NATIONAL ENVIRONMENT MANAGEMENT COUNCIL

(NEMC)
BARAZA LA TAIFA LA HIFADHI NA USIMAMIZI WAMAZINGIRA

Telephone: +255 2502469 Southern Highlands Zone

Mobile: 0752 215635 Sabasaba Road
Email: mbeyanemc@gmail.com P. O. Box 6215
Website: www.nemc.or.tz Mbeya
TANZANIA

REF: NEMC/SHZ/EIA/01/7137/VOL 1/ 2 14th May 2018

Mr. Mangera Machera Marwa

Mkuregenzi
Tairo Oil Ltd
P.O.Box 222
Rujewa
Mob. 0757 531 819

RE: SCREENING DECISION OF THE PROPOSED ESTABLISHMENT OF TAIRO

PETROL AND SERVICE STATION AT IHANGA VILLAGE OF RUJEWA
WARD IN MBARALI DISTRICT, MBEYA REGION.

We acknowledge receipt of your letter dated 8th May 2018 submitted with duly-filled EIA
application Form and a Project Brief for Environmental Impact Assessment (EIA) study for
the above mentioned project. The project has been allocated Application Reference No. 7137.
Please, quote this number in all future correspondence for this project.

The Council has screened the received documents and realized that the proposed development
is one of the projects which require Environmental Impact Assessment (EIA) study according
to EMA Cap 191.

NEMC has prepared the attached checklist to guide you on issues to focus on. Please use this
guidance during EIA study and report preparation. In this regard, you do not need to submit a
scoping report and Terms of Reference. Please proceed with EIA study and submit 15 copies
of EIS for review and approval. Please indicate your Tax Payer Identification Number
(TIN) at the front page of the EIA report.

Note that during submission of 15 copies of EIA report, you will be required to pay a total of
Tanzanian Shillings Five Million (5,000,000) to facilitate the review process. Payment should
be made to NEMC ACC. No. 0150005055800 at CRDB Tower Branch.

After receiving payment, NEMC will organize a site visit by members of cross-sectoral
Technical Advisory Committee for rapid assessment of baseline conditions and consultation
with key stakeholders in the project area. Transport from Mbeya to the project site and back to
Mbeya will be arranged by the investor.

Please contact us on telephone No. +2552502469 or 0752215635 if you need more

clarification.

Looking forward to your cooperation on this matter.

Godlove Mwamsojo
Zonal Coordinator

Cc: Mathew Cosmas

P.O. Box 353
DaMbeya
Tel: 0762 718 360
Email: cosmamathew@ymail.com
CHECKLIST FOR FUEL SERVICE STATION

1. Proponent and Experts particulars

a) Proponent’s Name (Individual/Company):
b) Proponent’s/ Company Address and Seal
c) Certificate of Incorporation (if applicable):
d) Name of Environmental Expert:
e) Environmental Expert Registration No.
f) Nature of the company/firm (local or foreign).
g) Address of the Environmental Expert.
h) Submission date.

2. Particulars of project
a) Project name/title
b) Project file number
c) Application reference/ registration number
d) Report submission date

3. Location
• Region
• District
• Area (Urban/Sub-urban/Rural)
• Ward
• Village/Mtaa
• Coordinates (at least four corners)
• Distance to Nearest Building/Residential House/structure

4. Adjacent land use

a) Please indicate the adjacent land use
• School
• Residential
• Hospital
• Industry
• Play ground
• Others (specify)

b) Landscape
• Land use change
• Wetland
• Visual aspect
• Physical compositions
• Impact on sensitive land
• Cultural Heritage

5. Status of the Facility

Please indicate development stage of the facility.
 • still in the design
• Proposed/Planning
• Under construction
• Operating
Note that this checklist is only applicable for proposed projects

6. Baseline information of the project site

• Bio-physical aspects
• Socio-economic aspects
• Existing utilities and infrastructure
7. Policy, legal and administrative framework for fuel service stations
• Review of relevant policies
• Review of relevant laws and regulations
• Review of relevant regional agreements and international treaties

8. Public consultations
• National Level (VPO, NEMC, Sector Ministries and Regulatory Authorities)
• Regional Administration
• Local Authorities (City, Municipal, District and Town Councils)
• Ward Development Committee
• Village/Mtaa
• Private sector
• NGOs
• Other Key informants

9. Environmental and Social aspects

a). DESIGN PHASE

• Drawings – Make sure that the following drawings referring to Architectural,
Structural Services (access roads, water, power) are signed, approved by relevant
authorities and attached to EIS
• State the lifespan of the project (........ years)
• State the total project Capital cost (USD/TZ)
• Comply to all specifications / standards set by Central, Local Government and
Regulatory Authorities
• Provide details of the following:

Total project area,

Built up area,

Parking area,

Green /open area,

Plot coverage,

Plot ratio,

Office building (Number of storeys)
• Explain how the fuel service station will comply with applicable, policies, laws and
operational guidelines during design and site selection.
• The design should involve paving of the petrol station forecourt (with impermeable
materials such as concrete at least 4m around the pump island
b). MOBILIZATION PHASE
• Provide evidence of land ownership documents / certificate of occupancy
• Explain about building materials (type, source, licensed supplier)
• Explain how will the fuel service station protect flora, fauna and national
heritage sites (where applicable)
• Explain how the fuel service station will comply with applicable, policies, laws
and operational guidelines during mobilization.

