INTERN - Candidates Guide - 2018-19

Postgraduate Medical Council Of Victoria Inc
CANDIDATE USER GUIDE

INTERN COMPUTER MATCH
2018-2019
Contents

INTERN TRAINING IN VICTORIA ............................................................................. 3
COMPUTER MATCHING SERVICE .............................................................................. 3
INTERN MATCH –SCHEDULE OF DATES 2018............................................................ 4
PRIORITY GROUPS .................................................................................................. 6
REGISTERING FOR ACCESS TO THE MATCHING WEBSITE ........................................ 7
ADDITIONAL INFORMATION .................................................................................... 9
CANDIDATE’S PRIORITY LIST (CPL) ...................................................................... 10
REFEREE ASSESSMENT FORM PROCESS ................................................................. 12
UPLOADING YOUR CV ONLINE ............................................................................... 16
APPLICATIONS TO HOSPITALS .............................................................................. 16
THE HOSPTIAL SELECTION PROCESS ..................................................................... 17
NOTIFICATION OF RESULTS .................................................................................. 18
INTERN MATCH APPLICATION CHECKLIST ............................................................. 21

Disclaimer:

The material presented in this Guide is presented as an information source only and is correct at time of publication. The
information is provided solely on the basis that readers will be responsible for making their own assessment of matters
presented herein.

INTERN TRAINING IN VICTORIA
This Guide contains information about how to use the Computer Matching service to register for the Intern Match. You
will find the Schedule of Dates, Eligibility Criteria and Priority Groupings, Referee Nomination Process and Notification of
Match Results. A checklist is included at the end of this Guide. For further information about participating Victorian
Hospitals please refer to the Intern Hospital Directory on the Computer Matching Service’s website at
http://www.computermatching.pmcv.com.au/public/matches/intern.cfm.

COMPUTER MATCHING SERVICE
The Postgraduate Medical Council of Victoria Inc. administers the Computer Matching Service on behalf of the Victorian
hospitals who offer Intern Positions and to candidates applying for these posts. The Service is conducted at the request
of the Department of Health, Victoria. The Matching Service provides a range of information for candidates and
hospitals on its website http://www.computermatching.pmcv.com.au/public/matches/intern.cfm .

3 | P a g e PMCV – Computer Matching: Intern Match Candidate’s Guide 2018

INTERN MATCH –SCHEDULE OF DATES 2018
Timeline Process
Saturday 28 April Medical Careers Expo Melbourne Exhibition Centre
Tuesday 01 May Match opens for:
• Registration
• Referee Nomination
 Submission of referee forms (by Referees)
• Candidate Priority List (CPL) Submission (you can change your preferences until 1 June)
• CV Upload
 Submission of eligibility criteria supporting documentation to PMCV (Please note: Supporting
documentation is only required from candidates that do not have a Medical Intern Pin Number)
Please note, health services will also open their online application processes on this date
Friday 01 June National Closing Date for Intern Applications. Match closes for:
• Registration
• Referee Nomination
 Submission of referee forms (by Referees)
 Candidate Priority List (CPL) Submission (you can reorder and delete preferences until 27 June)
 CV Upload
 Submission of eligibility criteria supporting documentation to PMCV (Please note: Supporting
documentation is only required from candidates that do not have a Medical Intern Pin Number)
Please note, health services will also close their online application processes on this date
Monday 04 June Match Opens for Health Services to:

