The Set includes the following

1. A Copy of Performa of the letter from the centre to the University

2. Study Centre Application form

3. A copy of MoU

4. Resolution of the Society /Trust /Institutions /Organization

5. A Copy of Check-list

6. A Copy of norms and standards for recognition of Study Centre

Only those centers would be eligible for L.I.C. for the proposed
programme(s) that fulfill norms prescribed by the University

BAOU Study Center application form Page 1 of 8

KS

C:\Users\Jns\Desktop\Ambedkar\baou V P Form.docx
Date:

To,
The Registrar,
Babasaheb Ambedkar Open University, Ahmedabad – 380060

Subject: Application for the establishment of a STUDY CENTER of BAOU

The programmes applied for _____________________________

Sir,

This College / Institution is keenly interested in establishing a Study Center of BAOU for the
programmes mentioned above. I am sending herewith the detail information of our College /
Institution in the prescribed format.

I herewith enchose enclosing a crossed demand draft drawn on a nationalized bank for
Rs. _____________ towards processing fees, in favour of “Dr. Babasaheb Ambedkar Open
University and payable at Ahmedabad” and a memorandum of understanding duly signed by the
concerned authorities. I request the University authorities to consider our application
sympathetically and grant us a Study Center for __ ___________ ____________
____________________ programme(s).
Thanking you and hope for early favorable reply.

Yours’ sincerely

(Principal / Head/Trustee)

Forwarded through _______________________

Enclosed: Information Sheet

DD No.: _____________ for Rs. __________________ drawn on___________Bank

* Strike out whichever not applicable

BAOU Study Center Application Form-new -2-

 STU
UDY CEN
NTER APP
PLICATIO
ON FORM
M
Dr.Bab
basaheb Ambedk
kar Open University
(Establis
shed by Gov
vernment off Gujarat)
R. C Technical Campus Opp New Hig gh Court
hway, Sola, Ahmedabad-38
S. G High 80060
Tel.: 91-79--27663748, Fax:
F 91-79-27663750
E-m
mail: baou@ikcindia.com

Note:
• This form has
h to be fille
ed by only the key person committed
c to the operationns of the Study Center.
• Applicant has
h to submitt a processing g fee of Rs. 10,000/- alongg with this application in the form of a D
DD
o “Dr. Babasaheb Ambedkar Open University
payable to U a
and payable at Ahmedabad”
• In the event of Non-recognition,, Rs.9000/- will be refu unded.
1.

Name and Address of

o the Nam
me & Addre ess of the
e File No
Applicant Prop
posed Study Center ed by Dr. BA
(to be fille AOU)

LICATION FO
APPL OR THE ESTA ABLISHMENT OF STUDY Y CENTER :
Name
e and addres
ss (with Pin Code)
C of the Application Society/Trus
st/Governme
ent/Universitty

e
Name :__
___________
___________
___________
____________
___________
___________
__

ess
Addre :__
___________
___________
___________
____________
___________
___________
__

__
___________
___________
____________
___________
___________
___________
__

___________
__ ___________
____________
_ Pin Code :___________
___________
_

TD Code :___
ST ___________
___________
_Fax No :____
___________
___________
_

hone No :___
Ph ___________
____________
___________
___________
___________
_

E--Mail :_____
____________
___________
___________
____________
__________

2. (i) Prrogrammes Applied

A for

1. BBA
A-GEN 16 APGDAL
A
2. BBA
AHT 17 A
APGDH
3. BBA
AIB 18 A
APGDR
4. BBA
AAT 19 A
APGDIS
5. BMA 20 A
APGDA
6. BCA
A 21 A
APGDHC
7. ADHC 22 A
APGDFP
8. ADFP 23 A
APGDMA
9. APG
GDM 24 F
FLCG
10. APG
GDF 25 F
FLCS
11. APG
GDHR 26 F
FLCJ
12. APG
GDIB 27 F
FLCC
13. APG
GDFT 28 F
FLCE
14. APG
GDI 29 F
FLCF
15. APG
GDAP

3. nt Society/Trrust
Details of the Applican

BAOU Study Center App

plication Form-new
w -3-
 i) Society Trust

ii) Registration Number :____________________________________

iii) Date of Registration : ____________________________________
iv) Place of Registration : ____________________________________
v) Registered under which Act (Please tick)
(Trust Act/ Society Act) : ____________________________________
Please attach copy of Registration of Society/ Trust along with details of Constitution, memorandum of
association of the Society/ Trust as Annexure-I)

