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ABSTRACT ■ INTRODUCTION ■
In this article, we suggest that organizations he authors of this article have been involved in an international
should not focus on selecting between various
project management approaches, tools, or behav-
iors. Instead, we claim that the real benefit from
project management implementations comes
from the mere creation of a common frame of ref-
T research project that aimed to determine the value for an organiza-
tion of implementing project management (Thomas & Mullaly, 2004,
2007). The research project was funded by the Project Management
Institute and co-led by Dr. Janice Thomas, Athabasca University, and Mark
Mullaly, president of Interthink Consulting Incorporated. The project includ-
erence. Based on four case studies, we identify ed in-depth case studies in 65 organizations worldwide conducted by a net-
elements that enhance such a common frame of work of 48 researchers.
reference: (1) a common project management This article reports on case studies in four Danish organizations carried
model, (2) common project management train- out in 2007 by the authors. A common finding across the case studies was
ing, (3) common project management examina- that the informants emphasized the need for a uniform approach to
tions/certifications, and (4) activities for knowl- processes, methods, instruments, attitudes, and behavior for managing their
edge sharing. Values created, especially when the projects. A project manager stated the following:
application of the elements was mandatory, were
better communication, better customer satisfac- [A specific value of project management] is to be able to carry out change in a
tion, and easier knowledge sharing. large organization in a structured way and with a well-defined process, which
both [the project team and the customer] have accepted as basis (Project
KEYWORDS: project management value; manager in Company B)
common frame of reference; project manage-
ment model; competence development; knowl- In this article, such a uniform approach is called “a common frame of ref-
edge sharing erence.” This is in line with Korsvold and Sletbakk Ramstad (2004) who state
that “a common frame of reference [is] providing an understanding for
‘why/for whom to do it?’ This is a shared understanding of the whole of the
parts and the relationships of the processes in actual collective work practice
of the . . . project.”
In all four case companies, efforts were made to establish a common
frame of reference. However, the initiatives varied across the organizations,
and so did the perceived values of the initiatives.
The aim of the article is to shed light on how a common frame of refer-
ence concerning project management can be established, and which kinds
of values it can create. Research has shown that the project management
Project Management Journal, Vol. 40, No. 3, 6–13 research community does not agree on how to determine and measure
© 2009 by the Project Management Institute values related to project management (Thomas & Mullaly, 2007). Both quan-
Published online in Wiley InterScience titative metrics like returns on investment and intangible nonmonetary ben-
(www.interscience.wiley.com) efits have been taken into consideration in previous studies. Still, a thorough
DOI: 10.1002/pmj.20123 understanding of value is missing. We believe that such an understanding
Unit of Analysis
# of # of
Type of # of # of Project Projects
Case Company Employees Unit Staff Managers Annually
A IT 3,000 Sales Department 150 43 130
B Financial services 30,000 Corporate IT 1,000 126 200
C Manufacturing 20,000 Corporate IT 400 16 50
D Consulting engineers 5,000 Regional Office 100 42 500
Table 1: Case companies.
the company initiated a number of ini- escalation procedure so that everybody management education and certifica-
tiatives. A central project management knew what to do if something went tion, the corporation had established
office with a high amount of formal wrong. Further, the department estab- formal temporary knowledge-sharing
authority was established. The office lished a detailed follow-up system with groups to which people were assigned
developed and implemented a com- green, yellow, and red symbols to track on a mandatory basis. Besides regular
mon project management model in progress and identify issues that needed meetings, the project managers in the
2004 in collaboration with the project to be resolved. The status was published knowledge-sharing groups had video-
managers and other parties in the unit on the intranet and on electronic supported meetings. Finally, every new
of analysis. The model consisted of posters in the canteen and in other project manager was assigned a mentor
milestones and deliverables together places in the organization so that every- for a shorter period.
with several templates. body would get information about the In summary, this company had sev-
Development of the model and immediate status. eral mandatory elements to enhance
other preparations for undertaking the Use of the project management the development of a common frame
program took more than a year. To model was mandatory. Not all project of reference concerning project man-
achieve a common understanding and managers did appreciate that they were agement.
