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Procurement Process 11/22/04

Additional Office of Contracts Contracts General


Type of Purchase Purchasing Accounts Payable
Requirements and Grants Administration Accounting
Approval Needed
Lease,
Hazardous
hazardous Yes Purchase
materials = EHRM Voucher
materials, or Requisition
Live animals =
live animals?
Animal Care
No

Approval Needed
Option 1
Staff ad = HR Option 2
Yes Purchase
Advertisement? Faculty ad = AA Voucher or Credit
Requisition if over
Non-employment = Card
$5000.
Publications

No

Need two or more bids, Option 1 Option 2


Option 3
including UH Printing Purchase Voucher or credit
Yes Service Center
Printing? Dept, or order can be Requisition if over card if $5,000 or
Requisition if use
placed with UH Printing $5,000 and use less and use
UH Printing Dept
Dept without bids. outside vendor outside vendor

No

Organization must
Professional Yes Voucher or credit
be on list approved
membership? card
by the CFO.

No
Option 2
Standard
Option 1
agreement or
Yes Research contract
Service? contract approved Voucher
if for sponsored
by General
project
Counsel if not for
sponsored project
No

If over $100,000,
Other purchase Yes Purchase
requires Add. C Voucher
over $5,000? Requisition
(MAPP 4.01.04)

No

Voucher or credit
card

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