• Access List of Candidates, CV’s and Referee Reports
Health Service can only access the information of candidates who have nominated that health service on their
CPL. (NB: Candidate preferences are not disclosed to health services).
Monday 04 June – Health Service Selection Process
Wednesday 27 June
Wednesday 27 June Last day to:
• Withdraw from Intern Match
• Reorder / Delete Preferences (existing preferences only)
Thursday 28 June – Hospitals/Health Services:
Monday 02 July • Hospital Nomination Form period (i.e. Health Services must submit online a list of candidates in rank
order)
Tuesday 03 July – Computer Match takes place (PMCV)
Friday 06 July
Monday 09 July National Round 1 Offers ‐ Priority Group 1 ONLY
10.00am INTERN MATCH: Round 1 Match results are available to Priority Group 1 candidates and hospital
administrators via the PMCV computer matching website (login required)
Monday 09 July to Unmatched Priority Group 1 process
Monday 20 July
Monday 13 August Round 2 Offers ‐ Priority Group 2 ONLY
10.00am PMCV MATCH: Round 2 Match results are available to Priority Group 2 candidates and hospital
administrators via email.
TBA in August Priority Group 3 offers:
The process will be advised after round 2 offers.
Friday 23 November National close date for intern recruitment
Monday 03 December – National late vacancy management process commences
22 March 2019
January 2019 General commencing date of employment at health services. Medical students will need to check with their
matched health service regarding the commencement and duration of the orientation period.


ELIGIBILITY CRITIERIA
Australian trained permanent resident (Victorian graduates)
 Includes Australian and New Zealand citizens and Australian permanent residents
 Commonwealth supported and domestic fee paying
Australian trained permanent resident (interstate graduates)
 Includes Australian and New Zealand citizens/permanent residents
 Commonwealth supported and domestic fee paying
Australian trained temporary residents (Victorian graduates)*
Australian trained temporary residents (interstate graduates)*
New Zealand Medical School Graduates
 Includes Australian and New Zealand citizens/permanent residents and International full‐fee students
Graduates from an overseas campus of an Australian/New Zealand University accredited by the Australian Medical
Council (e.g. Monash University – Sunway Campus Malaysia)
*If you have been sponsored during your medical degree, and you are seeking internship in Victoria, you should provide
evidence of permission/approval from your sponsorship agency to hospitals you are applying to. You may also be
required to provide evidence of feasibility or financial plan to facilitate the release.

Documentation Required to Support Eligibility‐ Due: 1 June 2018
Only students that have not been issued a Medical Intern Placement number need to provide supporting
documentation.
If you do not have a Medical Intern Placement number, download the supporting documents form from the computer
matching website and return the completed form and documents to: computermatching@pmcv.com.au


PRIORITY GROUPS
Intern positions are allocated in Victoria using a Priority Group system. In developing this priority list the Victorian
Department of Health has taken into account:
a) That there are sufficient intern posts in 2019 to meet the needs of all Victorian domestic graduates
b) The needs of presently enrolled students in Victorian medical schools
c) The preservation of Victoria’s interests in relation to the postgraduate workforce.

The priority list and allocation of medical graduates for 2018 intern positions:
Priority Groups Eligibility criteria for 2018/19 Victorian Intern Match
Priority Group 1 Australian permanent residents or citizens and New Zealand citizens graduating from a
Victorian medical schools including CSP and domestic full fee paying students (i.e. graduates of
University of Melbourne, Monash University, Deakin University and University of Notre Dame:
Melbourne & Ballarat Clinical Schools).
Priority Group 2 Australian temporary resident graduates of Victorian medical schools.
 Australian permanent resident graduates of interstate or New Zealand universities
Priority Group 3
(including previous residents of Victoria);
 Australian temporary resident graduates of interstate universities;
 New Zealand temporary resident graduates of New Zealand universities; and
 Graduates from an overseas campus of an Australian/New Zealand University accredited
by the Australian Medical Council (e.g. Monash University – Sunway Campus, Malaysia)

REGISTERING FOR ACCESS TO THE MATCHING WEBSITE
01 May 2018 • REGISTRATION OPENS

Please Note: If you have already registered for access to the PMCV Computer Matching Service website in a previous
year, there is no need to re‐register; you may login with your original username and password. If you cannot
remember your username please contact the PMCV Computer Matching office on: (03) 9670 1066 or email
computermatching@pmcv.com.au. If you cannot remember your password click on the “Forgotten password?” link
to reset it.
If you are a new user, please follow the steps below:
Step 1:
Go to the computer matching website at computermatching.pmcv.com.au and click ”NEW USER? Register Here”
Then click on “Are you a Candidate? Register here”

Step 2:
Select Intern Computer Match 2018/19 from the list of matches available by clicking on the radio button. Click on
the “Select Match” button to save your selection

……


Step 3:
Select the relevant Eligibility criteria from the list displayed:

Then click on the “Select Eligibility Criteria” button.