4. Type of Proposed Study Center

COLLEGE INSTITUTION

PRIVATE GOVERNMENT

5.
INFRASTRUCTURAL DETAILS

INFRASTRUCTURE PROPOSED FOR THE STUDY CENTER OPERATION

NATURE OF PREMISES Owned by you or other promoters Rented/Leased

COVERED AREA IN SQ. MT. 110-257 257-555 +555

FLOORS AVAILABLE

OFFICE IS READY FOR USE YES NO

YEAR OF ESTABLISHMENT

TYPE OF REGISTRATION

• ATTACH THREE YEARS AUDITED BALANCE SHEET.

DETAILS OF CLASS ROOMS AVAILABLE:

SR.NO. CLASS ROOM DETAILS AREA IN SQ FEET SEATING CAPACITY

DETAILS OF LABS AVAILABLE: (IN CASE THE INSTITUTE IS APPLYING FOR COURSES RELATED TO
COMPUTER OR HOTEL MANAGEMENT)

BAOU Study Center Application Form-new -4-

 SR.NO. LAB. DETAILS AREA IN SQ FEET SEATING CAPACITY

DETAILS OF LIBRARY FACILITY:

PERTICULARS NOS.

I. BOOKS :

II. REFENCE BOOKS :

III. JOURNALS & PERIODICELS :

6. Course(s) proposed to be conducted from the academic Year 2008-2009

Duration of Entry level

Courses Degree (UG/PG) Intake capacity
Course Qualification

7. RESUMES OF HEAD OF STUDY CENTER (ATTACH A SAPARATE SHEET IF NACESSARY)

Supporting documents to be attached

Resumes of Faculty acting as counselors to be attached

Resumes of Supporting/ Administrative Staff attached

DATE:

PLACE: Signature with seal of Organization

BAOU Study Center Application Form-new -5-

 Memorandum of Understanding (MOU) duly filled MOU on the Letterhead of
Institution / Organization & must be submitted by the Management.

We,
1) ..................................... (Chairman) Name of the Society / Trust

2) .....................................(Secretary) Name of Society / Trust

3) .....................................(Principal) Name of Institute

Representing management of the above institution, are given to understand about the
various programmes of BAOU, Ahmedabad.
We shall offer the services of our College/Institution for establishing Study Center of
BAOU for _______________________________ programme(s)

1) We shall spare the accommodation, equipment, tools and other infrastructural

facilities of the institute for implementation of the programme as prescribed by the
BAOU.
2) We shall provide willing faculty members of our institute to work at centre as may be
prescribed by the BAOU.
3) We shall make available necessary training materials, consumable, electricity and
water facilities to the students undergoing training programmes of the university.
4) We shall tender necessary deposit (interest free) as security deposit with the
university.
5) We also agree to maintain all records for implementation of programmes and submit
the same to the university authorities when asked for.
6) We shall provide all the requisite infrastructural facilities of the institute to conduct
the theory as well as practical examinations of the BAOU, for the students of this study
centre, as well as other centers as directed by the BAOU.
7) We understand that the breach of the above agreement would lead to derecognizing
of this institute as study centre of BAOU, for which the decision of BAOU will be final.
8) We shall implement the programmes of the BAOU with due dignity, quality and
sincerity and maintain the high standard of educational values as prescribed by the
BAOU.

We express our agreement to above terms and other conditions as prescribed by the
University from time to time for implementing the educational programmes of the
BAOU.

BAOU Study Center Application Form-new -6-

1. Principal of the Institution (Signature)

Seal

2. Secretary of the Management (Signature)

Seal

3. Chairman of the parent body (Signature)

Seal

BAOU Study Center Application Form-new -7-

 RESOLUTION OF THE SOCIETY / TRUST

(To be submitted duly filled on letterhead of the Institution)

It is resolved unanimously in the meeting of the Governing body of _______

_____________________________________________________________ held on
________________under the chairmanship of Shri. _______________
______________ _____________________________ that the Study Center of Dr.
Babasaheb Ambedkar Open University, Ahmedabad be established in
___________________________________ College / Institution / Foundation / Trust to
establish the center, we undertake to provide all necessary academic and infrastructure
facilities and co-operate for the smooth and efficient functioning of the study center. We
shall abide by the rules and regulations of the Dr. Babasaheb Ambedkar Open
University, Ahmedabad prescribed and revised from time to time.

