SAP Mannual Finance

SAP Finance User Manual – Revised 2009
Indian Oil Corporation Limited
SAP – Finance Manual
VERSION 3.0
1
JANUARY 2009
General Transactions Useful For Easy Operation.............................................4

1. How to Login into SAP? .............................................................................4
2. How to Change Password? .........................................................................4
3. How to Create/Change/Delete Favorites?..................................................5
4. How to Create/ Use Variants?......................................................................6
5. How to Use SAP mail?..................................................................................7
6. How to use various Icons?..........................................................................9
7. How to hold data?.......................................................................................10
8. How to transfer a Report in SAP to Excel format?..................................10
9. How to set the layout for FB60 Transaction screen?..............................11
Basic Transactions.............................................................................................12
10. How to view balance in a General Ledger Account?............................12
11. How to view balance in a Vendor / Employee Account?......................12
12. How to view balance in a Customer Account?......................................13
13. How to display a list of Accounting Document?...................................14
14. How to change editable field of a Document?.......................................15
15. How to view Customer master data?......................................................16
16. How to view Vendor master data?..........................................................16
17. How to post a document with reference to old document?.................16
18. How to Create Check Lots?.....................................................................18
19. Payment to Employees for Expenses ....................................................19
20. Payment to Employees for Salary...........................................................23
21. Payment to Employees for Advances.....................................................28
22. Settlement of advance already given to employee...............................29
23. Payment to Indian Oil Loc. for Special/ Imprest adv. from S.O...........34
24. Payment from IOCL Loc. for refund of Special/other adv. to S.O........37
25. Payment to outside parties for services or supplies............................41
26. Payment to outside parties for advances...............................................45
27. Payment to Banks for Issuing Drafts or Trf. to Accts directly ............47
28. Payment to Customers.............................................................................51
29. Payment from/to SV/TV Customers........................................................52
30. Payment to Excise Authorities................................................................60
31. Payment to Railway Authorities..............................................................67
32. Payment to Sales Tax Authorities...........................................................69
33. Payment for Toll Tax.................................................................................71
34. Payment to Transporters.........................................................................73
35. Payment to Contractors against Purchase Orders...............................80
36. Multiple Vendor in a single PO................................................................83
37. Cash withdrawal from Bank.....................................................................86
38. Credit Note to Vendors.............................................................................88
2
39. Debit Note to Vendors..............................................................................89

40. Payment to Vendors for EMD Refund.....................................................89
41. Booking of Bank Guarantee received from Vendors ........................91
Customers (Receipts) Related Transactions...................................................96
42. How to maintain payment methods?......................................................96
43. How to maintain Bank Data?...................................................................97
44. How to maintain Cheque Limits?............................................................98
45. How to maintain the Terms of payment and Risk category for DOD
Customers?...................................................................................................102
46. Receipts from Customers for Oil Sale..................................................103
DOD Supplies-...................................................................................................107
47. Receipt for Non-oil Sale, Scrap, Tender Fees or Miscellaneous.......110
48. Receipt of Corpus Funds.......................................................................111
49. Receipt from State office for Imprest Recoup/ Special advance.......113
50. Receipt from Employees........................................................................114
51. Receipts from Vendors for Security Deposit.......................................115
52. Receipts from Vendors- Earnest Money Deposit................................117
53. Generate Bank Deposit Slips.................................................................118
54. FTD, FTC, FRD and FRC.........................................................................120
55. Correction of Customer account...........................................................124
56. Treatment for Dishonoured Cheque.....................................................128
57. Debit Note to Customer..........................................................................130
58. Credit Note to Customer........................................................................131
59. Booking of Bank Guarantee/ LC/ FD received from Customer..........132
Reversals ..........................................................................................................135
60. Reversal / Change of Cash Receipts....................................................135
61. Reversal of Bank Deposit Slip...............................................................138
62. Reversal of MIRO Document..................................................................139
63. Reversal of FI Document........................................................................139
64. Reversal of Cheque Payment................................................................141
65. Reversal / cancellation / replacement of cheque.................................143
66. Funds Management-Budgetary transactions......................................145
145
Reports...............................................................................................................156
67. Budget reports........................................................................................156
156
68. Cash book................................................................................................162
69. Bank book................................................................................................162
70. Transporter bill........................................................................................163
71. Cheque register.......................................................................................163
72. Cheque limit reports...............................................................................164
73. Summary of DCR.....................................................................................164
74. Reports relating to customer accounts................................................164
75. Reports relating to vendor accounts....................................................170
76. Reports related to STOCK/S.Tax/G/L/credit data ...............................173
3
......................................................................................................173
T Code : SP02...............................................................................................183
Annexures .........................................................................................................187
77. Commonly used expenses accounts....................................................187
78. Commonly used income accounts.......................................................202
79. Commonly used liability accounts........................................................202
80. List of posting keys................................................................................203
82. List of document types ..........................................................................206
83. List of incoming payment methods......................................................207
84. List of CCA...............................................................................................208
85. List of accounts types............................................................................209
86. List of Vendor types................................................................................209
87. List of special G/L indicators.................................................................210
Help-Desk ..........................................................................................................211
General Transactions Useful For Easy Operation
1. How to Login into SAP?
DOUBLE CLICK ON SAPLOGON ICON
DOUBLE CLICK ON YOUR RESPECTIVE MODULE
PUT YOUR USER ID
PUT YOUR PASSWORD
ENTER
2. How to Change Password?
PUT YOUR USER ID
PUT YOUR OLD PASSWORD
WITHOUT PRESSING ENTER ON THE TOP LEFT
CLICK ON NEW PASSWORD
A BOX POPS UP
4
PUT YOUR NEW PASSWORD
RETYPE YOUR NEW PASSWORD
ENTER
3. How to Create/Change/Delete Favorites?
CREATE FAVORITE
ON THE SAP EASY ACCESS MENU RIGHT CLICK ON

FAVOURITES AND SELECT INSERT TRANSACTION.
IN THE NEW WINDOW WRITE DOWN TRANSACTION CODE

WITHOUT /N
ENTER
• ALTERNATIVELY FROM THE TRANSACTION CODE MENU CLICK

ON THE ICON ‘ADD TO FAVORITES’ TO AUTOMATICALLY
UPDATE THE TRANSACTION IN THE FAVORITE FOLDER
DELETE FAVORITE
RIGHT CLICK ON A FAVORITE
SELECT DELETE FAVORITE
5
MESSAGE WILL APPEAR ‘NODE DELETED FROM FAVOURITE

LIST’
• ALTERNATIVELY FROM THE FAVORITE FOLDER CLICK ON

THE TRANSACTION CODE THEN CLICK ON DELETE ICON TO
DELETE IT FROM THE FAVORITE FOLDER
4. How to Create/ Use Variants?
CREATE VARIANT
(YOU CAN CONFIGURE VARIANT FOR ANY REPORT: EG: /NFBL5N)
T.CODE: /NFBL5N
GO TO MULTIPLE SELECTION BUTTON OF THE CUSTOMER

ACCOUNT
AND ENTER ALL THE CUSTOMER CODES FOR WHOM YOU

WANT TO SEE THE BALANCES.
COMPANY CODE: ENTER YOUR COMPANY CODE EG: 3100
ON FOLLOWING  LINE ITEM SELECTION SELECT THE

RELEVANT RADIO BUTTON
ENTER THE DATE INTERVALS RESPECTIVELY.
ENTER THE LAYOUT NAME
6
THEN IN THE MENU PATH SELECT GOTO>VARIANTS> SAVE

AS VARIANT
IN THE NEW SCREEN ENTER YOUR VARIANT NAME AND

DESCRIPTION
SAVE
USE VARAINT
FOR EXAMPLE TCODE: /NFBL5N
IN MENU PATH: GOTO > VARIANTS > GET
IN THE NEW WINDOW WRITE YOUR VARIANT NAME
CLICK ON EXECUTE OR F8
NOW ALL THE PARAMETERS WHICH YOU HAVE CONFIGURED

IN VARIANT WILL APPEAR
THE ORIGINAL SCREEN SHALL REAPPEAR & EITHER PRESS

F8 OR CLICK ON TO VIEW.
5. How to Use SAP mail?
CREATE A MAIL
CLICK ON BROWN BOX ICON ON SAP EASY ACCESS MENU

SCREEN .
ALTERNATIVELY THE TRANSACTION CODE SBWP CAN ALSO

BE USED
YOU ENTER THE BUSINESS WORKPLACE
TO CREATE A NEW MESSAGE CLICK ON NEW MESSAGE
7
YOU ENTER A NEW SCREEN
TITLE: PUT THE SUBJECT
CLICK ON THE WHITE SPACE TO WRITE YOUR MESSAGE
IN THE RECIPIENT BOX EITHER SELECT HIS NAME OR ENTER

HIS SAP USER NAME
SELECT SAP USER NAME IN RECEIPIENT TYPE IF YOU ENTER

SAP USER NAME IN RECEIPIENT.
CLICK ON SEND ICON TO SEND THE MAIL ON THE TOP LEFT
ATTACH A FILE
REPEAT ABOBE STEPS BUT BEFORE CLICKING ON SEND DO

THE FOLLOWING
CLICK ON CLIP ICON ON THE TOP LEFT OF THE SCREEN
BOX OPENS UP, BROWSE THE FILE YOU WANT TO ATTACH
SELECT THE FILE AND CLICK OPEN.
MESSAGE COMES “ATTACHMENT CREATED”
CLICK ON SEND ICON TO SEND THE MAIL ON THE TOP LEFT.
8
VIEW NEW MAIL
REPEAT STEPS FIRST TWO STEPS OF CREATE A MAIL.
TO VIEW NEW MAILS CLICK ON INBOX ON LEFT SIDE OF THE

SCREEN
DOUBLE CLICK ON THE ITEMS YOU WANT TO VIEW FROM THE

LIST SHOWN ON THE RIGHT SIDE OF THE SCREEN.
6. How to use various Icons?
Exit Next Page Previous Page Delete Copy Save

Detail Update Display Next
Select All Deselect all
Enter Set Filter Graphics Create
Help Spreadsheet Calculation Item Details
Back
Cancel Selection Schedule Objects Selection Execute

Parameters Maintain Long Text
Str. List Find PO
Print Search Search Next Put in

Process
9
7. How to hold data?
ENTER ALL THE DATA WHICH YOU WANT HOLD IN ANY

TRANSACTION AND FOLLOW THE MENU PATH ---SYSTEM >
USER PROFILE > HOLD DATA
8. How to transfer a Report in SAP to Excel format?
MENU PATH SYSTEM > LIST > SAVE > LOCAL FILE
IN THE NEW WINDOW SELECT SPREAD SHEET RADIO BUTTON
ENTER
IN THE NEW WINDOW GIVE THE MENU PATH WHERE THE FILE
SHOULD BE SAVED
CLICK ON TRANFER BUTTON
THE MESSAGE WILL APPEAR ‘XXXX BYTES TRANFERRED’
10
9. How to set the layout for FB60 Transaction screen?
ENTER T CODE FB60
CLICK ON THE COLUMN COST CENTER
KEEP PRESSING THE LEFT CLICK OF THE MOUSE
DRAG THE MOUSE TO THE COLUMN WHERE YOU WANT TO

TAKE THE COST CENTER COLUMN
LEAVE THE MOUSE BUTTON
ACCORDINGLY ADJUST ALL THE COLUMNS AND BRING THEM

TO CONVINIENT POSITION FOR EXAMPLE FOR THE FIELDS
COST CENTER, ASSIGNMENT, PERSONNEL, TEXT, FUND.
CLICK ON THE SAME BAR AT RIGHT HAND CORNER ON

YELLOW /BLUE TABLE SETTING TAB
WRITE THE VARIANT NAME FOR EXAMPLE YOUR LOCATION

CODE
CLICK CREATE
SAVE
11
Basic Transactions
10. How to view balance in a General Ledger
Account?
T.CODE /NFS10N
GL ACCOUNT: ENTER THE GL ACCOUNT NO.
FISCAL YEAR: ENTER FINANCIAL YEAR : 2006
CLICK ON CLOCK
11. How to view balance in a Vendor / Employee

Account?
TCODE: FBL1N
ACCOUNT: ACCOUNT OF VENDOR WHICH IS EQUAL TO

EMPLOYEE NUMBER
COMPANY CODE: 3100
IF YOU WANT TO SEE ALLTHE OPEN ITEMS CLICK ON RADIO

BUTTON OF OPEN ITEMS.
IF YOU WANT TO SEE ALL THE CLEARED ITEMS CLICK ON

RADIO BUTTON CLEARED.
IF YOU WANT TO SEE BOTH CLICK ON ALL ITEMS RADIO

BUTTON.
12
CLICK ON NORMAL ITEM CHECK BOX IF YOU WANT TO SEE

ONLY UNPAID VOUCHERS.CLICK ON SP GL ALSO IF YOU
WANT TO SEE ALL LOANS/ADVANCES ALSO.
CLICK ON CLOCK OR PRESS F8
12. How to view balance in a Customer Account?
CUSTOMER STATEMENT OF ACCOUNT
T.CODE: FBL5N
CUSTOMER CODE
COMPANY CODE
PUT THE BUTTON ON OPEN ITEMS
PUT THE DATE AND EXECUTE

SINGLE LINE PAD
T.CODE: YFR106
BALANCE AS ON: TODAY’S DATE
CONTROLLING PLANT: LEAVE BLANK TO VIEW ENTIRE

TRANSACTIONS
FIND OUT WHETHER THAT DOCUMENT IS OPEN OR CLEARED
TCODE: FBL5N
ACCOUNT: CUSTOMER ACCOUNT FOR WHICH THIS WAS THE

CASH RECEIPT
COMPANY CODE: ENTER YOUR COMPANY CODE EG 3100
13
SELECT THE ALL ITEM RADIO BUTTON.
CLICK ON CLOCK
IF THE DOCUMENT COMES OUT TO BE IN RED THEN IN THIS

LIST THEN IT IS OPEN ITEM DOCUMENT AND IF THE
DOCUMENT COMES OUT TO BE GREEN THEN IN LIST THEN IT
IS CLEARED ITEM DOCUMENT
13. How to display a list of Accounting Document?
DISPLAY SINGLE DOCUMENT ONLY
TCODE: FB03
DOCUMENT NO. : ENTER THE DOCUMENT NO. TO BE VIEWED
COMPANY CODE : ENTER DESIRED CO.CODE
FISCAL YEAR : ENTER 2006
PRESS ENTER
THE SYSTEM WILL NOW DISPLAY THE ACCOUNTING

DOCUMENT
DISPLAY MANY DOCUMENTS
T CODE FB03
CLICK AT LIST ICON ON THE EXTREME LEFT CORNER
COMPANY CODE: PUT YOUR COMPMANY CODE
FISCAL YEAR: E.G. 2006
GIVE THE ENTRY DATE
14
AND LASTLY CLICK THE “OWN DOCUMENTS ONLY” CHECK

BOX (IF YOU WANT TO SEE THE DOCUMENTS POSTED BY
YOURSELF) AT THE BOTTOM.
THE SYSTEM WILL GIVE A LIST OF ALL DOC. PASSED BY YOU

FOR THE DESIRED ENTRY DATE.
YOU CAN SEE THE DOC. DIRECTLY BY DOUBLE CLICKING IT
14. How to change editable field of a Document?
TCODE : FB02
DOCUMENT NO. : ENTER THE DOCUMENT NO. TO BE VIEWED
COMPANY CODE : ENTER DESIRED CO.CODE
FISCAL YEAR : ENTER YEAR
DOUBLE CLICK ON FIRST LINE ITEM
THE DOCUMENT FIRST LINE ITEM OPENS UP YOU CAN

CHANGE THE ASSIGNMENT AND TEXT, WHICH IS NOT
GRAYED OUT.
YOU CAN GO TO NEXT LINE ITEM BY CLICKING ON NEXT ITEM

BUTTON
IF YOU WANT TO CHANGE THE DOCUMENT HEADER TEXT OR

REFERENCE CLICK ON HAT.
AFTER MAKING THE CHANGES SAVE THE DOCUMENT
15
15. How to view Customer master data?
TCODE: /NFD03
CUSTOMER: ENTER CUSTOMER CODE
COMPANY CODE: ENTER YOUR COMPANY CODE EG. 3100
ENTER
16. How to view Vendor master data?
TCODE:/NFK03
CUSTOMER:ENTER VENDOR CODE
COMPANY CODE: ENTER YOUR COMPANY CODE EG. 3100
ENTER
17. How to post a document with reference to old

document?
T.CODE: FBR2
THE SCREEN SHALL APPEAR AS BELOW & THE DESIRED

REFERENCE DOCUMENT NUMBER, COMPANY CODE & FISCAL
YEAR BE ENTERED
CLICK ON DISPLAY LINE ITEMS
ENTER
NOW THE SYSTEM WILL DISPLAY ALL THE ACCOUNTING

ENTRIES YOU HAVE DONE IN THE OLD DOCUMENT, KEEP ON
16
ENTERING AND DO THE CHANGES WHEREVER NECESSARY

AND SIMULATE & SAVE .
17
VENDORS (PAYMENT) RELATED TRANSACTIONS
18. How to Create Check Lots?
TCODE: FCHI
PAYING COMPANY CODE: EG.3100
HOUSE BANK: EG. SG232
ACCOUNT ID : IMOIP(CHECK LOTS SHOULD BE CREATED

ONLY FOR IDS ENDING WITH P)
PRESS SHIFT+F5 OR CLICK AT THE CHANGE ICON (PENCIL

SHAPE)
CLICK AT EDIT >CREATE
THE NEXT SCREEN SHALL APPEAR AS FOLLOWS
LOT NUMBER: MENTION HERE THE LOT NUMBER TO BE

CREATED.
18
CHEQUE NUMBER: MENTION HERE THE CHEQUE STARTING

SERIES NO.
TO: MENTION HERE THE END OF THE SERIES NO.
GIVE SHORT TEXT IN THE TEXT BOX
PRESS ENTER AND SAVE.
19. Payment to Employees for Expenses
STEP 1 EXPENSES BOOKING
TCODE: /NFB60 WHICH IS BASICALLY IN TWO PARTS.THE

FIRST PART ON TOP IS THE PORTION RELATED TO VENDOR &
THE SECOND PART IS RELATED TO THE EXPENSE
ACCOUNT.THE TOP SCREEN APPEARS AS BELOW & THE
DETAILS TO BE FILLED UP IS AS EXPLAINED;
VENDOR: ENTER THE EMPLOYEE NO
INVOICE DATE: ENTER THE CURRENT DATE
REFERENCE: PLANT CODE
AMOUNT: ENTER THE AMOUNT PAYABLE.
19
BUSINESS PLACE /SECTION: ENTER SECTION CODE EG.

ENTER 3100
IN THE SECOND PART IN THE G/L ACCOUNT: ENTER THE

RELEVANT EXPENSE G/L ACCOUNT
E.G. FOR TA BILL PAYMENT – 5290600051 - FARE
5290600052 – DA ETC
AMOUNT IN DOCUMENT CURRENCY – ENTER THE AMOUNT
NOTE: ENTER THE COST CENTER IN THE COST CENTER COL.

M53801
ENTER THE EMPLOYEE NO. IN THE PERSONNEL COLUMN
SIMULATE DOCUMENT & SAVE (DOC. NO WILL BE

41XXXXXXXX)
THE SYSTEM WILL GENERATE AN ACCOUNTING ENTRY
EXPENDITURE ………………………DR
EMLOYEE/VENDOR……………………………CR
STEP 2 PAY TO THE EMPLOYEE FROM BANK OR CASH
TCODE: /NF-53
THE SCREEN LAYOUT IS IN THREE PARTS FIRST – HEADER

DETAILS, THEN BANK DATA & LASTLY LINE ITEM OF THE
VENDOR LYING OPEN FROM THE OPEN ITEM SELECTION.
HEADER DATA
DOCUMENT DATE: CURRENT DATE
POSTING DATE: DATE OF ENTRY IN THE BOOKS IT WILL BE

DEFAULTED DON’T CHANGE
REFERENCE
20
BANK DATA
ACCOUNT: 7013123022 IF BANK PAYMENT (IT SHALL BE

THE PAYMENT G/L ACCOUNT OF YOUR
LOCATION ENDING WITH ‘2’
351XXXX000 IF CASH PAYMENT(XXXX IS YOUR LOCATION

CODE.
AMOUNT: PUT THE AMOUNT
OPEN ITEM SELECTION
ACCOUNT : PUT THE EMPLOYEE NUMBER
PRESS ENTER OR CLICK ON PROCESS OPEN ITEM
SELECT THE AMOUNT I.E. ONLY THE AMOUNT FOR WHICH

YOU WANT TO MAKE PAYMENT SHOULD BE IN BLUE ELSE IT
SHOULD BE IN BLACK. YOU CAN MAKE THE AMOUNT BLACK
BY DOUBLE CLICKING THAT.
DOCUMENT ->SIMULATE-> SAVE
STEP 3 PRINT CHEQUE ONLY IF PAID THROUGH BANK
TCODE: /NFBZ5
DOC. NO. : ENTER THE PAYMENT DOC NUMBER I.E.

42XXXXXXXX
COMPANY CODE: ENTER YOUR CO.CODE
FISCAL YEAR : 2006 OR RELEVANT YEAR
PAYMENT METHOD : ENTER DEFAULT PAYMENT METHOD ‘C’

OR ANY OTHER PYMT.METHOD SPECIFIED .
CHEQUE LOT : ENTER THE RELEVANT CHEQUE LOT
CLICK PRINT IMMEDIATELY BUTTON.
21
CLICK THE PRINTER BUTTON
THE SYSTEM WILL PRINT THE CHEQUE AND GIVE A MESSAGE
PRINT JOB COMPLETED.
STEP4 VERIFY WHETHER CHEQUE HAS BEEN ISSUED PROPERLY
TCODE: /NFCHN
THE SCREEN SHALL APPEAR AS BELOW
PAYING COMPANY CODE: STATE OFFICE CODE
HOUSE BANK: ENTER HOUSE BANK
ACCOUNT ID: EG.IMP01P
CLICK ON FURTHER SELECTIONS
PUT THE CREATION DATE AS TODAYS DATE TO SEE

CHEQUES ONLY FOR TODAY.
CLICK ON CLOCK.
STEP 5 TAKE VOUCHER PRINT & GET IT SIGNED BY EMPLOYEE
TCODE: /NYFR121
22
COMPANY CODE: ENTER 3100
DOCUMENT NO. : ENTER THE DOCUMENT NO. FOR WHICH

THE JV IS TO BE PRINTED
FISCAL YEAR: 2006
CLICK ON CLOCK
THE SYSTEM WILL GIVE A MESSAGE SAYING “ ONE

DOCUMENT WAS SELECTED”
PRESS ENTER OR CLICK THE TICK MARK
THE SYSTEM WILL GIVE A MESSAGE “ WOULD TOU LIKE TO

ISSUE THE REQUEST”
PRESS ENTER OR CLICK THE YES BUTTON
OUTPUT DEVICE: ENTER ZEPS
SELECT PRINT IMMEDIATELY FROM THE OUTPUT OPTION
CLICK THE PRINTER BUTTON.
20. Payment to Employees for Salary
STEP 1 SALARY DRAFT RECEIVED FROM STATE OFFICE
T.CODE: F-04
DOCUMENT DATE
TYPE: GZ
COMPANY CODE: STATE OFFICE CODE
POSTING DATE: IT WILL BE DEFAULTED
CURRENCY: INR
DOCUMENT HEADER TEXT: ADVANCE NUMBER
23
PST KY40
ACCOUNT: BANK G/L ACCOUNT- IMPREST INCOMING
PRESS ENTER
AMOUNT
ASSIGNMENT: PAYMENT METHOD AND INSTRUMENT NUMBER
TEXT : MENTION THE DATE OF THE INSTRUMENT IN THE

FORMAT DD.MM.YYYY FOLLOWED BY BANK NAME
CLICK ON CHOOSE OPEN ITEM
ACCOUNT : 7999999999 (G.L ACCOUNT FOR FUND IN TRANSIT)
CLICK ON PROCESS OPEN ITEM
SELECT THE DOCUMENT GENERATED BY SO
SIMULATE & POST
78 SERIES DOC NO. SHALL GET GENERATED.
MAKE THE BDS/DCR USING YF07/YF007
NOW THE MONEY IS AVAILABLE WITH THE LOCATION TO

MAKE THE PAYMENTS.
STEP 2 MAKE ENTRY FOR BOOKING SALARY PAYABLE FOR EVERY EMPLOYEE
INDIVIDUALLY
TCODE: F-53
PUT THE DOC DATE AND POSTING DATE
PUT OUTGOING BANK GL CODE FOR BANK DATA
PUT REFERENCE ON WHICH SORTING CAN BE DONE LIKE

‘PLANT/LOCATION CODE’.
AMOUNT: ENTER THE AMOUNT PAYABLE
24
PUT EMPLOYEE CODE IN OPEN ITEM SELECTION
CLICK ON PROCESS OPEN ITEM, SELECT THE ENTRY

PASSED BY STATE OFFICE FOR THE EMPLOYEE AND SAVE
STEP 3 TRANSFERING THE INDIVIDUAL EMPLOYEE BALANCES TO YOURSELF

ACCOUNT FOR DD OR DIRECT TRANSFER TO BANK ACCOUNT-THIS HAS TO BE
DONE BEFORE F-53 IF REQUIRED
TCODE: /NF-51 DOC TYPE- KA
COMPANY CODE: RESPECTIVE CO.CODE EG. 3100
CURRENCY: INR

‘PLANT/LOCATION CODE’
NOTE: PLEASE SEE THAT THE RADIO BUTTON IS AT

“TRANSFER POSTING WITH CLEARING”.
CLICK CHOOSE OPEN ITEM ON THE TOP LEFT OF THE

SCREEN
,
THE NEXT SCREEN APPEARS
25
ACCOUNT: PUT ONE EMPLOYEE ACCOUNT
CLICK ON OTHER ACCOUNTS AND PRESS ENTER
SCREEN OPENS WITH MANY COLUMNS
FILL ACCOUNT: EMPLOYEE CODE
ACCOUNT TYPE: K
SELECT / TICK ON STANDARD O/S
REPEAT THE STEPS FROM 12 TO 15 FOR ALL THE

EMPLOYEES
ENTER
CHOOSE RELEVANT LINE ITEM OF SPECIFIED EMPLOYEES
CLICK ON GREEN ARROW
PST KY: 31
ACCOUNT: ENTER YOURSELF VENDOR CODE
26
ENTER
AMOUNT: PUT THE TOTAL AMOUNT TO BE GIVEN TO ALL

EMPLOYEES
ASSINGNMENT: LOCATION CODE
TEXT: NARRATION
DOCUMENT>SIMULATE>SAVE
SYSTEM GIVES A DOC. STARTING FROM 11********
STEP 4 MAKE AN OUGOING PAYMENT ON YOURSELF VENDOR CODE
TCODE: /NF-53
HEADER DATA


‘PLANT/LOCATION CODE’
BANK DATA
ACCOUNT: 7013123022 IF BANK PAYMENT
OPEN ITME SELECTION
ACCOUNT: PUT THE CODE OF YOURSELF VENDOR A/C

27
THE SAME HAS BEEN ELABORATED STEP WISE ON. PAGE NO.
19
STEP 6 VERIFY WHETHER CHEQUE HAS BEEN ISSUED PROPERLY
THE SAME HAS BEEN ELABORATED STEP WISE ON PAGE NO.