Step
 Nominate a username and password on the next screen. This will be the login you use to access the Computer
Matching site.
 Complete your personal details then click “Register” at the bottom of the screen.
 You should receive an email as a reminder of your username.
The initial registration process is now complete and the following screen displays!


ADDITIONAL INFORMATION
Once you have completed your initial registration you will need to complete the following mandatory details
before your registration can be approved for inclusion in the match:
1. University and Graduation year
2. Medical Intern Placement number (MIPN)
3. Your Candidates Priority List i.e. nomination of Hospitals / Health Services (See below for further details).

Other information to be included in your registration includes:
 Uploading your CV
 Nominating two referees
See below for further details on these areas

To enter your University, graduation year and MIP number details you will need to
 Log in to the computer matching system,
 Select “View/Edit Application” from the left hand menu bar
 Scroll down the screen to enter the information under the Additional Details section.
o Select your university name from the drop down list. If it is not there, type it in the space below.
o Enter the year you completed / will complete your studies in the “Year of Graduation” or the current year
if you are a final year student.
o Enter your Medical Intern Placement Number. This will be provided by your university.

The job share option is not available for Intern candidates.

Paired Candidates
If two (2) candidates wish to work together (paired) and obtain appointments at the same hospital or health
service, you are advised to first discuss this matter with the HMO Manager of the hospitals/health services
concerned. It is important that both candidates state this quite clearly on their application forms to any
hospital/health service. You should understand that if you are successful in being appointed to the same hospital /
health service as paired candidates that this does not guarantee that you will receive identical rotations.
A candidate wishing to be considered as a paired candidate must lodge their Candidate's Priority List (CPL) and
both candidates must:
 Enter the Candidate ID, Surname & Other Names of the person you wish to pair with
 Have identical hospital preference listings


CANDIDATE’S PRIORITY LIST (CPL)
Submitting your CPL
The Candidate’s Priority List is your list of hospitals, in preference order, that you wish to be considered for in the
matching process. To submit your Candidate’s Priority List (CPL), login to the matching website and click on the
“View/Edit Application” button from the left hand menu bar

You will be able to submit your CPL from 01 May 2018. Select positions from the drop down menu. You must
complete your Candidate’s Priority List (CPL) no later than 01 June 2018.
You can delete/add or move preferences between the period 1 May 2018 and 1 June 2018.
Once you have made your selections you must sign and date the declaration at the bottom of the screen and click
on “Save and Continue”

You will be presented with a review screen of the details currently entered and have the option to “Edit again” to
make further changes or to “Submit” the details. If you select “Submit” you will be emailed a copy of your CPL.
Changing Preferences
You are able to add and change your preferences up to 01 June 2018 by selecting “View/Edit Application” from the
left hand menu bar or “Edit your CPL” from the Actions section.
Please note, you cannot add any preferences after the 01 June 2018
Between 02 June 2018 and 27 June 2018 you can only delete or re‐order your existing preferences (you cannot
add any preferences).
To reorder / delete your preference; login, click on “View CPL in read only format” to move preferences up or
down or to delete them.

Withdrawing from the Match
Candidates wishing to withdraw from the Intern Match must do so by 27 June 2018. To withdraw from the Match
login to your account and click on “Withdraw from Match”. You will receive an email to confirm your withdrawal
from the match.


CPL Status
After you enter your preferences your CPL status will change from “Access Approved”, to “CPL Pending.”

