ENTREPRENEURSHIP DEVELOPMENT INSTITUTE OF INDIA

TENDER FOR OUTSOURCING OF CANTEEN SERVICES

AT EDI CAMPUS (2017-2018)

Entrepreneurship Development Institute of India is a state-of-the art &

internationally famed premier institution and conducts various residential
programmes at its campus throughout the year.

Sealed tenders are invited from reputed, bonafide and experienced caterers for
providing canteen services at EDI campus.

Service Provider should have atleast 5 years of experience in providing canteen

services to training/educational institutions of higher learning/repute with average
daily feeding strength of not below 200 persons.

Canteen facility to be provided to :

1. Staff
2. National participants
3. International participants
4. Post Graduate Students

We have two Kitchen/Dining facilities as under :

a) A kitchen and four dining halls. (70% revenue)

b) A New Kitchen/Dining Hall facility will be available within 2 months for

providing catering PG students. (30% revenue)

All meals to be served in UNLIMITED quantity.

Services expected from Agency : Services provider would be required to

render following services.

1. Provision of all meals (cooked) at specified time (breakfast, lunch and

dinner) as per the menu decided by the Institute/Students’ Committee.
Daily menu will be on the following lines :

a) Bed tea (7 a.m.) - Only Tea

b) Breakfast (8.30 a.m. –9.30 a.m) - 4 toasts with butter and jam
2 cutlets with sauce/chutney
(OR substitute)

- Tea / Coffee/Milk-Bournvita (or

equivalent)
 c) Morning session tea (11-11.30 a.m) - Tea /Coffee/Lemon water with
biscuits (Students& participants)

- Tea (Staff)

d) Lunch (1.00 – 2.30 p.m) - Seasonal vegetable - 1

- Dal
- Curd / Raita
- Rice / Pulao
- Chapati / Puri
- Papad, Pickle, Salad

e) Evening session tea (3-3.30 p.m.) - Tea with biscuits (Students &
Participants)
- Tea (Staff)

f) Evening snacks (5.30-6.00 p.m.) - Different snacks/Tea/Coffee/

Biscuit (Participants)

g) Dinner (8.30-10.00 p.m.) - Seasonal vegetable - 1

- Dal
- Curd / Raita
- Rice / Pulao
- Chapati / Puri
- Papad, Pickle, Salad
- Sweet dish
Note :

1. For additional dish supplied during any meal over and above the
aforementioned menu, charges will be paid extra as per mutually agreed
rates.

2. Catering requirement for national & international clientele, hence the

caterer will be expected to serve and provide all Indian dishes,
Continental and Chinese dishes (Both Vegetarian & Non Vegetarian) as
and when required.

3. Provision of crockery and cutlery for dining strength of 350 persons at the
caterer’s cost.

4. Layout of tables for each meal in the dining halls to be aesthetically done.

5. During any meal time, adequate number of supervisors / waiters should

be there to serve/monitor. All waiters & supervisors will be in uniform.

6. Provision of table mats and napkins at the caterer’s cost.

7. Cleaning of utensils, canteen premises including washrooms, dining

halls, kitchen and common areas to be taken care of by the caterer.
8. Provision of food warmers with fuel at the caterer’s cost.

10 Tea to be served during working hours to staff in offices and students in tea
lounge.

11 Tea and snacks to be served to VIPs visiting the Institute.

Facilities available at the Institute : Following facilities will be available to the

service provider.

1. Cook house duly fitted with gas burners. (No fuel)

2. Storage space for raw materials.
3. Dish washing area
4. Dining halls with furniture including serving tables.
5. Electricity & water.

Special Instructions :

1. Payment terms : One month after submission of bill.

2. Service Provider will be required to serve meals in 4 dining halls each with
a strength of at least 50-60 persons, during all meals.

3. Service provider would be free to employ as many waiters, sweepers,

supervisors, utensil cleaners for efficient services.

4. No accommodation will be available for workers engaged by caterer for

canteen services.

5. Service provider would be required to comply with the rules mentioned in

Contract Labour Policy and Abolition Act, 1970, Minimum Wage Act and
PF Act 1952 or any other act applicable to labour / workers.

6. This is an Annual Rate Service Contract and the initial period of the
contract shall be for a period of one year extendable for another year
subject to satisfactory service without any change in payment terms.