19
21. Payment to Employees for Advances
STEP 1 ADVANCE PAYMENT THROUGH BANK OR CASH
TCODE: F-48
DOCUMENT DATE : ENTER THE CURRENT DATE
REFERENCE:
THE FOLLOWING FIELDS SHALL APPEAR AS UNDER
ACCOUNT : ENTER THE EMPLOYEE CODE
28
ENTER THE SPECIAL G/L: FOR EG. FOR TOUR ADVANCE

ENTER “N”
ACCOUNT : ENTER THE OUTGOING BANK G/L CODE

7013123022 OR CASH ACCOUNT 3513123000
AMOUNT : ENTER THE AMOUNT OF ADVANCE
PRESS ENTER
AMOUNT : ENTER * (IT COPIES THE EARLIER AMOUNT)
ASSIGNMENT : DETAILS YOU WANT TO CAPTURE
TEXT : DETAILS YOU WANT TO CAPTURE
SIMULATE
EMPLOYEE / VENDOR…………………………..DR
BANK……………………………………………………..CR
SAVE
THE SYSTEM WILL GIVE A DOC. NO. STARTING WITH

42XXXXXXXX
STEP 2 TO PRINT CHEQUE IF PAYMENT IS THROUGH BANK
THE SAME HAS BEEN ELABORATED STEP WISE IN .. PAGE

NO. 19
22. Settlement of advance already given to

employee
CASE – 1: WHEN EXPENDITURE IS MORE THAN ADVANCE GIVEN
29
STEP1 EXPENSES BOOKING AND CREATING LIABILITY FOR BALANCE AMOUNT

TO BE PAID TO EMPLOYEE AFTER ADJUSTING THE ADVANCE AMOUNT
TCODE: F-51 DOC TYPE - KA
DOCUMENT DATE: ENTER THE CURRENT DATE
RFERENCE: PUT YOUR LOCATION CODE
“TRANSFER POSTING WITH CLEARING”
CLICK CHOOSE OPEN ITEM ON THE TOP LEFT
ACCOUNT: ENTER THE EMPLOYEE NO.
SPL. G/L: ENTER THE RELEVANT SPL. G/L. FOR EXAMPLE: IF

TA ADVANCE IS TO BE ADJUSTED THEN ENTER “N”.ALSO
REMOVE THE TICK FROM ‘NORMAL OI’
e.g. OF FEW ADVANCES COULD BE
30
CLICK PROCESS OPEN ITEM ICON ON TOP LEFT
SELECT THE ADVANCE TO BE ADJUSTED BY DOUBLE

CLICKING
PSTKY: ENTER 40
ACCOUNT; ENTER THE RELEVANT EXPENDITURE G/L CODE
PRESS ENTER
AMOUNT: ENTER THE EXPENDITURE AMOUNT
ENTER THE COST CENTER EG M53801
TEXT: ENTER ANY DETAILS
PSTKY: ENTER 31
ACCOUNT: ENTER THE EMPLOYEE CODE
PRESS ENTER
AMOUNT: ENTER THE ACTUAL BALANCE AMOUNT TO BE

PAID
ASSIGNMENT: 3100
TEXT: REMARKS
SIMULATE
31
EXPENDITURE 1………………………..DR
EMPLOYEE(ADVANCE)…………………..CR
EMPLOYEE(BAL. AMOUNT)…………….CR
SAVE.

11XXXXXXXX
STEP 2 FINAL PAYMENT TO EMPLOYEE OUT BANK OR CASH
TCODE: F-53


‘PLANT/LOCATION CODE’.
BANK DATA
ACCOUNT: OUTGOING BANK GL A/C 701XXXX022 OR CASH

A/C 351XXXX000 (XXXX = PLANT CODE)
AMOUNT: PUT THE AMOUNT TO BE GIVEN
OPEN ITEM SELECTION
ACCOUNT: PUT THE EMPLOYEE NUMBER
32
SELECT THE AMOUNT YOU WANT TO SELECT THIS SHOULD

BE IN BLUE

NO. 19
CASE – 2 WHEN EXPENDITURE IS LESS THAN ADVANCE GIVEN
STEP1 EXPENSES BOOKING AND SHOWING BALANCE AMOUNT AS

RECOVERABLE FROM EMPLOYEE
TCODE : F-51 DOC TYPE KA
REFRENCE: PLANT CODE

“TRANSFER POSTING WITH CLEARING”
CLICK CHOOSE OPEN ITEM
ACCOUNT: ENTER THE EMPLOYEE NO.
SPL. G/L: ENTER THE RELEVANT SPL. G/L . FOR EXAMPLE IF

TA ADVANCE IS TO BE ADJUSTED THEN ENTER “N”
CLICK PROCESS OPEN ITEM
SELECT THE ADVANCE TO BE ADJUSTED BY DOUBLE

CLICKING
PSTKY: ENTER 40
ACCOUNT; ENTER THE RELEVANT EXPENDITURE G/L CODE
PRESS ENTER
33
AMOUNT: ENTER THE EXPENDITURE AMOUNT
ENTER THE COST CENTRE
TEXT: ENTER ANY DETAILS
PSTKY: ENTER 21
ACCOUNT: ENTER THE EMPLOYEE CODE
PRESS ENTER
AMOUNT: ENTER THE ACTUAL BALANCE ADJUSTMENT

AMOUNT
ASSIGNMENT: XXXX (PLANT CODE)
TEXT: REMARKS
SIMULATE
EXPENDITURE 1………………………..DR
EMPLOYEE (BAL. AMOUNT)…………….DR
EMPLOYEE (ADVANCE)…………………..CR
SAVE.

11XXXXXXXX
23. Payment to Indian Oil Loc. for Special/ Imprest

adv. from S.O.
THROUGH CHEQUE
STEP 1 CREATION OF LIABILITY
TCODE : /NF-53
34
DOCUMENT DATE: DATE OF THE DOCUMENT OR CURRENT

DATE
COMPANY CODE: STATE OFFICE CODE TCODE: F-53
POSTING DATE : SHALL COME BY DEFAULT
CURRENCY : INR
REFERENCE : SENDING LOCATION CODE
FOLLOWING SCREEN SHALL APPEAR, WHEREIN
PSTKY =40 & ACCOUNT=7999999999, THEN PRESS ‘ENTER’
AMOUNT = DESIRED AMOUNT, ASSIGNMENT =

RECVG.PLANT CODE & TEXT = DETAILS OF
IMPREST NO.
IN THE NEXT LINE ITEM, PSTKY =31 & ACCOUNT=’ONE-TIME

VENDOR, THEN PRESS ‘ENTER’ THE FOLLOWING SCREEN
SHALL APPEAR
ALL THE DETAILS LIKE NAME, CITY, PO BOX SHOULD BE

CAREFULLY FILLED, AS THE CHEQUE SHALL BE PRINTED
35
FROM THIS DETAIL.THEN PRESS ENTER & THE NEXT SCREEN

POPS-UP
GIVE THE AMOUNT & THE DETAILS IN THE ASSIGNMENT AS

WELL AS THE TEXT FIELD, THEN PRESS ENTER. THE ENTRY
THAT SHALL BE DISPLAYED SHALL BE
SAVE..DOC STARTING WITH 11* SHALL BE GENERATED
STEP 1 PAYMENT OF LIABILITY
TCODE : F-53

DATE
POSTING DATE : SHALL COME BY DEFAULT
REFERENCE :PLANT/LOC. CODE
BANK DATA
ACCOUNT: OUTGOING BANK GL A/C 701XXXX022 OR CASH

A/C 351XXXX000 (XXXX = PLANT CODE)
AMOUNT: PUT THE AMOUNT TO BE GIVEN
OPEN ITME SELECTION
36
ACCOUNT: PUT THE ONE TIME VENDOR CODE
SELECT THE AMOUNT YOU WANT TO SELECT THIS SHOULD

BE IN BLUE
DOCUMENT ->SIMULATE-> SAVE..THE ENTRY GENERATED

SHALL BE

NO. 19
THROUGH PO/DD
IN CASE PAYMENT HAS TO BE MADE THROUGH PO OR DD

THEN THE ONLY CHANGE SHALL BE INSTEAD OF PUTTING
THE VENDOR CODE AS ‘ONE TIME VENDOR’ THE ‘YOURSELF
VENDOR’ SHALL BE USED.
REST OF THE STEP SHALL BE THE SAME.
24. Payment from IOCL Loc. for refund of

Special/other adv. to S.O
37
STEP 1 REFUND TO THE STATE OFFICE
TCODE: F-53

DATE
POSTING DATE: IT WILL BE DEFAULTED
CURRENCY: INR
DOCUMENT HEADER TEXT: ADVANCE NUMBER
BANK DATA
ACCOUNT : ENTER THE OUTGOING BANK GL A/C (IMPREST

A/C)
AMOUNT : ENTER BALANCE AMOUNT THAT IS TO BE

REFUNDED
CLICK GOTO
CLICK DOCUMENT OVERVIEW
POSTING KEY : 21
ACCOUNT : ENTER ‘ONE TIME VENDOR CODE’
PRESS ENTER & THE SCREEN POPS UP AS BELOW
38
ALL THE DETAILS LIKE NAME, CITY, PO BOX SHOULD BE

CAREFULLY FILLED, AS THE CHEQUE SHALL BE PRINTED
FROM THIS DETAIL.THEN PRESS ENTER & THE NEXT SCREEN
POPS-UP
GIVE THE AMOUNT & THE DETAILS IN THE ASSIGNMENT AS

WELL AS THE TEXT FIELD, THEN PRESS ENTER. THE ENTRY
THAT SHALL BE DISPLAYED SHALL BE
ONE TIME VENDOR ACCT……………….DR

OUTGOING BANK ACCT……………..CR
GO TO DOCUMENT & SIMULATE
POST THE DOCUMENT
THE SYSTEM WILL GENERATE A DOC. NO. STARTING WITH

42XXXXXXXX
STEP 2 TO PRINT CHEQUE IF PAYMENT MADE THROUGH BANK
TCODE : FBZ5

NO.19
39
STEP 3 RECEIVING OF CHEQUE BY STATE OFFICE
TCODE :/NF-51
DOCUMENT DATE : CURRENT DATE
DOCUMENT TYPE : GZ
DOC.HEADER TEXT : PLANT/LOC.CODE
SELECT THE BUTTON :
THE NEXT SCREEN APPEARS
BESIDE THE COMPANY CODE & ACCOUNT TYPE AS K, PUT IN

ACCOUNT THE ‘ONE TIME VENDOR ACCOUNT’
CLICK ON PROCESS OPEN ITEM ON THE TOP LEFT SCREEN
SELECT THE LINE ITEM FOR WHICH PAYMENT HAS BEEN

SEND BY THE LOCATION.
GO BACK BY THE GREEN ARROW & THE FOLLOWING

SCREEN APPEARS
40
PUT PSTKY AS 40 ACCOUNT AS YOUR INCOMING BANK GL

ACCOUNT E.G. 601XXXX011 ( XXXX = PLANT CODE) & PRESS
ENTER
AMOUNT = AMOUNT SEND BY LOCATION, ASSIGNMENT

=PAYMENT METHOD & INSTRUMENT NO.,TEXT = PAYMENT
DATE & BANK
DOCUMENT SIMULATE & SAVE, IT SHALL GENERATE A 78**

SERIES DOCUMENT.
25. Payment to outside parties for services or

supplies
STEP 1 EXPENSES BOOKING
TCODE: /NFB60
VENDOR: ENTER THE VENDOR CODE
REFERENCE: PUT VENDOR DOCUMENT/BILL NUMBER
BUSINESS PLACE /SECTION: PLANT CODE/SECTION CODE

(THIS FIELD SHALL BE USED FOR TDS CERTIFICATES )
G/L ACCOUNT: ENTER THE RELEVANT EXPENSE G/L

ACCOUNT
E.G. FOR OTHER EXPENSE 5292600030 - CONSULTATION
41
5290600130 – INSPECTION CHGS
ENTER THE COST CENTER IN THE COST CENTER COL. EG.

M53801 ALSO PUT MATERIAL CODE IF PAYMENT IS BEING
MADE FOR TRANSPORT.THE SCREEN SHALL APPEAR AS
FOLLOWS
CLICK ON WITHHOLDING TAX TAB
42
CLICK ON THE WHITE BOX NEXT TO YOUR RESPECTIVE TAX

TYPE
CLICK ON THE ROUND BUTTON AND CHOOSE THE

RESPECTIVE TAX PERCENTAGE

41XXXXXXXX)
VENDOR…………………………………………CR
O/L TDS…………………………………………..CR
STEP 1 EXPENSES BOOKING THROUGH CODE FOR ONE TIME VENDOR IN CASE
THE PARTY DEALS ONCE IN A YEAR
TCODE: /NFB60
VENDOR: ENTER THE ONE TIME VENDOR CODE EG. 10600060
REFERENCE:
43
BUSINESS PLACE /SECTION: ENTER PLANT CODE
TEXT: ANY REMARKS

ACCOUNT
E.G. OTH EXP-HIRE CHARGES- 5292300050
OTH EXP-BOOKS, PERIODICAL- 5292400010

M53801
SIMULATE DOCUMENT
A BOX POPS UP, FILL IN THE REQUIRED FIELDS NAME,

ADDRESS, HIS BANK, AND BUSINESS ETC.AS BELOW

41XXXXXXXX)
ONETIME VENDOR……………………………CR
44
STEP 2 MAKE PAYMENT TO THE OUTDSIDE VENDOR OR TO ONE TIME VENDOR

OUT OF BANK OR CASH
TCODE: /NF-53

REFERENCE:
BANK DATA
ACCOUNT: 701XXXX012 IF BANK PAYMENT
351XXXX000 IF CASH PAYMENT

(XXXX=PLANT)
AMOUNT: PUT THE NET AMOUNT AFTER DEDUCTING TDS
OPEN ITME SELECTION
ACCOUNT: PUT THE VENDOR NUMBER

26. Payment to outside parties for advances
STEP 1 ADVANCE PAYMENT THROUGH BANK OR CASH A/C
TCODE : F-48
45
ACCOUNT : ENTER THE VENDOR NO.
SPL. G/L : SELECT THE RELEVANT SPECIAL G/L INDICATOR ,

WHICH CAN BE SELECTED FROM THE DROPDOWN AS SHOWN
ACCOUNT : ENTER THE OUTGOING BANK G/L CODE

701XXXX022 OR CASH A/C 351XXXX000.
AMOUNT : ENTER THE AMOUNT OF ADVANCE
PRESS ENTER
AMOUNT : ENTER *
ASSIGNMENT : ANY DETAILS YOU WANT TO CAPTURE
TEXT : ANY DETAILS YOU WANT TO CAPTURE
SIMULATE
EMPLOYEE / VENDOR…………………………..DR
BANK……………………………………………………..CR
SAVE

42XXXXXXXX
STEP 2 TO PRINT CHEQUE IF PAYMENT MADE THROUGH BANK
TCODE : FBZ5

NO.19
46
27. Payment to Banks for Issuing Drafts or Trf. to

Accts directly
Issue cheque in the name of vendor “Yourself” so that bank can prepare drafts in
name of various real vendors or transfer money in the accounts of employees or
other real vendors
TCODE : /NFB60
VENDOR : ENTER THE VENDOR CODE
INVOICE DATE : ENTER THE CURRENT DATE
REFERENCE : ALWAYS ENTER BILL NO
AMOUNT : ENTER THE AMOUNT PAYABLE
BUSINESS PLACE /SECTION CODE : ENTER 3100
G/L ACCOUNT : ENTER THE RELEVANT EXPENSES A/C
5290800020 PRINTING &

STATIONERY
ENTER THE VENDOR CODE

41XXXXXXXX)
PRINTING AND STATIONERY A/C ………………………DR
STEP 2 TRANSFERING THE INDIVIDUAL VENDOR AMOUNT TO ‘YOURSELF’

ACCOUNT
TCODE: /NF-51 DOC TYPE - KA
47
COMPANY CODE: RESPECTIVE EG. 3100
CURRENCY: INR
REFERENCE:

ACCOUNT: PUT ONE EMPLOYEE ACOUNT
CLICK ON OTHER ACCOUNTS AND ENTER
SCREEN OPENS WITH MANY SPACES AS BELOW
FILL ACCOUNT: VENDOR CODE
ACCOUNT TYPE: K
48
SELECT ON STANDARD O/S
REPEAT THE STEPS FROM 12 TO 15 FOR ALL THE

EMPLOYEES
ENTER
CHOOSE RELEVANT AMOUNTS OF DIFFERENT EMPLOYEES
PST KY: 31
ACCOUNT: PUT ‘YOURSELF’ VENDOR CODE
PRESS ENTER
AMOUNT: PUT THE TOTAL AMOUNT TO BE GIVEN TO ALL

EMPLOYEES
ASSINGNMENT: LOCATION CODE
TEXT: NARRATION
DOCUMENT>SIMULATE>SAVE
SYSTEM GIVES A DOC. STARTING FROM 11********
STEP 3 MAKE AN OUGOING PAYMENT ON YOURSELF VENDOR CODE
TCODE: /NF-53

REFERENCE:
BANK DATA
49
OPEN ITME SELECTION
ACCOUNT : PUT THE CODE OF ‘YOURSELF’ VENDOR A/C

DOCUMENT ->SIMULATE-> SAVE – SYSTEM WILL GENERATE

THE DOCUMENT 42********
TCODE : /NFBZ5

NO.19
STEP 5 VERIFY WHETHER CHEQUE HAS BEEN ISSUED PROPERLY
TCODE: /NFCHN
PRESS ENTER
PAYING COMPANY CODE: STATE OFFICE CODE
HOUSE BANK: ENTER HOUSE BANK
ACCOUNT ID: EG.IMP01P

CLIK ON CLOCK.
50
STEP 6 PRINT VENDORS NAME FOR WHICH BANK WILL ISSUE DRAFT OR
TRANSFER TO ACCOUNTS
ENTER T CODE: YF87
ENTER POSTING DATE
FISCAL YEAR: 2006
DOCUMENT NUMBERS GIVE 11 SERIES DOC NO
COMPANY CODE 3100
USE YF90 FOR GIVING A LETTER TO THE BANK FOR DD

PREPARATION.HERE 42 SERIES DOC IS TO BE GIVEN .THIS IS
TO BE RUN AFTER THE CHEQUE IS PREPARED.
28. Payment to Customers

STEP 1 MAKE PAYMENT ENTRY FOR CUSTOMER
TCODE: /NF-53
DOCUMENT TYPE CZ

REFERENCE:
BANK DATA
ACCOUNT: 701XXXX012 (BANK G/L ACCOUNT OUTGOING-

XXXX=PLANT CODE)
OPEN ITME SELECTION
ACCOUNT: PUT THE CUSTOMER NUMBER
51
ACCOUNT TYPE: ‘D’

STEP 2 PRINT CHEQUE IN THE NAME OF CUSTOMER
TCODE : FBZ5

NO.19
29. Payment from/to SV/TV Customers

NOTE:
SV=SUBSCRIPTION VOUCHERS, TV=TRANSFER VOUCHERS
THE SV/TV CUSTOMER NUMBERS WILL START WITH DIGIT 9*
STAGE 1 AS USUAL YOU SHALL PASS THE ENTRY FOR RECEIVING THE MONEY
FROM DISTRIBUTORS.
STEP 1 RECEIVE MONEY FROM DISTRIBUTOR.
TCODE: F-28
DOCUMENT DATE
DOCUMENT HEADER TEXT: CUSTOMER/PARTY CODE
BANK DATA
52
BANK ACCOUNT: 601XXXX061 (ENTER YOUR COLLECTION G/L

A/C , XXXX= PLANT)
AMOUNT: AMOUNT OF DD/CHEQUE
TEXT: DATE OF THE INSTRUMENT
ASSIGNMENT: TYPE OF INSTRUMENT ( PAYMENT METHODS)

AND INSTRUMENT NUMBER
PRESS SHIFT F2 OR GOTO-> DOCUMENT OVERVIEW
BANK POPUP WILL COME CHOOSE THE BANK AND DOUBLE

CLICK ON THE BANK OF WHICH YOU ARE RECEIVING
INSTRUMENT.
PST KY 15
ACCOUNT : CUSTOMER CODE
ENTER
AMOUNT : WRITE DOWN THE SAME AMOUNT.
TEXT: ENTER REMARKS IF ANY
CLICK ON MORE DATA
CHOOSE THE REQUISITE CCA:C004 FOR MS/HSD,C005 FOR

SKO, C021 FOR OTHERS
53
SIMULATE & SAVE THE DOCUMENT
NOTE DOWN THE NUMBER IT WILL BEGIN WITH 32********
STEP 2 TO PRINT CASH RECEIPT
TCODE : YF42
COMPANY CODE : ENTER 3100
FISCAL YEAR : 2006 (UPTO MARCH 2007) AFTER THAT IT WILL

BE 2007
DOCUMENT NUMBER : ENTER THE DOCOMENT NO. AS

OBTAINED ABOVE
SELECT PRINT RADIO BUTTON
CLICK ON THE CLOCK
SELECT PRINT IMMEDIATELY
CLICK ON PRINTER BUTTON
54
STAGE 2 NOW YOU SHALL PASS THE ENTRIES FOR SV AND TV AS PER THE
STATEMENT SUBMITTED BY DISTRIBUTOR. THIS COULD BE DONE BY T. CODE
F-30 OR THROUGH UPLOAD PROGRAM YFU132 AND KNOCK OFF THE ITEMS BY
T CODE F-30.
METHOD 1 PASSING INDIVIDUAL ENTRY
CASE 1 KNOCK-OFF THE SV/TV AMOUNTS WITH THE AMOUNT RECEVED WHEN
THE AMOUNT RECEIVED IS ALSO = NET OF SV/TV OR DGCC CARDS/VC
STEP 1
TCODE /NF-30 DOC TYPE - SD
ENTER THE DOCUMENT DATE AS THE CURRENT DATE.
REFERENCE:
PSTKY: 50
ACCOUNT: IF SECURITY DEPOSIT SV/TV 2141050000

(EXAMPLE PL SELECT THE RESPECTIVE GL CODE LIKE DGCC
OTHER MIS INC-SALE OF LPG CUSTOMER CARDS 4516020300,
VR - CLAIMS RECOVERABLE-UCG-OTHERS 3443299000 ).
ENTER
NEXT SCREEN: AMOUNT PUT THE TOTAL SV/DGCC/VR

AMOUNT THAT IS TO BE TRANSFRRED
TEXT: REMARKS
ENTER
PSTKY: 04
ACCOUNT: PUT THE 9* DIGIT CUSTOMER ACCOUNT
ENTER
NEXT SCREEN: AMOUNT PUT THE TOTAL TV AMOUNT THAT IS

TO BE TRANSFRRED
TEXT: REMARKS
55
CLICK ON MORE DATA .
NEXT SCREEN –PUT CCA= C021.
DOCUMENT SIMULATE ---------------PL CHECK AND THEN SAVE.
STEP 2- KNOCKING OFF
IN THE NEXT STEP RE-DO F-30
CHOOSE OPEN ITEM
PUT THE CUSTOMER ACCOUNT & THE ACCOUNT TYPE

AS ‘D’
SELECT BOTH THE LINE ITEM OF PAYMENT RECIEVED &

DEBIT ON ACCOUNT OF SV
CASE II KNOCK-OFF THE SV/TV AMOUNTS WITH THE AMOUNT RECEIVED WHEN
AMOUNT RECEIVED IS LESS THAN THE NET OF SV/TV
STEP 1
STEP 1 SHALL BE THE SAME SET OF STEPS AS MENTIONED IN

THE PREVIOUS PAGE IN STEP 1
STEP 2- KNOCKING OFF
TCODE /NF-30
ENTER THE DOCUMENT DATE AS THE CURRENT DATE.
REFERENCE: PUT PLANT CODE
CHOOSE OPEN ITEM
PUT THE CUSTOMER ACCOUNT & THE ACCOUNT TYPE AS

‘D’
56
SELECT BOTH THE LINE ITEM OF PAYMENT RECIEVED &

DEBIT ON ACCOUNT OF SV/TV
SINCE THE BALANCE SHALL BE UNEQUAL GO TO THE TAB

“RESIDUAL ITEM” & CLICK ON IT
DOUBLE CLICK ON THE BLANK BOX AS SHOWN ON THE

SCREEN BELOW
BALANCING AMOUNT SHALL APPEAR
DOCUMENT SIMULATE, A BLUE LINE ITEM MAY COME

BECAUSE THE ASSIGNMENT WOULD NOT HAVE BEEN FILLED
UP.DOUBLE CLICK ON THE BLUE LINE ITEM & FILL THE
ASSIGNMENT AS DESIRED.
CASE III KNOCK-OFF THE SV/TV AMOUNTS WITH THE AMOUNT RECEIVED
WHEN AMOUNT RECEIVED IS MORE THAN THE NET OF SV/TV
TCODE /NF-30
THE PROCEDURE REMAINS THE SAME AS IN CASE II
METHOD 2 UPLOAD DATA THROUGH PROGRAM
STEP 1 PREPARE EXCEL SHEET AS PER THE FOMRAT

STEP 2 RUN UPLOAD PROGRAM THROUGH YFU132
STEP 3 RUN BATCH PROCESSING THORUGH SM35
STEP 4 CLEAR THE ENTRIES FROM CUSTOMER A/C F-30
57
STAGE 3 IN NEXT STEP IN CASE MONEY IS PAYABLE TO DISTRIBUTOR YOU

SHALL PASS ENTRY THROUGH T. CODE F-53 AND FBZ5 OR IN CASE MONEY IS
RECEIVED YOU SHALL PASS ENTRY THROUGH F-28.
CASE I WHEN MONEY IS PAID TO CUSTOMER
STEP 1 MAKE PAYMENT ENTRY
TCODE: /NF-53
DOCUMENT TYPE : CZ

REFERENCE
BANK DATA
ACCOUNT: 701XXXX012 (BANK G/L ACCOUNT OUTGOING,

XXXX = PLANT CODE)
OPEN ITME SELECTION
ACCOUNT: PUT THE CUSTOMER NUMBER
ACCOUNT TYPE ‘D’

STEP 2 PRINT CHEQUE
TCODE: /NFBZ5
58
THE SAME HAS BEEN ELABORATED STEP WISE IN .. PAGE NO

19
CASE II WHEN MONEY IS RECEIVED FROM CUSTOMER
TCODE: F-28
DOCUMENT DATE
BANK DATA
BANK ACCOUNT: COLLECTION ACCOUNT
AMOUNT: AMOUNT OF DD/CHEQUE
ASSIGNMENT: TYPE OF INSTRUMENT AND INSTRUMENT

NUMBER
OPEN ITEM SELECTION
ACCOUNT: CUSTOMER ACCOUNT
GO TO  DOCUMENT OVERVIEW OR PRESS SHIFT +F2

INSTRUMENT.
POSTING KEY = 15 & ACCOUNT = CUSTOMER ACCOUNT, THEN

PRESS ENTER
AMOUNT = VALUE OF INSTRUMENT RECEIVED
GO TO MORE DATA
GIVE THE RELEVANT CREDIT CONTROL AREAS
SIMULATE AND SAVE
59
30. Payment to Excise Authorities
CASE 1 NO ADJUSTMENT ENTRY PENDING
STEP1 HOW MUCH TO PAY?
T CODE: J2IUN
THIS TRANSACTION CODE IS ONLY TO BE DONE IF EXCISE

RECONCILIATION HAS ALREADY BEEN DONE USING THE
EXCISE RECONCILATION PROCEDURE
COMPANY CODE E.G.3100
PLANT E.G. 3121
EXCISE GROUP: GM ( OF PLANT CODE 3121)
PERIOD: FROM TO FOR E.G. 010107 TO 310107 FOR MONTH

OF JANUARY’07.
CLICK ON SIMULATE TICK
CLICK ON THE CLOCK, THE SCREEN SHALL APPEAR AS

BELOW
60
SEE THE EXCISE DUTY LIABILITY AMOUNT,WHICH SHALL

REFLECT AS BELOW
AMOUNT OF EXCISE DUTY PAYABLE =AMOUNT PAYABLE

BED+SED+AED (AED+SPECIAL ADDITIONAL EXCISE DUTY)
THE BALANCE FIGURE HERE SHOULD ALWAYS TALLY WITH

YV33/YV175, AND IN TURN THE QUANTITY OF YV94 AND YV179.
ONCE WE HAVE SEEN OUR EXCISE DUTY LIABILITY ALSO SEE

YOUR CURRENT PLA BALANCE (WHICH IS THE AMOUNT
LYING WITH EXCISE AUTHORITIES), SHALL BE REFLECTED,
IN THE SAME J2IU SCREEN BELOW.
61
TR6 CHALLAN AMOUNT = EXCISE DUTY LIABILITY-PLA

BALANCE
STEP 2 TR6 CHALLAN CREATION IN SAP[ DEBITING PLA ]
TCODE : J1IH
CLICK ON TR6 CHALLAN BUTTON IN THE JV MENU

OF J1IH
DOCUMENT NUMBER HAS TO BE INPUT: 31212007XX HERE XX

IS RUNNING SERIAL NUMBER, 3121 IS PLANT CODE & 2007 IS
THE YEAR.
YEAR E.G.2006
COMPANY CODE: 3100
62
PLANT: ENTER YOUR LOCATION CODE EG: 3121
EXCISE GROUP : ENTER RELEVANT EXCISE GROUP
PRESS ENTER
PUT THE AMOUNT OF TR6 CHALLAN AGAINST THE GL

2410709000
ALSO PUT THE SPLIT OF TR6 CHALLAN AMOUNT ON BED AED

SED , WHICH SHALL APPEAR AS BELOW
THEN SAVE THIS DOCUMENT
STEP 3: TO TRANSFER FROM PLA ON HOLD TO EXCISE AUTHORITIES

VENDOR A/C
TCODE – F-51 DOC TYPE - KA
NOTE : PLEASE SEE THAT THE RADIO BUTTON IS AT

63
ACCOUNT: PUT THE PLA ON HOLD GL A/C 2410709000
ACCOUNT TYPE : S
SELECT THE ITEMS FROM THE LIST PROVIDED BY DOUBLE

CLICKING IT SHOULD BE IN BLUE
CLICK ON GREEN ARROW BUTTON
PSTKY : ENTER 31
ACCOUNT : ENTER THE EXCISE VENDOR CODE
PRESS ENTER
AMOUNT : ENTER THE AMOUNT TO BE TRANSFERRED
ASSIGNMENT : ENTER THE LOCATION CODE
TEXT : BRIEF NARRATION.
SIMULATE > SAVE
STEP 4: MAKE A PAYMENT TO EXCISE AUTHORITIES VENDORA/C
TCODE: /NF-53
DOCUMENT TYPE: LA (LETTER OF AUTHORITY)
REFERENCE: PLANT CODE
64
BANK DATA
ACCOUNT: 701XXXX022 IF BANK PAYMENT( PUT YOUR

EXCISE OUTGOING GLA/C, XXXX=PLANT CODE)
OPEN ITME SELECTION
ACCOUNT : PUT THE EXCISE VENDOR CODE


STEP 5 TO PRINT CHEQUE IN THE NAME OF EXCISE AUTHORITIES
TCODE : /NFBZ5

NO.19
STEP 6: TO PRINT THE LETTER OF AUTHORITY IN CASE YOU DO NOT

HAVE ISSUE CHEQUES
TCODE : /NYFR121
DOCUMENT NO. : ENTER THE DOCUMENT NO. OF LA
CORRESPONDENCE TYPE : ZJV WILL BE WRITTEN DELTE IT

TO WRITE ZLA & THEN CLICK ON THE
65
THE SYSTEM WILL GIVE A MESSAGE SAYING “ ONE

DOCUMENT WAS SELECTED”
PRESS ENTER OR CLICK THE TICK MARK
THE SYETEM WILL GIVE A MESSAGE “ WOULD TOU LIKE TO

ISSUE THE REQUEST”
PRESS ENTER OR CLICK THE YES BUTTON
OUTPUT DEVICE : ENTER IOCL
SELECT PRINT IMMEDIATELY FROM THE OUTPUT OPTION
CLICK THE PRINTER BUTTON.