Once the PMCV has verified your eligibility and your application is approved for inclusion in the match, your CPL
status will change to “CPL Approved.”
CPL status must be “CPL Approved” to be included in the match (please note at peak times it can take 2‐3 days to
approve CPLs).

CPL Status Definitions:
CPL Status Definition Participating in Match
Candidate has applied for access to the site but has not entered preferences
Access Approved: NO
(i.e. CPL has not yet been submitted)
CPL Pending: Preferences entered (i.e. CPL submitted) – Awaiting PMCV approval NO
CPL Approved: CPL submitted and CPL Approved for Participation in match YES
Withdrawn: Match application was withdrawn at the request of candidate NO
Not Eligible: Candidate applied to participate but did not meet the eligibility criteria. NO


REFEREE ASSESSMENT FORM PROCESS
• CLOSING DATE TO NOMINATE REFEREES
1 June • CLOSING DATE FOR REFEREES TO
COMPLETE REFEREE ASSESSMENT FORM

Introduction
The PMCV has a centralised referee collection and distribution process. All hospitals/health services participating
in the Intern Match have agreed to use a standardised Referee Assessment Form.
Candidates participating in the Intern match must ensure that TWO (2) Referee Assessment Forms are completed
by referees by 01 June 2018.

Process Overview
1. Candidate nominates referees via the “Referee Support” section of their account on the matching website.
2. Referee automatically receives an email with link to unique URL.
3. Referee completes the form and it is saved at the Matching Website.
4. Hospitals/Health Services you have nominated as a preference will have access to completed referee reports
after the closing date for CPL submission.
IMPORTANT:
 You CANNOT nominate more than TWO (2) referees.
 PMCV DO NOT chase up referees to complete the Referee Assessment Form, it is your responsibility to ensure
your nominated referees complete the form on time.
 Emails can be lost (e.g., junk mail/spam filters etc.). Once you have nominated your referee check with them
directly to ensure they have received the email.
 PMCV can re‐send the referee email request (please email computermatching@pmcv.com.au if you require a
Referee Assessment Form email request to be re‐sent). In the email you MUST include:
o your name and candidate ID
o the name and email address of your referee
 Only one email address may be entered for each referee. However, if you need to change your referee’s email
address you can do so by contacting PMCV on computermatching@pmcv.com.au

Who can complete Referee Assessment Forms
A person who knows your clinical abilities and has been involved in directly supervising your clinical practice
whether in a hospital or General Practice or Community setting, such as:
 Consultants/Medical Practitioners or General Practitioners who are Fellows of an Australian medical college.
 You can nominate a referee from overseas provided they have supervised your clinical practice. However, for
Australian graduates it is preferable to nominate referees who are based in Australia.
 Clinical Deans/Clinical Sub‐Deans (or equivalent) of medical faculties;
 Registrars (not recommended, as not accepted by all health services).

It is not advisable to nominate research supervisors as they do not supervise clinical practice.
It is not recommended to use referees from the same rotation as most hospitals/health services prefer referees
from 2 different rotations or 2 different specialties.
You should think carefully about your choice of referees and select only those persons who have recently observed
you as a medical student (i.e. last 1 – 2 years), who are able to complete most of the sections in the Referee form.
Encourage your referee to complete the comment section as this is highly valued by some health services.
Nominated referees may be contacted during the selection process, by hospitals/health services to which you
have applied.


Information needed when nominating referees
 Referee's title
 Full name
 Phone number
 Current email address
 Position Held
 Hospital where Referee is currently (primarily) employed

How to tell if nominated referees have completed the form
Once the Referee submits the online form, both the Candidate and Referee automatically receive an email to
indicate the form has been successfully submitted.
There is also a notice on your account to indicate whether or not a referee has completed the form (via the
“Referee Support” area).

