EC410505

Project Management

Department of Electronics and Communication Engineering

Indus Institute of Technology and Engineering
Indus University
 Those who cannot remember the past are condemned to relive it.
—George Santayana, 1863–1952

 Project Wrap up activities

 Performance evaluation
 Retrospectives
 Project archives and data bases
 The project is completed
 Deliverables are completed
 Team members are happy and looking forward to a
big party
 Project is ready for transfer to customer

 What next?
 Normal
 Project is completed and handed over
 Premature
 Early completion with some part removed
 Perpetual
 Never ending projects with constant add-ons to scope
 Failed project
 Projects not completed/objective not met
 Changed priority
 Strategy shifts in company/money making to cost saving
Wrapping up the project

Evaluating performance and

management

Retrospectives
1. Getting delivery acceptance from the customer.
2. Shutting down resources and releasing to new uses.
3. Reassigning project team members.
4. Closing accounts and seeing all bills are paid.
5. Delivering the project to the customer.
6. Creating a final report.
 Final Report
Executive Summary

Reviews and Analysis

Recommendations

Lessons Learned

Appendix
 Summary of key findings and facts relating to project
implementation
 Project goals for the customer were met?.
 Are stakeholders satisfied that their strategic intents
have been met? What has been user reaction to quality
of the deliverables?
 Are the project deliverables being used as intended and
providing the expected benefits?
 Final time, cost, and scope performances are listed. Any
major problems encountered and addressed are noted.
 Key lessons learned are identified
 Data is collected on project history, management, and
lessons learned to improve future projects and recorded
 Data is analyzed to find causes of problems, issues and
successes
 Analysis includes factual statements of the project such
as mission and objectives, procedures and systems
used, and organizational resources used.
 Data is collected from the organization view and team
view
 Review recommendations should include major
improvement actions that should take place
 Recommendations are generally technical in
nature
 They focus on solutions to problems
encountered
 Very useful output from the closure process
 Must be clearly set to help future projects
 Project managers of new projects find them very
useful to avoid repeating the mistakes
 Team
 Individual team members
 Project manager

 Customers and vendors provide external

inputs

 Evaluation provides important information

for future
 Analysis carried out during and immediately after the
project life cycle
 A retrospective is a methodology that analyzes a past
project event to determine what worked and what didn’t
 Develops lessons learned, and creates an action plan
that ensures lessons learned are used to improve
management of future projects
 Major goals of retrospectives are to reuse solutions and
stop repetitive mistakes across the organization
 Uses an independent facilitator
1. No direct involvement or direct interest in the project.
2. Perceived as impartial and fair.
3. Respect of senior management and other project
stakeholders.
4. Willingness to listen.
5. Independence and authority to report review results
without fear of recriminations from special interests.
6. Perceived as having the best interests of the
organization in making decisions.
7. Broad-based experience in the organization or
industry.
 What are the different types of closures?
 Which are the closure activities?
 What does wrapping up of project involve?
 What is a Final Report? What does it contain?
 Describe the purpose and contents of an Executive Summary
 What is the purpose of Lessons Learned Review?
 At the end of a project when the performance is evaluated
whose performance is considered?
 When is Retrospective Analysis conducted?
 What are the goals of Retrospective Analysis and what are
developed under it?
 Who is the facilitator and what are his traits?