STEP 7: FINAL FORTNIGHTLY UTILIZATION OF CENVAT
T CODE: J2IUN
COMPANY CODE E.G. 3100
PLANT :3121
EXCISE GROUP: GM
PERIOD: FROM TO FOR E.G. 010107 TO 310107 FOR MONTH

OF JAN’07.
CLICK ON THE CLOCK
COPY AMOUNT PAYABLE
CLICK AT CHANGE ICON
PASTE THE AMOUNT AGAINST ROW PLA
SAVE THE DOC
66
CASE 2 INCASE THE ADJUSTMENT ENTRY IS PENDING
STEP 1 BOOK EXCISE DUTY EXPENSES AND REPEAT THE STEPS 1 TO 7

MENTIONED ABOVE
TCODE : J1IH
CLICK ON OTHER ADJUSTMENT BUTTON
DOCUMENT NUMBER HAS TO BE INPUT: 31002006XX HERE XX

IS RUNNING SERIAL NUMBER.
YEAR 2006
COMPANY CODE: E.G.3100
PLANT: ENTER YOUR LOCATION CODE EG: 3121
EXCISE GROUP : ENTER RELEVANT EXCISE GROUP
PRESS ENTER
PUT THE AMOUNT OF OTHER ADJUSTMENT AGAINST THE GL

2410709000
ALSO PUT THE SPLIT OF OTHER ADJUSTMENT AMOUNT ON

BED AED SED
THEN SAVE THIS DOCUMENT
31. Payment to Railway Authorities
STEP 1 EXPENSE BOOKING
TCODE : /NFB60
VENDOR : ENTER THE VENDOR CODE
67
REFERENCE : PLANT CODE
AMOUNT : ENTER THE AMOUNT PAYABLE.
BUSINESS PLACE /SECTION : ENTER RESPECTIVE LOCATION

CODE EG: 3100 TEXT: ENTER RELEVANT TEXT
G/L ACCOUNT : ENTER THE RELEVANT EXPENSE G/L

ACCOUNT
5270210400 FRT & TRANS CHGS-DEMURRAGE-RAILWAYS
NOTE : ENTER THE COST CENTER IN THE COST CENTER

COL.EG: M53801

41XXXXXXXX)
STEP 2 PAYMENT BY EITHER LOCATION/ STATE OFFICE
TCODE: /NF-53
POSTING DATE: SYSTEM DEFAULTS- DON’T CHANGE
REFERENCE
BANK DATA

XXXX= PLANT CODE)
OPEN ITME SELECTION
ACCOUNT : PUT THE RAILWAY VENDOR NUMBER
68

32. Payment to Sales Tax Authorities

STEP 1 TRANSFER OF PAYABLE AMOUNT TO SALES TAX AUTHORITIES
A/C
TCODE : F-51 DOC TYPE - KA
CLICK CHOOSE OPEN ITEM BUTTON
ACCOUNT : GIVE THE SALES TAX G/LACCOUNT
E.G. 2411700000 OTHER LIABILITIES-WORKS CONTRACT TAX

E.G. 2120070100 OTHER LIABILITIES-VAT OUTPUT TAX-
ANDHRA PRADESH
ACCOUNT TYPE: S
IF MORE THAN ONE ACCOUNT ARE THERE, THEN TICK ON

THE ‘OTHER ACCOUNT TAB’ & ON THE SCREEN THAT COMES,
FILL IN THE OTHER ACCOUNT DETAILS
CLICK THE PROCESS OPEN ITEM BUTTON
SELECT THE RELEVAT DOCUMENTS OF SALES TAX
PSTKY : ENTER 31
ACCOUNT: SALES TAX VENDOR CODE
69
PRESS ENTER
AMOUNT: ENTER THE TOTAL AMOUNT ( DO NOT PUT *)
SIMULATE THE DOCUMENT & SAVE
SYSTEM WILL GENERATE A DOCUMENT STARTING WITH

11XXXXXXXX
STEP 2 MAKE PAYMENT TO SALES TAX AUTHORITIES
TCODE: /NF-53
REFERENCE
BANK DATA

XXXX= PLANT CODE)
OPEN ITEM SELECTION
ACCOUNT : PUT THE SALES TAX VENDOR NUMBER

70
STEP 3 TO PRINT CHEQUE
TCODE : /NFBZ5
DOC. NO. : ENTER THE PAYMENT DOC NUMBER I.E.

42XXXXXXXX
COMPANY CODE : E.G.ENTER 3100
FISCAL YEAR : E.G. 2006
PAYMENT METHOD : ENTER C
CHEQUE LOT : ENTER THE RELEVANT CHEQUE LOT
CLICK PRINT IMMEDIATELY BUTTON.
CLICK THE PRINTER BUTTON
THE SYSTEM WILL PRINT THE CHEQUE AND GIVE A MESSAGE
PRINT JOB COMPLETED.
33. Payment for Toll Tax
STEP1 MAKE PAYMENT TO TOLL TAX AUTHORITIES IN ADVANCE
T.CODE : F-02
DOCUMENT DATE: INVOICE DATE
DOCUMENT TYPE : KZ
PST KY: 21
ACCOUNT : TOLL TAX VENDOR CODE
PRESS ENTER
AMOUNT
PST KY 50
71
ACCOUNT : 7013101012 (G/L ACCOUNT FOR IMPREST

OUTGOING)
ENTER
AMOUNT
TEXT: ENTER REMARKS
DOC>SIMULATE>SAVE.
TCODE : /NFBZ5

NO.63
STEP 3 BOOK EXPENSE INVOICE FOR TOLL TAX
T.CODE: F-04
REFERENCE:
DOCUMENT TYPE: KR
CHECK RADIO BUTTION SHOULD BE ON TRANSFER POSTING

WITH CLEARING
PST KY 40
ACCOUNT: ENTER 5250000020-IRRECOVERABLE TAXES-TOLL

CHGS
PRESS ENTER
AMOUNT
72
COST CENTRE: ENTER THE RELEVANT COST CENTRE EG:

M53801
ASSIGNMENT : LOCATION CODE
TEXT : SHORT NARRATION
CLICK ON CHOOSE OPEN ITEMS
ACCOUNT: TOLL TAX VENDOR CODE
ACCOUNT TYPE: K
CLICK ON PROCESS OPEN ITEMS
SELECT THE AMOUNT THAT SHOULD BE IN BLUE
DOC>SIMULATE>SAVE.
34. Payment to Transporters

STEP 1 HOW MUCH TO PAY TO TRANSPORTERS [ BULK]?
SEE THE REVISED PROCEDURE IN THE MANUAL LATER

STEP 1 HOW MUCH TO PAY TO TRANSPORTERS [ LPG]?
RUN REPORT YVR215 ( TRANSPORT CONTRACTOR PAYMENT

FOR LPG)
PUT IN THE FOLLOWING FIELDS
TRANSPORT PLANNING POINT: ENTER YOUR LOCATION

CODE EG: 1173
PAYMENT CYCLE DATE: FROM TO PERIOD . FOR EG. FOR

MONTH OF APRIL IT WOULD BE 010406 TO 300406
SHIPPING POINT ENTER YOUR LOCATION CODE EG: 1173
SIMULATION RUN: IT SHOULD BE TICKED
CLICK ON THE CLOCK TO RUN THE REPORT
73
TAKE A PRINT OUT OF THE REPORT AND RECONCILE WITH

BILLS OF TRANSPORTERS.
STEP 2 HOW TO FREEZE THE TRANSPORTERS BILLS AFTER

CHECKING AND CARRYING OUT ALL CORRECTIONS?
RUN REPORT YV184 OR YVR215 AGAIN
EVERY THING SAME EXCEPT REMOVE THE TICK SIMULATION

RUN THIS SHOULD BE DONE ONLY IF FINAL PAYMENT IS
BENIG MADE.
TAKE THE PRINT OUT OF REPORT AND USE THE SAME

FIGURES TO PASS TRANSPORTERS BILLS.
STEP 3 TRANSPORT FREIGHT EXPENSE BOOKING
FOR BULK TRANSPORTATION SEE THE REVISED PROCEDURE LATER

IN THE MANUAL
TCODE: /NFB60
VENDOR : ENTER THE TRANSPORTER CODE
REFERENCE : EG: /BILL NO
74
AMOUNT : AMOUNT ENTER THE TOTAL BILL AMOUNT( TOTAL

MEANS GROSS=NET AMOUNT + SHORTAGE IF ANY+ TDS
AMOUNT)
BUSINESS PLACE /SECTION : ENTER YOUR LOCATION CODE

EG: 3100 IN THE SECTION CODE
G/L ACCOUNT : FOR FREIGHT ON SALES USE THE

FOLLOWING CODE 5270240600.
FOR FREIGHT ON STOCK TRANSFER USE THE FOLLOWING

CODE 5270240700.
FOR OCTROI USE THE FOLLOWING CODE: 5250000010
ENTER THE COST CENTER: M53801
ENTER ASSIGNMENT: ENTER YOUR LOCATION CODE 3100
MATERIAL – GIVE PRODFUCT CODECT CODE
=4500 FOR INDUSTRIAL KEROSENE
=1600 FOR MS UNLEADED
=5000 FOR HSD
CLICK ON WITHHOLDING TAX TAB. IN THE W/TAX TAB FIELD

PUT THE AMOUNT – OCTROI AMOUNT. IF YOU DON’T PUT THIS
SYSTEM WILL CUT TAX ON FULL AMOUNT.

41XXXXXXXX)
STEP 2 PAYMENT AFTER DEDUCTIONS ON ACCOUNT OF SHORTAGE
TCODE: F-53
DOCUMENT DATE: SAME AS CURRENT DATE
75
REFERENCE:
CLEARING TEXT: TPT PAYMENT FOR MONTH OF
BANK DATA
ACCOUNT :701XXXX022 (XXXX=PLANT CODE)
AMOUNT: NET AMOUNT=GROSS AMOUNT-TDS ALREADY

DEDUCTED-DEDUCTION ON ACCOUNT OF SHORTAGE
OPEN ITEM SELECTION
ACCOUNT: TRANSPORTERS ACCOUNT
PRESS ENTER
TRANSPORTERS ACCOUNT WITH OPEN ITEM OPENS UP.
SELECT THE AMOUNT I.E. FOR WHICH PAYMENT IS TO BE

MADE.ONLY THIS AMOUNT SHOULD BE IN BLUE REST
SHOULD BE IN BLACK
CLICK ON GREEN ARROW ONLY IF SOME SHORTAGE ELSE

SAVE THE DOCUMENT
PST KY: 11 IF THE SHORTAGE CREDIT IS TO BE GIVEN TO

CUSTOMER/ IF SHORTAGE WAS FOR STOCK TRANSFER THEN
PST KY WOULD BE 50
ACCOUNT: CUSTOMER ACCOUNT IN CASE OF SALES. IN CASE

OF STOCK TRANSFER PUT THE GL 4103020000.
PRESS ENTER
ASSIGNMENT: ENTER YOUR LOCATION CODE EG:

3100/TPTMONTH YEAR
TEXT : SHORTAGE ON ACCOUNT OF PRODUCT SUPPLY LESS

QUANTITY, BASICALLY REMARKS
76
DOCUMENT SIMULATE AND SAVE.
NOTE DOWN THE DOCUMENT NUMBER IT WILL BE BEGINNING

WITH 42*
STEP 5 TO PRINT THE CHEQUE
TCODE : FBZ5

NO.63
STEP 6 PRINT THE PAYMENT ADVICE
TCODE: YF88
COMPANY CODE 3100
DOCUMENT NUMBER: 42*
YEAR: 2006
OUTPUT DEVICE: ZEPS
CLICK ON PRINT IMMEDIATELY I.E. IT SHOULD BE CHECKED
CLICK ON PRINT BUTTON

USE YF100 IN CASE LETTER IS TO BE ISSUED TO THE PARTY WHEN DD
IS PREPARED.
CASES
CASE I
STEP 1 PAYMENT AND DEDUCTIONS ON ACCOUNT OF SHORTAGE

WHERE CREDIT IS TO BE GIVEN TO THE CUSTOMER
TCODE: F- 51
77
REFERENCE : PLANT
CLEARING TEXT: DETAILS OF SHORTAGE
POSTING KEY 21 TO DEBIT TRANSPORTER FOR SHORTAGE
ACCOUNT : VENDOR CODE
AMOUNT: AMOUNT OF SHORTAGE TO BE DEDUCTED FROM

BILL
NOW GIVE POSTING KEY 11 TO CREDIT CUSTOMER WHO IS

TO BE CREDITED FOR SHORTAGE
ACCOUNT: CUSTOMER’S ACCOUNT
AMOUNT – PUT *
ASSIGNMENT – GIVE PLANT CODE TEXT – GIVE DETAILS
SIMULATE AND SAVE
NOW PAYMENT IS TO BE MADE TO TRANSPORTER USING F-53

FOR THE NET AMOUNT CLEARING ALL THE OPEN ITEMS
(LIABLITY AND SHORTAGE)
CASE II
STEP 2 PAYMENT AND DEDUCTIONS ON ACCOUNT OF CAP

SHORTAGE OR SALE OF HSD
TCODE: F-53
78
REFERENCE :
CLEARING TEXT: TPT PAYMENT FOR MONTH OF
BANK DATA
BANK : ACCOUNT :701XXXX022 (XXXX = PLANT CODE)
AMOUNT: NET AMOUNT=GROSS AMOUNT-TDS ALREADY

DEDUCTED-DEDUCTION ON ACCOUNT OF SHORTAGE OF
CAPS
OPEN ITEM SELECTION
ACCOUNT: TRANSPORTERS ACCOUNT
PRESS ENTER
TRANSPORTERS ACCOUNT WITH OPEN ITEM OPENS UP.
SELECT THE AMOUNT I.E. FOR WHICH PAYMENT IS TO BE

MADE.ONLY THIS AMOUNT SHOULD BE IN BLUE REST
SHOULD BE IN BLACK. FOR HSD SELECT THE RV/ZX
DOCUMENT-52*/94* ALSO.
CLICK ON DOCUMENT OVERVIEW.
SELECT THE PAYMENT AMOUNT. DOUBLE CLIK AND CHANGE

THE AMOUNT. INCLUDE DEDUCTION ON ACCOUNT OF SALE
OF HSD.
IN CASE OF ANY SHORTAGE DO THE TRANSACTION AS GIVEN

BELOW. OTHERWISE SIMUALTE AND SAVE
PST KY: 50
ACCOUNT: 4516080140 (FOR SAFETY CAPS)
4505030000(SPURIOUS CYL)
410302000(U/W CYL, SHORT)
PRESS ENTER
79
ASSIGNMENT: XXXX/TPTMONTH_YEAR
TEXT : SHORTAGE ON ACCOUNT OF PRODUCT SUPPLY LESS

QUANTITY, BASICALLY REMARKS
DOCUMENT SIMULATE AND SAVE.
NOTE DOWN THE DOCUMENT NUMBER IT WILL BE BEGINNING

WITH 42*
35. Payment to Contractors against Purchase

Orders
TO MAKE PAYMENT FOR SERVICE ORDERS AND MATERIAL
PURCHASE ORDERS
STEP1 VERIFY THE INVOICE AND BOOK THE LIABILITY TO VENDOR

A/C
TCODE : MIRO
INVOICE DATE & CURRENT DATE WILL BE DEFAULTED AS

CURRENT DATE. IF YOU WANT TO CHANGE IT CAN BE DONE.
REFERENCE :
AMOUNT : ENTER RE 1
CLICK ON PAYMENT TAB
PUT THE BASELINE DATE AS CURRENT DATE
ENTER THE PO NO. I.E THE SERVICE OR MATERIAL ORDER

NUMBER STARTING WITH 17* IN THE LOWER PORTION OF THE
SCREEN I.E. AGAINST PURCHASE ORDER/SCHEDULING
AGREEMENT FIELD.
PRESS ENTER
80
THE SYSTEM WILL SHOW ALL THE VALUES.
SELECT THE LINE ITEMS TO BE PAID, AND PRESS ENTER.
CLICK ON THE BASIC DATA SCREEN
THE AMOUNT PAYABLE WILL BE SHOWN BY THE SYSTEM AT

THE RIGHT CORNER OF THE SCREEN IN THE FIELD CALLED
BALANCE
REPLACE THE RE 1 IN THE AMOUNT FIELD BY THE AMOUNT

SHOWN PLUS RE 1
SIMULATE THE DOCUMENT.
THE SYSTEM WILL SHOW THE ACCOUNTING ENTRY
VENDOR………………………….CR (MAT COST)
GR/IR CLEARING…………………………..DR (MAT. COST)
SAVE
THE SYTEM WILL A MATERIAL DOCUMENT WITH A NO

51056XXXXX.NOTE THIS NUMBER ON THE BILL
TO GET THE ACCOUNTING DOC. NO. CLICK INVOICE

DOCUMENT (AT THE TOP LEFT CORNER OF THE SCREEN IN
THE SAME SCREEN) THEN CLICK ON DISPLAY AND THEN
CLICK FOLLOW ON DOCUMENT.
THE SYSTEM WILL DISPLAY THE ACCOUNTING DOCUMENT AS

SHOWN ABOVE WITH A NO. STARTING WITH 53XXXXXXXX
STEP 2 TO MAKE PAYMENT TO THE VENDOR
TCODE: /NF-53
81
REFERENCE:
BANK DATA
ACCOUNT: 701XXXX022 (BANK G/L ACCOUNT

OUTGOING,XXXX = PLANT)
OPEN ITME SELECTION
ACCOUNT : PUT THE VENDOR NUMBER

TCODE : /NFBZ5

NO.63
STEP 4 TO TAKE A PAYMENT ADVICE PRINT OUT TO GET RECIEPT

SIGNED BY VENDOR
TCODE : /NYF88

FISCAL YEAR : 2006
CLICK ON CLOCK AND THEN CLICK ON PRINT IMMEDIATLEY

AND CLICK ON PRINT ICON
82
YF100 IS TO BE USED IF DD IS PREPARED IN VENDOR’S NAME
36. Multiple Vendor in a single PO
WHILE CREATING A PO WITH VARIOUS CONDITION TYPES,

THERE MIGHT BE CASES IN WHICH FOR DIFFERENT
CONDITION TYPES DIFFERENT VENDOR MAY BE REQUIRED
E.G. THE FREIGHT VENDOR OR INSPECTION CHARGES
VENDOR MIGHT BE DIFFERENT FROM THE MATERIAL/MAIN
VENDOR.
83
Different Vendor 10101010 in FRC1 Main Vendor

Freight Condition
IN SUCH CASES MIRO SHALL NOT BE ALLOWED & THE

SYSTEM SHALL GIVE AN ERROR MESSAGE SIMILAR AS
BELOW
“DIFFERENT INVOICING PARTY 10101010 PLANNED FOR DEL.

COSTS ITEM IN PO 17010059”
FOR SUCH CASES MIRO SHALL BE DONE IN TWO STAGES,

THROUGH THE FOLLOWING TRANSACTION CODES:
YMIROPRD - Miro for Product Cost

YMIROOTH - Miro Excluding Product Cost
YMIROPRD - MIRO FOR PRODUCT COST WHILE EXECUTING

THE ABOVE TRANSACTION CODE ,IT WILL PICK UP ONLY THE
MATERIAL COST LINE ITEMS I.E. IT SHALL PICK UP THOSE
CONDITION TYPES WHICH DOES NOT HAVE A VENDOR. REST
OF THE PROCEDURE SHALL BE THE SAME AS IT IS IN MIRO.
YMIROOTH - MIRO EXCLUDING PRODUCT COSTWHILE

EXECUTING THE ABOVE TRANSACTION CODE & ENTERING
THE SECTION CODE ALONG WITH THE PO NUMBER, THE
SYSTEM SHALL DISPLAY VARIOUS VENDORS E G. FREIGHT
VENDOR… INSP.VENDOR…. ETC.. WHICH HAD BEEN
CREATED WHILE PREPARING THE PO.
84
The screen Shall appear as
THE VARIOUS VENDORS SHALL BE DISPLAYED AS ABOVE;

SELECT THE VENDOR FOR WHICH U WANT TO DO THE
INVOICE VERIFICATION & CAREFULLY NOTE DOWN/COPY THE
VENDOR CODE, SHOWN BESIDES THE NAME OF THE VENDOR.
ONCE YOU SELECT THE VENDOR LINE & PRESS ENTER, THEN,
AFTER PUTTING THE BASELINE DATE, GO TO THE DETAILS
TAB & PUT/PASTE THE VENDOR YOU HAVE COPIED ABOVE IN
THE INVOICING PARTY TAB. & PRESS ENTER.
85
Change this
Vendor to the
selected vendor
NOW YOU CAN PROCEED AS IN THE CASE OF MIRO.
SIMILARLY YOU CAN DO FOR THE OTHER VENDORS ONE BY

ONE , REPEATING THE TRANSACTION CODE YMIROOTH.
37. Cash withdrawal from Bank
STEP 1 MAKING PAYMENT OUT OF WITHDRAWAL A/C
TCODE : F-48
86
DOCUMENT DATE : DATE OF THE DOCUMENT OR CURRENT

DATE
COMPANY CODE : E.G 3100
REFERENCE :
VENDOR ACCOUNT- GIVE THE CODE OF SELF VENDOR AND

SPL GL AS 8.
ACCOUNT : OUTGOING BANK GL CODE 7013123022
AMOUNT
PRESS ENTER
GIVE AMOUNT
SAVE
TCODE: FBZ5

NO.63
STEP 3 AFTER BRINGING THE CASH FROM BANK DEPOSIT IN CASH

BOOK
TCODE : F-51 DOC TYPE - KA
CLICK CHOOSE OPEN ITEM BUTTON
ACCOUNT : SELF VENDOR CODE (BY WHICH WE HAVE

DRAWN CASH) GIVE SPL GL AS 8.
CLICK THE PROCESS OPEN ITEM BUTTON
87
SELECT THE RELEVANT DOCUMENT BY WHICH CASH WAS

DRAWN.
DOUBLE CLICK ON THE AMOUNT.
PSTKY : ENTER 40
ACCOUNT : ENTER CASH IN HAND ACCOUNT EG: 3513100000
PRESS ENTER
AMOUNT : ENTER THE ACTUAL AMOUNT ( DO NOT PUT *)
SIMULATE THE DOCUMENT & SAVE
SYSTEM WILL GENERATE A DOCUMENT STARTING WITH

11XXXXXXXX
38. Credit Note to Vendors
TCODE: /NFB60
REFERENCE:
BUSINESS PLACE /SECTION: PLANT CODE

ACCOUNT

M53801
88

41XXXXXXXX)
39. Debit Note to Vendors
TCODE: /NFB65
REFERENCE
BUSINESS PLACE /SECTION: PLANT CODE

ACCOUNT

M53801
SIMULATE DOCUMENT & SAVE
40. Payment to Vendors for EMD Refund
STEP 1 MAKING PAYMENT
TCODE: /NF-53

89
REFERENCE
BANK DATA
ACCOUNT: EG: 701XXXX022 IF BANK PAYMENT
3513100000 IF CASH PAYMENT
OPEN ITEM SELECTION
ACCOUNT : PUT THE EMD VENDOR CODE

TCODE : /NFBZ5

NO.63
STEP 3 PRINT PAYMENT ADVICES
TCODE : /NYF88

FISCAL YEAR : 2006
CLICK ON CLOCK AND THEN CLICK ON PRINT IMMEDIATLEY

AND CLICK ON PRINT ICON
90
41. Booking of Bank Guarantee received from

Vendors
STEP 1 BANK GUARANTEE RECEIVED
TCODE: /NF-40
POSTING DATE: CURRENT DATE
DOCUMENT TYPE: KZ
COMPANY CODE: YOUR COMPANY CODE
REFERENCE : BG. NO
DOCUMENT HEADER TEXT : PO NO/ WO. NO
CLEARING TEXT : BREIF DESCRIPTION OF PO /WO
POSTING KEY : 39
SPECIAL GL INDICATOR : C
91
PRESS ENTER AND SYSTEM WILL SHOW ANOTHER

SCREEN, WHERE IN ENTER THE FOLLOWING :
AMOUNT : BG AMOUNT
ASSIGNEMENT : THE NAME OF ENGINEER-IN-CHARGE
TEXT : ANY REMARKS
DUE ON : EXPIRY DATE OF BG
ISSUE DATE : ISSUE DATE OF BG
BANK NAME : DETAILS OF ISSUING DATE
POSTING KEY : 40
ACCOUNT : 2121840000- BANK FROM VENDOR CONTRA GL
92
CLICK ON MORE DATA TAB AND ENTER THE FOLLOWINGS
SPECIAL GL ASSIGNEMNT : NATURE OF BG-ABG/PGB/CGB
93
PRESS ENTER AND SYSTEM WILL SHOW ANOTHER

SCREEN, PUT DOWN THE FOLLOWING THERE,
AMOUNT : BG AMOUNT OR *
PURCHASING DOCUMENT NO : PO / WO
94
PRESS ENTER AND SAVE THE DOCUMENT . NOTE-DOWN DOCUMENT

NO GENERATED BY SYSTEM
STEP 2 REVERSAL OF BANK GUARANTEE RECEIVED FROM VENDOR
TCODE : /NFB08
DOCUMENT NO : FI DOCUMENT SAVE WHEN BG WAS

ORIGINALLY POSTED IN SAP
COMPANY CODE : YOUR COMPANY CODE
FISCAL YEAR : FI DOCUMENT YEAR
REVERSAL REASON : 01
POSTING DATE : DATE WHEN YOU WANT TO REVERSE
95
\
CLICK ON DISPLAY BEFORE REVERASL TO SEE THE DOCUMENT BEING
REVERSED AND THAN SAVE THE DOCUMENT
Customers (Receipts) Related Transactions

42. How to maintain payment methods?
T.CODE: /NFD02
CUSTOMER CODE: ENTER THE CUSTOMER CODE FOR WHOM

YOU WANT TO MAINTAIN THE PAYMENT METHODS
COMPANY CODE: ENTER YOUR COMPANY CODE
ENTER
CLICK ON COMPANY CODE DATA
CLICK ON PAYMENT TRANSACTIONS TAB
IN THE PAYMENT METHODS FIELD WRITE/SELECT THE

DESIRED PAYMENT METHOD.
96
SAVE
43. How to maintain Bank Data?
T.CODE: /NFD02
CUSTOMER CODE: ENTER THE CUSTOMER CODE FOR WHOM

YOU WANT TO MAINTAIN THE PAYMENT METHOD
COMPANY CODE: ENTER YOUR COMPANY CODE
ENTER
CLICK ON GENERAL DATA
CLICK ON PAYMENT TRANSACTIONS TAB
UNDER THE BANK DETAILS
CTRY: ENTER IN FOR INDIA
BANK KEY: SELECT THE RELEVANT BANK KEY, THE SCREEN