Where to get more information/advice on nominating referees
If you are still unsure about who to use as a referee in the Intern Match please contact hospitals/health services
directly. The PMCV does not assess referee reports therefore we cannot advise you as to who is a suitable referee.
Example Referee Assessment Form email request:
Dear Dr Peter Referee,
John Smith has nominated you as a referee in the PMCV Intern Computer Match 2018/19.
The CLOSING DATE for submission of the Referee Assessment Form is 01 June 2018.
To complete a Referee Assessment Form for this candidate, please click here.
Once you have submitted the Referee Assessment Form online, an email will be automatically sent to the
candidate and to you, to indicate the form has been successfully lodged.
This is an automated email sent from the PMCV Computer Matching Service.
Sample Intern Computer Match 2018/2019 Referee Assessment Form
You have been nominated as a Referee, for a Candidate participating in the Intern Computer Match 2018/2019 (Candidate details below).
Please complete the Referee Assessment form below. Please note, that once the form is submitted, this cannot be edited or changed. Please
ensure that you have submitted this form by the closing date. If you were not aware that you had been nominated as a Referee for this
Candidate, or have any concerns in regard to completing the Referee Assessment Form, contact PMCV.
PMCV collects the information contained in this form for the purposes of conducting the Computer Match. It will not use the information for any other
purpose. This form is confidential; however, it will be available to the appropriate Hospital Committees considering the appointment of the candidate. It
may also be accessed by the candidate under the Privacy Act 1988 (Cth) and the Australian Privacy Principles.
Important Dates
Closing dates for receipt of Referee Assessment Forms: 01 June 2018
Candidate Details Referee Details

The following details were entered by the Candidate.
Candidate: Peter Parker
Referee: Dr Peter Smith
Radiology Consultant
Austin Health
petersmith@austin.org.au
040146484
Instructions to Referee:
1. Complete the details below; rating the applicant according to the criteria by selecting the appropriate option, mindful of the applicant's ability expected at his/her particular
level of training. All questions are mandatory and must be completed.
2. Complete the declaration at the bottom of the screen, to declare that the information you have entered is correct by entering the date you completed the form (e.g
29/05/2018)
3. Click the "Submit" button, once you are satisfied that the information you have entered is complete.


In what capacity did this person work for you or is
known to you? (eg. medical student, intern, HMO) *
Relationship to this candidate (eg. Head of Dept,
Clinical Dean, Supervisor) *
Length of time you have known the
candidate/Dates you have worked with the
candidate? (e.g. Oct‐ Dec 2017)*
Would you employ this candidate if the opportunity arose? * Yes No

(if No, please indicate why in the comment section below)
Provide an overall comment t
regarding t h e candidate: *

Requires Requires Performance Consistent Performance Performance NA

substantial further just adequate with level of better than exceptional
(5% of
Please select the appropriate areas. assistance development appointment expected population)
(5% of
population)
CLINICAL COMPETENCY *
Knowledge base. Demonstrates adequate

knowledge of basic and clinical sciences.
Clinical skills. Elicits and records accurate,
complete history and clinical examination
findings.
Clinical judgement and decision making.
Organises, synthesises and acts appropriately on
information; applies sound knowledge.
Self‐awareness. Recognises limits of own skills &
knowledge, and actively seeks feedback &
assistance to continuously improve.
Procedural skills. Performs procedures

competently.
Research and presentation skills. Standard of res

ear c h, publications and presentation skills
Pro v id e an overall comment regarding t h e

clinic al competency o f t h e candid at e :
VERBAL & WRITTEN COMMUNICATION SKILLS *
Colleagues, patients and /or family. Interacts
effectively, respectfully and sensitively toward
colleagues, patients and families / carers.
Verbal and written. Conveys clear and timely
information to colleagues and patients and
maintains comprehensive and accurate records.
Provide an overall comment regarding the

communication skills of the candidate:


PERSONAL AND PROFESSIONAL CONDUCT *
Professional responsibility. Demonstrates ethical
behaviours and professional values including
integrity, reliability, honesty, compassion,
empathy and respect for all patients, society and
the profession.
Insight. Aware of professional and personal

boundaries.
Initiative. Ability to exercise appropriate

initiative.
Teaching. Proactive in teaching other healthcare

professionals, patients and/or care providers.
Education and Training. Proactive in taking
advantage of learning opportunities and
commitment to professional development.
Time management skills. Is punctual and

organises and prioritises tasks effectively.
Teamwork and colleagues. Maintains positive
relationships. Works with and contributes
effectively in a team.
Provide an overall comment regarding the

conduct of the candidate:
Overall rating of candidate in relation to their

cohort (1‐10).

