nJ'1"lll jfijQ'1 3r:I'lT'] Material rvlanagclllcnt Scction

'lNif)/:! vil'1'rf'frc.j)'l ,i\Q,]'l,,,,,-,,l>'l Indian Institute of Technology Roorkee

~-;$l--247667, m[;1<, ~0. '1m, Roorkce-247667( Ilaridwar)
Phone-tO) 01332-28-4293, 4693 (Uttarakhand) (India)
E-mail: mmiitr@iitr.ac.in Phonc-CO) (J 1332-28-4293.4693
~------------------------.------------~
GSTIN-OSAAALl0033R4Z2 E-mail: mmiitr.{?iitr.ac.in
r-------------------------------------~
PAN-AAALl0033R

fcrftm 1[l[1/Enquiry Letter

PRNo:
1l00000716/MM-l/IITR/2018-19/Column Test device/CED/356 14-Nov-18
Date of Uploading of Tender on institute Website 15-Nov-18

Bids (Techno-Commercial) are invited from the reputed manufacturer/authorized supplier/dealer for the following items. The bid complete in all
respect must reach to the Officer on Special Duty / Assistant Registrar, Material Management Section, Main Building, I.I.T. Roorkee-247667,
Uttarakhand, India on or before:­
03 December 2018117:00 Hrs

lRg:lif if>[ ftr<rrur/ Details of items:

--
Sr. No Name of item /Specifications/ QTY UOM

1 Resonant Column Test device 1 No.

(For Det.ailed Technical Specification Plz refer Annexure-V)

cm--l: ~ ~ cpr ~ uci i'fR 3[(i[Q[-3[(i[Q[ G.~rfr!l

Note-l: Please quote the Rate & Taxes of the item separately.

Note-2: E-way bill is to be issued by the Venders/Transporter

Note-3: The HSN / SAC Code of the item must be mentioned.

I
For Reasonalability of Rates, The firm must enclose the last two supply orders for the same item with Bid.

Chapter-l : Instruction to bidders

A. The Tender should be enclosed with proper certifications like Agency Certification, Authorization certificate and/or Proprietary
Certificate, as the case may be, in support of your offer.

B. rrlett cpr iJfJIT ftvm UfCC!!T/ Submission of Bids:

1 The bids should be submitted with Annexure-I, II, III, IV & V in one single envelope duly sealed.

in sealed envelope labeled on the left hand top corner of their envelope mentioning followings:­

ll00000716/MM-l/IlTR/2018-19/Column Test device/CED/356 14-Nov-18 Resonant Column Test device

Opening Date 04 December 2018 by 12:00 Hrs

Name (in full) and complete address of the firm should be mentioned on left hand bottom corner of the covering envelops.
2 The bids should be printed on official pad preferably with GST Number of the firm

3 The quotations should bear full details and where possible may be duly supported with catalogues, pamphlets, literature,
samples of the item/items as the case may be for comparing the quality and rates of the item(s).
4 Quotation received after the closing date and time shall not be considered,
5 The transportation cost, insurance charge etc., if any, percentage/ rate of GST or all other taxes and duties should be clearly
mentioned,
6 The bids / rates / tenders should remain valid for a minimum period of 90 days from the date of opening.
7 Since this purchase being for research purpose, the I.I.T., Roorkee is registered in DSIR, New Delhi, it is therefore exempted
from the payment of custom duty/GST up to the limit of exemption as per Govt. Rules. The bidder should quote accordingly.

8 There should not be any over-writing or cutting on rates quoted. However, all cutting/corrections must be duly
authenticated else the offer will be rejected.
9 The rates shall not be subject to escalation of any nature.

1100000716 10f12
 10 The rates quoted should be applicable to educational institutions and any cost advantage received in lieu thereof should be
passed on the Institution.