SHALL REFLECT AS UNDER
SAVE
97
44. How to maintain Cheque Limits?
CHEQUE LIMIT UPDATION THROUGH
TCODE : YFU1, INITIAL MESSAGE SHALL POP-UP
PREPARE AN EXCEL SHEET WITH THE FOLLOWING

COLUMNS.
SAP WKLY VALID VALID APPVL.NOTE APPVL.DATE

CUSTOM LIMIT FROM TO NO.
ER CODE
SAVE THE ABOVE EXCEL SHEET IN TEXT (TAB DELIMITED)

FORMAT.
GO TO TRANSACTION CODE YFU1.
NUMBER OF LINES TO SKIP : HERE WRITE 2 IF IN THE

ABOVE FORMAT FIRST TWO LINES ARE NOT REQUIRED TO BE
UPLOADED.
98
PUT THE CURSOR HERE /DROP DOWN/SELECT THE ABOVE

FILE SAVED IN TEXT FORM.
RUN: CLICK AND PRESS F8 AND CHECK THE DATA BEFORE

THE FINAL EXECUTION.
UPLOAD : CLICK AND PRESS F8 AND THE NEXT SCREEN

SHALL COME
99
SELECT ROWS BY TICKING AT FIRST COLUMN ON THE LEFT &

THEN PRESS ON UPDATE .
MESSAGE SHALL APPEAR
CLICK AT TO CONTINUE.
CHEQUE LIMIT UPDATION MULTIPLE CUSTOMER
IN THE SAME SCREEN CLICK ON THE SECON RADIO BUTTON

‘MODIFY MULTIPLE CUSTOMER’.
CLICK ON THE MULTIPLE SELECTION ARROW TO ENTER

MULTIPLE CUSTOMERS, THEN PRESS F8 OR CLOCK.
100
AGAIN EXECUTE THROUGH F8/CLOCK & THE NEXT

MODIFICATION SCREEN APPEARS.
MODIFY THE EDITABLE, WHITE FIELDS, CHEQUE LIMIT, NEW

DATES FROM & TO & THE APPROVAL REF & DATE.
TICK ON THE FIRST LEFT COLUMN WHERE BOXES HAVE

BEEN PROVIDED & THEN CLICK ON UPDATE.
CHEQUE LIMIT INSERTION/MODIFICATION SINGLE CUSTOMER
CUSTOMER TO INSERT/ DELETE INDIVIDUALLY, THE THIRD

RADIO BUTTON IS TO BE CLICKED & THE SCREEN SHALL
APPEAR AS FOLLOWS.
FILL IN THE ABOVE MENTIONED DETAILS & THEN PRESS

ENTER.
IT SHOWS THE EARLER STATUS OF THE CUSTOMER

ALONGSIDE.
101
EXECUTE BY CLICKING ON .
IT SHALL GIVE A SUCCESSFUL MESSAGE STATING

.THEN CLICK ON TO
COME OUT OF THE SCREEN.
45. How to maintain the Terms of payment and Risk

category for DOD Customers?
STEP 1 TO MAINTAIN RISK CATEGORY
TCODE: /NFD32
CREDIT CONTROL AREA: ENTER THE PRODUCT
CLICK ON SELECT STATUS & ENTER
RISK CATEGORY: ENTER DOD
102
SAVE
STEP 2 TO MAINTAIN PAYMENT TERMS
TCODE: /NFD02
COMPANY CODE: ENTER COMPANY CODE EG. 3100
ENTER
CLICK ON COMPANY CODE DATA
SELECT PAYMENT TRANSACTION TAB
TERMS OF PAYMENTS: ADOD
SAVE
46. Receipts from Customers for Oil Sale

STEP 1 TO MAKE CASH RECEIPT (F-28)
A. HEADER DATA
DOCUMENT DATE:
FOR PDC SUPPLIES – DATE OF SUPPLY
FOR SV/TV CUSTOMERS – DATE OF DD/ DATE OF RECEIPT OF

CHEQUE
FOR ALL OTHER CASES – DATE

DOCUMENT TYPE: ALLOWED DOCUMENT TYPES ARE:
DZ: TO BE USED FOR CUSTOMER CASH RECEIPTS. ALLOWED

ENTRIES ARE CUSTOMER CREDIT, BANK DEBIT,
MISCELLANEOUS INCOME/RECOVERY CREDIT
103
GZ: TO BE USED FOR NON-CUSTOMER CASH RECEIPTS

(SUCH AS TENDER FEE, EMD ETC.) ALLOWED ENTRIES ARE
BANK DEBIT, MISCELLANEOUS INCOME/VENDOR CREDIT.
AZ: TO BE USED FOR RECEIVING MONEY AGAINST SALE OF

ASSETS TO EMPLOYEES
COMPANY CODE : YOUR COMPANY CODE
POSTING DATE :
For PDC – Due date of payment

For others – Date of CR
CURRENCY – INR (FOR FOREIGN EXCHANGE CURRENCY

RECEIPT, CHOOSE AN APPROPRIATE VALUE FROM THE DROP
DOWN).
REFERENCE – MUST LEAVE THIS FIELD BLANK. SYSTEM WILL

ENTER THE BDS NUMBER WHEN THE BDS PROGRAM (YF07/
YF007) IS RUN
DOCUMENT HEADER TEXT-
For DZ: Customer number. This customer must

also exist in the Company code entered in Above
FOR GZ (CREDIT TO MISCELLANEOUS INCOME ACCOUNT) –

ENTER THE NAME OF THE PAYER CASH RECEIPT WILL BE
PRINTED IN THIS NAME
FOR GZ & AZ (CREDIT IS TO VENDOR ACCOUNT) – ENTER

VENDOR REFERENCE (E.G. VENDOR LETTER NO.)
B. BANK DATA IN F-28
BANK : THE INCOMING BANK GL ACCOUNT 601XXXX011
AMOUNT – AMOUNT OF THE INSTRUMENT SUBMITTED
104
ASSIGNMENT – ENTER THE PAYMENT METHOD FOLLOWED

BY INSTRUMENT NUMBER
For Cash deposits, use M (INR) or N (FOREX).

Instrument number not needed
For DZ documents, payment method must be

available in the customer master.
For GZ/AZ documents, system will accept any valid

payment methods. A list of valid payment methods
is given in the Annexure.
TEXT – DATE OF INSTRUMENT (FORMAT DDMMYY/

DDMMYYYY/ DD.MM.YY/ DD.MM.YYYY) FOLLOWED BY BANK
NAME
FOR CASH (PAYMENT METHODS M & N) YOU NEED TO ENTER

ONLY THE DATE. “CASH” WILL BE DEFAULTED IN PLACE OF
BANK NAME.
In case of GZ/ AZ documents, system will accept

any bank name
In case of DZ documents, the bank name entered by

you must exist in customer master (for cheques) or
in YF72 (for DD/PO).
IF NO MATCHING BANK NAME IS FOUND, SYSTEM WILL

DISPLAY A LIST OF ALL AVAILABLE BANKS. YOU MUST
SELECT AN ENTRY FROM THE DISPLAYED LIST
CORRESPONDING TO THE INSTRUMENT GIVEN BY THE
CUSTOMER.
PRESS SHIFT+F2 KEYS TOGETHER TO ENTER THE CREDIT

LINE.
IF THE CUSTOMER HAS GIVEN A SINGLE INSTRUMENT, GO TO

CUSTOMER/ VENDOR/ GL CREDIT LINE ITEM. (STEP D.)
105
IF THE CUSTOMER/ VENDOR HAS GIVEN MULTIPLE

INSTRUMENT, YOU CAN CREATE ADDITIONAL BANK DEBIT
ITEMS BY REPEATING STEP FOR BANK LINE ITEM (STEP C.)
C. BANK LINE ITEM (When not using F-28) or when multiple instrument in
a single CR
POSTING KEY - 40
ACCOUNT - YOUR BANK GL ACCOUNT
PRESS ENTER NOW TO GO TO THE NEXT SCREEN
AMOUNT - AMOUNT OF THE INSTRUMENT SUBMITTED
ASSIGNMENT – SEE 9) ABOVE
TEXT – SEE 10) ABOVE
D. CUSTOMER/ VENDOR/ GL LINE ITEM
FOR CUSTOMER PAYMENT AGAINST DOD SUPPLIES, GO TO

STEP (46).
POSTING KEY:
A/c Type Purpose of payment Post Key Sol GL
Customer Normal Supply 15
Customer Supply of Lube against PDC 19 D
Customer Advance Payment (Aviation Customer) 19 P
Customer Security Deposit 19 H
Vendor Security Deposit -Purchase PO 39 D
Vendor Security Deposit - Works PO 39 E
Vendor Security Deposit - Others 39 *
Vendor EMD - Purchase 39 H
Vendor EMD - Works 39 X
Misc Income Tank wagon Calibration, Tender Fee, Penalty, Interest etc. 50
ACCOUNT-
FOR CUSTOMER CREDITS – CUSTOMER NUMBER (SAME AS

DOCUMENT HEADER TEXT –
106
For Customer Credits – Customer Number (same as

Document Header Text – ) ABOVE
For Vendor Credits – Vendor Number
For Miscellaneous Income, the miscellaneous income

GL code
NEW CO. CODE – USED ONLY FOR CROSS COMPANY CODE

CUSTOMER PAYMENTS
Enter the Company Code from where the customer
wishes to uplift supplies
Press enter now to go to the next screen
AMOUNT – AMOUNT TO BE CREDITED TO CUSTOMER/

VENDOR/ INCOME GL
ASSIGNMENT – FOR DZ DOCUMENTS, ENTER THE SUPPLY

LOCATION CODE
TEXT – ENTER THE PURPOSE OF CASH DEPOSIT. IMPORTANT

FOR MISCELLANEOUS INCOME GLS AND SPECIAL GLS
CREDIT CONTROL AREA (RELEVANT ONLY FOR CUSTOMERS)-

CLICK ON MORE DATA BUTTON AND ENTER THE DESIRED
CCA
If you need to split the instrument amount in multiple CCAs, (repeat above
steps) for each CCA.
DOD Supplies-
Following data is to be entered in the third sub-screen (titled “Open Item
Selection”) of F-28.
ACCOUNT – CUSTOMER ACCOUNT NUMBER
ACCOUNT TYPE – “D” (THIS IS ALREADY DEFAULTED IN F-28).
ENTER THE SELECTION CRITERIA AS FOLLOWS
107
Select Radio button “Others” (located on the

bottom right of the screen) and press enter. System
will display a screen titled “Choose Selection
Criteria”.
Select radio button “Assignment” (if you have the

plant specific invoice number beginning with 200…)
or “Billing Document” (If you have the 10 digit
billing document number beginning with 060…) and
press enter. System will display a screen titled
“Post Incoming Payments: Enter Selection
Criteria”.
Enter the Assignment or the Billing document in the

first column and click on “Process open item
button”. System will now show the selected invoice
If the amount is not in blue, double click on the amount to make it blue.
Blue color indicates that this amount is selected for matching against the
Cash receipt.
If Invoice amount matches with CR amount, the

entry against field “Not assigned” (Bottom right of
screen) will be zero. Go to step (46). Otherwise
create a residual item as follows-
Click on “Residual Item” Tab of your screen
Double click in the in “Residual Item” column (the

blank cell next to the invoice amount). System will
enter the balance amount here and will also make
the “Not assigned amount” zero.
F. SIMULATE THE DOCUMENT (MENU PATH DOCUMENT - > SIMULATE)
CHECK THE ENTRIES PROPOSED. IF YOU NEED TO CORRECT

ANY LINE ITEM, THEN RESET THE DOCUMENT USING MENU
PATH DOCUMENT->RESET. THEN DOUBLE CLICK ON THE
DESIRED LINE AND CORRECT YOUR ENTRIES ON THE NEXT
SCREEN. SIMULATE THE DOCUMENT AGAIN AFTER MAKING
THE DESIRED CHANGES
108
‘You cannot change Posting Key, Account, Special GL & Company Code. If
any of these are wrong, you need to come out of the transaction by
pressing F12 and restart from beginning’.
IF ANY ENTRIES ARE HIGHLIGHTED (USUALLY IN BLUE), THEN

DOUBLE CLICK ON THIS LINE AND ENTER THE MISSING
INFORMATION ON THE NEXT SCREEN
IF THE ENTRIES PROPOSED IN SIMULATION ARE CORRECT,

SAVE THE DOCUMENT BY CLICKING ON THE FLOPPY PICTURE
OR PRESSING CONTROL+S OR USING MENU PATH
DOCUMENT->POST.
ALL PAYMENTS SHOULD BE WRITTEN IN CAPITAL

LETTERS.
FURTHER , IN ONE CASH RECIEPT, EVNE IF ITS

PREPARED FOR MULTIPLE INSTRUMENTS, THE
PAYMENT METHODS SHOULD BE SAME FOR ALL LINE
ITEMS ELSE U WILL NOT BE ABLE TO GET CORRECT
DCR.
STEP 2 TO PRINT CASH RECEIPT
TCODE : YF42
COMPANY CODE : ENTER E.G 3100
FISCAL YEAR : 2006 (UPTO MARCH 2007) AFTER THAT IT WILL

BE 2007
DOCUMENT NUMBER : ENTER THE DOCOMENT NO. AS

OBTAINED ABOVE
SELECT PRINT RADIO BUTTON
CLICK ON THE CLOCK
SELECT PRINT IMMEDIATELY THEN CLICK ON PRINTER

BUTTON
NOTE : IF DOCUMENTS TO BE PRINTED ARE IN A SERIAL
109
CAN BE PRINTED IN ONE STEP BY GIVING THE START NO.

AND THE END NO. EVEN IF THE DOCUMENT NO. ARE NOT
INSERIAL, EVEN THEN CASH RECEIPT CAN BE PRINTED IN
ONE STEP BY GIVING SEPARATE DOC. NOS.
DESTINATION : ENTER ZEPS
PRINT : SELECT THE PRINT RADIO BUTTON
NOW CLICK EXECUTE
CLICK THE PRINT IMMEDIATELY BUTTON IN THE OUTPUT

OPTIONS
AND THEN CLICK THE PRINT BUTTON AT THE BOTTOM (THE

MIDDLE BUTTON)
47. Receipt for Non-oil Sale, Scrap, Tender Fees or Miscellaneous.
T.CODE : F-02
DOCUMENT HEADER TEXT: CUSTOMER NAME
DOCUMENT TYPE: GZ
PST KY 40
ACCOUNT: 6013100061(ENTER YOUR INCOMING COLLECTION

GL ACCOUNT)
PRESS ENTER
AMOUNT
ASSIGNMENT: MENTION THE PAYMENT METHOD AND

INSTRUMENT NUMBER.
TEXT: MENTION THE DATE (DD.MM.YYYY) AND BANK.
PST KY 50
110
ACCOUNT: 4516020010 (G/L ACCOUNT FOR INCOME) FOR EG:
AMOUNT
ASSIGNMENT: LOCATION CODE
TEXT: ENTER REMARKS
DOC>SIMULATE>SAVE.
For printing the receipt use yf42
48. Receipt of Corpus Funds
STEP 1 RECOVERY THROUGH CASH RECEIPT
TCODE: F-28
DOCUMENT DATE
BANK DATA
BANK ACCOUNT: 6013100061(ENTER YOUR INCOMING

COLLECTION G/L A/C)
AMOUNT: AMOUNT OF DD/CHEQUE (INCLUDING INTEREST)
ASSIGNMENT: TYPE OF INSTRUMENT AND INSTRUMENT

NUMBER
PRESS SHIFT F2 OR GOTO-> DOCUMENT OVERVIEW

INSTRUMENT.
PST KY 19
111
SPL.GL: ENTER ‘O’
ENTER
AMOUNT : ENTER PRINCIPAL AMOUNT.
TEXT: ENTER REMARKS IF ANY
CLICK ON MORE DATA
CHOOSE THE REQUISITE CCA:C021
PST KEY: 50
ACCOUNT: 4501010130 FOR INTEREST ON ADVANCE-CORPUS

FUND
ENTER
AMOUNT: ENTER INTEREST AMOUNT
ASSIGNMENT: CUSTOMER CODE
TEXT: DETAILS REG. INSTALLMENT MONTH, ETC.
CLICK ON MORE DATA
CHOOSE REQUISITE CCA: C021
DOCUMENT > SIMULATE
SAVE THE DOCUMENT
NOTE DOWN THE NUMBER IT WILL BEGIN WITH 32*********
STEP 2 CLEARING THE AMOUNT OF CORPUS FUND AGAINST CASH

RECIEPT
TCODE: /NF-30
REFERENCE:
112
DOCUMENT HEADER TEXT: CUSTOMER CODE
ACCOUNT: CUSTOMER CODE
SPECIAL G/L: O
SELECT THE BALANCE PRINCIPAL AMOUNT, THIS SHOULD BE

IN BLUE.
SELECT THE AMOUNT OF CASH RECEIPT FOR CORPUS FUND

THIS SHOULD ALSO BE IN BLUE.
CLICK ON RESIDUAL ITEM TAB.
DOUBLE CLICK ON THE WHITE BOX NEXT TO THE PRINCIPAL

AMOUNT.
DOCUMENT>SIMULATE.
IF ANY LINE IS IN BLUE, DOUBLE CLICK IT
TEXT: PUT ANY DETAILS YOU WANT TO CAPTURE
CLICK ON SAVE ICON.
49. Receipt from State office for Imprest Recoup/

Special advance.
T.CODE : F-04
DOCUMENT DATE
TYPE : GZ
COMPANY CODE : STATE OFFICE CODE
POSTING DATE : IT WILL BE DEFAULTED
CURRENCY : INR
113
DOCUMENT HEADER TEXT : ADVANCE NUMBER
PST KY40
ACCOUNT : BANK G/L ACCOUNT- IMPREST INCOMING
PRESS ENTER
AMOUNT
ASSIGNMENT : PAYMENT METHOD AND INSTRUMENT

NUMBER
TEXT : MENTION THE DATE OF THE INSTRUMENT IN THE

FORMAT DD.MM.YYYY AND BANK NAME
ACCOUNT : 7999999999 (G.L ACCOUNT FOR FUND IN TRANSIT)
SELECT THE DOCUMENT PREPARED BY SO
SIMULATE AND SAVE
THE SYSTEM WILL GENERATE A DOC. NO. STARTING WITH

78XXXXXXX
NOW THE MONEY IS AVAILABLE WITH THE LOCATION TO

MAKE THE PAYMENTS..
50. Receipt from Employees
T.CODE: F-04
REFERENCE
DOCUMENT TYPE: GZ
PST KY 40
114
ACCOUNT: 7013101011(ENTER YOUR IMPREST INCOMING GL

ACCOUNT)
3513101000 (IF GIVEN IN CASH)
PRESS ENTER
AMOUNT
ASSIGNMENT : MENTION THE PAYMENT METHOD AND

INSTRUMENT NUMBER.
TEXT : MENTION THE DATE (DD.MM.YYYY) AND BANK.
ACCOUNT: EMPLOYEE CODE
ACCOUNT TYPE: K
SPECIAL G/L: RELEVANT
SELECT THE AMOUNT THAT SHOULD BE IN BLUE
DOC>SIMULATE>SAVE.
51. Receipts from Vendors for Security Deposit
CASE 1 SECURITY DEPOSITS DEDUCTED FROM VENDORS PAYMENTS
TCODE: /NF-53

REFERENCE:
BANK DATA
115
3513100000 IF CASH PAYMENT
AMOUNT: PUT THE NET AMOUNT (AFTER DEDUCTING ALL

DEDUCTION MANUALLY)
OPEN ITME SELECTION
ACCOUNT: PUT THE VENDOR NUMBER

PSTKEY: 39
ACCOUNT: VENDOR CODE
SP GL.: PUT RESPECTIVE CODE FOR SECURITY EG. E FOR

SECURITY DEPOSIT WORK
ENTER
AMOUNT: AMOUNT OF SECURITY TO BE DEDUCTED
DUE ON: DATE TILL WHEN THE SECURITY IS DUE
TEXT: ANY REMARKS
CASE 2 SECURITY DEPOSIT RECEIVED FROM VENDOR
T.CODE : F-04
REFERENCE:
116
DOCUMENT TYPE: GZ
PST KY 40
ACCOUNT : 6013100061(ENTER YOUR COLLECTION GL

ACCOUNT)
PRESS ENTER
AMOUNT

INSTRUMENT NUMBER.
PST KY 39
SPL.GL: SELECT THE RELEVANT INDICATOR EG: * FOR

SECURITY DEPOSIT OTHERS
ENTER
ENTER THE AMOUNT
DUE ON: ENTER THE DUE DATE
TEXT: ENTER REMARKS
DOC>SIMULATE>SAVE.
52. Receipts from Vendors- Earnest Money Deposit
T.CODE : F-02
DOCUMENT TYPE : GZ
PST KY 40
117
ACCOUNT : 6013100061(ENTER YOUR COLLECTION GL

ACCOUNT)
PRESS ENTER
AMOUNT

INSTRUMENT NUMBER.
PST KY 31
ACCOUNT : EMD VENDOR CODE(ONE TIME VENDOR)
ENTER
IN THE NEW SCREEN ENTER THE NAME, REFERENCE, CITY

AND DETAILS OF THE VENDOR
ENTER
AMOUNT
TEXT: ENTER REMARKS
DOC>SIMULATE>SAVE.
53. Generate Bank Deposit Slips
TCODE : YF07 & YF007 FOR CO_CODE 9800
COMPANY CODE – ENTER YOUR COMPANY CODE
INCOMING BANK GL CODE – ENTER YOUR INCOMING BANK

GL CODE
FISCAL YEAR : ENTER THE FINANCIAL YEAR
DOCUMENT ENTRY DATE : ENTER THE DATE FOR WHICH YOU

ARE RUNNING BDS
118
TEST RUN - FIRST RUN IN TEST MODE. IF THERE ARE NO

PENDING BDS FOR PREVIOUS DAYS, THEN SYSTEM WILL
PRINT OUT THE BDS WITHOUT THE BDS NUMBER.
RECONCILE/ CHECK THE INSTRUMENTS PHYSICALLY

COLLECTED WITH THE BDS LIST. MAKE CORRECTIONS IN THE
CASH RECEIPTS AS DESIRED.
‘If there are any pending BDS for previous date, system will give an error
message indicating the pending date. You will have to run all the previous
(pending) BDS before you can run the current BDS..’
GENERATE – ONCE YOU HAVE RUN AND CHECKED THE BDS

IN TEST MODE, RUN IT BY SELECTING THE “GENERATE”
RADIO BUTTON. THE SYSTEM WILL PRINT OUT THE LIST WITH
BDS NUMBER.
‘If you get an error “Document …… is locked by another user”, this
document will not be included in the current BDS. Moreover, you may not
be able to run next day’s DCR. Please contact Manthan FICO team
immediately’.
119
Bank Deposit Slip (YF007 – for IBP and BRPL only)
THE PROCESS IS SAME AS YF07 (SEE ABOVE), EXCEPT-
IN CASE OF PENDING BDS, SYSTEM WILL DISPLAY THE

COMPLETE LIST OF PENDING DOCUMENTS BY ENTRY DATE.
PROCESS THE BDS FOR EACH ENTRY DATE NE BY ONE.
54. FTD, FTC, FRD and FRC

FUND TRANSFER DEBIT (FTD)
TCODE: FB05
DOCUMENT DATE: DTA DATE
DOCUMENT TYPE : DG
REFERENCE
DOCUMENTS HEADER TEXT :LOCATION CODE TO WHICH FTD

DONE
120
ACCOUNT: PARTY CODE
SELECT THE AMOUNT WHICH NEEDS TO BE TRANSFERRED

I.E. IT SHOULD IN BLUE
PST KY: 01
ACCOUNT: ZC****( RECEIVING SAP LOCATION CODE)
ENTER
AMOUNT: SAME AMOUNT
MORE DATA: REASON CODE :FTD
DOCUMENT SIMULATE
YELLOW COLORE MESSAGE COMES PLEASE PRESS ENTER
NOTE THE DOCUMENT NUMBER 1*
FUND TRANSFER CREDIT (FTC)
TCODE: FB05
DOCUMENT TYPE : DR
REFERENCE:
DOCUMENTS HEADER TEXT :LOCATION TO WHICH FUNDS

ARE BEING TRANSFERRED
ACCOUNT: PARTY CODE
121
SELECT THE AMOUNT WHICH NEEDS TO BE TRANSFERRED

I.E. IT SHOULD IN BLUE
PST KY 11
ACCOUNT: ZC****(RECEIVING LOCATION CODE)
ENTER
AMOUNT: SAME AMOUNT
MORE DATA: REASON CODE :FTC
DOCUMENT SIMULATE
YELLOW COLOUR MESSAGE COMES PLEASE PRESS ENTER
FUND RECEIVED DEBIT (FRD)
TCODE: FB01
DOCUMENT DATE: DTA DATE
DOCUMENT TYPE : DR
REFERENCE:
DOCUMENTS HEADER TEXT: LOCATION CODE+DTA

NUMBER+DR NUMBER +DR DATE
PST KY: 01
ACCOUNT: PARTY CODE
PRESS ENTER
AMOUNT: ENTER THE AMOUNT
122
CLICK ON MORE DATA
CREDIT AREA: C004 FOR MS/HSD C005 FOR SKO
REASON CODE: FRD
PST KY 11
ACCOUNT: ZC****(DISPATCHING LOCATION CODE)
ENTER
AMOUNT: SAME AMOUNT
MORE DATA: REASON CODE: FTD
SAVE
FUND RECEIVED CREDIT (FRC)
TCODE: FB01
DOCUMENT DATE: CTA DATE
DOCUMENT TYPE : DG
REFERENCE:
DOCUMENTS HEADER TEXT :LOCATION CODE+CTA

NUMBER+CR NUMBER+CR DATE
PST KY: 11
ACCOUNT: PARTY CODE
PRESS ENTER
CLICK ON MORE DATA
123
CREDIT AREA: C004 FOR MS/HSD C005 FOR SKO
REASON CODE: FRC FOR CREDIT.
PST KY 01
ACCOUNT: ZC****(DISPATCHING LOCATION CODE)
ENTER
AMOUNT: SAME AMOUNT
MORE DATA: REASON CODE: FTC
SAVE
55. Correction of Customer account

CASE 1: TO KNOCK OFF THE DEBIT AND CREDIT BALANCES OF THE
SAME CUSTOMER IN SAME CCA
TCODE: /NF-30
REFERENCE:
DOCUMENT HEADER TEXT: CUSTOMER CODE
SELECT THE AMOUNTS TO BE KNOCKED OFF, THESE

SHOULD BE IN BLUE.
CLICK ON RESIDUAL ITEM TAB.
124
DOUBLE CLICK ON THE WHITE BOX NEXT TO THE GREATER

AMOUNT.
DOCUMENT>SIMULATE.
IF ANY LINE IS IN BLUE, DOUBLE CLICK IT
TEXT: PUT ANY DETAILS YOU WANT TO CAPTURE
CLICK ON SAVE ICON.
CASE 2: TO TRANSFER THE BALANCE FROM ONE PRODUCT TO

ANOTHER OF THE SAME CUSTOMER.
TCODE: /NF-02
DOCUMENT TYPE : DD
REFERENCE: CHECK THE RADIO BUTTON IS ON TRANSFER

POSTINGS WITH CLEARING
PSTKY: 15
ACCOUNT: CUTOMER CODE WHERE CREDIT IS TO BE GIVEN
ENTER
AMOUNT: AMOUNT TO BE TRANSFERRED TO OTHET

PRODUCT
TEXT: ANY REMARKS
CLICK ON MORE DATA
CREDIT AREA: CHOOSE THE PRODUCT TO WHICH YOU WANT

TO TRANSFER THE AMOUNT
PST KEY ; 01
125
AMOUNT – GIVE THE AMOUNT
CLICK ON MORE DATA AND GIVE THE CCA AS REQUIRED
SIMULATE AND SAVE
NOW YOU WILL HAVE DEBIT AND CREDIT IN THE

SAME(WRONG CCA)JUST USE F-30 AND CLEAR THE OPEN
ITEM IN CUSTOMERS ACCOUNT.
CASE 3: TRANSFER BALANCES FROM ONE CUSTOMER TO ANOTHER
TCODE: /NF-02
DOCUMENT TYPE: DD
REFERENCE:
CHECK THE RADIO BUTTON IS ON TRANSFER POSTINGS WITH

CLEARING
PSTKY: 15
ACCOUNT: CUTOMER CODE TO BE CREDITED
GIVE CCA IN MORE DATA
AMOUNT: AMOUNT TO BE TRANSFERRED TO OTHER

CUSTOMER
TEXT: ANY REMARKS
POSTING KEY : 05
ACCOUNT: CUSTOMER CODE TO BE DEBITED
126
CLICK ON MORE DATA AND PUT CCA
SIMULATE AND SAVE
NOW YOU WILL HAVE A DEBIT AND A CREDIT IN THE SAME