Declaration *
I declare that the information I have entered within this Referee Assessment form is true and correct.
Declared by: Date:


UPLOADING YOUR CV ONLINE

As part of the Intern Match all candidates are required to submit a copy of the Standardised CV via the Computer
Matching website.
To upload your CV you need to be logged in your Computer Matching account using your username and password.
 You can only submit your CV in either Microsoft Word (.doc and .docx) or Adobe Acrobat PDF (.pdf) format.
 The maximum size if your CV file is 2 MB. Files larger than this will not be loaded.
 You can log in to the system at any time after the (01 May 2018) to submit your CV by selecting the .
option from the Actions section of the home page.

Your CV does not need to be uploaded at the time of ranking hospitals on your CPL, it can be uploaded/updated at
any time up until the closing date (01 June 2018).

 To attach the CV select the “Choose file” button to upload the file from your device then click on “Upload CV”.
 Only use letters and numbers in the file name of your CV i.e. do not use symbols

After the CPL submission closing date (01 June 2018), all hospitals listed on your Candidate’s Priority List (CPL) will
have access to both your electronic CV and your two completed online Referee Assessment Forms.

APPLICATIONS TO HOSPITALS

As well as submitting your Candidate Priority List (CPL) via the Computer Matching website, you must also check
the Hospital Directory to see if you are also required to make an application to each hospital you have nominated
on your CPL. Hospitals require a range of information (e.g. application form, application letter, etc.) and may offer
an information session for you to attend. Please refer to the “Hospital Directory” section in this Directory and
ensure all hospital application requirements are met as there are different selection criteria for each hospital.
Hospital applications will start opening from May 2018 (check Hospital Directory for exact dates).


THE HOSPTIAL SELECTION PROCESS
Between 04 June – 27 June 2018:
Hospital Representatives (e.g. HMO Managers/HR/MWU staff):
 Should have received your direct application, if applicable (CV, cover letter, application etc.)
 Login to Matching Website to access:
o List of all candidates who have nominated them as a preference (They DO NOT have access to your
preferences – Candidate preferences are CONFIDENTIAL!)
o Referee Assessment Reports
o CV
 Most interviews will be conducted in this period (please note – some hospitals/health services do not
conduct interviews, see Hospital Directory for details)

THE HOSPITALS NOMINATION FORM (HNF)
After the closing date for change of preferences/withdrawals (27 June 2018) approved Hospital Admin users
login to the PMCV Computer Matching Website and submit their Hospital’s Nomination Form (HNF). Hospital
Nomination Form is a list of candidates in rank order. Candidates are ranked on merit.

Between 28 June – 02 July 2018:

Hospital Representatives:
 Login to Matching Website and rank candidates on the Hospital’s Nomination Form (HNF)
 How do hospitals determine where to rank candidates?
o Individually determined by each hospital
o Rank based on hospital’s selection criteria which can include CV and cover letter, performance at
interview, referee reports etc.

HOSPITAL NOMINATION FORM (HNF)

RANK Cand ID Surname First Name Paired Any paired

4 888 Jones Sarah 771 candidates are
Candidate not ranked ranked
919 Smith Michelle consecutively (e.g.

Paul Clarke and
6 799 Nguyen Ben
Sarah Jones)
3 771 Clarke Paul 888
856 Lee Chin

5 647 Singh Praveen
2 901 Chen Sally
The person ranked at
number one is the hospital’s 941 Carey Jess

most preferred candidate
1 983 Lee Ji

For information about how the computer matching algorithm works, please visit the “About Computer
Matching” area of the website http://computermatching.pmcv.com.au/public/about/index.cfm.

