ON-THE-JOB TRAINING AND JOB IMMERSION

OBJECTIVE
Facilitate the placement of student-trainees in accredited training providers.

SCOPE
Defines the functions and responsibilities of the College Registrar, On-the Job Training
Placement Officer/STO, College Dean, Vice President for Academic Affairs, Vice President
for Administration, and Finance and College President in facilitating the placement of
student-trainees/apprentice mates and student-teachers.

DEFINITION OF TERMS
 STO - Shipboard Training Office
 OJT - On-the-Job Training
 VPAA - Vice President for Academic Affairs
 PA - Program Adviser
 SOLAS - Safety of Life at Sea
 CENS - College of Education and Natural Sciences
 CME - College of Maritime Education
 CBA - College of Business Administration
 CFFT - College of Fisheries and Food Sciences
 ST - Shipboard Training
 PT - Practice Teaching
 PDOS - Pre-departure Orientation Seminar
 TRB - Training Record Book

REFERENCES
 Directory of Shipping Lines/ Manning Crewing Agencies
 Directory of Training and Job Placement Linkages
 Directory of Secondary and Tertiary schools

RECORDS
 Institutional Policies and Standards relative to Student-Practice
Teaching (CHED)
 Memorandum of Agreement (MOA)
 CMO 22 s. 2013 as of April 2014
 List of candidates for OJT
 Affidavit of Waiver
 Trainees Evaluation Sheet
 Memoranda
 Logbook (Incoming and Outgoing Communications)
 Travel Order
 Apprenticeship/OJT/Practicum/PT Application
 Job Immersion/Apprenticeship/Practicum Self-Assessment
 PERSON
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RESPONSIBLE

START

Instructs the Program

Adviser to prepare the list
of students scheduled for  College Dean
OJT/SOLAS/PT/Practicum

Practice Teachers deployment for

Identifies, prepares and  Program Adviser practice teaching is done and
endorses list of students monitored by Program Advisers
eligible for
OJT/SOLAS/ST/PT/
with the supervision of the
Practicum to College Division Office Supervisors as
Registrar for evaluation. stated in the MOA between the
College and the District Office (
CENS
CME Superintendent) and Experiential
CBA Learning Courses Handbook.
CFFS

Endorses lists to the

College Registrar for
evaluation
 Program Adviser

Maintains
file

A
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RESPONSIBLE

Reviews, verifies and

evaluates students’ academic
records and prepares final list
of qualified students for OJT/
SOLAS/ PT/ ST
Endorses list of qualified
students for
OJT/SOLAS/PT/ST to OJT
Head/Training and Placement
Coordinators/ STO
 The College Registrar marks/
 College Registrar notes in the appropriate box of
the
Apprenticeship/OJT/Practicum
/practice Teaching
apprenticeship Form as to the
action taken (eligible, not
eligible or lacks unit)
 College Registrar

 For the CME, training

 OJT Head centers considered are
Prepares Job Immersion
 OJT coordinators those that have passed the
Plan/Requests Evaluation Committee for
 STO
Maritime Training Centers.
Refer Work Instruction (WI)
File copy of How to Evaluate Maritime
final listing of Training Centers.
students At least nine (9) training
centers, three (3) each from
Luzon, Visayas and
 OJT Head Mindanao, shall be
Plans and Coordinates the  OJT coordinators endorsed by the Committee
conduct of Pre-Deployment  STO to the College President and
Orientation Seminar( PDOS) the parents or guardians of
the students concerned for
selection. The chosen
Conducts Pre-Deployment supplier shall then be
Orientation Seminar (PDOS) endorsed to the College
to qualified students and President for final approval.
issues Certificates of  Guidance
Attendance Counselor

B
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RESPONSIBLE

Prepares MOA or MOU  OJT Head

 OJT coordinators
 STO

Reviews, validates and  VPAA

recommends approval of  Director for
MOA’s/MOU’s between the Academic
College and Training Services
Providers  Planning Officer

Approves OJT/SOLAS/ST/PT  College

Placement Plan President
Signs MOA/MOU

 For the CME, training centers

Orients and dispatches considered are those that have
students with PDOS passed the Evaluation Committee
 OJT Head for Maritime Training Centers.
certificate Refer Work Instruction (WI) How
 OJT coordinators to Evaluate Maritime Training
 STO Centers.
 Still for CME, orientation about
the 12 months and 36 months
Maintains file seagoing services and the proper
of final list way of accomplishing and filling-
in of the entries on the
approved TRB.

C
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RESPONSIBLE

Monitors and assesses the  OJT Head  For CME, debriefing is done by the
performance of trainees  OJT STO within 30 days after the
apprenticeship
coordinators  12 months – submission of
 STO TRB
 36 months – submit the
required documents such as
the Certificate of Sea Service

Inputs assessment  Training and  The students-trainees are

results to Program Placement required to submit
Advisers and OJT Coordinators Certificate of Completion,
Head. OJT Evaluation Rating and
accomplished the Job
Immersion/Practicum Self
-Assessment Form

END