If the Study Center is closed down for any reason, equipments, furniture, books
supplied by the University shall be returned to the University through Regional
Center_________________.

We shall have no objection if the University ceases the services of Counselors, Co-
ordinators and Office Staff appointed at the Study Center.

Proposed by:

Seconded by:

Seal of the Institution Signature

Chairman / President

BAOU Study Center Application Form-new -8-

 CHECK LIST FOR PROPOSED STUDY CENTRE

sr. Requirements Remark

no.
01 Details of Resistration of the Institute / Society / Trust / Act

02 List of the member (With Address & Phone Nos .) in the

Management Committee.

03 For Hotel Management only

List of the Department wise Assets :

a) Basic Kitchen for food Production Practical
b) Bakery setup for Basic Bakery Practical
c) Housekeeping Practical room with all required
equipments of Housekeeping Department
d) Food & Beverage Practical Restaurant with proper
seating arrangement for min 12 no or min 4 tables,
Bar Computer, Crockery, and Cutlery etc.
e) Front office lobby for Front Office Practical with
proper reception counter, telephone and other
requirements of Front Office Practical OR
Tie – up with 3or 4or 5-Star Category
Hotels / Resorts / Club for Practical Purpose
f) Having enough classrooms and infrastructure for
for conduct theory classes or counseling sessions.

04 Description of Computer Lab Facility

o Total No. of Computers
o No. of Computers as per norms
o No. of Computers with other Config.
o Internet Connectivity
o LAN
o Availability of Software

05 Resolution of the Institute / society regarding starting of the study centre

06 A CD consisting of video depicting the various facilities

(Space, Classrooms, Practical Labs, Library etc.)

07 Bio – Data of the Head of the Centre , Faculties and Experts (Proposed
Guides) in our format
08 Photographs of the Institute

BAOU Study Center Application Form-new -9-

09 Income & Expenditure Statement for the year ended on

10 Brochures of the courses currently offered by the Institutes

11 Enrollment figures for the last three years for various Courses , if any.

12 Library
Whether as per specification
Area –
No. of Books
General Observation
13 Counselors
No. of Counselors: Full Time - Part Time –
Qualifications as per norms –
Average working experience -
14 Proofs of the Infrastructure (Attach Documents)
(1) OWN (2) RENTED

15 Copy of all purchase orders & bills to be attached ……

Computers, VCR/VCD/DVD , LCD, CD,

TV, DRS Monitor and Library books

1. The application will be rejected, if required documents for the purpose are not enclosed.

2. All rights are reserved with Dr. B.A.O.U. in order to extend the recognition for the Study Center.

3. Minimum 10 and maximum 20 students are required to be enrolled in each programme per batch,
failing which the students will be transferred to the nearby centre. In such a situation the centre
will be in non-operational state for the given academic session and would be activated for the next
round of admission.

BAOU Study Center Application Form-new - 10 -

 VOCATIONAL & PROFESIONAL COURSES

1 BBA

BACHELOR OF BUSINESS ADMINISTRATION (BBA-GEN)

BBA IN HOTEL & TOURISM MANAGEMENT (BBAHT)
BBA IN INSURANCE & BANKING (BBAIB)
BBA IN AIR TRAVEL MANAGEMENT (BBAAT)

2 BMA

BACHELOR IN MEDIA GRAPHICS & ANIMATION (BMA)

3 BCA

BACHELOR IN COMPUTER APPLICATION (BCA)

4 ADVANCE DIPLOMA COURSES

ADVANCE DIPLOMA IN HOTEL & CATERING MANAGEMENT (ADHC)

ADVANCE DIPLOMA IN FOOD PROCESSING & PRESERVATION (ADFP)

5 (A) ADVANCE POST GRADUATE DIPLOMA IN BUSINESS ADMINSTRATION

ADVANCE POST GRADUATE DIPLOMA IN MARKETING MANAGEMENT (APGDM)