11
While quoting / sending rates, the firm shall give an undertaking as per Annexure-II.

12 The quotations should be given for the items in the same order as in the enquiry letter.
C. latb Earnest Money Deposit {EM D): NA
D. Performance Bank Guarantee (PBG): NA

But in case the total cost of item becomes Rs.2S.00 lakhs or above, S% of the cost price in the form of Sank Guarantee or
FDR pledged in favor of "The Registrar, liT Roorkee" is required at the time of installation of the equipment which should
remain valid at least during the warranty period plus sixty days.
E. <r/fclJ1t 1'/5[ ?Jttcrr i5f[1ff[/ Opening of Bids:

1
The Bids will be opened as given below. Representatives of the firms(s) may be present at the time of opening the bid if they
so desire at below schedule {No information shall be given to the late arrivals regarding the bids}:­

Material Management Section,

Tuesday, December 04, 2018 12:00 Hrs Venue:
liT Roorkee

2 The Financial bids of only the Technically Qualified bidders will be opened. The date and time for opening the Financial Bid will
be communicated to the respective firm later on by postle-mail.
3 Representatives ofthe firms(s} may be present at the time of opening the financial bids if they so desire.

Chapter-2 : Conditions of Contract

F. 1l"f1i 31'!l1j7ftC/ I Award of Contract: ---------,,------------------------­
G. 1.1r.ff~fD/IPre-supply
Inspection:
Authorized representative of the Institute shall make the final inspection before supply of the item at site of the firm, if
required.
H. 1f,/ ;)lj'lfti/ Supply of Item:

The whole supply as per order shall have to be completed within the time mentioned in the order failing which the LIT
Roorkee shall have the right to accept or reject any quantity of items ordered. The firm will have to arrange for supply of the
material in good condition.

I. ~iJlOI lf5t 1!zif/ Payment Terms:

A. Payment in INR for supply of goods:
Where installation is not required: 100% payment will be made after satisfactory delivery of material duly certified by the
HOD/P.1. OR

Where Installation is required :100% payment will be made after satisfactory delivery and installation of the material duly
certified by the HOD/P.1. OR
80% payment will be made on receipt and acceptance of goods and balance 20% on successful installation and commissioning
duly certified by the HOD/P.1. OR
100% Advance will be paid against submission of 110% Bank Guarantee of the Tot,,1 Order value.
S Payment in INR for AMC/Service:

Quarterly/Halfyearly after satisfactory completion of work/service duly certified by the H.O.D./P.1.

C Payment in Foreign Currency for supply of goods:

Payment will be made as below after deducting Indian Agency commission (if any). lAC is payable in Indian Rupee after
satisfactory installation.
a, Payment through letter of Credit.

b, Payment 100% through Sight Draft

c, Payment through Wire transfer after receipt of material in good condition,

D. Payment in Foreign Currency for AMC/Service:

Quarterly/Halfyearly after satisfactory completion of work/service duly certified by the H.O,D./P,1. through wire transfer.

J. ;ft'/Penalty:
A penalty of 0.5% of the total order value per week shall be levied for the delay subject to a maximum of 5% of the total order
value.

1100000716 Lol12
 K. 3flIii1lrt~[if =/Force Majeure:

For the purpose of and within the scope of contract by way of indication and not of limitation, the term "Force Majeure" shall
mean acts of nature, strikes, Lockouts, or other industrial disturbances, act of public/enemy, wars, blockades, insurrection,
riots, epidemics, landslides, earthquakes, storms lightening, flood, washouts, civil disturbances, explosion and any other similar
even not within the control of either party on which by exercise of due care and diligence neither party is able to prevent or
overcome.
L d!elR~/ Arbitration:

In the event of any difference or dispute arising out this work, all effort shall be made by both the parties to settle the same
amicably. Failing an amicable settlement, the dispute shall be finally settled through arbitration conducted under the
Arbitration and Conciliation Act 1996, by arbitrators appointed in accordance with the said Act. The arbitration shall give
reasoned and speaking award. All disputes are subject to Roorkee jurisdiction only.

M. <ffi;f/ !JRC1~ <t> fur! J!f<lf.ts/Criteria for bid rejection:

1 If not received on or before due date and time.
2 If technical bid found without the required undertaking (Annexure-II).
3 If it found at a later date that any information given in the bids is Incorrect/false then the bid is liable to be
disqualified/rejected.

4 Canvassing in any form will result to disqualification.

5 If "extra, as actual" etc. are mentioned against any of the price components in the bid the bid will be rejected.

6 If any bidder submiting two/multiple bids for the same item of a tender, both/aU the bids of that bidder will be outrightly
rejected.

7 If the firm quotes 'NIL' charges / consideration, the bid shall be treated as unresponsive and will not be considered.

Chapter-3 : Schedule 5 of requirements

N. fj;rq!vll Note:
1 If the supplier/firm is manufacturer/authorized dealer/sole distributor/of the item, the certificate to this effect should be
attached.
2 Annexure-I, II, III, IV & V have to be submitted with bid.

