.
7.2.4 Perform assessments of service providers’ quality management systems.
7.3 Contracts and Joint Venture Support Unit (C&JVSU) Responsibilities
Upon receiving the request from PQL, C&JVSU will process the (GIS)
Contract. Monitoring and administration of the contract is IA responsibility.
8 Vendor Inspection Division (VID) Responsibilities
8.1 VID provides quality monitoring and inspection support for projects during the
proposal, design and procurement phases to ensure compliance with Project
Quality Requirements, Saudi Aramco Standards and Specifications. VID shall
conduct quality monitoring and participate in surveys and assessments of
vendors with the contractors as needed to assist Construction Agency during
design and procurement activities.
8.2 Saudi Aramco Inspection Representative (SAIR) role, responsibilities and

requirements.
8.2.1 VID will determine its vendor inspection representation requirements.
8.2.2 To monitor the Contractor's QA/QC activities and applicable MSAERs.
8.2.3 The assigned SAIR will conduct his duties at desired location as
applicable.
Page 23 of 32
8.2.4 SAIR will work independent of schedule and cost decisions.
8.2.5 SAIR is responsible to monitor all vendor inspection activities to

ensure the quality of the procured inspectable material/equipment is in
compliance with COMPANY specifications and project requirements.
8.2.6 All formal communications with the Contractor shall be through the
Company Representative (Construction Agency).
8.3 Vendor Inspection Division (VID) Coverage
8.3.1 Project Proposal Stage
VID may be involved, but shall not be limited to defining of material

inspection levels, assist in development of PQP, review of novated
purchase orders, and contractor's bid evaluation.
8.3.2 Bid Explanation Meeting
In coordination with the PQL, VID may attend project bid explanation
meetings. They shall focus the Contractor's attention on the Project
Quality Requirements for design and procurement. If required, they will
also present all items of concern from IA, OID and PIESU. A list of
items or a presentation of project quality requirements should be
developed and reviewed with Construction Agency prior to the meeting.
8.3.3 Design/Procurement Kick-Off Meeting
VID with Construction Agency shall use this meeting as a starting

point to briefly re-introduce major topics from the Bid Explanation
meeting to the Contractor with regards to Project Quality
Requirements. Following this, and as soon as practical, VID shall
conduct a quality system orientation and provide guidance on the use
and implementation of Project Quality Requirements and SAEP-1151
(SA-175's) to Contractor’s quality personnel.
8.3.4 ID Quality System Assessments
The PQL will coordinate with the Quality Assessment Group (QAG) in
developing a schedule of assessments to be performed on the
Contractor’s Quality Systems during the design and procurement phase
of the project. A VID representative shall participate in these
assessments and attend the opening and closing meetings as an
observer and provide assistance as required. VID should follow-up on
Corrective Action Requests (CARs) generated by these assessments.
Page 24 of 32
8.3.5 Quality Plan Reviews (Design, Procurement and Construction)
In coordination with the PQL, VID shall ensure that Contractor's and
sub-Contractor's procurement Quality plans and inspection procedures
are prepared in accordance with the Project Quality Requirements.
Comments shall be forwarded to Construction Agency for resolution
with the Contractor. If the SAIR is located at an OOK Contractor
office, he shall assist to ensure that construction related quality plans,
inspection procedures, and inspection checklists developed and
submitted by Contractor(s) are forwarded to the PQL for review and
comment.
8.3.6 Quality Personnel Qualifications
VID shall review the qualifications and experience of the Contractor's QC

personnel related to Design and Procurement phases, against the criteria
specified in the Project Quality Requirements. Where appropriate, QC
personnel shall be interviewed and/or subjected to examination, by
Vendor Inspection or their designated representatives. Approval of all
contractors’ procurement QA/QC personnel shall be as per the Project
Quality Requirements. Approval of contractor QA manager covering
design, procurement and construction phases shall be in coordination with
the PQL.
8.3.7 Design Reviews
VID will ensure that Contractor performs design reviews at the