to make the project managers develop forced to use the model and its very
Perceived Value of the Common Frame
an ownership attitude toward the detailed follow-up procedures. Some of of Reference
model, all project managers were asked them felt that their wings were clipped
Company A managed to deliver the
to participate in creating the model. in relation to creativity and personal
results agreed upon in all projects
Some were appointed to take part in a management style. However, the cen-
included in the program on time.
development team, while others acted tral project management office and top
Further, the quality of the project results
as reviewers. The model was developed management insisted that the compa-
was so high that the organization did not
and implemented in stages. It was ny would profit from the common
need the three months it had planned for
revised when the developers received approach only if everybody complied.
rework and could spend the resources on
feedback and suggestions after the In the end, the project managers agreed
other activities. The informants agreed
project managers had started using that the mandatory approach was ben-
that in particular the project manage-
the model. eficial for this specific program, as the
ment model, the project organizing, the
While using the model, all project interdependence of the project activi-
follow-up procedure, and the escalation
managers were asked to deliver best ties was big and the deadlines tight.
procedure were beneficial. The common
practice examples, and many complied Further, it helped considerably that the
framework made everybody focus on pro-
with the request. Furthermore, ques- project managers were involved in
gress and on solving conflicts and prob-
tions and answers about project man- developing the model. However, in the
lems immediately.
agement challenges and about the use future they would prefer a more flexible
The very well-integrated imple-
of the project management model, as approach.
mentation of the many projects made it
well as the related tools and methods Another approach to establish a
considerably easier to take advantage
were posted on the organizations’ common frame of reference was to do
of the knowledge-sharing groups estab-
intranet. heavy investments in project manage-
lished, as the participants could more
Another part of the model was the ment training and certification. In the
easily give each other relevant ideas
establishment of a parallel project whole organization, more than 130
and feedback due to the common
organization in each of the 60 custo- project managers (out of 3,000 employ-
approach. One project manager said:
mers’ organizations. Further, a common ees) had been certified since 2002. All
steering committee for each customer project managers in the unit of analysis
. . . by using this model, we could much
project was established. The case com- were required to participate in a certifi- better discuss, [because] we were in
pany was eager to ensure that the cation program in project management the same phases and had been through
two project organizations mirrored (International Project Management the same processes . . . . (Project manager
each other and that the members of Association [IPMA] Levels D and C). of Company A)
the steering committees possessed Further, all project managers received
sufficient formal authority to make specific mandatory training. At the time The value for the company includ-
decisions. the research project ended, all of the ed a high rate of customer satisfaction.
To supplement the organizational project managers started on a manda- Further, the success with the program
solution and improve the decision- tory PRINCE2 training course. and the extensive training/certification
making capability, the project man- To supplement the common project has made the department very attrac-
agement office developed a formal management model and the project tive in the eyes of other stakeholders.
Table 2: Mandatory and optional elements. The elements are consistent with
recent studies of systematic competence
development such as those presented by
Suikkia, Tromstedta, and Haapasalob
Efficient use of resources Less rework is required due to high quality of the project results. (Company A)
Smoother accomplishment of cross-national projects takes place. (Company B)
It is easier for the project sponsor/top management to monitor progress (due to the use of standard
templates, common terminology, etc.). (Companies B, C)
A structured way of discussing ideas and scope exists. (Company C)
Discussions are shorter due to the fact that the model is generally accepted. (Company C)
Easier knowledge sharing Knowledge sharing is easier due to a common understanding. (Company A)
Knowledge sharing is easier due to integration efforts. (Company B)
Listening to others’ experiences takes place. (Company D)
Higher self-esteem Project managers develop higher self-esteem. (Company A)
Improved future possibilities A new business area (selling project management competencies) has developed. (Company A)
The company obtains bigger contracts for both private and public organizations. (Company A)
Table 3: Obtained values in the case companies according to the informants.