NOTIFICATION OF RESULTS
Priority Group 1
The number of positions available in Round 1 is equal to the number of participating Priority Group 1
candidates. For example, if there were 805 Priority Group 1 candidates, there will be 805 positions available to
offer. The positions are distributed proportionally across all parent hospitals. All Priority Group 1 candidates
are guaranteed an offer of an intern position in Victoria if they apply. Priority Group 1 Candidates will only
receive one offer in Victoria and are NOT eligible for offers in subsequent rounds (this includes both matched
and unmatched candidates)
Priority Group 1 Candidates who participated in the Intern Computer Matching Service can find out the results
of the match via the Computer Matching website from Monday 09 July 2018 at 10am. You need to:
 Login in to your account
 Click the “Match Results” Link from the left hand navigation bar.

PRIORITY GROUP 1: Matched Candidates
If you have been successfully matched to a hospital/health service you will be presented with a screen showing which to
hospital/health service you have been matched, this hospital/health service will then contact you regarding an employment
contract etc.
 You accept/decline offer directly with hospital/health service
 The hospital/health service will give you a date that you need to respond to their offer by, at the latest this date will
be 13 July.
 If you have not responded to the offer by 13 July the offer will lapse.
 This position will be the only intern position you will be offered in Victoria. If you decline this offer you will not be
considered for any other intern positions in Victoria.
 You can later decline this offer if you wish to accept an interstate/overseas offer.
PRIORITY GROUP 1: Unmatched Candidates
 There will be an equal number of unmatched intern positions and unmatched Priority Group 1 candidates.
 PMCV will email unmatched candidates with the list of unmatched hospitals (including address and telephone
number) and specific instructions on how to apply for unmatched positions.
 Hospitals with unmatched positions receive a list of all unmatched Group 1 candidates.
 If you decline an offer from an unmatched Victorian hospital you will not be considered for any further offers in
Victoria.
 You are not eligible for positions that other Priority Group 1 applicants decline.
 Please notify the PMCV as soon as possible if you do not wish to be considered for any unmatched posts (i.e.
due to accepting an interstate offer).


Priority Group 2
PMCV will run a formal 2nd round matching process which will include only Priority Group 2 candidates to fill
available positions.
Positions available in the Round 2 Match include “excess Positions” plus Declined Round 1 positions.
Excess Positions are posts above those required by candidates from Priority Group 1 (e.g. if there are 805
Priority Group 1 candidates and 810 intern positions there will be 5 excess posts). Excess posts are distributed
proportionally across most parent hospitals.

Declined Positions are any posts that were declined during the Round 1 offer period. Declined positions are
only available at hospitals where Round 1 positions have been declined.

Priority Group 2 Candidates will receive an email notifying them of their results on 13 August 2018. Do NOT
login to the Computer Matching website to view your result. The Computer Match website will indicate that
you are unmatched, even if you are matched at this time. Health Services will also be advised of the results via
email.

PRIORITY GROUP 2: Matched Candidates
If you have been successfully matched to a hospital/health service you will be sent an email advising which
hospital/health service you have been matched, this hospital/health service will then contact you regarding an
employment contract etc.
 You accept/decline offer directly with hospital/health service
 The hospital/health service will give you a date that you need to respond to their offer by you will be expected
to notify the relevant body of either your acceptance or refusal by this date.
 If you have not responded to the offer by the date specified by the hospital/health service, the offer will lapse.
 This position will be the only intern position you will be offered in Victoria. If you decline this offer you will not
be considered for any other intern positions in Victoria.
 You can later decline this offer if you wish to accept an interstate/overseas offer.
PRIORITY GROUP 2: Unmatched Candidates
 You will be emailed advising that you have not been matched to hospital/health service in the Round 2 process.
 You may be eligible to receive an offer directly by hospitals/health services if a position becomes available due
to non‐acceptances. If a vacancy arises at a hospital/health service PMCV will forward a list of unmatched
candidates (including address and telephone number). Only health services that candidates have put down as a
preference will have access to your CV and referees.
 If you do not want your details forwarded to health services or you do not wish to be considered for vacant
posts please advise PMCV as soon as possible via email computermatching@pmcv.com.au.
 If you decline any unmatched Victorian hospital intern offers you will not be considered for any further offers in
Victoria.