appropriate stages as indicated in their quality plan and maintains
records of such reviews in accordance with Project Quality
Requirements.
8.3.8 Review of Purchase Documents
VID shall review material and Purchase Requisitions (PR) for

inspectable materials and other similar documents to verify application
of the appropriate Company Standards and Inspection Requirements.
VID will initiate comments with all PR deficiencies and recommended
corrections as needed.
8.3.9 Supplier Qualifications
VID shall review proposed vendors for inspectable materials to ensure

the manufacturers have been properly qualified by the Contractor in
accordance with the Project Quality Requirements. During the
Pre-inspection Meetings (PIMs), previous lessons learned related to the
Page 25 of 32
Vendor and/or the materials being supplied, shall be discussed.

The outcome of these activities shall be coordinated with Construction
Agency through regular scheduled reporting.
8.3.10 Pre-Inspection Meetings
VID or one of their designated inspection offices shall attend the PIMs
if required. The meeting shall address all quality related requirements
of the purchase order and not the commercial issues. During the PIM,
the detailed inspection and test plan (ITP), which includes inspection
hold, witness, and review points, shall be reviewed and finalized.
The contractor/manufacturer has to follow-up the complete (not
partial) contents of approved SA specifications as determined in 8.3.8.
8.3.11 Manufacturing Procedures
VID shall ensure that relevant supplier procedures such as refractory

installation, welding, welding repair, NDT, heat treatment and alloy
verification as applicable, are reviewed and approved by Saudi Aramco
prior to the vendor's start of any of these activities as specified in
Project Quality Requirements or applicable MSAER.
8.3.12 Quality Monitoring on LSTK and LSPB Contracts
8.3.12.1 Criteria for Monitoring POs
VID shall review and determine which purchase orders to

monitor in coordination with PQL. VID shall select vendor
activities to be monitored on the basis of Company
inspection requirements, vendor history and information
received from the Contractor such as ITPs. VID shall also
select previous Inspection Lot (IL) numbers with regard to
monitoring of orders (as per VQI).
8.3.12.2 Review of Major Sub-Orders
VID shall monitor the Contractor's review of major sub-orders

to ensure relevant Saudi Aramco Standards and Specifications
have been passed along to the sub-suppliers.
8.3.12.3 Quality Assessments
VID shall review the Contractor's internal and supplier

assessments for design and procurement phases, and
monitor results on an ongoing basis. VID representative
may attend the Contractor's assessments as an observer.
Page 26 of 32
If necessary, VID may conduct their own independent

assessments and forward their findings to CA for resolution
with the contractor.
9 Operations Inspection Division (OID) Responsibilities
9.1 Inspection Engineering Unit (IEU)
9.1.1 Perform Initial Equipment Inspection Schedule (EIS) submittal review

for new projects as per SAEP-20 requirements.
9.1.2 Technical bid evaluations, on request basis as approved by OID

Superintendent.
9.2 CNDT & PSU (Conventional NDT and Projects Support Unit)
9.2.1 Review NDT Contractor procedure for personnel NDT qualification,

i.e., written practice, for compliance with SAEP-1142 and international
standards.
9.2.2 Administer NDT examinations for NDT Contractors in accordance

with SAEP-1142 and project specifications.
9.2.3 Review and approve NDT procedures.
9.2.4 Conduct NDT assessments, e.g. RTFI, AUT, etc., as per applicable
standards/codes and project specifications.
9.2.5 Conduct assessments of NDT Contractor/s and report their

performance
9.2.6 Assist PQL/SAIR in resolving disputes on NDT results.
9.2.7 Provide NDT consultations and recommendations.
9.2.8 Review and approve the IK NDT Contractor's Radiation Safety Plan
for compliance to SAEP-1141 and GI-0150.003.
9.2.9 Ensure NDT contractor compliance with radiation work and safety
requirements and regulations as per SAEP-1141, SAEP-1143 and
GI-0150.003.
9.3 Cranes, Elevators and Lifting Equipment
OID performs QA on Aramco owned and Contractor Elevating and Lifting