3 It may also be noted that the tender bids received after the stipulated date & time or found incomplete and the tender bids
containing false/incorrect information shall be summarily rejected. The Institute shall not entertain any communication in this
regard, whatsoever.
4 The firm is required to give its Bank Account details with IFSC for the purpose of making e-payment.
5 The Indian Institute of Technology (lIT) Roorkee reserves the right to reject any quotation wholly or partly without assigning
any reason.
6 The quantity shown against the item is approximate and may vary as per demand of the Institute at the time of placing order.

7 The decision of the institute in all matters relating to eligibility, acceptance, rejection of the bid will be final and binding on the
applicants.
8 liT Roorkee discourages High Sea Sale purchase. All tenders with High Sea Sale will be rejected.
9 The firms should clearly mention (in the financial bid) the Harmonized System of Classification (HS code) defined by the Central
Custom and Excise Board (Govt. of India)- for the item(s) involving import.
10 If the due date happens to be a holiday, then the bid will be accepted tHl12.00 Noon and opened at 3.30PM ofthe next
working day followed by the holiday.
11 If an agent submits bid on behalf of the Principal/OEM, the same agent can not submit a bid on behalf of another
Principal/OEM in the same tender for the same item/product.
12 Indian Agent should submit the certificate from the foreign Principal that they are the Authorized & Registered Indian Agent.

13 The quantity shown in the tender can be increased or decreased to any extent depending upon the actual requirement.

14 Any corrigendum/addendum/errata in respect of the Tender Notice/ Enquiry letter shall be made available only at our Institute
website www.iitr.ac.in. Hence prospective bidders are advised to visit the Institute website regularly.

15 Bidders shall be responsible for the correctness of the information provided in the enquiry letter/tender document. If it is
found at a later date that any information given in the bid is Incorrect/false then the bid is liable to be disqualified/rejected.

16 Institute will not be responsible for non-receipt of bid(s) within the stipulated date due to any postal delay or delay for any
other reason in transit.

1100000716 30f12
 17 Before submission of bids, bidders should read the complete enquiry letter/tender document carefully and ensure that the
bidders fulfill the eligibility criteria.

18 In case the item/product is under rate contract with DGS&D or GeM, then Bidder should certify that the rate quoted is not
over and llbove (higher side) the rates under RC with the DGS&D or GeM.

19 In case calculation mistakes are fou nd in the financial bid, then calculation shall be made by the Institute on the basis of
rate per unit quoted by the bidders will be processed further,

20 The Institute reserves the right to rectify any discrepancy of this adVertisement, if found later on. In case of any inadvertent
mistake in the process which may be detected at any stage even after the issue of purchase order, the Institute reserves the
right to modify/withdraw/cancel any communication made to the bidder.

Chapter-4 : Specifications and allied Technical details Plz. See Annexure- I, II & V
Chapter-5 : Price Schedule (to be utilized by the bidders for
Plz. See Ann'exure- III
quoting their prices)

Chapter-6 : Contract Form Purchase Order is used as Contract Form

Chapter-7 : Other Standard Forms, if any to be utilized by

Plz. See Annexure- IV
the purchaser and bidders

fil~l!! iWIfIf,'l'f# (Nm;J!f rp/1F'i) !~ (ffl'Il'llr Y<lffal)

Officer on Special Duty (MM)! Assistant Registrar {MM)

For any Clarification Please Contact:

Prof. S. Mittal, I
Geotechnical Engg. Ph. 0133~2--2-8---58-3-7-'-TE~~ai-I:-sm-it-tf-c-e-@-i-it-r.-a-c.-in--~
Geotechnical Engg. Group, Group, Geotechnical lab.- I
Deptt. of Civil Engg., Deptt. of Civil Engg., 6223
liT Roorkee liT Roorkee

11O!JOQO:; 16 40112
 Annexure -I

(to be submitted by the vendor/firm on its official letter head)

spe~~~!:~~odns
Name & Required Specifications of Item(s) Qty UOM
of II
item(s)
by the firm

1 Resonant Column Test device 1 No.

r -____________+­____F_i_rm
__'s_p_r_of_il_e_:____- L_ _ _ _ _ _• ____............. _ _ _ _ _ _~_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _~_ _ _ _ _ _ _ _ _ _ _ _~__... _ _ _ _ ._ _ _ ~
1 Manufacturer/Authorized Agent/Distributor/DealerlSupplier(valid certificate must be attached) I
E·maill.D. & Telephone/Mobile No. Detail of Bank Ale
2
Note: 1. "offered specifications", should be filled up properly in the format provided as per Annexure-I.

