1.

0 Purchase Requisition

1.1 Create Purchase Requisition for Service

Procedure Steps

1.1.1 Access transaction by:

Via Menus Logistics>Purchasing> Purchase Requisition>Create

Via Transaction Code ME51N

1.1.2 On screen “Create Purchase Requisition: Initial Screen”: enter information as required in the table
below

 Select Document type ZGJJ (General Section) and press enter for further processing.
 1) Select Account Assignment as K
 2) Select Item Category as D
 3) Write down the short Description for exe. Work Hire Services
 4) Enter the quantity as 1 (Job)
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  5) Delivery Date (Tentative from when you need manpower)
 6) Material Group as Work Hire Services (S90726)
 7) Select Plant as department/section, PGr of department/section, write duration in

‘Requisnr’ field and Purchase Organization (1001)

 8) Enter

 Click on
 In the next window select MSS services

Click on

Select from the available categories and click on

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Select from the available services and click on Adopt Services

Enter quantity as ‘Max days to complete the job’ (26 x No of Persons x 3 Months)

Then system will ask for

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 1) Select GL Account 40130014 (Manpower Hiring Service)
2) Select the Cost Centre as 2080000000 for IITR & SRE, 3000000000 for GNEC
3) Then in the User Field 2 field, Enter ‘No of Persons’ as 1 or 2 or 3

4)
In the Header field enter the following.

5) Save the PR. It will generate the PR no.

For PR Print Preview

Go to SAP MenuIITR Specific TransactionMaterial ManagementZMM008-Purchase

Requisition Printing as shown below

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Select Service PR and enter PR no and click on Execute

In the next window enter LP01

And click on print preview and save or print the file.

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2.0 Creation of Work Order for Services

Procedural Steps
2.1. Access transaction by:
Via Menus a) Logistics>Materials Management>Purchasing>Purchase Order>
Create>Vendor/Supplying Plant Known

Via Transaction ME21N

Code

2.2 On screen “Create Purchase Order”, enter information in the fields as specified in the table below:

Select proper Vendor

Select Doc. Date

Select ZGJJ Document type

from Dropdown

Select Validity Start and End Date

Enter PR No

Select Tax code from dropdown list

1) Select the document type ZGJJ

2) Select the appropriate Vendor (500821)
3) Enter the doc. Date as WO date
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4) Enter the Validity Start and End Date
5) Enter the PR number in Purchase Requisition box
6) Enter the Tax code as SA (15% Service Tax)

7) For Print Preview click on messages and in the output type enter ZNEU as shown

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 8) Then click on then click on print preview button
9) See the print preview and save the document. A 10 digit work order no will be generated.

3.0 Service Entry Sheet (Verification of Work to be done by Department/Section)

Procedural Steps

3.1. Access transaction by:

Via Menus b) Logistics>Materials Management>Purchasing>Purchase Order ->

Follow on Functions ->Service Entry Sheet -> Maintain

Via Transaction ML81N

Code

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3.2 On screen “Display Entry Sheet Screen”, enter information in the fields as specified in
the table below:

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 After Selecting Service Purchase Order Click Create Entry Sheet Button

 Create new Entry sheet.

 In the short text write as ‘Month-17’ Bill. For if the agency bill is for June-2017 then write as
‘June-17 Bill’
 Enter document date as Bill date
 In the Reference field write as ‘June-17 Bill’ as shown below

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 Enter which month bill it is. For
Example:-Write June-17 Bill

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 Select Service and Click Click Service Button

 Select the Service and Click on ”Services” button.

 Then change the quantity as attendance for which the agency is submitting the bill
 Then go to menuEntry SheetMessages and in the output type write ‘ZSES’ as shown
below. Then click on acceptance green flag.

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 Click Accept Button.

 Click on Accept Button.

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  Save the Document. System will generate Service entry sheet acceptance no like this.

Then for Print preview go to transaction ML83 and in the selection screen select message type as
ZSES and write service entry sheet no of which you want to see the print.

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In the next screen tick the entry sheet no and click on display output

4.0 . Invoice Verification & Parking

T-Code : MIR7

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  Create Invoice Initial Screen.

Enter Invoice Date and

Purchase Order No.

Enter all Required Fields.

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 Invoice Date.
 Purchase Order Number.

 Select Tax Code as SA and Click on Calculate Tax Button.

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 If left balance is 0 then Document is OK

Copy Balance to Amount Field

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 Copy the balance and Paste it into Amount. If the left Balance goes 0 then Document is
OK.

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Click on Simulation Button and Click on save as parked document Click on save as parked document
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