Priority Group 3
Priority Group 3 Candidates do not get matched via the algorithm. There is no formal round or match for
Priority Group 3 candidates. PMCV will forward a list of unallocated Priority Group 3 candidates to
hospitals/health services who have vacancies. Health services will make direct offers to Priority Group 3
candidates, based on merit. The date that direct offers can be made to Priority Group 3 candidates has not
been confirmed.
Please note that all health services that have a vacancy will receive a full list of unmatched candidates,
including their contact details. Only health services that candidates have put down as a preference will have
access to your CV and references.


INTERN MATCH APPLICATION CHECKLIST

Read the eligibility criteria section ‐ ensure you meet the criteria prior to registering for the
 Match.
Registered for a username and password at http://computermatching.pmcv.com.au
 (ONLY available from 01 May)
Checked the Hospital Directory for application requirements for each hospital you are interested
 in.
Nominated 2 referees to complete the Referee Assessment Form. Referees must be nominated
 before 01 June 2018. (available from 01 May)
If required, lodge an application with each hospital listed on your Candidate's Priority List (CPL)
as per their requirements (check Hospital Directory for Hospital Application opening and closing
 dates).
 Logged in to your PMCV account and completed your CPL by 01 June 2018.
Read the regulations, code of conduct and privacy statement of the matching service in the
 “About Computer Matching” area of the website.
Made sure your CPL has been approved (i.e. “CPL Approved”) before the closing date –
 01 June 2018.
Follow up any pending referee reports. Referee Assessment Forms must be submitted by
 01 June 2018 – NO EXTENSIONS.
If you decide to withdraw from the match then you must have logged into the website and
 withdrawn by 27 June 2018.
Candidates, who have withdrawn from the match, check that you have received a withdrawal
 confirmation email.

INTERN - Candidates Guide - 2018-19

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Postgraduate Medical Council Of Victoria Inc

CANDIDATE USER GUIDE

INTERN TRAINING IN VICTORIA ............................................................................. 3

COMPUTER MATCHING SERVICE .............................................................................. 3

INTERN MATCH –SCHEDULE OF DATES 2018............................................................ 4

PRIORITY GROUPS .................................................................................................. 6

REGISTERING FOR ACCESS TO THE MATCHING WEBSITE ........................................ 7

ADDITIONAL INFORMATION .................................................................................... 9

CANDIDATE’S PRIORITY LIST (CPL) ...................................................................... 10

REFEREE ASSESSMENT FORM PROCESS ................................................................. 12

UPLOADING YOUR CV ONLINE ............................................................................... 16

APPLICATIONS TO HOSPITALS .............................................................................. 16

THE HOSPTIAL SELECTION PROCESS ..................................................................... 17

NOTIFICATION OF RESULTS .................................................................................. 18

INTERN MATCH APPLICATION CHECKLIST ............................................................. 21

Monday 04 June Match Opens for Health Services to:

CPL Status Definition Participating in Match

CPL Pending: Preferences entered (i.e. CPL submitted) – Awaiting PMCV approval NO

CPL Approved: CPL submitted and CPL Approved for Participation in match YES

Withdrawn: Match application was withdrawn at the request of candidate NO

Not Eligible: Candidate applied to participate but did not meet the eligibility criteria. NO

Candidate Details Referee Details

Would you employ this candidate if the opportunity arose? * Yes No

Requires Requires Performance Consistent Performance Performance NA

Pro v id e an overall comment regarding t h e

856 Lee Chin

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