Signature:_________
Name: __________________
Designation: ______________
Seal of the Organisation

1100000716 Sof12
 Annexure -II
J1l,j'fJi UNDERTAKING

Ref. No. ll00000716/MM-l/IITR/2018-19/Column Test device/CED/356

Dated:- 14-Nov-18

That all the terms/conditions mentioned in the enquiry letter/tender against which the rates are being given are acceptable to
the firm.

It is certified that the rate quoted is not over and above (higher side) the rates under RC with the DGS&D orGeM.

Signatur~ _ _ _ _ _ __
Name_____________
Designation_ _ _ _ _ __
Seal of the Firm/Agency

1100000716 6ofl2
 Annexure-III

(to be submitted by the vendor/firm on its official letter head) .

Ref. No. ll00000716/MM-l/IiTR/2018-19/Column Test device/CED/356

Date: 14-Nov-18

Rates:

Sr. No
I Name of item /
Rate
Amount (INR) Or In
Specifications/ i Other Currency

~~~
-~-~--
1
Resonant Column
T est device
........- - . . _.
Total
GST etc. @ •.... ,. ....... %
Grand Total Rs.

1) Price ofthe items should be clearly mentioned if supplied Free of Cost.

Terms & Conditions:

1 Prices (if quoted in Rs.): Geotechnical Engg. Group,
FOR Deptt. of Civil Engg.,
liT Roorkee
2 Prices (if quoted in Foreign Currency): ClP / CIF New Delhi or FOB/FCA/Ex-work
3 Payment: Should be clearly mentioned, As per cJause-1 of enquiry letter.
4 Validity:
5 Delivery period:
6 Other charges:
7 Warranty:
8 Rejection: Items if found not as per the required specification would be rejected.
9 Penalty Clause: As per clause-J of enquiry letter.

It is certified that the rate quoted is not over and above (higher side) the rates under RC with the DGS&D or GeM.

Signature_ _ _ _ _ _ _ _ _~

Designation.~~_ _ _ _ _ __

Seal Of the Firm/Organization _ _ _ __

1100000716 10112
 Annexure - IV

Mandatory field to fill up by the supplier (enclosed with financial bid only):

Ref No: ll00000716/MM-l/IITR/2018-19/Column Test device/CED/356

Date: 14-Nov-18

1 Please tick (v) carefully the following as per requirement:

A Customs Duty Exemption Certificate (with following supporting document) [ J

i) GATT Declaration
ii) Authority Letter for custom clearance
iii) Bank Release Order (BRO)
iv),,,.,, ..... ,.... ,,""",,..,,"''''',,.,,',,.,
v)"''''''''" ... "."'''''".".,,''''''',,....,,
vi) ...... "." .. "".."."".".",,,.,,.,,.... .
vii) ... " ...""",,,.,,.,,,,,,,,,,,.,,.,,.,,,,,,

B Road Permit / Trade Tax Declaration (against Form-32). [ 1

C GST Exemption Certificate_ [ 1

2 Please fill up the following details:

A Complete address of Freight Forwarder, Air lines etc. in whose favor Bank Release Order (BRO) has to be issued:

M/s ________________________________________________________________

Complete address of Custom House Agent (CHA) / Clearing Agent in whose favor GATT / Authorization for custom clearance
B has to be issued:

C Complete address of the fi rm / supplier / CHA to whom original clearance documents will be sent:

Supplier has to submit above details with the financial bid wherever possible and has to send the above detail to
3
mmiitr@iitr.ac-in and our CHA well ahead in time prior to shipment.

IITR CHA Address :

~/

4
MIs Cwick (Import Consolidation), Private limited,
L-1I/101, New Mahavir Nagar Extension,

Outer Ring Road, New Delhi-110018,

E-Mail: info@cwickimport.comandfo!lowup@cwickimport.com.

Tel: +91-09313996082, +91-11-25996082, +91-11-25992781

5 Details of Institute:

1100000716 Son?
 Tender specification Of Resonant column test devcie

Function requirements:

1. Fully Automatic High end Resonant Column test device

Technical Parameter requirements:

1. Main apparatus:

1.1 With high precision electromagnetic torsional drive used to vibrate the top of

the confined solid or hollow cylindrical soil specimen at frequencies up to 500 Hz.

. 1.2 Scanning resolution not less than 0.1 Hz in first-mode resonance while the bottom is

fixed (Stokoe Type)

