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Notes
1. This matrix should be completed during the Investigation Stage of a project by the person who is completing the Business Case.
2. This matrix is a variation of a RACI chart that is intended to clarify who is responsible for the project management activities of a given project. "Responsible" refers to the person who does the
work to achieve the task or produce the deliverable.
3. The Project Manager is accountable for all of the responsibilities identified in this matrix. "Accountable" refers to the person who is ultimately answerable for the correct and thorough
completion of the deliverable or task.
4. If the Project Manager is from the PPO, the project will not include a separate Project Oversight role.
5. Responsibilities that are pre-populated with an R demonstrate the role that normally assumes that responsibility.
6. If a project does not include additional project management roles, those responsibilities will roll up to the Project Manager.
7. To complete this chart:
* Review all pre-populated responsibilites and confirm they are correct, or make adjustments as required.
* For responsibilties that are not applicable to the given project, it is recommended that they be struck through and not deleted to demonstrate that they have been reviewed.
list
Project Roles + Names
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Pr
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Project Management Responsibilities
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GOVERNANCE
attend GC meetings
share outcomes from GCs with project team and other stakeholders
chair GC meetings
schedule GC meetings
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Project Roles + Names
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Pr
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Project Management Responsibilities
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complete Weekly Status Update form
PROJECT TEAM
facilitate regular project team meetings, ensuring desired outcomes are met
STAFFING RESOURCES
ensure project team memberes receive any training necessary to meet project responsibilities
make decisions about project team member utilization and assignment of project work
create a RACI matrix for team members and other key stakeholders
author and escalate for approval any change requests related to staffing
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Project Roles + Names
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Pro
Pr
Pro
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Project Management Responsibilities
Pro
make recommendation/request to remove or replace project team members
perform HR management functions for project team members (e.g. time away, performance review, discipline,
etc)
CONSULTANT/PROFESSIONAL SERVICES
PROCESS
ensure decision-making authority for project is clearly understood, including role of sponsor and any GCs
ensure project processes, templates and tools are being used/followed and maintained to PPO and Health
Check Standards at the appropriate project stage(s)
ensure project appears on the PPO Dashboard and status is updated monthly
make recommendations on how project processes, templates and tools can be improved
complete Project Summary Data Sheet and monthly Dashboard Update forms
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Project Roles + Names
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Pro
Pr
Pro
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Project Management Responsibilities
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PROJECT SCHEDULE
monitor project progress and flag impacts and dependencies (e.g. on other projects, operations, etc)
author and escalate for approval any change requests related to project schedule
maintain/update schedule
BUDGET RESOURCES
track and monitor hard costs and effort, both billed and in-kind
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Project Roles + Names
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E2
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me SM
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(Na ject
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Pro
Pro
Pr
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(Na ject
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Project Management Responsibilities
Pro
maintain/update budget documentation
CHANGE MANAGEMENT
ensure requirements to support people through process of change are identified and addressed
STAKEHOLDER MANAGEMENT
deliver effective and timely commmunications with key project stakeholders (sponsor, business owner, service
owner, GCs) regarding relevant project information/issues/risks
deliver presentations to key stakeholders to champion project and/or provide progress updates
405281235.xls Page 5
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Project Roles + Names
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E2
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(Na ject
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(N ject
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(Naoject
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(Na ject
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Pro
Pro
Pr
Pro
(Na ject
Pr
Project Management Responsibilities
Pro
maintain/update Stakeholder Management Plan
identify which plans/strategies need to be created (e.g. Communications, Change Management, Stakeholder
Management, Training, Testing, Migration, Go-Live, etc)
review for QA
identify necessary approvals for each plan/strategy and ensure they have been received
RISK
using inputs from multiple sources, create initial Risk Register and ensure sign-off received from sponsor
use Enterprise Risk Management Framework as reference for project risk management
ensure project team is aware of Risk Register and responses, and keep them apprised of changes/updates
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Project Roles + Names
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Pro
Pro
Pr
Pro
(Na ject
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Project Management Responsibilities
Pro
distribute Risk Register to governance
ensure all audited documents are submitted to Audit Services within requested timeframe
work with PPO/Audit Services to ensure appropriate participants are in Helath Check Process and receive the
Health Check Report
engage with key stakeholders to ensure vendor(s) are meeting their security and privacy obligations
ensure process has been followed and signatures for Authorization to Operate have been received
PROCUREMENT
work with Strategic Procurement Services to ensure proper procurement processes are understood and
followed
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Project Roles + Names
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Pro
Pr
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Project Management Responsibilities
Pro
identify potential vendors
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