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OIL STATES ASIA PTE LTD CONTINGENCY PLANNING QP 5.5.0 Table of Contents 1.0 SCOPE........................................................................................................................................................... 2 2.0

OIL STATES ASIA PTE LTD

CONTINGENCY PLANNING QP 5.5.0

Table of Contents

  • 1.0 SCOPE...........................................................................................................................................................

2

  • 2.0 PURPOSE.......................................................................................................................................................

2

  • 3.0 DEFINITIONS..............................................................................................................................

TERMS AND

2

  • 4.0 DOCUMENTS...............................................................................................................................

REFERENCE

2

  • 5.0 RESPONSIBILITIES........................................................................................................................

ROLES AND

2

  • 5.1 RISK OWNER............................................................................................................................................................2

  • 5.2 PROJECT ENGINEER...................................................................................................................................................2

  • 5.3 QC ENGINEER..........................................................................................................................................................2

  • 5.4 PROJECT MANAGER...................................................................................................................................................3

  • 5.5 OPERATIONS MANAGER.............................................................................................................................................3

  • 5.6 MANAGEMENT REPRESENTATIVE..................................................................................................................................3

  • 5.7 VICE PRESIDENT / DIRECTOR.......................................................................................................................................3

  • 6.0 CONTINGENCY

PROCESS................................................................................................................................

3

  • 6.1 DETERMINATION OF CONTINGENCY ACTION..................................................................................................................3

  • 6.2 IDENTIFICATION OF CONTINGENCY................................................................................................................................3

  • 6.3 ACTIVATION OF CONTINGENCY ACTION.........................................................................................................................4

  • 7.0 RECORD

4

  • 8.0 ATTACHMENTS..............................................................................................................................................

4

  • 9.0 APPENDIX..................................................................................................................................................................4

 

Revised to fulfill API SPEC Q2 requirements

   
  • 2 31-Mar-2017

section 2.0 , 4.0, 6.1 revised and refer

MasterControl for the details of revision.

Vijay

QA Lead

KS

Brian Buchan

 

Changes made in Sec 5.0 Roles and

Responsibilities, Sec. 6.10 and Sec .

Neelakantan

Vice President

  • 1 02-Jan-2015

EHS Manager

6.20 Revised

   

Rev. No.

Date

Description of Revision

Prepared

Reviewed

Approved

Proprietary Rights Notice

This document contains information proprietary to Oil States Industries Asia. It shall not be reproduced nor shall the information contained herein be used by or disclosed to others except as expressly authorized by Oil States Industries Asia.

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1.0
SCOPE
This procedure defines the actions required in response to significant risk scenarios to mitigate
effects of disruptive incidents. The interruptions to project operations could occur by chance or
unforeseen circumstances. The contingency plan procedure is a guideline to establish alternative
or recovery processes to meet the agreed project quality and delivery targets.
2.0
PURPOSE
This contingency plan is used by Oil States (Asia) Pte Ltd to have advance arrangements to
respond to a risk event, when a specific system’s failure or disruption in project operations and
execution of service occurs. This includes use of any replacement resources, recovery plan,
alternate work area, etc.
3.0
TERMS AND DEFINITIONS
Contingency
An alternative action if the process does not proceed according to plan, or if the
expected results are not achieved.
4.0
REFERENCE DOCUMENTS
API Spec Q1
API Spec Q2
Specification for Quality Management System Requirements for
manufacturing organizations for the petroleum and natural gas industry
Specification for Quality Management System Requirements for Service
Supply Organizations for the Petroleum and Natural Gas Industry.
ISO 9001:2015
Quality Management Systems – Requirements.
ISO 9000:2015
QP 5.3.0
QP 5.11.0
Quality Management Systems - Fundamentals and vocabulary
Quality Risk Management Procedure
Management of Change Procedure
5.0
ROLES AND RESPONSIBILITIES
1
Risk Owner
(Engineering Manager, Senior Workshop Supervisor, Test & Assembly Supervisor, Production
Supervisor, Senior Welding Engineer, Senior / Project Engineer)
Identify the expected operation interruptions that could impact on product quality and delivery.
Prepare the Contingency Plan for the Risks that will not be managed successfully through Risk
Control Measures.
Establish and maintain the Contingency Plan Register for all critical activities related to their
function.
 Initiate the contingency implementation action when required in consultation with Project
Engineer.
2
Project Engineer
In addition to responsibilities of Risk Owner, ensure contingency actions are reported in weekly
project progress meeting and in weekly reports to customer.
3
QC Engineer
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In addition to responsibilities of Risk Owner, ensure the quality control process is addressed
and monitored in the contingency implementation.
4
Project Manager
Responsible for ensuring the identification and communication of contingency processes
including addressing the Management of Change.
5
Operations Manager
Responsible for the review and approval of contingency execution.
6
Management Representative
Review the effectiveness of Contingency process and seek opportunity for improvements.
7
Vice President / Director
Responsible
for
the
approval
of
Management
of
Change
when
contingency
action
is
appropriate.
6.0
CONTINGENCY PROCESS
8
Determination of Contingency Action
Contingency planning shall be based on assessed risks, an outcome of the Quality Risk
Management, QP 5.3.0. Planning for contingency process shall be effective and shall result in
establishment of preparedness actions. The determination of contingency plan shall rely on one or
more of the following :
Critical processes to project including design, engineering, purchasing, subcontract,
equipment, inspection testing, scope change, facility and personnel etc.
Risk level of the process.
Tolerance level for critical process.
Resource availability to respond to different types of disruptions including execution of service.
Organizational response capabilities.
Readiness to deal with any type of disruption.
Contingency planning is integrated into services and supporting processes between OSI, suppliers
and customers.
9
Identification of Contingency
Contingency shall be identified and developed to facilitate responses to significant risk scenarios
that may have consequence on normal operations. Critical activity or process that results in risk to
normal operations shall be identified within Contingency Plan. Emergency strategies shall be
established for each identified process, to guide risk owner in the restoration of normal operations.
The Contingency Plan shall also provide information on assignment of responsibilities and
authorities, and internal and external communications.
The development of a strong contingency plan must begin early in a project’s life with the
identification of items such as related organizational and operational policies and procedures,
project requirements, and availability requirements for the project’s product or service.
The Risk and Contingency Register shall be maintained and updated to reflect changes in
influencing factors. Also, Risk Owner and all relevant parties shall be aware of the contingency
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process, including recovery procedures and they should be abreast of any changes. Contingency
planning activities shall continue throughout the project’s life.
10
Activation of Contingency Action
The contingency implementation action will be activated if one or more of the following criteria are
met :
Process failed and will be unable to meet the product quality and delivery targets
Other criteria, as appropriate.
If the contingency plan is to be activated, the Risk Owner will notify the Operations Manager /
Project Manager about the action and inform the details of the event and if relocation is required.
Upon confirmation from Operations / Project Manager, the Risk Owner will prepare and make
necessary arrangements including replacement resource, alternate work area or others as
established in relevant documents such as Risk Management Plan and Contingency Plan. The
Project Engineer shall notify all relevant parties on the general status of the contingency
implementation actions and its performance.
The Contingency Plan will be maintained as a live document. The contingency actions shall be
updated regularly, to remain current, with changes in influencing factors.
7.0
RECORD REFERENCES
QF 5.4.4-1 - Contingency Plan
QF 5.4.3-2 - Risk and Contingency Register
8.0
ATTACHMENTS
None
9.0
APPENDIX
None