ADVANCE POST GRADUATE DIPLOMA IN FINANCE (APGDF)
ADVANCE POST GRADUATE DIPLOMA IN HUMAN RESOURCE (APGDHR)
ADVANCE POST GRADUATE DIPLOMA IN INSURANCE & BANKING (APGDIB)
ADVANCE POST GRADUATE DIPLOMA IN FOREIGN TRADE (APGDFT)
ADVANCE POST GRADUATE DIPLOMA IN INTERNATIONAL BUSINESS (APGDI)
ADVANCE POST GRADUATE DIPLOMA IN AIRPORT MANAGEMENT (APGDAP)
ADVANCE POST GRADUATE DIPLOMA IN AIRLINE MANAGEMENT (APGDAL)
ADVANCE POST GRADUATE DIPLOMA IN HOSPITALITY MANAGEMENT (APGDH)
ADVANCE POST GRADUATE DIPLOMA IN RETAIL MANAGEMENT (APGDR)
ADVANCE POST GRADUATE DIPLOMA IN INFORMATION SYSTEM (APGDIS)
ADVANCE POST GRADUATE DIPLOMA IN AVIATION MANAGEMENT (APGDA)

(B) ADVANCE POST GRADUATE DIPLOMA COURSES

ADVANCE POST GRADUATE DIPLOMA IN HOTEL & CATERING MANAGEMENT (APGDHC)

ADVANCE POST GRADUATE DIPLOMA IN FOOD PROCESSING & PRESERVATION (APGDFP)
ADVANCE POST GRADUATE DIPLOMA IN MEDIA GRAPHICS &ANIMATION (APGDMA)

6 FOREIGN LANGUAGE COURSES

FOREIGN LANGUAGE GERMAN (FLCG)

FOREIGN LANGUAGE SPANISH (FLCS)
FOREIGN LANGUAGE JAPANESE (FLCJ)
FOREIGN LANGUAGE CHINESE (FLCC)
FOREIGN LANGUAGE ENGLISH (FLCE)
FOREIGN LANGUAGE FRENCH (FLCF)

BAOU Study Center Application Form-new - 11 -

 Dr. Babasaheb Ambedkar Open University
(Established by Government of Gujarat)
R. C. Technical Campus, Opp. Gujarat Highcourt.
S. G. Highway, Sola, Ahmedabad – 380060
Ph: +91 - 079-27663748
Email:- baou@ikcindia.com

Norms and Standards for Identification of Study Centre

1. Eligibility for Special Study Centre:
The applicant Institute must be owned and run by a Society / Trust / University, lawfully registered. Institutes will be
rejected outright on the basis of application itself, in the absence of proof of being run by a Society or Trust.

2. Application Procedure
The Institute must apply in the prescribed form, which can be had from the University office or from the web site of
the university. This from should be submitted at the University Office with a DD of Rs.10,000/- as application
processing fee, in favour of “Dr. Babasaheb Ambedkar Open University” payable at Ahmedabad with the relevant
supporting document as mentioned bellow:
a. Certified true copy of the Trust / Society deed /Act.
b. Last 3 years audited balance sheet
c. Details of the Trustees with their address proof
d. Sanctioned site plan of the Institute
e. Details of the infrastructure
f. Details of the teaching staff in the prescribed format.
g. Photograph / CD showing the infrastructure of the institute.

(a,b,c,d,e,f and g are not needed in case of University)

The University shall assess the requirement of opening the institute at the proposed place as per the prescribed
criteria. If the University feels that there is no need to open another institute at a particular place, it will refund the
Application processing after deducting 10% as administrative charges.

Preference will be given to those institutions which are already running some educational or training programmes.

Institutes having multiple branches or locations should file applications forms for each branch separately. The
infrastructural requirements at each of the branches will be considered separately for assessing its suitability for grant
of approval.

After the visit of the Special Study Centre committee if the institute is granted approval, the institute shall have to pay
non-refundable separate programme fee of Rs.10000/- each for each programme, for which they have been approved.

