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1.1 Introduction
‘Payroll' refers to the records - paper or electronic - and calculations that you
make to work out your employees' pay and deductions under the PAYE (Pay As You
Earn) system. It's essential to a business or company that you pay your employees the
right amount and on time - and that you make the correct deductions. So keeping
accurate payroll records is really important.
Now a day, Manual System is replaced into more advance and modern
technology, just like the Manual Payroll System where the accountant, computes or
process employees salaries through calculator. The way of saving files and important
documents are only filed in filing cabinets that may cause loss of files when large
amount of data are being received. In addition, it is not secured. And in fact, most
accountant, uses same software of Microsoft office especially MS Excel.
And with the use of this proposed system, a new and more advance Payroll
System may be produced which can provide data security, prevent loss of data and
redundancy and easier, accurate and faster to use.
Sumulong College of Arts and Sciences (SCAS) was established since 2007,
a college with only one vision in mind: that of producing graduates who have the
competence and the ability to compete with the best of the world. There are competent
faculties, 5 full time and the remaining 20 are part-time faculty. It is also worthy to know
that the college has been establish as a legacy of and in memory of the late senator
Lorenzo S. Sumulong, a man of excellence and integrity made the country proud with his
highly publicized and world-acclaimed debate against the Russian law maker Kruschev.
And as time passes by the population of the employees in SCAS is increasing. As of this
year, it has 27 full time and 20 part time employees. And unfortunately as a computer
school the accountant only uses Microsoft Excel for the preparation of the payroll and
generating pay slips for the employees’ cut-off period. The accountant manually records
the different data.
Employee Information
-Employee Number/ID
number
-First Name
-Surname
ADD / UPDATE
-Last Name
EMPLOYEE List Employees
INFORMATION Information (in the File
-Birth date
Cabinets)
-Contact Number
-Position
-Number of dependents
-Basic Rate
-Employee Type
Employee Deductions PAYROLL COMPUTATION Pay Slip
-GSIS
-PhilHealth
-Cash Advance
-Loan
Incentives/ Bonus
Payroll Computation
The SCAS Computerized Payroll System will automatically compute the gross salary
of each employee; but the accountant must get the working hours of the employees in
Time Monitoring System and must input and select the type of deduction of the
employees have. The system can generate pay slips which contain the exact amount of
salary and deductions of all employees.
-First Name
-Surname
-Position
-Number of dependents
-Basic Rate
-Employee Type
Employee Deductions PAYROLL Pay Slip
COMPUTATION
-Pag-ibig
-GSIS
-PhilHealth
-Cash Advance
-Loan
Incentives/ Bonus
-As stated, the payroll clerk uses MS Excel for the preparation of the
payroll; MS Excel has a “link/references” feature wherein a specific sheet within
the worksheet can be link to another to get the total result in any computation, as
1.7.1 Scopes
• Generate reports.
1.7.2 Limitations
Daily Time Record or Attendance of each employee is not included in our system
because the attendance or working hours of each employee will be provided by
the SCAS Monitoring system using biometrics
1) For the system users (Accountant) – the study provides system that is simple
and easy to use and provides reliable outputs, and can store.
2) For the future researchers - the researchers could learn the base
requirements in the system development. They could learn basic
manipulation of the system and analyze the system flow.
3) For the proponents of the study – through the help of this system, the
proponent’s abilities and knowledge in making programs will be enhanced
and improved. It will be a great help them as it prepares the proponents to be
more exposed in organizing and socializing with other people; it also makes
them to focus into harder and difficult task in the gears to come.
Blaze Payroll System is a simple payroll software package that automates payroll
computing and managing of employee accounting files. This is particularly designed for
small and medium-sized businesses to meet their specific payroll needs.
Monitor and manage your information like compensation packages, loans, deductions,
allowances and other benefits in your organization. Blaze system allows you to easily
comply with the timely submission of government mandatory contributions and reports.
Make payroll and tax computation fast and easy with Blaze.
Blaze was built on Smart Client architecture which allows you to use it even if you don't
have internet connection. Accounting data is also kept on your local data storage thus
giving you high security and control than a web-based system. For flexibility and more
comprehensive usability of your payroll system, this can be integrated with systems like
HRIS, Time-keeping and MS Accounting.
http://www.blastsuites.com/Payroll.aspx
OCS HR Philippine Payroll is a comprehensive HR and payroll system for easy setup
and calculation of payroll for Filipino
offi ce employees and seafarers. The solution handles multiple currencies and global
payroll, and has a major advantage
of having all personnel data in one system. The solution also includes government tax
reports and allotment.