WRONG CUSTOMER (MUST BE IN SAME CCA).JUST KNOCK
THE TWO AGAINST EACH OTHER USING F-30
CASE 4: TRANSFER BALANCES FROM ONE CUSTOMER TO ANOTHER
CUSTOMER IN DIFFERENT COMPANY CODE
TCODE: /NF-30 DOC TYPE SD
REFERENCE:
CHECK THE RADIO BUTTON IS ON TRANSFER POSTINGS WITH

CLEARING
ACCOUNT: CUTOMER CODE FROM WHICH YOU WANT TO

TRANSFER THE AMOUNT
SELECT THE AMOUNT TO BE TRANSFERRED
PSTKY: 01
ACCOUNT: CUSTOMER CODE TO WHICH YOU WANT TO

TRANSFER THE AMOUNT
NEW CO.CODE: ENTER THE OTHER COMPANY CODE
ENTER
127
TEXT: ANY REMARKS AMOUNT CHOOSEN
DOCUMENT>SIMULATE
SAVE
However document type SD not allowed in CCAs are different. In that case
to change the CCA prepare a DD document and to make other changes,
prepare an SD document.
56. Treatment for Dishonoured Cheque

STEP 1 DISHONOURED CHEQUE/ DD ENTRY OF PRINCIPAL AMOUNT
TCODE : F-43
DOCUMENT TYPE : ENTER ZD
DOC. HEADER TEXT : CUSTOMER CODE
PSTKY : ENTER 01
ACCOUNT : ENTER THE CUSTOMER ACCOUNT
PRESS ENTER
AMOUNT : ENTER THE AMOUNT
CLICK ON MORE DATA
FILL IN REASON CODE D54 FOR PRINCIPAL VALUE
FILL IN CCA COO4 FOR MS/HSD
FILL IN CCA COO5 FOR SKO
PSTKY 50
ACCOUNT: 601XXXX063(ENTER DISHONOUR COLLECTION GL

A/C)
128
‘LAST DIGIT ‘3’ OF ANY COLLECTION ACCOUNT SIGNIFIES IT IS A

DISHONOUR ACCOUNT E.G.6011121013 IS DISHONOUR ACCOUNT FOR
PLANT 1121’
ASSIGNMENT FIELD : INSTRUMENT TYPE+INSTRUMENT

NUMBER
AMOUNT : ENTER
TEXT : BRIEF NARRATION
DOCUMENT >> SIMULATE > SAVE
SYSTEM WILL GIVE A DOCUMENT NUMBER STARTING WITH

32XXXXXXXX
STEP 2 DISHONOURED CHEQUE/ DD ENTRY OF PENALTY AND

INTEREST ON DISHONOURED INSTRUMENT
TCODE : F-43
DOCUMENT TYPE : ENTER DR
REFERENCE:
PSTKY : ENTER 01
PRESS ENTER
CLICK ON MORE DATA
FILL IN REASON CODE D55 FOR PENALTY AND INTEREST
FILL IN CCA COO4 FOR MS/HSD
FILL IN CCA COO5 FOR SKO
129
PSTKY 50
ACCOUNT: 4516020140 FOR INTEREST ON DISHONOURED

INSTRUMENT
PRESS ENTER
AMOUNT: ENTER THE INETREST AMOUNT
ASSIGNMENT: ENTER YOUR LOCATION CODE EG: 3100
PSTKY 50
ACCOUNT 4516020190 FOR PENALTY ON DISHONOURED

INSTRUMENT
PRESS ENTER
AMOUNT : ENTER THE AMOUNT OF PENALTY ON

DISHONOURED INSTRUMENT
ASSIGNMENT:ENTER YOUR LOCATION CODE EG: 3100
DOCUMENT >> SIMULATE
SAVE.
SYSTEM WILL GIVE A DOCUMENT NUMBER STARTING WITH

5*
57. Debit Note to Customer
TCODE : F-43
DOCUMENT TYPE : ENTER DR
 REFERENCE:
130
PSTKY : ENTER 01
PRESS ENTER
CLICK ON MORE DATA
FILL IN CCA EG: COO4 FOR MS/HSD, COO5 FOR SKO
FILL IN REASON CODE D70 FOR DEBIT NOTE OTHERS
PSTKY 50
ACCOUNT DOD INTEREST: 4501040100
OVER DUE INTEREST: 4511000000
PRESS ENTER
ASSIGNMENT:ENTER YOUR LOCATION CODE EG: 3100
SAVE.
SYSTEM GIVES A DOCUMENT NO. STARTING WITH 5*
58. Credit Note to Customer
TCODE : F-43
DOCUMENT TYPE : ENTER DG
REFERENCE:
131
PSTKY : ENTER 11
PRESS ENTER
CLICK ON MORE DATA
FILL IN CCA EG: COO4 FOR MS/HSD, COO5 FOR SKO
FILL IN REASON CODE C* FOR CREDIT NOTE FOR EG FOR

BANK CHARGES REFUND TO CUSTOMER USE CAV
PSTKY 40
ACCOUNT EG: DD CHARGES: 5291000130
AND SO ON ALL GL CODES HAVE TO BE 5*
PRESS ENTER
COST CENTER: PUT THE RELEVANT COST CENTER
SAVE.
SYSTEM GIVES A DOCUMENT NO.STARTING WITH 1*
59. Booking of Bank Guarantee/ LC/ FD received

from Customer
STEP 1 BG/LC/FD RECEIVED
TCODE: /NF-49
132
POSTING DATE: CURRENT DATE
DOCUMENT TYPE: DA
COMPANY CODE: YOUR COMPANY CODE
REFERENCE : BG. NO/LC NO /FD NO
POSTING KEY : 09
SPECIAL GL INDICATOR : G FOR BG/FD & L FOR LC
AMOUNT :
DUE : EXPIRY DATE OF BG/LC/FD
TEXT : DETAILS OF ISSUING BANK
133
SAVE THE DOCUMENT AND NOTE DOWN THE DOCUMENT

NO
STEP 2 UPDATE THE CREDIT MASTER FOR CUSTOMER BY THE
AMOUNT OF BG/LC/FD
TCODE: /NFD32
CUSTOMER CODE :
CREDIT CONTROL AREA: CCA IN WHICH CREDIT IS TO BE

GIVEN FOR THE AMOUNT OF BG/LC/FD
PRESS ENTER TO GO THE TAB OF CREDIT LIMIT DATA
AND ENTER THE FOLLOWING DETAILS
CREDIT LIMIT : AMOUNT OF BG/FD/LC
RISK CATEGORY : 900
REFERENCE DATE: REVOLVING LC & BG STIPULATE THAT

ANY CLAIM AGAINST THESE INSTRUMENTS MUST BE MADE
ON THE BANK ON OR BEFORE A CERTAIN DATE. THIS “LAST
CLAIM DATE OF THE INSTRUMENT IS TO BE ENTERED HERE.
BLOCKED: PUTTING A TICK MARK IN THIS CHECK BOX

WILL BLOCK THE CUSTOMER FOR ALL CREDIT MANAGEMENT
BUSINESS TRANSACTIONS (E.G. ORDER ACCEPTANCE,
DELIVERY.ETC). HOWEVER, YOU CAN POST INVOICES FOR
GOODS, WHICH HAVE ALREADY BEEN DELIVERED
LAST INT. REVIEW: DATE OF LAST REVIEW OF CUSTOMER’S

CREDIT LIMIT
NEXT INT. REVIEW: DATE OF EXPIRY OF THE INSTRUMENT
CREDIT INFORMATION NUMBER: THE FI DOCUMENT NUMBER,

WHICH HAS BEEN RECORDED IN STEP1, IS TO BE ENTERED
HERE.
LAST EXTERNAL REVIEW DATE: DATE WHEN DOCUMENT

MENTIONED IN STEP 1 GOT MADE
134
SAVE THE MASTER
Reversals
60. Reversal / Change of Cash Receipts
Changes in Cash Receipt
HEADER DATA OF A CASH RECEIPT CAN NOT BE CHANGED
BANK LINE ITEM (BEFORE BDS)-
135
PAYMENT METHOD (FIRST LETTER OF ASSIGNMENT FIELD)

CAN BE CHANGED AS LONG AS THE NEW PAYMENT METHOD
IS COMPATIBLE WITH THE OLD PAYMENT METHOD (I.E LOCAL
CANNOT BE CHANGED TO OUTSTATION AND DD CANNOT BE
CHANGED TO CHEQUE).
A NEW BANK CAN BE SELECTED FROM THE POP-UP DISPLAY

(TO SEE THE POP-UP DISPLAY, DELETE THE OLD BANK
NAME).
BANK LINE ITEM (AFTER BDS) – PAYMENT METHOD OR BANK

CAN NOT BE CHANGED AFTER BDS.
CUSTOMER/ VENDOR/ MISCELLANEOUS ITEMS – TEXT AND

ASSIGNMENTS CAN BE CHANGED WITHOUT ANY
RESTRICTION.
1. REVERSAL OF CASH RECEIPT
CASH RECEIPT CAN BE REVERSED ONLY IF HE BDS HAS NOT

BEEN RUN.
RESETTING AND REVERSAL OF A REVERSED CASH RECEIPT

IS NOT POSSIBLE. IF A CASH RECEIPT HAS BEEN REVERSED
BY MISTAKE, THEN A NEW CR MUST BE PREPARED.
CASE 1 CASH RECEIPT GENERATED AND CLEARED AND ALSO DCR

GENERATED
STEP1 REVERSE THE DCR
TCODE: YF13 : ANY BDS GENERATED ON THE CURRENT DATE

CAN BE REVERSED.
BDS GENERATED ON A PREVIOUS DAY CAN BE REVERSED

ONLY IF NO BDS HAS BEEN GENERATED AFTER THAT.
136
COMPANY CODE: 3100
FISCAL YEAR: 2006
INCOMING BANK GL CODE: 6013100061
BANK DEPOSIT SLIP DATE: DATE ON WHICH DCR WAS

GENERATED
BDS NUMBER: DCR NUMBER. TO FIND OUT THE DCR NUMBER

FOR PARTICULAR CASH RECEIPT DISPLAY THE DOCUMENT
USING TCODE FB03 AND CLICK ON THE CAP IN THAT
DOCUMENT OR PRESS F5. IN THE REFERENCE FIELD OF THAT
DOCUMENTS YOU WILL FIND THE BDS NUMBER.
RUN FIRST THE DCR IN TEST RUN
SEE IF THE DOCUMENT THAT YOU WANT TO CANCELLED IS

COMING IN THAT LIST.
AFTER FINDING OUT THAT, RUN THE REVERSAL IN

GENERATE MODE. THIS WILL REVERSE THE DOCUMENT.
STEP 2 FIND OUT WHETHER THAT DOCUMENT IS OPEN OR CLEARED
TCODE: FBL5N

CASH RECEIPT
SELECT ALL ITEMS RADIO BUTTON
CLICK ON CLOCK
IF THE DOCUMENT COMES OUT IN RED I.E. IT IS OPEN
IF THE DOCUMENT COMES OUT IN GREEN I.E. IT IS CLEARED.
STEP 3 REVERSE THE CR/CLEARING DOCUMENTS
137
UNDER THIS TRANSACTION ALL CLEARED DOCUMENTS CAN

BE RESET AND REVERSE
TCODE : FBRA
CLEARING DOCUMENT : ENTER THE CLEARED DOCUMENT

NUMBER 33XXXXXXXX,32*
FISCAL YEAR : 2006
CLICK THE SAVE BUTTON
IN THE NEXT SCREEN CLICK YES
THE SYSTEM WILL GIVE ANOTHER MESSAGE BOX WITH

THREE OPTIONS :
ONLY RESETTING
RESETTING & REVERSE CLICK ON THIS
CANCEL
SELECT THE MIDDLE ONE I.E. RESTTING & REVERSE
THE SYSTEM WILL ASK FOR REVERSAL REASON.
ENTER /CHOOSE THE RELEVANT ONE FROM THR DROP DOWN
AND THEN PRESS ENTER
THE SYSTEM WILL RESET THE DOCUMENT
61. Reversal of Bank Deposit Slip
TCODE: YF13
COMPANY CODE: 3100
FISCAL YEAR: 2006
138
INCOMING BANK GL CODE: 6013100061
BANK DEPOSIT SLIP DATE: DATE ON WHICH DCR WAS

GENERATED
BDS NUMBER: DCR NUMBER. TO FIND OUT THE DCR NUMBER

FOR PARTICULAR CASH RECEIPT DISPLAY THE DOCUMENT
USING TCODE FB03 AND CLICK ON THE CAP IN THAT
DOCUMENT OR PRESS F5. IN THE REFERENCE FIELD OF THAT
DOCUMENTS YOU WILL FIND THE BDS NUMBER.
RUN FIRST THE DCR IN TEST RUN
SEE IF THE DOCUMENT THAT YOU WANT TO CANCEL IS

COMING IN THAT LIST.
AFTER FINDING OUT THAT RUN THE REVERSAL IN

GENERATE MODE. THIS WILL REVERSE THE DOCUMENT.
62. Reversal of MIRO Document
TCODE: MR8M
INVOICE DOCUMENT NUMBER: PUT THE 51056* SERIES

DOCUMENT HERE
FISCAL YEAR: 2003
REVERSAL REASON: CHOOSE THE RELEVANT ONE FROM

THR DROP DOWN
SAVE THE DOCUMENT.
A NEW NUMBER WILL BE GENERATED.
AFTER DOING THIS IT IS MUST TO KNOCK THE OPEN ITEMS LYING IN

VENDOR’SACCOUNT USING F-51
63. Reversal of FI Document
CASE 1 REVERSE THE DOCUMENTS WHICH ARE CLEARED
139
UNDER THIS TRANSACTION ALL CLEARED DOCUMENT CAN

BE RESET AND REVERSE
TCODE : FBRA
CLEARING DOCUMENT : ENTER THE CLEARED DOCUMENT

NUMBER 33XXXXXXXX, 32*
FISCAL YEAR : 2006
IN THE NEXT SCREEN CLICK YES

THREE OPTIONS :
ONLY RESETTING
CANCEL
SELECT THE MIDDLE ONE I.E. RESTTING & REVERSE
THE SYSTEM WILL ASK FOR REVERSAL REASON.
ENTER 01 AND THEN PRESS ENTER
THE SYSTEM WILL RESET THE DOCUMENT
CASE 2 REVERSE THE DOCUMENTS, WHICH ARE NOT CLEARED
PLASE NOTE THAT UNDER THIS TRANSACTION ONLY THOSE

ACCOUNTING ENTRIES WILL BE REVERSED WHICH ARE NOT
YET CLEARED. I.E. 32XXXXXXXX SERIES DOC OR ALSO
UNSETTLED DEBIT NOTES. ETC.
TCODE : FBO8
140
DOCUMENT NO. : ENTER THE DOC. NO. WHICH IS TO BE

REVERSED
REVERSAL REASON : CHOOSE THE RELEVANT ONE FROM

THR DROP DOWN
THEN SAVE THE DOCUMENT.
64. Reversal of Cheque Payment

CASE I TO CANCEL PAYMENT DOCUMENT42* FOR WHICH CHEQUE
PRINITNG HAS HAPPENED
STEP 1 REVERSAL OF CHECK AND THE RELATED PAYMENT ENTRY
TCODE: FCH8
COMPANY CODE : 3100
CHEQUE NUMBER TO BE CANCELLED: SEE IT FROM CHEQUE

REGISTER OR IF MANUAL CHEQUE IS THERE INPUT THAT
NUMBER
VOID REASON CODE: SELECT FROM THE DROP DOWN 09 FOR

INCORRECT PAYMENT

THR DROP DOWN
CLICK ON CANCEL PAYMENT ICON

STEP 2 TO CANCEL THE RELATED EXPENSES VOUCHER ALSO I.E. 41*
DOCUMENT
TCODE : FB08
COMPANY CODE: 3100
FISCAL YEAR: 2006
141

THR DROP DOWN
CLICK ON SAVE DOCUMENT
DOCUMENT WILL BE REVERSED AND NEW ENTRY WILL BE

GENERATED.
CASE II: TO CANCEL THE PAYMENT DOCUMENT 42 FOR WHICH

CHEQUE PRINTING HAS NOT HAPPENED
STEP 1 REVERSAL OF THE CLEARING DOCUMENT
TCODE: FBRA
CLEARING DOCUMENT: ENTER THE CLEARED DOCUMENT

NUMBER E.G. 42XXXXXXXX ;
COMPANY CODE: ENTER 3100
FISCAL YEAR: E.G.2006
IF ANY MESSAGE COMES PRESS ENTER

THREE OPTION:
ONLY RESETTING
CANCEL
THE SYSTEM PROMPTS FOR REVERSAL REASON.
ENTER 01 AND THEN PRESS ENTER
THE SYSTEM WILL RESETT THE DOCUMENT AND BRINGS

BACK THE 41 DOCUMENTS AS OPEN ITEM.
142
STEP 2 TO CANCEL THE RELATED EXPENSES VOUCHER ALSO I.E. 41*

DOCUMENT
TCODE : FB08
COMPANY CODE: 3100

THR DROP DOWN
DOCUMENT WILL BE REVERSED AND NEW ENTRY WILL BE

GENERATED.
CASE III: TO CANCEL THE EXPENSES VOUCHER FOR WHICH

PAYMENT DOCUMENT 42* HAS NOT BEEN PREPARED
TCODE : FB08
COMPANY CODE: 3100

THR DROP DOWN
DOCUMENT WILL BE REVERSED.
65. Reversal / cancellation / replacement of cheque

CASE I CANCEL CHEQUE ONLY
TCODE : FCH9
COMPANY CODE : 3100
143
CHECK NUMBER : CHECK TO BE CANCELLED
VOID REASON CODE: SELECT FROM THE DROP DOWN FOR

EG: 04 FOR RIPPED DURING PRINTING,05 FOR INCORRECT
PRINTING,09 FOR INCORRECT AMOUNT AND SO ON
CLICK ON VOID BUTTON.
THIS WILL VOID THE CHEQUE.

CASE II TO CANCEL AND REPRINT THE CHEQUE IN CASE OLD
CHEQUE HAS GOT TORN OR SOME FORMATTING ISSUE
TCODE : FCH7
PAYING COMPANY CODE: 3100
HOUSE BANK: SG232
ACCOUNT ID: IMOIP
CHECK NUMBER: CHECK TO BE CANCELLED
VOID REASON CODE: 04 OR 05
CHECK LOT NUMBER: CHECK LOT FROM WHICH NEW CHECK

HAS TO BE PRINTED
PRINTER: EG: AHEMDABAD SO CHECK PRINTER
CASEIII TO VOID A CHECK AND NOT ISSUE A NEW ONE
TCODE: FCH9
COMPANY CODE : 3100
CHECK NUMBER : CHECK TO BE CANCELLED
VOID REASON CODE: SELECT FROM THE DROP DOWN FOR

EG: 04 FOR RIPPED DURING PRINTING,05 FOR INCORRECT
PRINTING,09 FOR INCORRECT AMOUNT AND SO ON
144
CLICK ON VOID BUTTON.
THIS WILL VOID THE CHEQUE.
66. Funds Management-Budgetary transactions
CASE I ORIGINAL BUDGET USING FUND CENTERS AND COMMITMENT

ITEMS
TCODE: FR50
FM AREA: IOCL
VERSION: 0
FISCAL YEAR:
PERIOD: THIS FIELD MAY BE FILLED IN ONLY IF THE PUTTING THE

BUDGET FOR THE ENTIRE YEAR THEN THIS SHOULD BE KEPT AS BLANK
PRESS ENTER AND IN THE NEXT SCREEN GIVE THE FOLLOWING
FUND CENTER:
COMMITMENT ITEM:
AMOUNT:
145
ON SAVING, SYSTEM WILL GIVE ONE FUND MANAGEMENT DOCUMENT
CASE 2 ORIGINAL BUDGET USING FUND, FUND CENTERS AND

COMMITMENT ITEMS (for R&M)
TCODE: FR50
FM AREA: IOCL
FUND: e.g., 5000
VERSION: 0
FISCAL YEAR:
PERIOD: THIS SHOULD BE KEPT AS BLANK
OVERALL VALUES TOO: TO BE TICKED
146
PRESS ENTER AND IN THE NEXT SCREEN GIVE THE FOLLOWINGS
FUND CENTER:
COMMITMENT ITEM:
AMOUNT:
147
CASE 3 SUPPLEMENT BUDGET FOR FUND CENTER AND

COMMITMENT ITEMS COMBINATION ( OTHER THAN REPAIR &
MANITENANCE) BUDGET
TCODE: FR52
FM AREA: IOCL
VERSION: 0
FISCAL YEAR:
PERIOD: this field may be filled in only IF THE SUPLLEMENT BUDGET IS
BEING PUTTING FOR A PARTICUKAR PERIOD, BUT THE SUPPLEMENT
BUDGET IS FOR THE ENTIRE YEAR THEN THIS SHOULD BE KEPT AS
BLANK
FUND CENTER:
COMMITMENT ITEM:
AMOUNT:
148
CASE 4 SUPPLEMENT BUDGET FOR FUND, FUND CENTER AND

COMMITMENT ITEMS COMBINATION FOR REPAIR AND
MAINTENANCE BUDGET
TCODE: FR52
FUND: 5000
FM AREA: IOCL
VERSION: 0
FISCAL YEAR:
PERIOD: THIS SHOULD BE KEPT AS BLANK
OVERALL VALUE TOO: TO BE TICKED
149
FUND CENTER:
COMMITMENT ITEM:
AMOUNT
150
ON SAVING , SYSTEM WILL UPDATE THE BUDGET AND ISSUE A

DOCUMENT
CASE 5 RETURN BUDGET FOR FUND CENTER AND COMMITMENT

ITEMS COMBINATION
TCODE: FR53
FM AREA: IOCL
VERSION: 0
FISCAL YEAR:
PERIOD THIS SHOULD BE KEPT AS BLANK
151
FUND CENTER:
COMMITMENT ITEM:
AMOUNT:
ON SAVING, SYSTEM WILL RETURN THE BUDGET AND A DOCUMENT

WILL BE CREATED
152
CASE 6 RETURN BUDGET FOR FUND,FUND CENTER AND

COMMITMENT ITEMS COMBINATION FOR REPAIR & MAINTENACE
RELATED BUDGET
TCODE: FR53
FUND: 5000
FM AREA: IOCL
VERSION: 0
FISCAL YEAR:
PERIOD THIS SHOULD BE KEPT AS BLANK
OVERALL VALUE TOO: TO BE TICKED
FUND CENTER:
COMMITMENT ITEM:
AMOUNT:
153
SAVE AND SYSTEM WILL RETURN THE BUDGET AND A DOCUMENT WILL
BE CREATED
CASE 7 TRANSFER OF BUDGET FOR FUND CENTER AND

COMMITMENT ITEMS COMBINATION
TCODE: FR58
SENDER YEAR:
RECEIVING YEAR:
SENDER PERIOD:
RECEIVER PERIOD:
OVERALL VALUE TO: THIS WIL BE SELETED IF FUND 5000 IS BEING
USED, IF FUND 5000 IS NOT BEING USED THEN THIS SHOULD NOT BE
TICKED
154
PRESS ENTER, AND ON THE NEXT SCREEN PUT THE FOLLOWING
‘S” RADIO BUTTON FOR SENDOR DETAILS: FUND CENTER,

COMMITMENT ITEM AND AMOUNT
‘R” RADIO BUTTON FOR RECEIVER DETAILS: FUND CENTER,

COMMITMENT ITEM AND AMOUNT
ON SAVING BUDGET WILL BE TRANSFEERED FROM SENDOR TO

RECEIVER AND A DOCUMENT WILL BE CREATED.
155
Reports
67. Budget reports
BUDGET REPORT 1 : VIEW EXPENSES
T.CODE : KSB1
COST CENTRE : ENTER THE COST CENTRE.EG: M53801
POSTING DATE: PUT REQUIRED INTERVAL
EXECUTE.
156
BUDGET REPORT 2 : ACTUAL VS.BUDGET
TCODE: Y_DEV_01000005
FUND CENTER: ENTER YOUR COST CENTRE NUMBER M53801
PERIOD FROM: 01
PERIOD TO: 12
FISCAL YEAR: 2008
CLICK ON THE CLOCK
CLICK ON THE BUTTON AT THE TOP DISPLAY HIERARCHY.
157
BUDGET REPORT 3 : COST REPORT
TCODE: Y_DEV_59000010
THIS SHALL GIVE YOU ANNUAL BUDGET VS.ACTUAL.
FM AREA : IOCL
CURRENT YEAR : E.G.2008
PREVIOUS YEAR : E.G.2007
158
CLICK ON THE CLOCK
THE OUTPUT CAN BE FURTHER DRILLED DOWN TO

COMMITMENT ITEM/G/L ACCOUNT LEVEL.
BUDGET REPORT 4 : OVERALL ACTUAL VS ACTUALS
TCODE: Y_DEV_59000008 THIS SHALL GIVE AN OVERALL VIEW

OF THE ACTUALS .
KEY IN THE OPTIONS AS DESIRED IN THE SCREEN AS BELOW.
EXECUTE BY CLICKING ON THE CLOCK.
THE REPORT CAN BE DRILLED DOWN ON EACH NODE BY

PLACING THE CURSOR ON IT.
159
160
BUDGET REPORT 5 : TO SEE GL CODE (COST ELEMENT ITEM)

ASSIGNED TO COMMITMENT
TRANSACTION CODE: FM DERIVE
DERIVATION STRATEGY: IOCL
DERIVATION RULE: COST EMEMENT > COMMITMENT
MAINTIAN ENTRIES: CLCIK
SYSTEM WILL SHOW THE REPORT OF COST ELEMENT VIS

COMMITMENT ITEM
161
68. Cash book
T CODE: /NYF20
DATE: DATE OF THE CASH BOOK YOU WANT TO SEE
COMPANY CODE : 3100
LOCATION CODE : ENTER YOUR LOCATION CODE EG: 3100
69. Bank book
TCODE: FBL3N
162
GIVE THE GL FROM MAIN ACCOUNT TO EXCESS CERDIT

ACCOUNT FOR THE BANK
PUT COMPANY CODE
PUT THE BUTTON ON OPEN ITEM AND GIVE THE DATE FOR
WHICH YOU WANT THE BANK BALANCE
CLICK ON CLOCK TO EXECUTE
70. Transporter bill
RUN REPORT YV 184 ( TRANSPORT CONTRACTOR PAYMENT)
PUT IN THE FOLLOWING FIELDS
TRANSPORT PALNNING POINT: ENTER YOUR LOCATION

CODE EG: 3100
PAYMENT CYCLE DATE: FROM TO PERION . FOR EG FOR

MONTH OF APRIL IT WOULD BE 010403 TO 300403
SHIPPING POINT ENTER YOUR LOCATION CODE EG: 3100
SIMULATION RUN: IT SHOULD BE TICKED
CLICK ON THE CLOCK TO RUN THE REPORT
TAKE A PRINT OUT OF THE REPORT AND RECONCILE WITH

BILLS OF TRANSPORTERS.
71. Cheque register
TCODE: /NFCHN
PAYING COMPANY CODE: 3100
HOUSE BANK: SG232
ACCOUNT ID: IMOIP
163

CLICK ON CLOCK
72. Cheque limit reports
TCODE: /NYF110
73. Summary of DCR
TCODE: /NYF31
COMPANY CODE: 3100
LOCATION CODE: ENTER YOUR LOCATION CODE: EG: 3100
BD SLIP DATE: ENTER THE BANK DEPOSIT SLIP DATE
CLICK ON THE CLOCK
74. Reports relating to customer accounts

CASE I CUSTOMER LINE ITEMS DISPLAY
TCODE: FBL5N

CASH RECEIPT
SELECT THE ALL ITEM RADIO BUTTON.
CLICK ON CLOCK
CASE II CUSTOMER STATEMENT OF ACCOUNT
T.CODE : YF54
COMPANY CODE: WRITE DOWN YOUR COMPANY CODE EG:

3100 (NOT MANDATORY)
POSTING DATE
CONTROLLING PLANT : NOT REQUIRED
164
SUMMARY REPORT/DETAIL REPORT SELECT
LINE ITEM SELECTION CLICK ON OPEN ITEM AND CLEARING

ITEM
CASE III SINGLE LINE PAD
T.CODE : YFR106
SELECT ALL BALANCE RADIO BUTTON
BALANCE AS ON : TODAY’S DATE
COMPANY CODE: 3100
CONTROLLING PLANT : NOT REQUIRED
CLICK ON EXECUTE
TO FIND OUT THE BALANCES FOR SELECT CUSTOMERS
T CODE S_ALR_87012172
PUT THE CUSTOMER CODE(S).
PUT COMPANY CODE