3. Identification Committee:
A committee consisting of 5 members called “Study Centre Approval Committee” shall be constituted by the
hon’ble Vice-Chancellor for granting approval for Special Study Centre. This committee shall have 3 representatives
from the University and 2 from IHTM. However, the size of the committee may the reduced to 3 persons if required
(two from University and One form IHTM).
4. Functions of the Special Study Centre Approval Committee
1. Inspection: The applicant institute will be inspected prior to the affiliation. Based on the inspection report
decision will be taken. The date of inspection shall be intimated to the Institute in advance. The Institute is
expected to be ready for inspection on that date and extend full co-operation to the Committee. However any
interference in the process of inspection and decision-making shall be taken adversely.
2. The committee shall submit their report within 5days from the date of such visits.
3. The committee shall inspect the facilities available at the study centres as per the declaration made in the
application forms.
4. The committee shall give more importance to assess and judge the involvement and eagerness of the promoters
to implement and run Distance Education Programme.

BAOU Study Center Application Form-new - 12 -

 5. The committee shall hold meetings with the faculty members of the proposed study centre to judge and asses
their willing ness to work as counselor.
6. The following Infrastructure to be checked:
Counsellor: For estimated four courses:
a) For Management Programme: Minimum 4(Four) counselors with First class Master’s Degree in
Business Management / Administration / other relevant management related discipline with minimum 3 yrs.
teaching experience or should be an eminent professional having a first class Bachelor’s or Master’s degree
in the appropriate branch of Engineering / Technology and professional experience of at least 5 years in the
relevant field to conduct the 1st year of management programme. Similarly the no. shall increase as the year
of study progress. The prospective centre should have experience in running P.G./U.G. programmes in Arts
(eg economics), Commerce or management. Each counselor should have approval of the university as per its
norms.
Apart from the above the centre should have one Chartered Accountant and one LLB degree holder (may be
as visiting). In the above 4 faculty one should have Ph.D degree in the relevant stream of study (may be as
visiting).

b) For Hotel Management Programme:

One counselor each for the Food Production, F&B Services, Housekeeping & Front office operations with a
recognized degree / diploma in Hotel Management and catering technology with minimum 3 years teaching
or industry experience to start the 1st year programme. Similarly the number shall increase as the year of
study progress, i.e., in the 2nd year there should be 8 faculties.

c) For Computer related programmes

To start the programme in the 1st year the institute should have min. 4 faculty of which one should be with
first class in B. E. / Tech. in Computer Science / Engineering / Technology or equivalent OR first Class
M.C.A. degree or equivalent. Other three faculties should have Post Graduate Diploma in Media / graphics /
Animation with minimum 3 yrs. of teaching experience. The number shall increase as the year of study
progress, i.e., in the 2nd year there should be 8 faculties

For BCA:- To start the programme in the 1st year the institute should have min. 4 faculty with first class in
B. E. / Tech. in Computer Science / Engineering / Technology or equivalent OR first Class M.C.A. degree or
equivalent.

Infrastructure:
1. Area: The premises may be owned or hired. Adequate provisions should be made for classrooms,
library, faculty rooms, laboratories, etc. as per the following specification:
• 4 class rooms of minimum 400 sq. ft each (preferably 5 class rooms)
• Library room of minimum 200 sq. ft.
• Faculty Rooms of Minimum 200 sq. ft.
• Computer Lab should have 10 computers adequate seating area.
• Office room of minimum 150 sq. ft. Storage area with adequate furniture 100 sq. ft.
• Student common room of 200 sq. ft.
• Circulation and other areas include Toilets, Corridor, Staircases and common area etc. at least
200 sq. ft.
2. Library – Library is an integral part of any educational process. The proposed study centre should have
adequate library facility as mentioned above. The library should subscribe minimum prescribed number
of Journals / Magazines related to the discipline and should have text books / reference books of the
subject. The details of minimum prescribed number of books is given below;
For Masters Programme: min. 7 to 10 titles of each course. For Bachelors Programme: min 5 to 7 titles
of each course. News Papers / Journals / Magazines: The Institute should subscribe to at least three daily
news papers of which one should be related to Business & two magazines related to each sanctioned
programme.
3. Training Aids – LCD / OHP, VCR / CD / DVD Player with TV & DRS monitor and accessories.