7. The service provider would submit documentary evidence of :

a) Agency registration
b) Registration with Labour Commissioner
c) PF account number
d) Service tax number
e) Experience of providing catering service during last 5 years and a
list of clients with their phone number & contact person details.
f) Details of Bank Draft (EMD) and Bank details for RTGS.
g) Details of office infrastructure and staff
h) Yearly minimum turnover of Rs.1.00 crore.
8. Daily feeding strength would vary from 150-200 persons except during
vacations. However, the payment will be made as per actual feeding
strength to be recorded every day and for each meal.

9. Service provider will be responsible for settlement of all conflicts including

legal proceedings and engagement of advocates, payment of their fees,
arising between him and the workers engaged by him or any legal dispute
between EDI and workers of the service provider. Canteen workers
whose services have been protected by the Hon.Labour Court will be
retained and it shall be mandatory on the part of the Service Provider to
adhere to the orders passed by the Hon. Labour Court. However, incase
the services do not match with the standard required for international
participants, they may be offered alternative work. They can be removed
on disciplinary grounds subject to investigation by the Service provider.

10. Service provider would be required to provide hygienic, wholesome and

nutritious food.

11. Service provider will be responsible for safety of workers engaged by him.

12. a) EMD amounting to Rs.50,000/- (Refundable) must accompany the

Quotation in favour of EDI by Bank Draft /DD payable at
Ahmedabad. EMD will be adjusted as security deposit in case of
successful tenderer.

b) The successful Service Provider shall deposit a sum of Rs.1,00,000

(Rupees One Lac only) as security deposit in the form of Bank
Draft/DD from any scheduled/nationalized bank drawn in favour of
‘EDI of India’ payable at Ahmedabad and no interest shall be paid
thereon.

c) Separate electricity meter will be installed & payment for electricity

consumption will be made by the Service Provider to the Institute
every month.

13. Rates may please be submitted on Format attached as Annx. I,II, III & IV.

Tenders duly filled, signed sealed may be submitted alongwith EMD of

Rs.50,000/- to the undersigned by 28 October 2014 by 1600 hrs superscribing
on the envelope the name of the work (TENDERS FOR CANTEEN SERVICES).

Director, EDI reserves the right to reject the tender in full or part thereof without
assigning any reason whatsoever.

Canvassing in any form will result in disqualification of the Tenderer.

Dy. Chief Admn. Officer

Encl : a/a
 Annexure - I

MEALCHARGES FOR CANTEEN SERVICES AT EDI CAMPUS

(STAFF & NATIONAL PARTICIPANTS
2013-2014

Name & address of Service Contact Sr. Rate per person per day
provider Tel.No. No. (For 3 meals & tea)

1. Bed Tea Rs.______

2. Breakfast Rs.______

3. Lunch Rs.______

4. Dinner Rs.______

5. Tea (2 times) -Staff Rs.______

6. Tea+Biscuits (2 times) Rs.______

(Participants)

7. Evening snacks+Tea/coffee:Rs.______

Total per day per person Total Rs.______

Seal of Service Provider Signature of Service Provider

Date : ________________

Enclosures

1. Agency Registration Yes / No

2. Registration with Labour Commissioner Yes / No
3. PF Account Number Yes / No
4. Service Tax Number (if applicable) Yes / No
5. Experience details Yes / No
6. Bank Draft / Bankers Cheque Yes / No
7. Details of office infrastructure & Staff Yes/ No
8. Proof of atleast one contract where billing Yes/ No
amount is more than Rs.1.0 crore per annum
 Annexure – IV

RATES FOR ADDITIONAL MEAL ITEMS (AS AND WHEN REQUIRED)

Sr Items Rate (Rs)

No
1 Eggs (2 Nos)

2 Non-veg cooked (250 gms)

3 Sweet dish (Indian/Continental)

4 Extra veg

5 Soup

6 Chhash

7 Finger chips

8 Fruit basket (VIP’s) in rooms

9 Egg Biryani

10 Non-veg soup

11 Juice (Canned)

12 Fresh juice

13 Cornflakes / Porridge

14 Fruits (Seasonal)

15 Snacks Apitizer

16 Bread Roll

17 Dissert

18 Mineral water

19 Evening Snacks
 Annexure – III

MENU & RATES FOR INTERNATIONAL PROGRAMME PARTICIPANTS

Particulars Items Cost per plate

(Unlimited)
Breakfast (A) Juice (Canned) 01
Cornflakes/Oat
Milk/Chocoflakes/Poridge/Pineapple
Flakes (any 3)
Fruits daily
Eggs/Omlet/Boiled eggs/Fried eggs
Indian Breakfast