Equipment operated by Saudi Aramco or by Contractors and used on Saudi
Page 27 of 32
Aramco projects, for compliance with Saudi Aramco Safety Standards and
relevant GIs.
OID shall follow their internal procedures for the inspection of elevating and
lifting equipment owned and operated by Saudi Aramco or by Contractors and
used on Saudi Aramco projects for compliance with Saudi Aramco Safety
Standards and relevant GIs. Elevating and Lifting Equipment that conform to
these standards will have an inspection sticker affixed.
10 Deviations to Company Requirements
10.1 Precedence of Contract Documents
10.1.1 Each project contract shall denote applicable document precedence and
Standard cut-off date to be used to determine inspection criteria.
10.1.2 Saudi Aramco Standards, mandatory Standard Drawings, and

Company adopted National or International Codes and Standards, take
precedence over the construction drawings, project specifications and
the scope of work.
10.1.3 A waiver is required to deviate from MSAERs even when the

Proponent agrees with the deviation. Refer to SAEP-302 for details.
10.2 Waiver of Inspection Requirements
10.2.1 Waiving of Inspection requirements for C1 Projects as opposed to

waiving of MSAER or project specifications requires approval by the
Sr. VP-Technical Services.
10.2.2 Waiving a portion of specification requirements (as identified in

quality plans, SA-175s, SAICs or SATIPs) for Contractor's inspection,
testing or examination during the various work phases, may be waived
only with a SAIR/PQL-written approval.
10.2.3 Waiver of Contractor requirements to perform inspections on SA-175s

is further covered in SAEP-1151.
10.2.4 Waiver of inspection requirements are NOT to be discussed during the

PIM but during contract review.
10.2.5 All waivers shall obtained and maintained prior to the start of all work
phases of the project and must indicate the status of the waiver, a brief
description and details of the applicable Saudi Aramco Engineering
Standards.
Page 28 of 32
10.3 Conflicts and Deviations
Any conflict between this standard and other applicable Mandatory Saudi
Aramco Engineering Requirements (MSAERs) shall be resolved in writing
through the Manager, Inspection Department of Saudi Aramco, Dhahran.
Revision Summary
29 November 2015 New Saudi Aramco Engineering Procedure was developed as per ATP Capital Efficiency
initiative and directive from the Implementation Consortium (IC) to roll out the Enhanced
Quality Management System to be used on C1 projects. • This procedure will allow SA
organizations to provide cost-effective inspection activities for low complexity projects that
are aligned with ISO 9001:2015.
Page 29 of 32
Appendix A - Typical Logbook Format (Hard Copy)
Inspection Agency Construction Agency IA

Agreed
Entry SIGN OFF
DATE Completion INSPECTION COMMENTS DATE REPLY
No. & DATE
Date
1 April 04, 2015 May 04, 2015 Civil April 20, 2015 The contractor was instructed
Steel plates and the bars instructed to comply

used in the pipe support with the Standard
foundations were neither requirement, and the
galvanized nor coated with required coating with
zinc rich epoxy primer zinc rich epoxy is in
(APCS-1C of SAES-H-101). progress Completed

This violates SAES-Q-001, April 22, 2015
Section 6.4. (Full name) D.D. Barry B. Al-Basher
(Full name) B. Al-Basher
Page 30 of 32
Appendix B - Table of Responsibilities for Quality Issue Notification
Initiator / Recipient /
Approver Interested/Copied Parties
Issuer Addressed To
NCR Agency Head Project Manager
vision Head, Operation
Agency Head Agency Head

Worksheet Admin Area
Page 31 of 32
Appendix C - Inspection Notification (NCR/WS) Sample Form
Inspection Notification
Non Conformance Report (NCR) Worksheet
FOR ACTION BY Status: Initiated/Approved
(QA-QC Manager)
Contractor:
BI No. Project Title NCR No.
Location Notification Date:

Log Book Entry Date Standard/Procedure/Contract Violation:
DEFICIENCY/ VIOLATION
Description of Deficiency:
COMMENTS/RECOMMENDATION
General Actions Required


Inspector Name Date Tel. No. Signature
Inspection Supervisor Date Tel. No. Signature
PROPOSED CORRECTIVE ACTION
(To be filled by Contractor Project Manager)
Approved By (CA) Date Tel. No. Signature
Corrective Action Status:

Not Started In-Progress Completed
Inspection Concurrence by: Date Tel. No. Signature
Completed by (CA) Tel. No. Signature
WORKSHEET ISSUED NO.