BAOU Study Center Application Form-new - 13 -

 4. Computer Lab requirements
SN Particulars Minimum Requirement
1 No of Computer Labs One as per the above specification
2 No of Computers in Lab 10
3 Configuration of Computers Intel P IV or equivalent, 256 MB RAM, 40 GB HDD, etc
4 Software MS Office version 2003, Windows XP
5 Type of Networking in Computer Lab UTP (optional)
6 Internet Connectivity Compulsory
(All the details to be mentioned as per the check-list)

Special Infrastructure requirement for Hotel Management

Front Office Practical lab with Reception Area & Bell Desk

I. Housekeeping Practical Lab with furnished Rooms & Full toilet attachments
II. Basic cleaning equipments like vacuum cleaner, housekeeping trolleys etc
III. Food & Beverages Service Labs with Furnished Restaurant / Service Lab
IV. Well equipped bar with sample liquors (empty bottles would do).
V. Conference facility (which can be used as banquet hall).
VI. Food Production Lab with well equipped Kitchen (Indian & International)
VII. Bakery & Confectionery Section

Special Note: In absence of the facilities mentioned in point v to vii, only in the 1st year of operation the
proposed study centre may tie up with any good hotel (preferably star category) for practical classes.

Special Computer Lab requirement for Computer programmes

SN Particulars Minimum Requirement

1 No of Computer Labs 1
2 No of Computers in Lab 10
3 Configuration of Computers Intel P IV or equivalent, 512 MB RAM, 80 GB HDD, etc

MS Office version 2003, Windows XP, Photoshop, Corel Draw, Flash, Adobe
Illustrator, Adobe Premier, 3D Max etc. and any other as prescribed by the
4 Software : All programs
University as per the requirement of the programme.

Type of Networking in Computer

5 UTP
Lab
6 UPS 1 KVA with 1hr. backup
7. Internet Connectivity Compulsory

5. Decision of the University regarding both affiliation of the institute as well as subject
affiliation will be final and binding for all institutions.
6. For any dispute, the jurisdiction will be Ahmedabad only.

BAOU Study Center Application Form-new - 14 -

 CHECK LIST FOR PROPOSED STUDY CENTRE

sr. Requirements Remark

no.
01 Details of Resistration of the Institute / Society / Trust / Act

02 List of the member (With Address & Phone Nos .) in the

Management Committee .

03 For Hotel Management only

List of the Department wise Assets :

g) Basic Kitchen for food Production Practical
h) Bakery setup for Basic Bakery Practical
i) Housekeeping Practical room with all required
equipments of Housekeeping Department
j) Food & Beverage Practical Restaurant with proper
seating arrangement for min 12 no or min 4 tables,
Bar Computer, Crockery, Cutlery etc.
k) Front office lobby for Front Office Practical with
proper reception counter, telephone and other
requirements of Front Office Practical OR
Tie – up with 3or 4or 5-Star Category
Hotels / Resorts / Club for Practical Purpose
l) Having enough classrooms and infrastructure for
for conduct theory classes or counseling sessions.

04 Description of Computer Lab Facility

o Total No. of Computers
o No. of Computers as per norms
o No. of Computers with other Config.
o Internet Connectivity
o LAN
o Availability of Software

05 Resolution of the Institute / society regarding starting of the study centre

06 A CD consisting of video depicting the various facilities

( Space , Classrooms , Practical Labs , Library etc. )

07 Bio – Data of the Head of the Centre , Faculties and Experts (Proposed Guides) in our
format
08 Photographs of the Institute

09 Income & Expenditure Statement for the year ended on

10 Brochures of the courses currently offered by the Institutes

11 Enrollment figures for the last three years for various Courses , if any.

12 Library
Whether as per specification
Area –

BAOU Study Center Application Form-new - 15 -

 No. of Books
General Observation
13 Counsellors
No. of Counsellors: Full Time - Part Time –
Qualifications as per norms –
Average working experience -
14 Proofs of the Infuastructure (Attach Documents)
(1) OWN (2) RENTED

15 Copy of all purchase orders & bills to be attached …

Computers, VCR/VCD/DVD , LCD, CD,

TV, DRS Monitor and Library books

4. The application will be rejected, if required documents for the purpose are not enclosed.

5. All rights are reserved with Dr. B.A.O.U. in order to extend the recognition for the Study Center.

6. Minimum 10 and maximum 20 students are required to be enrolled in each programme per batch, failing which the
students will be transferred to the nearby centre. In such a situation the centre will be in non-operational state for the
given academic session and would be activated for the next round of admission.

BAOU Study Center Application Form-new - 16 -