GIVE FISCAL YEAR
MONTH FOR WHICH INFORMATION IS REQUIRED
GIVE THE RECONCILIATION ACCOUNT(S) IF REQUIRED
IF NON ZERO BALANCES OR BALANCES ABOVE OR BELOW A

CERTAIN AMOUNT IS REQUIRED,INDICATE IN ACCOUNT BALANCE
IF SPL GL BALANCES ARE REQUIRED PUT THE SPL GL

INDICATORS AND TICK AGAINST SPL GL ITEMS
165
NOW EXECUTE
TO VIEW CUSTOMER BALANCES POOLED FOR ALL STATES
USE T CODE YFR146
GIVE THE COMPANY CODE
GIVE THE CUSTOMER CODE(S)
GIVE YEAR AND PERIOD
USE THE RADIO BUTTON FOR FILTER BY STATE IF REQUIRED
166
167
THE HIGHLIGTED LINE SHOWS THE BALANCE FOR COMPANY CODE AS

GIVEN IN THE SELECTION CRITERIA.OVERALL BALANCE FOR THE
CUSTOMER IS FOUND IN THE LAST ROW.
CLICK ON THE CUSTOMER CODE TO GET TO THE CUSTOMER

MASTER.CLICK ON TOTAL BALANCE OF THE INDIVIDUAL LINE TO GET
TO FBL5N SCREEN.
TO VIEW THE CUSTOMER CREDIT STATUS
USE THE T CODE YFR147
PUT THE CREDIT CONTROL AREA
PUT THE CUSTOMER CODE(S)
PUT THE RISK CATEGORY
IF REQUIRED GIVE THE PARAMETRES FOR ADDITIONAL SELECTION.
168
NOW EXECUTE
169
THE REPORT GIVES USEFUL INFORMATION ON CREDIT LIMIT,ACCOUNT

BALANCE AND OPEN DELIVERY
75. Reports relating to vendor accounts
TCODE: FBL1N
ACCOUNT: ENTER EMPLOYEE/VENDOR CODE
COMPANY CODE: 3100
IF YOU WANT TO SEE ALL THE OPEN ITEMS CLICK ONRADIO

BUTTON OF OPEN ITEMS.IF YOU WANT TO SEE ALL THE
CLEARED ITEMS CLICK ON CLEARED RADIO BUTTON. IF YOU
WANT TO SEE BOTH CLICK ON ALL ITEMS RADIO BUTTON.
170
CLICK ON NORMAL ITEM CHECK BOX IF YOU WANT TO SEE

ONLY UNPAID VOUCHERS.CLICK ON SP GL ALSO IF YOU
WANT TO SEE ALL ADVANCES GIVEN TO EMPLOYEES.
TO FIND OUT THE BALANCES FOR SELECT VENDORS
T CODE S_ALR_87012082
PUT THE VENDOR CODES
PUT COMPANY CODE
GIVE FISCAL YEAR
MONTH FOR WHICH INFORMATION IS REQUIRED
GIVE THE RECONCILIATION ACCOUNT(S) IF REQUIRED
IF NON ZERO BALANCES OR BALANCES ABOVE OR BELOW A

CERTAIN AMOUNT IS REQUIRED,INDICATE IN ACCOUNT BALANCE
IF SPL GL BALANCES ARE REQUIRED PUT THE SPL GL

INDICATORS AND TICK AGAINST SPL GL ITEMS
171
NOW EXECUTE.
172
76. Reports related to STOCK/S.Tax/G/L/credit data
GL ACCOUNT
T.CODE /NFS10N
GL ACCOUNT: ENTER THE GL ACCOUNT NO.
FISCAL YEAR: ENTER FINANCIAL YEAR : 2006
CLICK ON CLOCK
IT WOULD GIVE YOU ALL THE GL CODES MAPPED TO THAT

PARTICULAR BUDGET HEAD.
173
SALES TAX REPORT
T.CODE /NYFR140
GIVE THE COMPANY CODE.
PERIOD: RELEVANT PERIOD
CLICK ON CLOCK IT WOULD GIVE YOU ALL THE BILL WISE

DETAILS
SALES JOURNAL
T.CODE /NYFR140
GIVE THE COMPANY CODE, SALES ORG & PERIOD
ADDITIONAL SELECTION CRITERIA SCREEN SHALL APPEAR

AS UNDER
AFTER THE ADDITIONAL CRITERIA ARE FILLED AS DESIRED ,

CLICK ON EXECUTE TO VIEW.
REPORT ON STOCK TRANSFERS
T CODE YFR142
PUT THE SENDING COMPANY CODE
PUT THE POSTING DATE
PUT THE SENDING PLANT, RECEIVING COMPANY CODE, RECEVING

PLANT AND MATERIAL GROUP FOR WHICH THE INFORMATION IS
REQUIRED
174
175
NOW EXECUTE
SALES JOURNAL WITH SHIP TO PARTY
T CODE YFR144
PUT THE SALES ORGANISATION
GIVE THE PERIOD
IF REQUIRED GIVE MATERIAL GROUP AND CUSTOMER GROUP
176
NOW EXECUTE
177
SALES JOURNAL
PUT THE COMPANY CODE
PUT THE POSTING DATE
PUT THE ADDITIONAL FILTER CRITERIA
PUT THE TICKS AGAINST COLOUMNS TO BE DISPLAYED
178
NOW EXECUTE
179
RATE CHECKING
PUT THE RADIO BUTTON ON COMPANY CODE OR SALES ORGANISATION
GIVE THE COMPANY CODE/SALES ORGANISATION
GIVE THE PERIOD
GIVE THE DISTRIBUTION CHANNEL
GIVE THE PRODUCT/DIVISION
GIVE THE SALES OFFICE,PLANT, PAYER CODE
PUT THE TICK AGAINST ZEDA FR MASTER
180
NOW EXECUTE
73 A .Generation of Transportation Bill and Booking of Liability in Vendor Account
T CODE : YV184N - TRANSPORT CONTRACTOR PAYMENT
PUT THE FOLLOWING DETAILS :-
TRANS. PLANNING POINT
PAYMENT CYCLE DATE
SHIPPING POINT
181
INCOME TAX SECTION CODE : I.E. 194C
SECTION CODE FOR BILLING POINT : SAP PLANT / LOCATION

CODE
PUT TICK ON SIMULATION RUN
CLICK ON THE CLOCK OR F8
SYSTEM WILL DISPLAY THE DETAILED LIST OF

TRANSPORTATION BILLS VENDOR / INVOICE- WISE
USER CAN ANALYZE THE SYSTEM OUTPUT USING CHANGE

LAYOUT ICON / EXPORTING THE DETAILS TO AN EXCEL FILE
IF ALL FOUND OKAY – COME BACK BY TICKING ON GREEN

ARROW OR F3
REMOVE TICK FROM THE SIMULATION RUN AND CLICK ON

THE CLOCK OR F8
SYSTEM WILL DISPLAY VENDOR WISE MAIN TAX TYPE &

CODE
USER CAN ALSO SELECT / CHANGE MAIN TAX TYPE AND

CODE FROM DROP DOWN , IF REQUIRED
USER CAN ALSO DELETE ANY VENDOR BY SELECTING THAT

VENDOR AND PRESSING DELETE ICON
AFTER CHECKING , TICK ON SAVE ICON
SYSTEM WILL SAVE TRANSPORTATION BILL AND ALLOCATE

BILL NO , VENDOR WISE.
BILL NO IS LOCATION SPECIFIC.
T CODE : SP02 : PRINTING OF TRANSPORTATION BILL TO BE

HANDED OVER TO TRANSPORTERS
SYSTEM WILL MAKE LOCATION WISE “PROV TRNPT. BILL”

WHICH CAN BE PRINTED AND HANDED OVER TO RELEVANT
182
TRANSPORT VENDORS FOR ATTACHING NECESSARY

INVOICE / CHALLAN COPY.
STEP : 3
T CODE : YF184 – TRANSPORT CONTRACTOR PAYMENT
PUT THE FOLLOWING DETAILS :-
SHIPPING POINT
PAYMENT CYCLE DATE
SECTION CODE FOR BILLING PLANT : I.E . SAP PLANT CODE
THERE ARE THREE OPTION , PROCESS / DISPLAY BILL AND

DELETE BILL
USER HAS TO FIRST RUN IT IN DISPLAY BILL AND CHECK
IN CASE ANY BILL IS REQUIRED TO BE DELETED – PUT RADIO

BUTTON ON DELETE BILL AND EXECUTE
SELECT THE BILL TO BE DELETED AND DELETE THE SAME

USING DELETE ICON
FINALLY PUT RADIO BUTTON ON PROCESS AND EXECUTE
FOR STOCK TRANSFERS – USER HAS TO SELECT

“CLAIMABLE/ NON CLAIMABLE OR WILL DECIDE LATER ON”
WHICH WOULD BE DISPLAYED MATERIAL CODE WISE
USER HAS TO SELECT EITHER CLAIMABLE OR NON

CLAIMABLE.
THEN TICK ON SAVE ICON.
SYSTEM WILL POST 41** SERIES ( LIABILITY BOOKING

DOCUMENTS) AND SHOW THE LAST DOCUMENTS POSTED AT
THE MESSAGE BAR.
T CODE : SP02
183
SYSTEM WILL MAKE LOCATION WISE “PMNT TRNPT. COPY” AND “PMNT
TRNPT. BILL” WHICH CAN BE USED AS OFFICE COPY AND SUPPORTING
VOUCHER FOR PROCESSING OF TRANSPORTER BILL PAYMENT,
RESPECTIVELY.
73 B TO VIEW THE DETAILS OF SELECTED DOCUMENTS AT A GLANCE
NAME OF THE REPORT – COMPACT DOCUMENT JOURNAL.
T CODE – S_ALR_87012287
PUT THE COMPANY CODE
PUT THE DOCUMENT NUMBER(S).PUT MULTIPLE SELECTION WHERE

REQUIRED
PUT THE FISCAL YEAR.
IF FURTHUR SELECTION IS REQUIRED,USE GENERAL SELECTION OR

DYNAMIC SELECTION.
184
NOW EXECUTE
185
186
Annexures
77. Commonly used expenses accounts
GL
Account Account Description
5103090000 MI CHARGES-EXCISE DUTY
5103100000 MI CHARGES-SALES TAX
5103110000 MI CHARGES-OTHERS
5103120000 MI CHARGES-TERMINALLING CHARGES
5198000010 UNDERRECOVERY SALES TAX - COCO/JRO
5221400000 CONSUMPTION-DIRECT PURCHASES
5231000010 POWER & FUEL-POWER
5231000020 POWER & FUEL-FUEL
5231000030 POWER & FUEL-ELECTRICITY DUTY
5231000040 POWER & FUEL-NATURAL GAS
5231000050 POWER & FUEL-STEAM
5232000000 CONSUMPTION OF OWN FUEL(CONTRA)-5233000000
5232000001 CONSUMPTION OF OWN FUEL OTHER THAN PRODUCTION
5233000000 COMPANY'S USE OF OWN FUEL (CONTRA)-5232000000
5234000000 PURCHASE OF ELECTRICITY FR REF (CONTRA)-4516080330
5240000010 PRC, BLEND FEES, RLTY, OTH CHG-TECHNICAL KNOWHOW FEES
5240000020 PRC, BLEND FEES, RLTY, OTH CHG-PRCESSING FEES
5240000030 PRC, BLEND FEES, RLTY, OTH CHG-BLENDING FEES
5240000040 PRC, BLEND FEES, RLTY, OTH CHG-ROYALTY
5240000050 PRC, BLEND FEES, RLTY, OTH CHG-POUCH FILLING CHARGES
5240000060 PRC, BLEND FEES, RLTY, OTH CHG-SMALL CAN FILLING
5240000070 PRC, BLEND FEES, RLTY, OTH CHG-CLAIMED FROM POOL A/C
5240000080 PRC, BLEND FEES, RLTY, OTH CHG-DRUM PLANT EXPENSES
5240000090 PRC, BLEND FEES, RLTY, OTH CHG-PRV REN OF CATALYST
5240000100 PRC, BLEND FEES, RLTY, OTH CHG-LUBE PLANT EXPENSES
5240000110 PRC, BLEND FEES, RLTY, OTH CHG-OTHER CHARGES
5240000120 PRC, BLEND FEES, RLTY, OTH CHG-CONTRACTOR CHARGES
5250000010 IRRECOVERABLE TAXES-OCTROI (FINISHED PRODUCTS)
5250000020 IRRECOVERABLE TAXES-TOLL CHGS (FINISHED PRODUCTS)
5261100010 REPAIRS & MAINTENANCE-PLANT & MACHINERY-MATERIAL
5261100020 REPAIRS & MAINTENANCE-PLANT & MACHINERY-CONTRACTOR
5261200010 REPAIRS & MAINTENANCE-LPG CYLINDERS-MATERIAL
5261200020 REPAIRS & MAINTENANCE-LPG CYLINDERS-CONTRACTOR
5261300010 REPAIRS & MAINTENANCE-EQP & APPLIANCES-MATERIAL
5261300020 REPAIRS & MAINTENANCE-EQP & APPLIANCES-CONTRACTOR
5262110010 REPAIRS & MAINTENANCE-BUILDINGS-MATERIAL
5262110020 REPAIRS & MAINTENANCE-BUILDINGS-CONTRACTOR
5263100010 REPAIRS & MAINTENANCE-FURN & FIXTURE-MATERIAL
5263100020 REPAIRS & MAINTENANCE-FURN & FIXTURE-CONTRACTOR
5263200010 REPAIRS & MAINTENANCE-OFFICE EQUIPMENTS-MATERIAL
187
5263200020 REPAIRS & MAINTENANCE-OFFICE EQUIPMENTS-CONTRACTOR

5263300010 REPAIRS & MAINTENANCE-EDP-MATERIAL
5263300020 REPAIRS & MAINTENANCE-EDP-CONTRACTOR
5263400010 REPAIRS & MAINTENANCE-TRANSPORT EQUIP-MATERIAL
5263400020 REPAIRS & MAINTENANCE-TRANSPORT EQUIP-CONTRACTOR
5263500010 REPAIRS & MAINTENANCE-OTHERS-MATERIAL
5263500020 REPAIRS & MAINTENANCE-OTHERS-CONTRACTOR
5263500030 REPAIRS & MAINTENANCE-OTHS-CMP/SELF LEASED ACC-OFF
5263500040 REPAIRS & MAINTENANCE-OTHS-CMP/SELF LEASED ACC-STF
5263500050 REPAIRS & MAINTENANCE-OTHS-FUR MNT TO OFFICERS
5263500060 REPAIRS & MAINTENANCE-OTHS-COMP MNT TO OFFICERS
5263500100 REPAIRS & MAINTENANCE-OTHS-CONSTRUCTION PERIOD EXP
5270100100 FRT & TRANS CHGS-PAYMENT TO CARRIERS-REF/PL
5270100200 FRT & TRANS CHGS-WAREHOUSING & HANDLING CHG-REF/PL
5270210100 FRT & TRANS CHGS-DEMURRAGE-IMPORT VOYAGES
5270210200 FRT & TRANS CHGS-DEMURRAGE-EXPORT VOYAGES
5270210300 FRT & TRANS CHGS-DEMURRAGE-COASTAL VOYAGES
5270210400 FRT & TRANS CHGS-DEMURRAGE-RAILWAYS
5270220100 FRT & TRANS CHGS-RAILWAY FREIGHT-ON SALES
5270220200 FRT & TRANS CHGS-RLY FREIGHT-ON STOCK TRANSFERS
5270230100 FRT & TRANS CHGS-RAILWAY FREIGHT-B P C
5270230200 FRT & TRANS CHGS-RAILWAY FREIGHT-H P C
5270230300 FRT & TRANS CHGS-RAILWAY FREIGHT-I B P
5270240100 FRT & TRANS CHGS-ROAD FRT ON PUR OF LPG FROM CRL
5270240200 FRT & TRANS CHGS-RAIL FRT ON PR UNDER SP IMP LISC
5270240300 FRT & TRANS CHGS-ROAD FRT ON PR UNDER SP IMP LISC
5270240400 PIPELINE FREIGHT ON SALES (CONTRA)-4360000040
5270240500 PIPELINE FREIGHT ON STOCK TRNSF (CONTRA)-4360000040
5270240600 FRT & TRANS CHGS-ROAD FREIGHT ON SALES
5270240700 FRT & TRANS CHGS-ROAD FREIGHT ON STOCK TRANSFERS
5270240800 FRT & TRANS CHGS-BARGERS FREIGHT ON SALES
5270240900 FRT & TRANS CHGS-BARGERS FREIGHT ON STOCK TRNSF
5270241000 FRT & TRANS CHGS-HANDLING & HAULAGE ON LUBRICANTS
5270241100 FRT & TRANS CHGS-CRIS CROSS MOVEMENT OF LUBRICANTS
5270241200 FRT & TRANS CHGS-HANDLING CHARGES-DOLD
5270241300 TRNSF OF FREIGHT FROM OTH REGIONS-FUEL BY RAILWAYS
5270241400 TRNSF OF FREIGHT FROM OTH REGIONS-FUEL BY ROAD
5270241500 TRNSF OF FREIGHT FROM OTH REGIONS-L&G BY RAILWAYS
5270241600 TRNSF OF FREIGHT FROM OTH REGIONS-L&G BY ROAD
5270500700 FRT & TRNSP CHGS-CST CHR-OTHER EXPENSES
5270501000 FRT & TRNSP CHGS-CST CHR-AGENCY/SURVEY FEES ETC
5270600100 FRT & TRNSP CHGS-ADJ TO P.C.LUBES-CHARTER HIRE
5270810000 CONSUMPTION-FREIGHT ON NON-PRODUCT ITEMS
5270820000 CONSUMPTION-HANDLING, ETC ON NON-PRODUCT ITEMS
5271000100 FRT.&TRANSPN. CHARGES (PRODUCT)
5271100100 FRT & TRNSP CHGS-GSPL TRANSPORTATION CHARGES
5281010010 SALARIES & ALLOWANCES-OFFICERS-BASIC PAY
5281010020 SALARIES & ALLOWANCES-OFFICERS-DA
188
5281010040 SALARIES & ALLOWANCES-OFFICERS-ADHOC -I

5281010050 SALARIES & ALLOWANCES-OFFICERS-SPECIAL PAY
5281010060 SALARIES & ALLOWANCES-OFFICERS-PERSONAL PAY
5281010070 SALARIES & ALLOWANCES-OFFICERS-ADHOC-II
5281010080 SALARIES & ALLOWANCES-OFFICERS-SPECIAL OIL ALL
5281010090 SALARIES & ALLOWANCES-OFFICERS-HOUSE RENT ALL
5281010100 SALARIES & ALLOWANCES-OFFICERS-HOUSE RENT SUBSIDY
5281010110 SALARIES & ALLOWANCES-OFFICERS-SHIFT ALLOWANCE
5281010120 SALARIES & ALLOWANCES-OFFICERS-CCA
5281010130 SALARIES & ALLOWANCES-OFFICERS-NORTHEAST ALLOWANCE
5281010140 SALARIES & ALLOWANCES-OFFICERS-REIMB OF TEA EXP
5281010150 SALARIES & ALLOWANCES-OFFICERS-REIM OF WASHING EXP
5281010160 SALARIES & ALLOWANCES-OFFICERS-SPECIAL ALLOWANCE
5281010170 SALARIES & ALLOWANCES-OFFICERS-CONSTRUCTION ALLOW
5281010180 SALARIES & ALLOWANCES-OFFICERS-NPA-MED OFFICERS
5281010230 SALARIES & ALLOWANCES-OFFICERS-OFFICIATING ALLOW
5281010240 SALARIES & ALLOWANCES-OFFICERS-CONVEYANCE SUBSIDY
5281010250 SALARIES & ALLOWANCES-OFFICERS-TRANSPORT ALLOWANCE
5281010260 SALARIES & ALLOWANCES-OFFICERS-LEAVE ENCASHMENT
5281010280 SALARIES & ALLOWANCES-OFFICERS-DEPUTATION ALLOW
5281010310 SALARIES & ALLOWANCES-OFFICERS-FAM PLAN INC (INCR)
5281010330 SALARIES & ALLOWANCES-OFFICERS-RATIONALN ADJUST
5281010340 SALARIES & ALLOWANCES-OFFICERS-STAGNATION BENEFIT
5281010350 SALARIES & ALLOWANCES-OFFICERS-LVEN-PST RET-ACT VL
5281010360 SALARIES & ALLOWANCES-OFFICERS-OTHER ALLOWANCES
5281010370 SALARIES & ALLOWANCES-OFFICERS-REM LOC ALLOWANCE
5281010380 SALARIES & ALLOWANCES-OFFICERS-SCO ENCASHMENT
5281020010 SALARIES & ALLOWANCES-STAFF-BASIC PAY
5281020020 SALARIES & ALLOWANCES-STAFF-DA-FIXED
5281020030 SALARIES & ALLOWANCES-STAFF-VDA
5281020040 SALARIES & ALLOWANCES-STAFF-ADHOC
5281020050 SALARIES & ALLOWANCES-STAFF-SPECIAL PAY
5281020060 SALARIES & ALLOWANCES-STAFF-PERSONAL PAY
5281020080 SALARIES & ALLOWANCES-STAFF-SPECIAL OIL ALLOWANCE
5281020090 SALARIES & ALLOWANCES-STAFF-HOUSE RENT ALLOWNACE
5281020100 SALARIES & ALLOWANCES-STAFF-HOUSE RENT SUBSIDY
5281020110 SALARIES & ALLOWANCES-STAFF-SHIFT ALLOWANCE
5281020120 SALARIES & ALLOWANCES-STAFF-CCA
5281020130 SALARIES & ALLOWANCES-STAFF-NORTH EAST ALLOWANCE
5281020140 SALARIES & ALLOWANCES-STAFF-REIMB OF TEA EXPENSES
5281020150 SALARIES & ALLOWANCES-STAFF-REIMB OF WASHING EXP
5281020160 SALARIES & ALLOWANCES-STAFF-SPECIAL ALLOWANCE
5281020170 SALARIES & ALLOWANCES-STAFF-CONSTRUCTION ALLOWANCE
5281020210 SALARIES & ALLOWANCES-STAFF-CASH HANDLING ALLOW
5281020230 SALARIES & ALLOWANCES-STAFF-OFFICIATING ALLOWANCE
5281020240 SALARIES & ALLOWANCES-STAFF-CONVEYANCE SUBSIDY
5281020260 SALARIES & ALLOWANCES-STAFF-LEAVE ENCASHMENT
5281020280 SALARIES & ALLOWANCES-STAFF-DEPUTATION ALLOWANCE
189
5281020290 SALARIES & ALLOWANCES-STAFF-LTS VARIATION

5281020310 SALARIES & ALLOWANCES-STAFF-FAM PLAN INC (INCR)
5281020330 SALARIES & ALLOWANCES-STAFF-RATIONALISATION ADJUST
5281020340 SALARIES & ALLOWANCES- STAFF-STAGNATION BENEFIT
5281020350 SALARIES & ALLOWANCES-STAFF-REMOTE LOCATION ALLOW
5281020360 SALARIES & ALLOWANCES-STAFF-OTHER ALLOWANCES
5281020370 SALARIES & ALLOWANCES-STAFF-LEV ENC-PST RET-ACT VL
5281020380 SALARIES & ALLOWANCES-ERP STAFF
5281030010 SALARIES & ALLOWANCES-LABOUR/SERVICES-BASIC SALARY
5281030020 SALARIES & ALLOWANCES-LABOUR/SERVICES-DA
5281030040 SALARIES & ALLOWANCES-LABOUR/SERVICES-INTRM RELIEF
5281030090 SALARIES & ALLOWANCES-LABOUR/SERVICES-HRA
5281030120 SALARIES & ALLOWANCES-LABOUR/SERVICES-CCA
5281030260 SALARIES & ALLOWANCES-LABOUR/SERVICES-LEAVE ENCASH
5281030330 SALARIES & ALLOWANCES-LABOUR/SERVICES-RATLN ADJUST
5281030360 SALARIES & ALLOWANCES-LABOUR/SERVICES-OTHER ALLOW
5281030380 SALARIES & ALLOWANCES-ERP LABOUR
5281040000 SALARIES & ALLOWANCES-WAGES-CASUAL EMPLOYEES
5281050000 SALARIES & ALLOWANCES-FOREIGN TECHNICIANS
5281050350 SALARIES & ALLOWANCES-LBSR-LEV ENC-PST RET-ACT VL
5281120000 SALARIES & ALLOWANCES-STAFF-OVERTIME CLERICAL/SUPV
5281130000 SALARIES & ALLOWANCES-STAFF-OVERTIME-LBSR
5281140000 SALARIES & ALLOWANCES-OVERTIME-CASUAL EMPLOYEES
5281160000 SALARIES & ALLOWANCES-OVERTIME-TANK TRUCK DRIVERS
5281210000 SALARIES & ALLOWANCES-OFFICERS-EX-GRATIA
5281220000 SALARIES & ALLOWANCES-STAFF-EX-GRATIA
5281240000 SALARIES & ALLOWANCES-CASUAL LABOUR-EX-GRATIA
5281310000 SALARIES & ALLOWANCES-OFF-PLIS- (REWARD)
5281320000 SALARIES & ALLOWANCES-STAFF-PLIS- (REWARD)
5281330000 SALARIES & ALLOWANCES-LABOUR-PLIS- (REWARD)
5281410000 SALARIES & ALLOWANCES-OFFICERS-PROD INC
5281420000 SALARIES & ALLOWANCES-STAFF-PROD INC
5281430000 SALARIES & ALLOWANCES-LABOUR/SERVICES-PROD INC
5281510000 SALARIES & ALLOWANCES-OFFICERS-RETRECHMENT COMP
5281520000 SALARIES & ALLOWANCES-STAFF-RETRECHMENT COMP
5282110000 CONTRIBUTION TO PROVIDENT FUND-OFFICERS
5282120000 CONTRIBUTION TO PROVIDENT FUND-STAFF
5282300000 CONTRIBUTION TO FOREIGN SERVICES DEPUTATION
5282330000 CONTRIBUTION TO PROVIDENT FUND-LABOUR/SERVICES
5282350000 CONTRIBUTION TO FAMILY PENSION FUND-OFFICERS
5282360000 CONTRIBUTION TO FAMILY PENSION FUND-STAFF
5282370000 CONTRIBUTION TOWARDS EPS-95-OFFICERS
5282380000 CONTRIBUTION TOWARDS EPS-95-STAFF
5282390000 CONTRIBUTION TOWARDS EPS-95-LABOUR
5282410000 CONTRIBUTION OF BENEVOLENT FUND FOR EDUCATION-OFF
5282420000 CONTRIBUTION OF BENEVOLENT FUND FOR EDUCATION-STF
5282430000 CONTRIBUTION OF BENEVOLENT FUND FOR EDUCATION-LAB
5282510000 CONTRIBUTION TO GRATUITY FUND-OFFICERS
190
5282520000 CONTRIBUTION TO GRATUITY FUND-STAFF