Same data used in both HR and payroll, retain and reuse basic data for use in planning
and payroll •
Import and export payroll transactions, and link to onboard system and hours registration
•
Onboard system •
Personnel information – Overview with all employee`s key data and picture •
Payroll calculation with Filipino tax calculation and social security contributions •
Currency •
POEA Reports •
Leave pay •
Additional modules
Transfer to Accounting
Simplified setup and calculation of crew costs, i.e. wages and travel costs
Reference: www.onsoft.no/bilder/filer/ocshr/.../OCSHRPhilippinePayroll.pdf
We are the Leading Payroll Software provider in Singapore for Payroll system, HR
software & HR system with all Singapore Payroll & HR requirements.
We also provide Fingerprint, Biometric, Proximity time recorders for employee time
attendance & door access. Our software package powered with one database
integrated Time Attendance software, Payroll software, HR and E-Leave software's.
For our complete product details please visit our parent web site at www.info-
tech.com.sg
Our Payroll System does automatic calculation for PAY SLIP, SALARY
ADDITIONS, DEDUCTIONS, MVC (MONTHLY VARIABLE
COMPONENT), CPF, IR8A, IR21, BANK GIRO TRANSFER FOR ALL
MAJOR BANKS, SDF (SKILL DEVELOPMENT FUND), FWL (FOREIGN
WORKERS LEVY) , CDAC, SINDA, MBMF, etc…
Features:
Payroll Basic
Payroll
Leave & Staff System Payroll Software
Master House Reports
Keeping
Pay-slip in
Online CPF
Leave Module Concurrent Multi User Sealed Pay-slip
PAL
Paper
Leave
Entitlement
Online Bank Different Access leave
based on Join E-mail Pay-slip
GIRO for different user
Date /
Financial Year
Up to date
IR8A / IR21 Payroll Summary
Leave Prorate Multi Company
FORMS Report
as MOM Rule
Unpaid Leave
auto deduct Locking the Payroll
IR8A Auto Year to Date
from salary Period to protect from
Inclusion Summary Report
and show Pay- other user
slip
Features:
Reference: www.info-tech.com.sg
Features:
-this feature shows full details of information of the employee that may help us in
giving ideas in creating the employee interface.
-this feature also keeps record in every transaction for future references.
Reference: http://www.blastsuites.com/Payroll.aspx
Since our own school is our client, we have decided to have a personal interview
with our client. The project team talked to the accountant for gathering of data about the
system specification, needed for creating our proposed system that can help them for
their payroll system in an efficient manner.
3.1.1 Interview
During requirements gathering stage, the proponents conduct interview with the
accountant of Sumulong College of Arts and Sciences who gave the resources
about the flow of the current system and the process of computing the salaries of
the employees.
3.1.2 Observation
The proponents had some inspection regarding the current system to gather
more ideas on how to design our proposed system. From this observation, we
noted some problems being encountered by the payroll clerk.
The aim of the Analysis and Quick Design Stage is to gather the
software requirements specification and perform rapid design creation based on
the requirements. Meetings between requirement planning team and key client
users will be established at the beginning of the project life. This stage will
develop details and specific requirements based on the proposed functionalities.
During this stage, the team will develop the application in iterative cycles
of development, testing, requirements refining and development again until the
development is completed. The team will convert the data model into a functional
database. In this stage, it is vital to deliver each iteration on time, while additional
functionality may be scheduled for development after the initial release. Once the
prototype has been developed, the team will test the initial prototype using test
scripts from the Quick Design stage. Review will be conducted on the initial
prototype that includes design team and customer/client review team. The next
iteration requirements determination will be conducted after the review.
REFINING REQUIREMENTS
TESTING
During this stage the test focuses on the finished application rather than
the prototypes iterations. User Acceptance Testing is performed in this stage by
the technical team and the client.
IMPLEMENTATION
This stage will focus on integration the new system into the live system
(website hosting). The development team will prepare the transfers and migration
to the live system. Troubleshooting and system integration test will be performed
in this stage to ensure the site goes live smoothly.