Interested/Copied Parties:
Project File
Page 32 of 32

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Engineering Procedure

SAEP-68 29 November 2015

Saudi Aramco DeskTop Standards

Appendix A - Typical Logbook Format (Hard Copy)... 30

Previous Issue: New Next Planned Update: 29 November 2018

Copyright©Saudi Aramco 2015. All rights reserved.

2.1 Saudi Aramco References

Saudi Aramco Engineering Procedures

SAEP-324 Certification Review and Registration of Project

Saudi Aramco Engineering Standards

All applicable MSAERs

Saudi Aramco General Instruction

GI-0428.001 Cathodic Protection Responsibilities

Saudi Aramco Standard Contracts

2.2 Industry Standards and Codes

International Standards Organization

3 Acronyms and Definitions

LSPB : Lump Sum Procure-Build

Company Representative: Saudi Aramco Proponent (Construction Agency)

Monitoring: Is the observation, verification and recording of specific design,

Non-Destructive Testing (NDT): The act of determining the suitability of

Project Quality Requirements: For the purpose of this procedure, it is the

Proponent-Construction Agency (CA): The organization which acts as the

Proponent-Inspection Agency (IA): The organization which acts as the

Quality Assessment: A systematic and independent examination to determine

Quality Assurance (QA): All the planned and systematic activities

Quality Control Procedure (QCP): A QCP is a documented procedure

Quality Management Information System (QMIS): QMIS serves as a

Quality System: Organizational structure, procedures, processes and resources

Request for Inspection (RFI): An RFI is a document used by Construction

Review Point (R): A review point is an inspection point by which quality

Saudi Aramco Inspection Checklists (SAICs): Inspection Checklists form

Surveillance: Monitoring of the inspection activities, or other construction

Third Party Testing Laboratory (TPTL): A Saudi Aramco approved service

Witness Point (W): An inspection point where the IA Representative shall be

4 Proponent Department Responsibilities

4.1 Proponent responsibilities on Projects include the following:

4.1.1 Provide inspection services for Saudi Aramco C1 projects throughout

4.1.2 Provide inspection services through ID-PIESU for the following:

4.2 Responsibilities of Other Organizations (Limitations of Proponent

4.3 Quality System, Products and Facilities Monitoring

4.3.2 Contractors’ supplied material inspection levels shall be defined in

4.4 Assignment of Personnel

4.5 Project Quality Leader (PQL)

4.5.2 Responsible for promoting and building awareness of the Project's

4.5.4 Plan inspection workforce mobilization and demobilization as required.

4.6 Project Quality Plan (PQP)

5 Proponent - Inspection Agency (IA) Responsibilities

5.1.1 Level of Involvement

IA’s monitoring activities and coverage will vary from project to

5.1.2 Design Reviews

IA coverage begins with the engineering review of the project proposal

5.2 Construction Phase Start-up

IA or his representatives shall coordinate inspection activities and to attend pre-

5.2.1 Introduction of Saudi Aramco Inspection Team Members and

5.2.2 Contractor Quality System requirements

5.2.6 The approval procedure of concrete and asphalt mix design as

5.2.8 The Contractor Quality Plan approval, quality procedures, use of

5.2.9 Valve testing, handling and preservation issues with Construction

5.3 Weekly Project Progress and QC Meetings

It is essential that IA representative(s), as determined by the responsible Unit

5.4 Weekly Look-ahead Schedules

IA personnel shall review the Contractor's 2-Week Look-ahead Schedule to assist