Section Management Documents

1 Factory License
2 Factory Standing Orders
3 Minimum Wage Notification
4 Factory Policies on Harassment, H & S, Discrimination and OT

5 State Pollution Control Board Consent for Air and Water

6 Organization Chart
7 Verbal Abuse and Harassment
8 Water Pottability Test Report
9 ESI & PF Challans for last 3 months / Form 5 & Form 10

10 Permission for 2nd Shift ( If 2nd Shift is there )

11 Major and Minor Accidents Report
12 No of persons trained in First Aid and Certificates

13 No of persons trained in Fire Fighting and Certificates

14 Fire Safety Certificates
15 Last date of Fire Drill Evacuation & Records Documented
16 Material Safety Data Sheet (MSDS)
17 Training Documents
18 Over Time
19 OT Register / Payments
Total Sundays worked for the last month / Quarter
7th Day Rest /Comp -off
How many employees crossed OT legal limits

Authorization/Permission for OT Approval / Sunday Working

20 Exceeding Manpower strength as per the Fixed Strength

21 Boiler Fitness Certificate and Operators certificate ( Form 6 & 7)

22 Machine Maintenance Register

Personal Files - Application Form, Appointment Letter, Fitness Certificate,

23 Nomination, Age proof, DA - Increment details, ESI Card copy ,Emergency
Contact Person's name & No.

24 Mustor Roll - Time Record - Salary Statements

25 Medical Fitness Certificate for Canteen Workers and Security Guards

26 ESIC and ID Cards/PF/Gratuity / Full & Final Settlements

27 Does the facility has a Welfare Officer
Does the facility has documentation of boiler and pressure vessels inspections
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on files and posted?

29 Are Elevator Inspection Documents up to date & posted?

B Emergency Exits
Is there sufficient directional and exit signs to ensure that all exit routes are
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clearly indicated in bilingual language

31 Do all work areas have at least two exits

32 Emergency Exits door to be opened out side.

C Aisles
33 Are aisles clearly marked with directional sign Red arrow ?
34 Are aisles larger than 3 feet wide?

D Emergency Lighting
35 Do all emergency lighting units work properly?

36 Are all Emergency lights tested monthly and records of test kept?

E Fire Extinguishers/ Hose Reel / Hydrant

37 Are there adequate number of fire extinguishers available?

38 Are locations of fire extinguishers clearly marked?

39 Are extinguishers visually checked monthly ( with control tags)?

Are fire extinguishers inspected annually by outside professional agency;

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documentation is on file

F Emergency Preparedness
41 Does a facility has a documented emergency preparedness program?
Records of Evacuation Drill
Records of tests of alarm & emergency lighting system

42 Does the facility has the documented fire & emergency evacuation plan?

43 The plan has floor maps prominently displayed in the factory ( including office)?

Actual Location ( "You are here")

Extinguisher location
Identification of major fire risks
Phone numbers of local fire dept(s)
Phone numbers of ambulance/hospital
Evacuation routes
Assembly areas
First Aid kit locations
G First Aid
Clinic
Is the clinic suitably equipped in compliance with the guidelines ( beds, first aid
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materials, medicines)?

45 Are screens/curtains provided to allow privacy?

46 Is there system in place to check expiration dates of medicine?

Are sufficient number of employees trained in First Aid by a recognized

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organization

H First Aid Kits

48 Are First Aid kits available in all work areas ( 1 per every 100 workers)

49 Are First Aid kits are easily accessible, identified and/or unlocked?

50 Are First Aid kits adequately stocked and appropriate for work areas?

I Chemical Storage Area

51 Are appropriate warning signs displayed?

52 Is there an effective ventilation system?

53 Is there an effective secondary containment system for liquid chemicals?

54 There should be no floor drain in the chemical ware house

55 Are all drums, containers, dispensers clearly labeled?

56 Is eye wash is available within 30 M of where chemicals are stored?

57 Are Fire Extinguisher available?
Is MSDS ( Material Safety Data Sheet ) is posted in areas where chemicals are
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stored?

J Signs/Labeling
59 Are signs /labeling displayed in bilingual language?

60 Are signs are large enough to see from a distance and clear?
K General Equipment / House Keeping / Electricity
Use of Electricity
61 Are electrical switches labeled in bilingual language?

62 Are generators installed suitable earthed?

63 Are copies of Electrician qualifications certificates etc. kept on file?

64 Are all electrical maintenance carried out are properly recorded?

L General Equipment / House Keeping / Electrical Hazards

Are "Danger: high Voltage" warning signs clearly displayed around high voltage
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areas and access to authorized personnel only?

66 Are high voltage areas are clean and tidy with no material storage?

Is access to generator areas restricted to authorized personnel only? Are

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warning signs posted?

Is generator room is clean and tidy with no material storage?

Is adequate noise protection provided for workers working in generator rooms?

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Are hearing protection warning signs displayed?

69 Is electrical wirings suitably insulated and labeled?

Are workers provided with necessary protective equipment (PPE) and trained in
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the correct use of PPE?

M Lighting
71 Are work areas adequately ventilated ( fans, windows)?

72 Is emergency lights provided in stairways, corridors and exits?

N Machinery
Is the risk of personal injury from dangerous machinery controlled by adequate
(a) hand operation switches (b) guards (c)
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minimized gaps (d) emergency stops (e)
protective gloves (f) warning signs

74 Are fan blades adequately guarded (Mesh /screen holes)?

75 Are all conveyer belt gears, drive shafts and belts adequately guarded?

When necessary, is suitable eye protection provided and used to reduce the risk
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of eye injuries?

77 Are air compressor areas clean and tidy and free of material storage?

Are noise level in the work areas acceptable? Have noise survey been
conducted?
O Waste Water Treatment
78 Does the factory have a waste water treatment plant?

79 Is there any mechanical, biological and chemical treatment plants in the facility?

80 Are all discharges are within allowable limits?

81 Are discharges test annually and records of test results kept?

House Keeping, sanitation and Hygiene Toilets, Dining and Kitchen

P
Facilities
Kitchen
82 Are Kitchen & floors are kept clean, sanitary, odor free and free of grease?

Are Kitchen Staff given regular medical Check ( particularly test for transmissible
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disease such as hepatitis and typhoid )?

84 Are refrigeration facilities available in kitchen?

85 Are food preparation surfaces clean, free of cracks, cuts etc?

Are there sufficient tables/chairs inside canteen or eating facilities provided

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under a roof?

Are all preparation knives & chopping boards kept clean, sharp, rust free and are
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correctly stored?

88 Are all electrical appliances are in good condition in kitchen?

89 Is system in place to ensure the food prepared in canteen is fresh /hygienic?

90 Are all dry foods correctly stored, clear and above the floor?

91 Is the factory maintained in a clean and tidy state?

92 Is there arrangements to remove produced waste effectively and regularly?

93 Are passage way kept clear of obstructions?

94 Do all kitchen personnel wear hats or hair nets?

Q Bathrooms / Toilets
95 Is number of toilets sufficient for both men and women ?

96 The bathroom facilities are clean and generally free of odor?

97 Are the bathroom facilities are well ventilated and have running water?

98 Is soap / liquid soap, tissue paper, hand towels available in the toilets?

99 Are proper masks, rubber shoes, aprons etc provided to house keepers?
100 Toilets have water flushing system?