c). CONSTRUCTION PHASE

• Adhere to specifications / standards set by Central, Local government and other
Regulatory Authorities
• The forecourt of the petrol station must be paved (with impermeable materials
such as concrete at least 4m around the pump island
• Must be a slope away from dispensing and spill drains
• The motor for dispensing pumps must be flame-proof
• The pump island should be constructed with impervious concrete base
• The pump island should be protected with crush barriers (at least one metre
high)
• The dispensing pumps should labelled
• The canopy should be installed with rain gutters and connected to guide storm
water to storage tanks
• The canopy should have a minimum height of 5 metres
• The petrol station price board should be installed at appropriate area
• The wastewater systems (septic tanks, soak away pits or connection to sewerage
system) must be in place
• The Oil-Water Separator (OWS) should be constructed (with removable cover)
and outlet separated from storm water drainage channel)
• The OWS should have a gate valve at the effluent stream for overflow control
• The groundwater quality monitoring boreholes (observation wells) should be
constructed at appropriate place to follow the direction of underground flow
• Explain how the fuel service station will comply with applicable, policies, laws
and operational guidelines during construction.
• All construction works must should be provided with PPE

Buildings:
• The underground fuel storage tanks should be installed with regard to type,
specification, concrete basement and containment bund
• The building should have office space, changing rooms, lubricant rooms, toilets
for men and women
Source of Power
• Explain the source of power supply system
• The station should have a powerhouse built of sound absorbent materials
• The powerhouse should be placed at appropriate location
• If alternative source of power is needed, the station should have a standby generator
which is sound proof
• Explain the type of the generator and its power generating capacity
 • The generator specifications should adhere to standards such as exhaust emission,
noise, vibration
• The height of the chimney should be within the standards
• Explain if the compressor for tyre inflation / car washing will be available
(applicable for service station only)
• The noise generated by compressors should be within allowable standards

Emergency plan:
• Undertake risk assessment study and prepare an implementable emergency
preparedness and response plan

Water Source:
• Explain the sources of water supply
• If it will be borehole, what will be the discharge capacity
• Explain the quality of water from the borehole compared to national standards
• Provide a copy of water use / abstraction permits
• Explain the Capacity of water storage tanks
• Explain amount of water required per day during this phase

Waste management
• Explain mechanism of managing solid and gaseous waste generated at the service
station
• Ensure that storm water drainage is not connected to oil – water separator
• Explain management of wastewater from car wash and service bays. Note that this
is not supposed to be connected to oil – water separator (applicable only to fuel
service station)
• Explain management of s. pill drains from dispensing pumps and offloading area as
this is not be supposed to be connected to oil – water separator.
• Note that the required minimum height of the underground storage tanks fitted with
ventilation pipes is 3.6 meters
• Ensure that effluent meet the required standards before discharge

Safety warning signs

• Ensure that the station install restriction and direction signs
Accessibility of the station
• The station must have appropriate access road
• The entrance and exit should be located / constructed at appropriate area to avoid
congestion and interference with community access roads)

Boundaries
• Explain the distance from the station to the nearest building / structure (North, South,
East and West)
• Explain type and height of the fence if will be required

Underground fuel storage tanks

• The underground storage tank of the petrol station must be calibrated with calibrated
dip rod
Staffing
• Explain number of workers to be employ at the petrol station
• Explain the proportion of workers who will be sourced locally
• Prepare staff training program on health, safety and environment
• All workers should be provided with job contract

Conservation of nature
• Provide a plan of protection of flora, fauna and national heritage sites (where applicable)
d.) OPERATIONAL PHASE
Emergency preparedness and response plan
• The petrol station must be equipped with adequate fire-fighting equipment including

Sand buckets for each pump island

At least 2 x 9 kg ABE (powder type at least 1 extinguisher per pump island)
• The emergency shutoff switch should be installed
• The offloading area must be paved with concrete at least 4m around the area and connected
to oil-water separator.
• The petrol station should have a well constructed spill drainage system which will be
connected to oil-water separator.
• Proved designs of spill drainage systems
• The safety warning signs should be clear and visible at dispensing pumps and offloading
area including:

Switch off engine

Switch off mobile phone

No smoking

Emergency assembly point

Other specify
• All workers should be provided with appropriate PPEs
• The offloading area must be installed with the bonding wire to protect the facility from fire
explosion
• The tank manhole covers should be labeled and color coded according to the type of
product contained

NB: each manhole and offloading manholes (filler boxes should be constructed in
accordance with good petroleum industry practice with coupling fixed at each
offloading fill pipes properly labeled and color coded (Red for petrol, Yellow for diesel
and blue for kerosene)

Staffing
• Explain number of workers to be employ at the petrol station
• Explain the proportion of workers who will be sourced locally
• Prepare staff training program on health, safety and environment
• All workers should be provided with job contract
• All permanent employees should be pensionable.
• Employees should work on shifts

Conservation of nature
• How the petrol station will protect flora, fauna and national heritage sites (where
applicable)
 e). DECOMMISSIONING PHASE

Risk assessment and decommissioning plan

• Prepare project decommissioning plan after a specific period of time..........yr/month)
• Undertake risk assessment before decommissioning
• The decommissioning plan must have a decommissioning budget
• The decommissioning procedures should be made clear. For example

Confined space entry

Removal of underground storage tanks

Removal of piping

Removal of hydrocarbons (residual fuel, cement slurry or foamed concrete)

Management of contaminated substances

• The following hydrocarbon contaminated materials must be well managed:

Empty Containers

Pipes

Soils

Water
• State disposal method of residual hydrocarbon, underground storage tank, pipes and
other contaminated containers.................................

Management of solid wastes

• Explain management plan of solid waste

Steel remains

Containers

Buildings

Defective machine/equipment

Loss of job
• Conduct entrepreneurship training to staffs
• The employer must adhere to labor law