Bread Butter/Toast
Butter, Jam
Milk/Tea/Coffee
Rs.
Lunch (B) Soup (Veg)
Snacks/Appitizer (Any one:
Pizza/Hotdog/Cheese toast/Hash
Potato/Veg Berger)
Non-veg (one)
Indian Meal
Veg (One)
Rice (Any one: Pulav/Biryani/Lemon
Rice/Garlic Rice/Peas Pulav)
Salad
Pickle/Chutney
Indian Bread (Any
one:Roti/Paratha/Puri/Tandoori Roti)
Dissert (Any one: ice cream/Fruit
Salad/Fruit Custard/Fruit
Cream/apple Tert)
Rs.
Dinner © Soup (Veg)
Snacks/Appitizer (Any one:
Pizza/Hotdog/Cheese toast/Hash
Potato/Veg Berger)
Non-veg (one)
Indian Meal
Veg (One)
Rice (Any one: Pulav/Biryani/Lemon
Rice/Garlic Rice/Peas Pulav)
Salad
Pickle/Chutney
Indian Bread (Any
one:Roti/Paratha/Puri/Tandoori Roti)
Dissert (Any one: ice cream/Fruit
Salad/Fruit Custard/Fruit
Cream/apple Tert)
Sweet
Rs.

Total : (A+B+C) : Rs. ___________ per person per day

 Annexure – V

LIST OF CLIENTS

Sr Name, Address, Contact Date of starting Period of Amount of

No person & phone number of of the contract contract contract
the client (Rs.) p.m.

Date : Signature & Seal of the

Service Provider
 Annexure – VI

Furnishbelow the details of the cases against you or your firm, if any in any
Courts of India.

Sr Case No. In Court of Case in brief Status of case

No

Date : Signature & Seal of the

Service Provider
 Annexure - VII

COMMODITY / BRAND TO BE USED

Commodity Brand to be used (Any one)

Besan Gai Chhap/Asopalav/Super
Sugar M(Maharashtra) 30 Number/Sameervadi
(M) 30, Kranti M-30
Salt Tata/Ashirwad
Spices Ramdev/parth/Kitchen Express
Papad Wonder Lijjat only
Rice a) Gujarat 17 (Khambhat)

b) Basmati : Dawat, Doon, Kohinoor

Aata Uttam Gold/Super/Ankut
Pure Ghee Amul Sagar/Indana
Dala Ghee Rag (fortune), Dalda active (Hindustan
Lever)
Oil Ankur/Gulab/Kanak
Dal-Tuver Angur/Laxmi
Mug Chinoe (maharashtra)
Rajma Kashmir/South/chitra
Chana Doller/Deshi (Gondal)
Kabuli Chana Pure American/Small Kabuli
Chaula Black Sport (bins)
Eliache 8 mm
Laving Ghaziabad
Jyfal Local
Javantri Broad Patti
Tea Vaghbakri, Brook bond Red label
Coffee Nescaffe
Rava Uttam/Super
Chana Dal Navjivan/Kamal
Butter Cheese Amul/Govardhan
Bread Italian/Super
Sauce (ketch up) Kishan/magi
 Annexure – II

MEAL CHARGES FOR CANTEEN SERVICES AT EDI CAMPUS

( P.G. STUDENTS)

Sr Meal Amount (Rs)

No
1 Only Breakfast 30
2 Only Lunch 50
3 Only Dinner 65

Special Terms :

Service Provider will collect the mess charges through cash or demand draft or bank
transfer from students directly on or before 5 th of every month. Service Provider will
issue a receipt for such payment. Institute will have no liability whatsoever. Canteen
Management System to be managed by Mess Contractor.

EDI does not guarantee any minimum quantity in terms of strength of staff, National &
International participants and PG Students.

Signature & Seal of Mess Contractor ________________