(2006). However, differences in the Another observation is that the case Saers, N. (2003). A project model for
relative weight of the elements existed. companies used a range of technical the FreeBSD Project. Department of
In particular, the case organizations dif- tools that allowed project management Informatics, Faculty of Mathematics
fered in the extent to which the elements teams to apply their frame of reference, and Natural Sciences, University of
or manifestations of the common frame including corporate intranets. However, Oslo.
were mandatory or were merely option- such tools could not ensure a produc- Suikkia, R., Tromstedta, R., &
al. Table 2 summarizes the details. tive application of the framework by Haapasalob, H. (2006). Project man-
Further, perceived values related to themselves. The creation of an atmo- agement competence development
a common frame of reference stated by sphere conducive to the use of these framework in turbulent business envi-
the informants differed to some extent tools, together with incentives to use ronment. Technovation, 26, 723–738.
across the cases. In Table 3, all obtained the tools, was necessary. At a minimum, Swedish, Norwegian, and Danish
values as presented by the informants corporate management should demon- Project Management Associations.
are presented. strate their commitment to the com- (2006). Competencies in project man-
As shown in Table 3, the case compa- mon frame of reference. agement. Copenhagen, Denmark:
nies stated a number of obtained values Based on the former analysis Norwegian and Danish Project
due to the development of a common results, we propose the following three Management Associations.
frame of reference concerning project hypotheses: Thomas, J., & Mullaly, M. (2004).
management. Companies A, B, and C Understanding the value of project
H1: A common frame of reference is
pointed to a considerably higher num- management. Research proposal sub-
more easily created if more elements (i.e.,
ber of valuable outcomes than did mitted to the Project Management
a common project management model;
Company D. A major difference bet- common project management training; Institute in answer to the 2004 RFP
ween Company D and the other compa- certification or examination; and knowl- Quantifying the Value of Project
nies (see Table 2) was that in Company edge-sharing activities) are put into use Management (unpublished).
D, application of the four elements iden- simultaneously. Thomas, J., & Mullaly, M. (2007).
tified in relation to creating a common
H2: A common frame of reference is Understanding the value of project
frame of reference was optional, where-
more easily created and maintained if management: First steps on an inter-
as at least two of the elements were
the elements concerning project man- national investigation in search of
mandatory in the other companies.
agement are mandatory. value. Project Management Journal,
Advantages of mandatory elements
38(3), 74–89.
seem to be that everybody in the orga- H3: Mandatory elements concerning
nization will get to know the organiza- project management are more likely to
tion’s project management approach. bring a number of values to the compa-
Many informants reported that the ny at hand than are optional elements. Pernille Eskerod holds a position as professor in
common approach was very helpful the Project Management Unit at the University of
The authors of this article invite
for the reasons summarized in Table 3. Southern Denmark. She has been at the univer-
more research on the above hypo-
The advantages appeared to be much sity since 1992. She has a BA and MSc in eco-
theses. ■
more important than the potential nomics and a PhD in business administration.
disadvantage—that is, some employees She teaches and conducts research within the
feeling forced to spend time and efforts
References fields of project management, the project-orient-
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on something that was not immediately ed organization, human resource management,
projektledelse [Pure focus on project
useful. In the interviews, only a few such and organizational behavior. She has a large
management]. Ingeniøren. Retrieved
skeptical stakeholders were found. For international network and participates frequent-
August 30, 2007, from http://www.ing.dk
example, some of the project managers ly in international conferences and activities.
(in Danish)
in Company A said that they found some She is an active member of a recently estab-
parts of the PM model too cumbersome, Cockburn, A. (1998). Methodology lished international network, PMUni, the aim of
too bureaucratic, and inflexible. space. Central Bank of Norway. which is to promote research and teaching in
No one in the case company seemed Retrieved March 9, 2009, from http:// project management. During 2006–2008, she
to think that too many resources alistair.cockburn.us/Methodology+space participated in the international research proj-
were spent on developing a common Korsvold, T., & Sletbakk Ramstad, L. ect, Understanding the Value of Project
frame of reference when the benefits (2004). A generic model for creating Management. She is especially interested in
were taken into account. Furthermore, organizational change and innovation aspects related to project stakeholder manage-
they stated that the frame of reference in the building process. Facilities, ment and competence development within the
must be continually developed. 22(11/12), 303–310. project-oriented organization. Further, together