5282530000 CONTRIBUTION TO GRATUITY FUND-LABOUR /SERVICES
5282540000 CONTRIBUTION TO SUPERANNUATION BENEFIT FUND-OFF
5282550000 CONTRIBUTION TO SUPERANNUATION BENEFIT FUND-STAFF
5282660000 CONTRIBUTION TO LEAVE ENCASHMENT FUND
5283010000 VOLUNTARY RETIREMENT COMPENSATION- OFFICERS
5283020000 VOLUNTARY RETIREMENT COMPENSATION-STAFF
5283030000 VOLUNTARY RETIREMENT COMPENSATION-LABOUR
5283040000 VOLUNTARY RETIREMENT COMPENSATION-OVSS MON PMT-OFF
5283050000 VOLUNTARY RETIREMENT COMPENSATION-OVSS MON PMT-STF
5283060000 VOLUNTARY RETIREMENT COMPENSATION-EXP TRF-DEF REV
5283070000 AMORTISATION OF VOL RET COMP-EXP ON VRS AMORTISED
5284000010 STAFF WELF-HOLIDAY HOME EXPENSES
5284000030 STAFF WELF-MEDICINES USED IN HOSPTAL
5284000040 STAFF WELF-RETAINERS FEE TO VISITING DOCTOR
5284000050 STAFF WELF-GENERAL EXPENSES OF HOSPITAL
5284000060 STAFF WELF-EXPENDITURE ON MEDICINES-TOWNSHIP
5284010010 STAFF WELF-PMT TO NOMINATED HOSPITAL-OFFICERS
5284010011 STAFF WELF-REIM MED EXP (RECOG/NOM)-OFFICERS
5284010012 STAFF WELF-PUR OF HOMEOPATHY MEDICINES-OFFICER
5284010013 STAFF WELF-DENTAL TREATMENT BY PVT DOC-OFFICER
5284010014 STAFF WELF-DENTAL TREATMENT BY NOM HOSP-OFFICER
5284010015 STAFF WELF-MED PUR UNDER PRSC OF REF HOSP-OFFICER
5284010020 STAFF WELF-REIM MED EXP DOMIC. (NON NOM)-OFFICERS
5284010021 STAFF WELF-RM MEDEXP TEST>RS1000IMM(NON NOM)-OFF
5284010022 STAFF WELF-SPECTACLES/HRGAID-OFFICERS
5284010023 STAFF WELF-REIM HOSPITAL EXP(NON NOM)-OFFICERS
5284020010 STAFF WELF-PMT TO NOMINATED HOSPITAL-STAFF
5284020011 STAFF WELF-REIM MED EXP (RECOG/NOM)-STAFF
5284020012 STAFF WELF-PUR OF HOMEOPATHY MEDICINES-STAFF
5284020013 STAFF WELF-DENTAL TREATMENT BY PVT DOC-STAFF
5284020014 STAFF WELF-DENTAL TREATMENT BY NOM HOSP-STAFF
5284020015 STAFF WELF-MED PUR UNDER PRSC OF REF HOSP-STAFF
5284020020 STAFF WELF-REIM MED EXP DOMIC.(NON NOM)-STAFF
5284020021 STAFF WELF-RM MEDEXP TEST>RS1000IMM(NON NOM)-STAFF
5284020022 STAFF WELF-SPECTACLES/HRGAID-STAFF
5284020023 STAFF WELF-REIM HOSPITAL EXP(NON NOM)-STAFF
5284030010 STAFF WELF-PMT TO RECOGNISED HOSPITAL-LBSR
5284030011 STAFF WELF-REIM MED EXP (RECOG/NOM)-LBSR
5284030020 STAFF WELF-REIM MED EXP DOMIC(NON NOM)-LBSR
5284030021 STAFF WELF-RM MEDEXP TEST>RS1000IMM(NON NOM)-LBSR
5284030022 STAFF WELF-SPECTACLES/HRGAID-LBSR
5284030023 STAFF WELF-REIM HOSPITAL EXP(NON NOM)-LBSR
5284070000 STAFF WELF-MED EXP OTH THAN HOSPITAL-RET OFF
5284070001 STAFF WELF-MED EXP HOSPITALISATION(NOM)-RET OFF
5284070002 STAFF WELF-MED EXP HOSPITALISATION(NONNOM)-RET OFF
5284080000 STAFF WELF-MED EXP OTH THAN HOSPITAL-RET STAFF
5284080001 STAFF WELF-MED EXP HOSPITALAISATION(NOM)-RET STAFF
191
5284080002 STAFF WELF-MED EXP TO SPOUSE OF DECEASED EMP

5284080003 STAFF WELF-MED EXP HOSPITALAISATION(NONNOM)-RET ST
5284090000 STAFF WELF EXP-MED EXP-PMT TO CISF PERSONNEL
5284100000 STAFF WELF-POSTRET MEDEXP(ACT VALUATION)-OFF
5284100020 STAFF WELF-REHABILITATION GRANT(ONE TIME PAYMENT)
5284102010 STAFF WELF-WORKMEN COMPENSATION-OTHERS
5284110000 STAFF WELF-POSTRET MEDEXP(ACT VALUATION)-STAFF
5284130010 STAFF WELF-WORKMEN COMPENSATION-LABOUR
5284210000 STAFF WELF-REHAB ALLOW TO DECEASED'S SPOUSE- OFF
5284220000 STAFF WELF-REHAB ALLOW TO DECEASED'S SPOUSE-STAFF
5284230000 STAFF WELF-REHAB ALLOW TO DECEASED SPOUSE-LABOUR
5284300010 STAFF WELF-CANTEEN SUBSIDIES
5284300020 STAFF WELF-OTHER CANTEEN EXPENSES
5284400040 STAFF WELF-EMPLOYEES INSTITUTE/OFFICER'S CLUB
5284400050 STAFF WELF-EXPENSES OF SCHOOLS
5284400060 STAFF WELF-HOUSE JOURNAL
5284400070 STAFF WELF-EXPENSES RELATED TO SPORTS
5284400080 STAFF WELF-AWARDS FOR LEARNING HINDI
5284400090 STAFF WELF-SCHOOL UNIFORM
5284400110 STAFF WELF-CLUB SUBSCRIPTION / MEMBERSHIP FEE
5284400120 STAFF WELF-PERSNAL ACCIDENT / AIR TRAVEL INSURANCE
5284400130 STAFF WELF-CONTRIBUTION TO MAGAZINE CLUB
5284400140 STAFF WELF-OTHER EXPENSES
5284400160 STAFF WELF-AWARD FOR SUGGESTION SCHEME
5284400171 STAFF WELF-REIMB/GRANT FOR CHILDREN EDU ASS-OFF
5284400172 STAFF WELF-REIMB/GRANT FOR CHILDREN EDU ASS-STAFF
5284400173 STAFF WELF-REIMB/GRANT FOR CHILDREN EDU ASS-LABOUR
5284400180 STAFF WELF-REIMB OF MEMBERSHIP FEES OF PROF BODIES
5284400190 STAFF WELF-SPECIAL AWARD TO MERITORIOUS CHILDREN
5284400260 STAFF WELF-COMPASSIONATE GRAT/EXG PAID-OFFICERS
5284400261 STAFF WELF-COMPASSIONATE GRAT & EXG PAID-STAFF
5284400262 STAFF WELF-COMPASSIONATE GRAT & EXG PAID- LABOUR
5284410200 STAFF WELF-LUNCH SUBSIDY-OFFICERS
5284410210 STAFF WELF-REIM OF SKILLUPDATION EXPENSES-OFFICERS
5284410215 STAFF WELF-REIBURSEMENT OF NEWSPAPERS-OFFICERS
5284410220 STAFF WELF-LEAVE TARVEL CONCESSION- OFFICERS
5284410221 STAFF WELF-LEAVE TARVEL CONCESSION-DA- OFFICERS
5284410230 STAFF WELF-LEAVE TRAVEL CONCESSION(ENCASH)-OFF
5284410231 STAFF WELF-HIRING OF ACCOM DURING LTC- OFF
5284410240 STAFF WELF-LEAVE FARE ASSISTANCE-OFFICERS
5284410250 STAFF WELF-GROUP INSURANCE SCHEME- OFFICERS
5284410260 OTH EXP-UNIFORM AND CLOTHING-UNIFORMS-OFFICERS
5284410270 OTH EXP-UNIFORM AND CLOTHING-STITCHING CHGS-OFF
5284410280 OTH EXP-UNIFORM AND CLOTHING-OTHERS-OFFICERS
5284420010 STAFF WELF-ESI CONTRIBUTION-STAFF
5284420020 STAFF WELF-TRANSPORT FACILITY-STAFF
5284420200 STAFF WELF-LUNCH SUBSIDY-STAFF
5284420210 STAFF WELF-REIM OF SKILLUPDATION EXPENSES- STAFF
192
5284420220 STAFF WELF-LEAVE TARVEL CONCESSION-STAFF

5284420221 STAFF WELF-LEAVE TARVEL CONCESSION-DA-STAFF
5284420230 STAFF WELF-LEAVE TRAVEL CONCESSION(ENCASH)-STAFF
5284420231 STAFF WELF-HIRING OF ACCOM DURING LTC- STAFF
5284420240 STAFF WELF-LEAVE FARE ASSISTANCE-STAFF
5284420250 STAFF WELF-GROUP INSURANCE SCHEME-STAFF
5284420260 OTH EXP-UNIFORM AND CLOTHING-UNIFORMS-STAFF
5284420270 OTH EXP-UNIFORM AND CLOTHING-STITCHING CHGS-STAFF
5284420280 OTH EXP-UNIFORM AND CLOTHING-OTHERS-STAFF
5284430010 STAFF WELF-ESI CONTRIBUTION-LABOUR SERVICES
5284430030 LABOUR / SERVICES- OTHERS
5284430200 STAFF WELF-LUNCH SUBSIDY-LABOUR SERVICES
5284430210 STAFF WELF-REIM OF SKILL UPDATION EXP-LAB/SER
5284430220 STAFF WELF-LEAVE TARVEL CONCESSION-LABOUR SERVICES
5284430230 STAFF WELF-LEAVETRAVEL CONCESSION(ENCASH)-LAB/SER
5284430231 STAFF WELF-HIRING OF ACC DURING LTC-LAB/SER
5284430240 STAFF WELF-LEAVE FARE ASSISTANCE- LABOUR SERVICES
5284430250 STAFF WELF-GROUP INSURANCE SCHEME- LABOUR SERVICES
5284430260 OTH EXP-UNIFORM AND CLOTHING-UNIFORMS-LAB/SR
5284430270 OTH EXP-UNIFORM AND CLOTHING-STITCHING CHGS-LAB/SR
5284430280 OTH EXP-UNIFORM AND CLOTHING-OTHERS-LAB/SR
5284500010 STAFF WELF-EMP PF-AUDIT FEES AND OUT OF POCKET EXP
5284500020 STAFF WELF-EMP PF-ADMINISTRATION & INSPECTION CHGS
5284500030 STAFF WELF-EMP PF-REIM OF LOSS OF EPF TRUST
5284500040 STAFF WELF-RESETTLEMENT ALLOWANCE-ACT VAL-OFFICER
5284500050 STAFF WELF-RESETTLEMENT ALLOWANCE-ACT VAL-STAFF
5290100010 RENT-LAND RENT/LEASE PREMIUM-REF/PIPLNS/MRKTNG
5290100020 RENT-LAND RENT/LEASE PREMIUM-TOWNSHIP
5290100030 RENT-RAIL BRIDGES
5290100040 RENT-OFFICE ACCOMODATION/GODOWNS/GARRAGES,ETC.
5290100050 RENT-LEASE RENT FOR RESIDENTIAL ACCOMODATION
5290100060 RENT-GUEST HOUSE
5290100070 RENT-ACCOMODATION FOR MEDICAL TREATMENT
5290100090 RENT-ON STORAGE TANKAGES
5290100100 RENT-ROS/S/W ASSETS/LPG DISTRIDUTORS
5290100110 RENT-CORPUS FUND-LPG
5290100120 RENT-EMENGENCY SERVICE CELL
5290100130 RENT-OTHERS
5290110080 RENT-SELF LEASED-OFFICERS
5290120080 RENT-SELF LEASED-STAFF
5290130080 RENT-SELF LEASED-LABOUR
5290200010 INSURANCE-OIL STOCKS
5290200020 INSURANCE-VEHICLES/TANK TRCKS/AVIATION REFUELLERS
5290200030 INSURANCE-AVIATION REFUELLING
5290200040 INSURANCE-AIR TRAVEL
5290200050 INSURANCE-COASTAL MOVEMENT
5290200060 INSURANCE-PRM FOR CR OIL STORED IN OT OIL CO TANKS
5290200070 INSURANCE-PRM FOR FIN PR STORED IN OT OIL CO TANKS
193
5290200080 INSURANCE-LPG BOTTLING PLANT

5290200090 INSURANCE-LPG CYLINDERS
5290200100 INSURANCE-FIRE EXPLOSION/EARTHQUAKE ETC.
5290200110 INSURANCE-MARINE INSURANCE
5290200120 INSURANCE-LOSS OF PROFIT INSURANCE
5290200130 INSURANCE-THIRD PARTY LIABILITY RISK INSURANCE
5290200140 INSURANCE-EMERGENCY RISK INSURANCE
5290200150 INSURANCE - OTHERS
5290300010 RATES & TAXES-REFINERY/PIPELINES(GENERAL)
5290300020 RATES & TAXES-ELECTRICITY DUTY
5290300030 RATES & TAXES-IMPORT LICENCE FEE
5290300040 RATES & TAXES-VEHICLE TAX
5290300050 RATES & TAXES-STAMP DUTY
5290300060 RATES & TAXES-LISNC FEE FOR COMMUNICATION NETWORK
5290300070 RATES & TAXES-PROFESSIONAL TAX
5290300080 RATES & TAXES-PROPERTY TAX
5290300090 RATES & TAXES-STORAGE LICENCE FEES
5290300100 RATES & TAXES-STAMP VER CALB FEES(EXC TNK/TRK/REF)
5290300120 RATES & TAXES-OTHERS
5290400000 DONATIONS
5290500010 PAYMENTS TO AUDITORS-AUDIT FEES
5290500020 PAYMENTS TO AUDITORS-TAX AUDIT FEES
5290500030 PAYMENTS TO AUDITORS-OTHER SERVICES (TAX MATTERS)
5290500040 PAYMENTS TO AUDITORS-OTHER SERVICES (FOR ISS CERT)
5290500050 PAYMENTS TO AUDITORS-OUT-OF-POCKET EXP(AUDIT)
5290500060 PAYMENTS TO AUDITORS-OUT-OF-POCKET EXP(TAX AUDIT)
5290500070 PAYMENTS TO AUDITORS-OTHER EXP INCURRED(AUDIT)
5290500080 PAYMENTS TO AUDITORS-OTHER EXP INCURRED(TAX AUDIT)
5290600010 TRAV & CONV-OFF TOUR (FOREIGN)-TICKET
5290600020 TRAV & CONV-OFF TOUR (FOREIGN)-DAILY ALLOWANCE
5290600021 TRAV & CONV-OFF TOUR (FOREIGN)-HOTEL ACCOMODATION
5290600022 TRAV & CONV-OFF TOUR (FOREIGN)-CONVEYANCE/OTHERS
5290600030 TRAV & CONV-TRAVELING FOR TRAINING-(FOREIGN)
5290600041 TRAV & CONV-MILEAGE ALLOWANCE-FIELD STAFF
5290600042 TRAV & CONV-DAILY ALLOWANCE-FIELD STAFF
5290600043 TRAV & CONV-HOTEL ACCOMODATION-FIELD STAFF
5290600044 TRAV & CONV-COST OF TICKET-FIELD STAFF
5290600051 TRAV & CONV-OFF TOUR (INLAND)-TICKET
5290600052 TRAV & CONV-OFF TOUR (INLAND)-DAILY ALLOWANCE
5290600053 TRAV & CONV-OFF TOUR (INLAND)-HOTEL ACCOMODATION
5290600054 TRAV & CONV-OFF TOUR (INLAND)-CONVEYANCE/OTHERS
5290600060 TRAV & CONV-TRAV FOR TRAINING FACULTY (INLAND)
5290600070 TRAV & CONV-TRAVELLING ALLOWANCE ON TRASFER
5290600080 TRAV & CONV-REIM OF MAINT EXP CAR-OFFICERS/STAFF
5290600090 TRAV & CONV-REIM OF MAINT EXP SCOOTER-OFFICERS
5290600100 TRAV & CONV-REIM OF MAINT EXP SCOOTER-STAFF
5290600110 TRAV & CONV-REIM OF EXPENSES FOR RECRUITMENT
5290600120 TRAV & CONV-REIMBERSEMENT OF LOCAL CONVEYANCE
194
5290600130 TRAV & CONV-T.A. FOR MEDICAL TREATMENT-OFFICERS

5290600131 TRAV & CONV-T.A. FOR MEDICAL TREATMENT-STAFF
5290600140 TRAV & CONV-LOCAL TECH/DELEGATES/CONSULTANTS
5290600150 TRAV & CONV-FOREIGN TECH/DELEGATES/CONSULTANTS
5290600170 TRAV & CONV-OTHERS
5290600180 OTH EXP-P.O.L.(EXP ON VEHICLES)-CARS
5290600190 OTH EXP-P.O.L.(EXP ON VEHICLES)-BUSES
5290600200 OTH EXP-P.O.L.(EXP ON VEHICLES)-PETROL BOATS
5290600210 OTH EXP-P.O.L.(EXP ON VEHICLES)-OTHERS
5290700010 COMMUNICATION EXP-POSTAGE & TELEGRAM
5290700020 COMMUNICATION EXP-TELEPHONE CHARGES-OFFICE
5290700030 COMMUNICATION EXP-TELEPHONE CHARGES-RESIDENTIAL
5290700040 COMMUNICATION EXP-TELEX\TELEPRINTER\FAX\RABMN CHG
5290700050 COMMUNICATION EXP-WIRELESS CHARGES
5290700060 COMMUNICATION EXP-COURIER SERVICE
5290700070 COMMUNICATION EXP-VOICE COMMUNICATION NET WORK
5290700080 COMMUNICATION EXP-OTHERS
5290700090 COMMUNICATION EXP-MOBILE PHONES
5290800010 PRN & STN-PRINTING EXPENSES
5290800020 PRN & STN-STATIONARY ITEMS
5290800030 PRN & STN-PHOTO COPYING/MICROFILMING ETC.
5290800040 PRN & STN-OTHERS
5290900010 ELEC & WATER-ELECTRICITY CHGS-REF/PIPLN/MKTNG
5290900020 ELEC & WATER-ELECTRICITY CHARGES-TOWNSHIP
5290900030 ELEC & WATER-WATER CHARGES-TOWNSHIP
5290900040 ELEC & WATER-WATER CHARGES-REF/PPL/MKTG
5290900070 ELEC & WATER-POWER & FUEL-OTHER THAN MANUFACTURE
5290900080 ELEC & WATER-OTHERS
5290900090 OTH EXP-CONS OF OWN PROD FOR TT/AV REF CARS, ETC.
5290900100 OTH EXP-CONSUMPTION OF OWN PRODUCTS FOR OTHERS
5290900110 OTH EXP-FUEL PUR FOR RUN OF TT/AV REF CARS, ETC.
5291000010 BANK CHARGES-L/C AND BANK GUARANTEE CHARGES
5291000020 BANK CHARGES-CHARGES INCURRED ON OWN INSTRUMENTS
5291000030 BANK CHARGES-CHARGES INCURRED ON CUST INSTRUMENTS
5291000040 BANK CHARGES-CHEQUES & DDS NEGOTIATING CHARGES
5291000050 BANK CHARGES-DISC CHARGES ON BILLS OF EXCHANGE
5291000060 BANK CHARGES-L/C CHGS IN RESPECT OF CRUDE IMPORTS
5291000070 BANK CHARGES-CRUDE IMPORTS
5291000080 BANK CHARGES-P.D.S.
5291000090 BANK CHARGES-ST FOREIGN CREDITS-TRANS/COMT FEES
5291000100 BANK CHARGES-L/C,BANK & OTH CHG ON BS OIL/ADDITIVE
5291000110 BANK CHARGES-L/C & BANK CHARGES BOMBAY HIGH CRUDE
5291000130 BANK CHARGES-REIMBURSEMENT TO CUSTOMERS
5291000135 BANK CHARGES-NON SAP-REIMBURSEMENT TO CUSTOMERS
5291000150 BANK CHARGES-OTHERS
5291000160 BANK CHARGES-CMP FACILITY
5291100010 BAD DEBTS,ADVANCES,CLAIMS W/O-REV LOSSESS W/O
5291100020 BAD DEBTS,ADVANCES,CLAIMS W/O-RLY CLAIM<RS.250 W/O
195
5291100030 BAD DEBTS,ADVANCES,CLAIMS W/O-DEPOSITS W/O

5291100040 BAD DEBTS,ADVANCES,CLAIMS W/O-BAD DEBTS W/O
5291100050 BAD DEBTS,ADVANCES,CLAIMS W/O-ADVANCES W/O
5291100060 BAD DEBTS,ADVANCES,CLAIMS W/O-CLAIMS W/O
5291200010 LOSS ON ASSETS SOLD, LOST OR W/O-OTH CAP LOSSES
5291200020 LOSS ON ASSETS SOLD, LOST OR W/O-DUE TO FIRE
5291200030 LOSS ON ASSETS SOLD, LOST OR W/O-ENB/PET ASSET W/O
5291200040 LOSS ON ASSETS SOLD, LOST OR W/O-INVESTMENTS
5291200050 LOSS ON ASSETS SOLD, LOST OR W/O-FIXED ASSETS
5291200060 LOSS ON ASSETS SOLD, LOST OR W/O-STORES
5291200070 LOSS ON ASSETS SOLD, LOST OR W/O-SOLD TO EMPLOYEE
5291300010 TECHNICAL ASSISTANCE FEES-EIL
5291300020 TECHNICAL ASSISTANCE FEES-OTHERS
5291400010 EXCHANGE RATE FLUCTUATION-EXCHANGE RATE DIFF-LOSS
5291400020 EXCHANGE RATE FLUCTUATION-CURRENCY VALUATION-LOSS
5291400030 OTH EXP-SMALL PRICE DIFFERENCE ACCOUNT
5291400040 INVENTORY REVALUATION DIFFERENCE-CRUDE
5291400050 EXCHANGE RATE FLUCTUATION-CURRENCY TRANS-LOSS
5291400060 EXCHANGE RATE FLUCTUATION-FOREIGN EXCHANGE LOSS
5291400070 INVENTORY REVALUATION DIFFERENCE-FINISHED PRODUCTS
5291400080 INVENTORY REVALUATION DIFFERENCE-REVENUE STORES
5291400090 INVENTORY REVALUATION DIFFERENCE-PKG & DRUM SHEETS
5291400100 INVENTORY REVALUATION DIFFERENCE-BASE OIL
5291400110 INVENTORY REVALUATION DIFFERENCE-ADDITIVE
5291400120 INVENTORY REVALUATION DIFFERENCE-RAW MATL OTHERS
5291500010 PROVISION FOR CAPITAL LOSSES
5291500020 PROVISION FOR LOSS ON REVENUE STORES
5291500030 PROVISION FOR LOSS IN COST OF INVESTMENT
5291500040 PROVISION FOR LOSS OF CAPITAL STORES
5291500050 LOSS ON ASSETS SOLD, LOST OR W/O-RAW MATL OTHERS
5291500051 LOSS ON ASSETS SOLD, LOST OR W/O-RAW MATERIALS
5291500052 LOSS ON ASSETS SOLD, LOST OR W/O-FINISHED GOODS
5291500053 PRICE DIFFERENCE-RAW MATERIAL OTHERS
5291500054 CON-STORES AND SPARES PRICE DIFFERENCE
5291500055 PRICE DIFFERENCE-CRUDE
5291500056 FINISHED GOODS PRICE DIFFERENCE
5291500057 PACKAGES AND DRUM SHEETS PRICE DIFFERENCE
5291500058 PRICE DIFFERENCE-BASE OIL
5291500059 PRICE DIFFERENCE-ADDITIVES
5291500060 PROVISION FOR DOUBTFUL DEBTS
5291500070 PROVISION FOR DOUBTFUL ADVANCES
5291500080 PROVISION FOR DOUBTFUL CLAIMS
5291500090 PROVISION FOR DOUBTFUL DEPOSITS
5291600010 SECURITY FORCE EXPENSES-C.I.S.F.
5291600020 SECURITY FORCE EXPENSES-COAST GUARD AUTHORITY
5291600030 SECURITY FORCE EXPENSES-BRIDGE PATROLLING
5291600040 SECURITY FORCE EXPENSES-OTH SP SECURITY FORCE
5291600050 SECURITY FORCE EXPENSES-ARMED GUARDS
196
5291600060 SECURITY FORCE EXPENSES-TERRITORIAL ARMY

5291600070 SECURITY FORCE EXPENSES-OTHERS
5291700010 OTH EXP-MEDIA ADVERTISEMENTS IN INDIA
5291700020 OTH EXP-EXHIBITION AND FILMS
5291700030 OTH EXP-PHOTOGRAPHS AND PUBLICATIONS
5291700040 OTH EXP-DIARIES,CALENDARS,GIVE AWAYS < RS.1000
5291700050 OTH EXP-DIARIES, CALENDARS,GIVE AWAYS > RS.1000
5291700060 OTH EXP-OTHER PUBLIC RELATIONS EXPENSES
5291700070 OTH EXP-SOUVENIR ADV-OTHER THAN POLITICAL PARTIES
5291700080 OTH EXP-SOUVENIR ADVERTISEMENT-POLITICAL PARTIES
5291700090 OTH EXP-ADVERTISEMENT AND PUBLICITY OUTSIDE INDIA
5291800010 SALES PROM EXP-SUDHA JOSHI COMMITTEE REC
5291800020 SALES PROM EXP-TV,RADIO,ETC-PUBLICITY EXP
5291800030 SALES PROM EXP-SUBSIDIES-WATER & ELECTRICITY
5291800040 SALES PROM EXP-UNIFORM-RO/LPG DIST ATTENDANTS
5291800050 SALES PROM EXP-SPORTS CAMPAIGNS/SEMINARS
5291800060 SALES PROM EXP-DEALER'S STAFF TRAINING
5291800070 SALES PROM EXP-DEALER'S CONVENTION
5291800080 SALES PROM EXP-BANNERS,BUNTINGS,HOARDINGS&RALLIES
5291800090 SALES PROM EXP-REPAINTING OF ROS/SHOW ROOMS
5291800100 SALES PROM EXP-RECOVERY OF COST OF TANKAGE
5291800110 SALES PROM EXP-MODERNISATION OF 'B' SITE ROS
5291800120 SALES PROM EXP-PRINTING & PUBLICATION OF BOOKLETS
5291800140 SALES PROM EXP-OUTSIDE INDIA
5291800150 SALES PROM EXP-SUBSIDY-DLR/DIST OTH THAN UNIFORM
5291800160 SALES PROM EXP-INCENTIVE TO ROs FOR SELLING LUBES
5291800170 SALES PROM EXP-SALES PROMOTION FOR SERVO SHOPS
5291900010 HANDLING EXPENSES-GRASS CUTTING/GARDENING
5291900020 HANDLING EXPENSES-OTHERS
5292000010 HANDLING EXPENSES-BULK PRODUCTS
5292000020 HANDLING EXPENSES-PACKED PRODUCTS-LPG
5292000030 HANDLING EXPENSES-PACKED PRODUCTS-OTHERS
5292000040 HANDLING EXPENSES-PACKED PRODUCTS-LUBES & GREASES
5292000050 HANDLING EXPENSES-FRT ON CYL-TO/FROM FILLING BASE
5292000060 HANDLING EXPENSES-FRT ON CYL-TO/FROM REPAIRERS
5292000070 HANDLING EXPENSES-SERVICE TAX ON NON-PRODUCT ITEMS
5292000080 HANDLING EXPENSES-SERVO STOCKISTS
5292000090 HANDLING EXPENSES-DEPOT OPERATING EXPENSES
5292000100 HANDLING EXPENSES-SERVICE CHG-INT DEPOT WITH MD
5292000110 HANDLING EXPENSES-CONTAINER HANDLING CHARGES
5292000120 HANDLING EXPENSES-COCO, JRO ETC
5292100000 EXPENSES ON ENABLING FACILITIES
5292200010 OTH EXP-FAMILY PLANNING INCENTIVE
5292200050 OTH EXP-RECRUITMENT EXPENSES
5292200060 TERRITORIAL ARMY EXPENSES
5292200070 OTH EXP-CONT/MEMBERSHIP FEES TO TRADE BODIES
5292200080 OTH EXP-EXP IN RO PANEL FOR ALL BASE STOCK/CRUDE
5292200090 OTH EXP-CALCULATORS ETC.
197
5292200100 OTH EXP-EXPORT EXPENSES

5292200110 OTH EXP-CUSTOMS/RAILWAY STAFF SUPERVISION CHARGES
5292200120 OTH EXP-DISMANTLING EXPENSES
5292200130 OTH EXP-DESHAPING OF CYLINDERS
5292200140 OTH EXP-BROKERAGE ON RENTED ACC/COM TO EST AGENTS
5292200150 OTH EXP-PENALTIES
5292200160 OTH EXP-BROKERAGE ON PDS
5292200170 OTH EXP-DELEARSHIP/DISTRIBUTIONSHIP INTERVIEW EXP
5292200180 OTH EXP-EXPORT PROJECT EXPENSES
5292200190 OTH EXP-ISI CERT & OTHER EXP REIM TO NUTAN MANF
5292200200 OTH EXP-COM/SERVICE CHARGES PAYABLE ON INVESTMENT
5292200210 OTH EXP-COMMITMENT/SERVICE CHARGES ON FOREIGN LOAN
5292200220 OTH EXP-ENERGY CONSERVATION
5292200230 OTH EXP-CITY BANK CREDIT CARD
5292200240 OTH EXP-REM FOR WORKING ON HOLIDAYS/EXTENDED HOURS
5292200250 OTH EXP-HORTICULTURE EXPENSES
5292200260 OTH EXP-TEA/SNACKS/LUNCH TO VISITORS IN OFFICE
5292200270 OTH EXP-BRIEF CASE EXPENSES
5292200280 OTH EXP-LABOUR, COOLI & PORTER CHARGES
5292200290 OTH EXP-CARPETS,CURTAINS,MATTRESS INC CLEANING,ETC
5292200300 OTH EXP-SPONSERSHIP OF SEMINARS AND SPORTS EVENTS
5292200301 OTH EXP-GIFTS PRESENTED TO DELEGATES
5292200302 OTH EXP-EXPENSES ON AWARDS
5292200303 OTH EXP-AWARD FOR SUGGESTION SCHEME PAYABLE TO EMP
5292200304 OTH EXP-FURNITURE AND FIXTURE CHARGED TO REVENUE
5292200305 OTH EXP-REVENUE STAMPS
5292200306 OTH EXP-MISCELLANEOUS
5292200307 OTH EXP-CALL CENTER EXPENSESFOR SUNDARAM CARD
5292200308 OTH EXP-CAR HIRE CHARGES FOR GM/ED
5292200310 OTH EXP-I S F L
5292210320 OTH EXP-PREMIUM FOR HBA REDEMPTION SCHEME-OFFICERS
5292220320 OTH EXP-PREMIUM FOR HBA REDEMPTION SCHEME-STAFF
5292300010 OTH EXP-HIRE CHARGES-EQUIPMENT & APPLIANCES
5292300020 OTH EXP-HIRE CHARGES-FURNITURE & FIXTURE
5292300030 OTH EXP-HIRE CHARGES-CAR/JEEPS
5292300040 OTH EXP-HIRE CHARGES-BUSES
5292300050 OTH EXP-HIRE CHARGES-OTHERS
5292300060 OTH EXP-BUS HIRE CHARGES-TOWNSHIP
5292400010 OTH EXP-BOOKS, PERIODICALS, NEWSPAPER, ETC.
5292400020 OTH EXP-SUBSCRIPTION FOR PTI-REUTER NEWS SERVICE
5292500010 OTH EXP-ENTERTAINMENT EXPENSES-FOREIGN DELEGATES
5292500020 OTH EXP-ENTERTAINMENT EXPENSES-OTH WITH VOUCHERS
5292500030 OTH EXP-ENTERTAINMENT EXPENSES-OTH ON CERT BASIS
5292600010 OTH EXP-EXPENDITURE ON INCOME TAX PROCEEDINGS
5292600020 OTH EXP-LEGAL FEES-ADVOCATES
5292600030 OTH EXP-OTHER CONSULTANT FEES
5292600040 OTH EXP-CONSULTANT-OUT-OF-POCKET EXPENSES
5292600050 OTH EXP-SURVEY AND INVESTIGATION EXPENSES
198
5292600060 OTH EXP-OTH THAN STATUTORY AUDITOR'S AUDIT FEES

5292600070 OTH EXP-OTH THAN STAT AUDITOR'S OUT OF POCKET EXP
5292600080 OTH EXP-DIRECTOR FEES
5292600090 OTH EXP-CONTRIBUTION TO LERC
5292600100 OTH EXP-CONTRIBUTION TO PCRA
5292600110 OTH EXP-REGISTRAR FEES
5292600120 OTH EXP-LISTING FEES
5292600130 OTH EXP-TESTING/INSPECTION CHARGES
5292600140 OTH EXP-PAYMENT TO RAILWAY CLAIM AGENT
5292600150 OTH EXP-BOILER INSPECTION CHARGES
5292600160 OTH EXP-ISO CERTIFICATION EXPENSES
5292600170 OTH EXP-OTHER LEGAL EXPENSES
5292700010 OTH EXP-TRN EXP-PAYMENT TO OUTSIDE FACULTY
5292700020 OTH EXP-TRN EXP-PAYMENT TO TRN INSTITUTIONS
5292700030 OTH EXP-TRN EXP-HONORARIUM TO FACULTY MEMBERS
5292700040 OTH EXP-TRN EXP-HOTEL CHARGES FOR TRN / SEMINAR
5292700050 OTH EXP-TRN EXP-STIPEND TO GET'S / MT'S
5292700060 OTH EXP-TRN EXP-STIPEND TO TRADE APPRENTICES
5292700070 OTH EXP-TRN EXP-STIPEND TO HOUSE SURGEONS
5292700080 OTH EXP-TRN EXP-OTHERS
5292700090 OTH EXP-TRN EXP-STIPEND TO INDUSTRIAL/COST TRAINEE
5292800000 OTH EXP-DEMURRAGE AND WHARFAGE ON STORES & SPARES
5292900010 OTH EXP-CONTRIBUTION TO GOVT. AGENCIES - GENERAL
5292900020 OTH EXP-CONTRIBUTION TO GOVT AGENCIES-TRADE BODIES
5293000000 OTH EXP-COMMITMENT CHARGES
5293100000 OTH EXP-INCOME TAX ON FOREIGN CONTRACTS
5293200000 OTH EXP-START UP EXPENSES
5293300000 OTH EXP-CROP COMPENSATION FOR RIGHT OF WAY
5293400010 OTH EXP-PROCESS DESIGN,ENG,PROC & SUPERVISION-EIL
5293400020 OTH EXP-PROCESS DESIGN,ENG,PROC & SUPERVISION-OTH
5293500010 OTH EXP-RURAL DEV PROGRAMME-OTHERS
5293500020 OTH EXP-RURAL DEV PROGRAM-VILLAGE MEDICAL PROJECTS
5293500030 OTH EXP-RURAL DEV PROGRAMME-SOCIAL FOREST
5293600000 OTH EXP-POLLUTION CONTROL EXPENSES
5293700010 OTH EXP-COMMUNITY DEV-SOCIAL DEV EXPENSES
5293700020 OTH EXP-COMMUNITY DEV-ON SPECIAL COMPONENT PLAN
5293700030 OTH EXP-COMMUNITY DEV-ON TRIBAL SUB-PLAN (TSP)
5293700040 OTH EXP-COMMUNITY DEV-FINANCIAL ASSISTANCE
5293700050 OTH EXP-COMMUNITY DEV-PROVIDING CLEAN DR WATER
5293700060 OTH EXP-COMMUNITY DEV-HEALTH AND MEDICAL CARE
5293700070 OTH EXP-COMMUNITY DEV-TWO CHILD NORM
5293700080 OTH EXP-COMMUNITY DEV-EXPANSION OF EDUCATION
5293700100 OTH EXP-COMMUNITY DEV-AREA DEVELOPMENT AROUND PLAN
5293700110 OTH EXP-COMMUNITY DEV-OTHER AREAS OF DEVELOPMENT
5293800010 OTH EXP-EDP EXP-SOFTWARE DEVELOPMENT
5293800020 OTH EXP-EDP EXP-BLOCK TIME HIRE EXPENSES
5293800030 OTH EXP-EDP EXP-RESP TIME/MATERIAL BASIC TIME HIRE
5293800040 OTH EXP-EDP EXP-LIBRARY BOOKS
199
5293800050 OTH EXP-EDP EXP-TAPES (MAGNETIC)

5293800060 OTH EXP-EDP EXP-HIRE CHARGES FOR UNIT REC EQP
5293800070 OTH EXP-EDP EXP-CONTINUOUS STATIONERY
5293800080 OTH EXP-EDP EXP-STANDARD SOFTWARE PACKAGE
5293800090 OTH EXP-EDP EXP-DATA ENTRY EXPENSES
5293800100 OTH EXP-EDP EXP-MAINTENANCE OF SOFTWARE
5293800110 OTH EXP-EDP EXP-Y2K EXPENSES
5293800120 OTH EXP-EDP EXP-OTHERS
5293900010 OTH EXP-TENDER NOTICES AND ANNOUNCEMENTS
5293900020 OTH EXP-DEALERSHIP NOTICES AND ANNOUNCEMENTS
5293900030 OTH EXP-P.D.S. NOTICES AND ANNOUNCEMENTS
5293900040 OTH EXP-CUST SERV CELL NOTICES AND ANNOUNCEMENTS
5293900050 OTH EXP-RECRUITMENT NOTICES AND ANNOUNCEMENTS
5293900060 OTH EXP-LPG SAFETY CAMPAIGN THROUGH TV/RADIO/PRESS
5293900070 OTH EXP-OTHER NOTICES AND ANNOUNCEMENT
5294000010 OTH EXP-PROM EXC-SCL TO MERITORIOUS SC/ST STUDENTS
5294000020 OTH EXP-PROM EXC-PROM/COND SP CAMP & TOURNAMENTS
5294000030 OTH EXP-PROM EXC-PROMOTING CULTURAL PROGRAMMES
5294000040 OTH EXP-PROM EXC-EMP OF DISTINGUISHED SPORTSMEN
5294000050 OTH EXP-PROM EXC-SUPPORTING ED INST BY FINANCE
5294000060 OTH EXP-PROM EXC- ASSISTANCE/DONATIONS
5294000070 OTH EXP-PROM EXC-OTHERS
5294100010 OTH EXP-ENV MNG-TREE PLANTATION
5294100020 OTH EXP-ENV MNG-CONSTRUCTION PUBLIC CONVENIENCES
5294100030 OTH EXP-ENV MNG-DEVELOPMENT GREEN BELT & ECO PARKS
5294100040 OTH EXP-ENV MNG-CLEANING PONDS AND RIVERS
5294100050 OTH EXP-ENV MNG-CONSTRUCTION OF DRAINS
5294100060 OTH EXP-ENV MNG-DEVELOPMENT & MAINTENANCE OF PARKS
5294100070 OTH EXP-ENV MNG-CONTRIBUTION TO SOCIETIES/FUNDS
5294100080 OTH EXP-ENV MNG-OTHERS
5294200010 OTH EXP-PRESERVE NATIONAL HERITAGE-IOC FOUNDATION
5294200020 OTH EXP-PRESERVE NATIONAL HERITAGE OTHERS
5294200030 OTH EXP-SUB FR SOCIAL CULTURAL ACTIVITIES-TOWNSHIP
5294200040 OTH EXP-CLUB & RECREATION-TOWNSHIP
5294200050 OTH EXP-TOWNSHIP
5294900000 PROJECT STOCK SUSPENSE
5294910000 DOWN PAYMENT EXPENSE
5294920000 PURCHASE OFFSET STORES & SPARES-REVENUE
5294930000 PURCHASE OFFSET STORES-CAPITAL
5301001000 EXCISE DUTY-LIQUIFIED GAS-BULK
5301002000 EXCISE DUTY-LIQUIFIED GAS-PACKED
5301003000 EXCISE DUTY-73 NLG
5301004000 EXCISE DUTY-NAPHTHA
5301005000 EXCISE DUTY-MOTOR SPIRIT-80
5301008000 EXCISE DUTY-BENEZENE
5301009000 EXCISE DUTY-IOMEX/AEROMEX
200
5301010000 EXCISE DUTY-JBO

5301011000 EXCISE DUTY-LDO
5301012000 EXCISE DUTY-HSDO
5301013000 EXCISE DUTY-LABFS
5301014000 EXCISE DUTY-TOLUENE
5301015000 EXCISE DUTY-MINERAL TURPENTINE OIL
5301016000 EXCISE DUTY-ATF
5301017000 EXCISE DUTY-SKO
5301018000 EXCISE DUTY-HTO
5301019000 EXCISE DUTY-FO
5301020000 EXCISE DUTY-LSHS
5301021000 EXCISE DUTY-BITUMEN BULK
5301022000 EXCISE DUTY-BITUMEN -PACKED
5301023000 EXCISE DUTY-CBFS /PHENOL EXTRACT
5301024000 EXCISE DUTY-SLACK WAX
5301025000 EXCISE DUTY-RPC
5301026000 EXCISE DUTY-CPC BULK
5301027000 EXCISE DUTY-CPC PACKED
5301028000 EXCISE DUTY-PROCESS OIL
5301029000 EXCISE DUTY-N. HEPTANE
5301030000 EXCISE DUTY-LARO
5301031000 EXCISE DUTY-HARO
5301032000 EXCISE DUTY-SULPHUR
5301033000 EXCISE DUTY-PROPYLENE
5302005000 PURCHASE (RESALE)-FINISHED PRODUCT-EXCISE DUTY-OMC
5302007000 PURCHASE (RESALE)-FINISHED PRODUCT-EXCISE DUTY
5303001000 DUTIES-EXCISE DUTY
5303002000 EXCISE DUTY-UPLIFTMENTS FROM OTHER REFINERIES
5304002000 DUTIES-EXCISE DUTY AGAINST DEMANDS
5304003000 DUTIES-EXCISE DUTY-FUEL CONS FOR POWER/STEAM GEN
5304004000 DUTIES-EXCISE DUTY ON STOCK
5304005000 DUTIES-EXCISE DUTY ON OTHERS
5510000020 INTEREST PAYMENTS-ON OTHER TRANSACTIONS
5520000440 INTEREST PAYMENTS-OTHERS
5520000450 INTEREST PAYMENTS-DISHONOURED INSTRUMENTS
5900001100 OCEAN LOSS/GAIN-PRODUCT
5900002000 PIPELINE LOSS-CRUDE
5900002100 PIPELINE LOSS-PRODUCT
5900003000 INVENTORY LOSS/GAIN-RAW MATERIAL
5900003100 INVENTORY LOSS/GAIN-FINISHED PRODUCT
5900003200 INVENTORY LOSS/GAIN-RAW MATERIAL OTHERS
5900004100 STORAGE LOSS/GAIN DEPOT-PRODUCT
5900005000 STORAGE LOSS/GAIN AFS/LPG-PRODUCT
5900006100 REBRANDING/DOWNGRADING-PRODUCT
5901201100 COPSA-CON-U/O REBRANDING/DOWNGRADING
5991000000 PROJECT STOCK-INVENTORY ACCOUNT
5991100000 CAPITAL STORES-INVENTORY REVALUATION ACCOUNT
5992000000 STOCK TRANSFER PRICE DIFFERENCE-FINISHED GOODS
201
5993000000 GOODS TRANSFERRED TO NON SAP SITE

5994000000 RECOVERIES FOR CAPITAL PROJECTS
5999999999 I/O SETTLEMENT ASSET
78. Commonly used income accounts
4512020000 SALE OF SCRAP-LPG EQUIPMENT

4516020010 OTHER MIS INC-TENDER DOCUMENT CHARGES
4516020040 OTHER MIS INC-TENDER IDENTITY CARDS
79. Commonly used liability accounts
2411700000 OTHER LIABILITIES-WORKS CONTRACT TAX
2999999999 O/L-TDS-INTERMEDIATE
2112200300 SUNDRY CREDITORS-SALARIES & ALLOWANCES-OFFICERS
2112200400 SUNDRY CREDITORS-SALARIES & ALLOWANCES-STAFF
7999999999 FUNDS RECOUPMENT IN TRANSIT
2120420000 OTHER LIABILITIES-RECOV-CR CO-OPERATIVE SOCITEY
2120200000 OTHER LIABILITIES-LIABILITY FOR DATA PROCESS-PDS
2120800000 OTHER LIABILITIES-LIABILITY TOWARDS FLEET CARD CUS
2120900000 OTHER LIABILITIES-DEFERRED TAX LIABILITY
2112101300 OTHER LIABILITIES-GOVERNMENT BODIES
2112302200 OUTST LIAB-REVENUE EXPENDITURE - P&L ITEMS
2112303800 OTHER LIABILITIES-OCTROI
202
POSTING 80.
KEYS NAME DR/CR ACCOUNT TYPE
0 Act assignment model
80.
1 Invoice Debit Customer 80.
2 Reverse credit memo Debit Customer 80.
3 Bank charges Debit Customer 80.
4 Other receivables Debit Customer
5 Outgoing payment Debit Customer 80.
6 Payment difference Debit Customer 80.
7 Other clearing Debit Customer 80.
8 Payment clearing Debit Customer
80.
9 Special G/L debit Debit Customer
11 Credit memo Credit Customer 80.
12 Reverse invoice Credit Customer 80.
13 Reverse charges Credit Customer 80.
14 Other payables Credit Customer
15 Incoming payment Credit Customer
80.
16 Payment difference Credit Customer 80.
17 Other clearing Credit Customer 80.
18 Payment clearing Credit Customer 80.
19 Special G/L credit Credit Customer
21 Credit memos Debit Vendor
80.
22 Reverse invoice Debit Vendor 80.
24 Other receivables Debit Vendor 80.
25 Outgoing payment Debit Vendor 80.
26 Payment difference Debit Vendor
27 Clearing Debit Vendor
80.
28 Payment clearing Debit Vendor 80.
29 Special G/L debit Debit Vendor 80.
31 Invoice Credit Vendor 80.
32 Reverse credit memo Credit Vendor
34 Other payables Credit Vendor 80.
35 Incoming payment Credit Vendor 80.
36 Payment difference Credit Vendor 80.
37 Other clearing Credit Vendor
80.
38 Payment clearing Credit Vendor
39 Special G/L credit Credit Vendor 80.
40 Debit entry Debit G/L account 80.
50 Credit entry Credit G/L account 80.
List of posting keys
203
204
81.
POSTING
KEYS NAME DR/CR ACCOUNT TYPE
70 Debit asset Debit Asset
75 Credit asset Credit Asset
80 Stock initial entry Debit G/L account
81 Costs Debit G/L account
83 Price difference Debit G/L account
84 Consumption Debit G/L account
85 Change in stock Debit G/L account
86 GR/IR debit Debit G/L account
89 Stock inwrd movement Debit Material
90 Stock initial entry Credit G/L account
91 Costs Credit G/L account
93 Price difference Credit G/L account
94 Consumption Credit G/L account
95 Change in stock Credit G/L account
96 GR/IR credit Credit G/L account
99 Stock outwd movement Credit Material
205
82. List of document types
Various document types available in the system and their uses
AA - Asset posting
AF - Depreciation posting
CZ - Payment document for customer
DA - Clearing in same customer in same company code and same
CCA
DD - Clearing from one customer to another, or even in the same
customer where CCA is different. Company code has to be same.
DG - Issuing credit note to a customer. Only GL and a single
customer allowed.
DI - Reversal of cash receipts
DR - Issuing debit note to a customer. Only GL and a single
customer allowed.
DZ - Customer cash receipt
ED - Excise document at the time of customer invoice
GZ - Non customer cash receipt
KA - Any document involving GL and one or more vendors. Used for
inter vendor transfers as well, including cross company.
KD - Any document involving one or more customers and vendors.
GLs not allowed
KR - Liability document for a vendor. GL and one vendor allowed.
KZ - Payment document for a vendor
LA - Payment document used for RTGS/EFT involving one or more
vendors
LZ - Payment document used for internet banking
PR - Price change document
RE - Invoice verification
RV - Customer billing document
SA - JV document involving only GLs.
SD - Document involving GL and one or more customers in same
CCA. Inter company postings allowed. Used for uploads, fleet card
transactions, etc
WA - Goods issue
WE - Goods receipt
ZD - Document passed for dishonour of instrument tendered by
customer
ZR - Bank Reconciliation documents
ZX - Billing document transfer
ZY - Billing document credit note
206
83. List of incoming payment methods

DRAFT CHEQUE
PM Description PM Description
7 HIGH VALUE DD SBI 5 HIGH VALUE CHEQUE SBI
8 HIGH VALUE DD NON SBI 6 HIGH VALUE CHEQUE NON SBI
F NON-SBI LOCAL PO-NON-MICR A SBI LOCAL CHEQUE-NON-MICR
G NON-SBI OUTSTATION PAY ORDER B SBI SAME BRANCH CHEQUE
H INDIAN POSTAL ORDER
J SBI LOCAL PAY ORDER D NON-SBI LOCAL CHEQUE-NON-MICR
K NON-SBI LOCAL PAY ORDER E NON-SBI OUTSTATOIN CHQ-NONMICR
P SBI LOCAL DD O SBI LOCAL CHEQUE-MICR
R SBI LOCAL DD NON-MICR Q SBI OUTSTATION CHEQUE-MICR
T NON-SBI LOCAL DD S NON-SBI LOCAL CHEQUE-MICR
V NON-SBI OUTSTATION DD U NON-SBI OUTSTATION CHEQUE-MICR
Y SBI SAME BRANCH- DD
FOR CASH DEPOSITS, USE THE FOLLOWING PAYMENT METHODS:
207
M CASH DEPOSIT IN INR N CASH DEPOSIT FOREIGN CURRENCY
84. List of CCA
CCAr Description
C004 Credit Control Area for MS & HSD

C001 Credit Control Area for Lubes
C002 Credit Control Area for LPG
C003 Credit Control Area for A-LPG/CNG
C005 Credit Control Area for SKO
C006 Credit Control Area for Aviation
C007 Credit Control Area for LDO
C008 Credit Control Area for FO & LSHS
C009 Credit Control Area for Bitumen
C010 Credit Control Area for Naptha
C011 Credit Control Area for RPC
C012 Credit Control Area for CPC
C013 Credit Control Area for LABFS
C014 Credit Control Area for Benzene
C015 Credit Control Area for Toulene
C016 Credit Control Area for Propylene
C017 Credit Control Area for Sulphur
C018 Credit Control Area Paraffin Wax
C019 Credit Control Area P&S - Other
C020 Credit Control Area Combined prod
C021 Credit Control Area for Misc
C022 Credit Control Area for RLNG
C023 Credit Control Area for Lubes - CFA
C024 Credit Control Area for Crude
C025 Credit Control Area LAB / PTA
EXPO Credit Control Area for Exports
208
85. List of accounts types
A ASSETS
D CUSTOMERS
K VENDORS
M MATERIAL
S GL ACCOUNTS
86. List of Vendor types
BOND Bond Holders - Investment

CONS Consultancy
CPD One-time vend.(int.no.assgnmt)
CPDL One-time vend.(ext.no.assgnmt)
DARL Lender
DEPN Deputationist
EMPL Employee
GOVC Government bodies - Central
GOVS Government bodies - State
HCIC Imported - Crude
HCIP Imported - Products
HCIR Imported - Raw Material
IMPM Imported - Non Hydrocarbon
IMPS Services - Import
INSP Inspection
INTC Intercompany
INVT INVESTMENTS - FOR SCEDULE G/G1
JVC Joint Venture Companies
KRED Vendor (int.number assgnmnt)
209
LAND Landlord
LEND Lenders
LIEF Vendor (ext.number assgnmnt)
MNFR0 Manufacturer
Secured (ext.no.assgnmnt)
Capital Advance-AF
NPKG1 Packaging
Secured Vendors
Capital - Others
Adv.(Projects)
NSIM2 Non SSI-Material
Secured Revenue Advance
NSIS3 Service Vendor
Secured Sundry-Advance
Non SSI
OILC4 Oil Companies
Secured Mobilisation Advance
ONET5 One Time
Lease RentVendor
OTHE6 Others
Unsecured Capital Advance-AF
PCKG7 Packaging Vendors
Unsecured - Insurance
Cap. Adv.(Projects)
PLNT8 Plant as vendor
Unsecured for pdf
Revenue output
Advance
PSUS9 Public Sector
Vehicle Loan Undertaking
REISA CommercialMobilisation
Unsecured traveller Advance
RLYSB Railways Sundry Advance
Unsecured
SERVC serv Guarantee (Vendors)
Bank
SSIMD SSI-Material
Security Deposit - Purchases
SSISE Security Deposit -Works
Service Vendors SSI
SUBSF SUBSIDIARY&COMPANIES
Empl-Loans Adv.-Payment Req.
TAXCG Tax Authorities
Foreign - Central
Tour Advance
TAXSH Tax Authorities
EMD - Purchase- State
TRANI Trainee TA
Transfer
TRPTJ Transporter
HBA - 5.5 %
TRUSK Trust\Clubs\Society\Edu.Bodies
HBA - 8 %
VERTL Representative w/o interest
Furniture/Comp
M Medical Advance
N Tour advance
O LTC Advance
P Payment Request
Q LC - Noted Item
R IMPREST TO EMPLOYEES
87. List of
S Festival/Flood/Draught etc..
T HBA Interest special G/L
U Vehicle Interest indicators
V Office Purchase Advance
W Letter Of Credit
X EMD - Works
Y Recoverable Expenses
Z Salary Advance
( Interest on Computer Loan: Emp
) PRICE ADJ:DELAY IN COMPLETION
* Security Deposit Others
@ HBA GRATUITY ADJUSTMENT
# Comp Loan with Int (Principal)
$ VEHICLE LOAN GRATUITY ADJSTMNT
210
Help-Desk
OFFICE/PERSON AREA/MODULEMOBILE NUMBER LANDLINE NUMBER

HELP DESK-IIPM All Modules 0124-2451339/40
HELP DESK-IIPM BASIS 0124-4011116
Mandeep Singh FI 9899107422 0124-2451313
K.K. Tripathi FI 9313371105 0124-2451321
S.P.Datta FI 9899700886 0124-2451322
Oindrila Sanger FI 9810807009 0124-2451332
Vineet Shridher FI 9891919510 0124-2451336
Y.R.Chaurasia MM 9811663364 0124-2451315
Amit Kumar MM 9899700886 0124-2451318
211
Rajesh Nayyar MM 9811051090 0124-2451335

Alok Khanna SD 9811663358 0124-2451319
Girish Khanna SD 9811663352 0124-2451323
Sandip Kundu SD 9818913519 0124-2451334
Debasish Banerjee SD 9910885284
Amit Garg SD 9873184888
S.N.Deka SD 9899193878 0124-2451331
Arup Bhattacharjee PM/MM 9899799287 0124-2451338
A.K.Patra PM/PM 9868028454 0124-2451329
Umesh Goel SD/HR 9811647048 0124-2451324
212

SAP Mannual Finance

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SAP Mannual Finance

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SAP Finance User Manual – Revised 2009

Indian Oil Corporation Limited

SAP – Finance Manual

General Transactions Useful For Easy Operation.............................................4

39. Debit Note to Vendors..............................................................................89

General Transactions Useful For Easy Operation

1. How to Login into SAP?

DOUBLE CLICK ON SAPLOGON ICON

DOUBLE CLICK ON YOUR RESPECTIVE MODULE

PUT YOUR USER ID

PUT YOUR PASSWORD

2. How to Change Password?

PUT YOUR USER ID

PUT YOUR OLD PASSWORD

WITHOUT PRESSING ENTER ON THE TOP LEFT

CLICK ON NEW PASSWORD

PUT YOUR NEW PASSWORD

RETYPE YOUR NEW PASSWORD

3. How to Create/Change/Delete Favorites?

ON THE SAP EASY ACCESS MENU RIGHT CLICK ON

IN THE NEW WINDOW WRITE DOWN TRANSACTION CODE

• ALTERNATIVELY FROM THE TRANSACTION CODE MENU CLICK

RIGHT CLICK ON A FAVORITE

SELECT DELETE FAVORITE

MESSAGE WILL APPEAR ‘NODE DELETED FROM FAVOURITE

• ALTERNATIVELY FROM THE FAVORITE FOLDER CLICK ON

4. How to Create/ Use Variants?

GO TO MULTIPLE SELECTION BUTTON OF THE CUSTOMER

AND ENTER ALL THE CUSTOMER CODES FOR WHOM YOU

COMPANY CODE: ENTER YOUR COMPANY CODE EG: 3100

ON FOLLOWING  LINE ITEM SELECTION SELECT THE

ENTER THE DATE INTERVALS RESPECTIVELY.

ENTER THE LAYOUT NAME

THEN IN THE MENU PATH SELECT GOTO>VARIANTS> SAVE

IN THE NEW SCREEN ENTER YOUR VARIANT NAME AND

FOR EXAMPLE TCODE: /NFBL5N

IN MENU PATH: GOTO > VARIANTS > GET

IN THE NEW WINDOW WRITE YOUR VARIANT NAME

NOW ALL THE PARAMETERS WHICH YOU HAVE CONFIGURED

THE ORIGINAL SCREEN SHALL REAPPEAR & EITHER PRESS

5. How to Use SAP mail?

CLICK ON BROWN BOX ICON ON SAP EASY ACCESS MENU

ALTERNATIVELY THE TRANSACTION CODE SBWP CAN ALSO

YOU ENTER THE BUSINESS WORKPLACE

TO CREATE A NEW MESSAGE CLICK ON NEW MESSAGE

YOU ENTER A NEW SCREEN

TITLE: PUT THE SUBJECT

CLICK ON THE WHITE SPACE TO WRITE YOUR MESSAGE

IN THE RECIPIENT BOX EITHER SELECT HIS NAME OR ENTER

SELECT SAP USER NAME IN RECEIPIENT TYPE IF YOU ENTER

CLICK ON SEND ICON TO SEND THE MAIL ON THE TOP LEFT

REPEAT ABOBE STEPS BUT BEFORE CLICKING ON SEND DO

CLICK ON CLIP ICON ON THE TOP LEFT OF THE SCREEN

BOX OPENS UP, BROWSE THE FILE YOU WANT TO ATTACH

SELECT THE FILE AND CLICK OPEN.

MESSAGE COMES “ATTACHMENT CREATED”

CLICK ON SEND ICON TO SEND THE MAIL ON THE TOP LEFT.

VIEW NEW MAIL

REPEAT STEPS FIRST TWO STEPS OF CREATE A MAIL.

TO VIEW NEW MAILS CLICK ON INBOX ON LEFT SIDE OF THE

DOUBLE CLICK ON THE ITEMS YOU WANT TO VIEW FROM THE

6. How to use various Icons?

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