1.3 Special-Transparent double -wall Triaxial cell for pressures up to 1000 kPa

(gaseous cell pressure)

1.4 sample size up to 75 mm diameter and height of 150 mm

1.5 Inner cell for silicon oil (to aid membrane sealing)

1.6 Top cap and qase pedestal for 50mm diameter sample

1.7 Includes special low friction seals

1.8 Isotropic test conditions and expandable(upgradable) for anisotropic

1.9 Pressure resistant electrical feedthroughs for internal transducers

1.10 Includes attachment for internal transducer

1.11 .1 sets of internal pressure chamber, used to install water package test samples in

order to avoid confining pressure gas through the rubber membrane into the

sample
2. Data Acquisition Unit for analogous input signals

2.1 The data acquisition unit is fixed in a PC for collecting different measuring values

like force, displacement, pressure, frequency, temperature and more

2.2 output voltage, setting:

:.. conversion time: 2 IJsec

- Analogous-inputs: up to 8

- Resolution: 16 bit

- Accuracy class: 1/2 LSB

'- High Speed USB interface

- Including a set of USB cable and RCA Conversion and control unit

3, Internal Axial-Deformation measuring device with LVDT transducer for +/- 12.5 mm

displacement, pressure range up to 2000 kPa; Accuracy: 0.1 % f.s.

4. Special cell-/pore water pressure transducer, 1.0 MPa with amplifier 0-10 V, accuracy:
0.2 %.FS including of Transparent Flushing device. To avoid air inclusions or bubbles in
pressure Jines or transducer membranes

5. ' Adapter-Set for sample diameters of 50 mm including of top plate, bottom plate, hose
connections, filter plates and O-rings

6. Sample preparation kit for 50 mm dia. 2-part split former, suction sleeve device, 100 filter
paper, 100 drainage paper, 50 membranes and 10 O-rings

7. Fully automatic computer controlled Microprocessor closed loop controlled air

pressure-actuator with at least 3 separated pressure ports
a) Maximum Pressure: 1600 kPa
b) Resolution: 0.1 kPa
 c) Pressure outlets: 3
d} Direct, menu-driven control through PC and also through the integrated control touch
panel on device
e) Fully automatic pressure adjustment through integrated new SIEMENS-controller

8. High accuracy automatic Electronic Volume Change Measuring device VCD 150 with
control panel, 1700 kPa, 100ml, Resolution: 0.0011100 ml, Linearity: < 0.1 %
- Bypass function for charge and discharge of the burette or outer tube, test fluid line, and
air- or gas system or test pressure hose connection
- Fluid overflow protection
- For use up 1.6 MPa air- or hydrostatic pressure

9. Adapter-Set including of high air entry ceramic porous plate for. unsaturated testing up to
500 kPa for sample diameters of 50mm
10. Three units of Aluminum anodized calibration rod with diameter of 20mm or 33mm or 50
mm depending on sample size
11. Lifting frame Allows user to safely remove the cell top by using a cable and pulley system,

12. Fully automatic Resonant column and data acquisition software

• It has to apply the input vibration with sweeping the frequency from low to high values.
• Applied motions and the response of the samples are measured from acceleration
andnoncontact displacement transducers (If hardware is available):
• A continuous response curve is automatically constructed by the software.
• . Phase angle and its variation has to be calCUlated.
• Damping ratio has to be calculated based on half-power method according to a very
smooth and continuous response curve by means of half-power method.
• Damping ratio has to be measured by an alternative method of free vibration and
decay curve.

a) For Isotropic and anisotropic stress states

b) Function generator (Sinus, Amplitude) with frequency control (digital, manual)
c) Measuring and signal control for
- Shear Strain
-Gamma (Proximeter based measurement, available as option)
Sample Frequency

d) Evaluationlcalculation:

- via Lissajous Figure

- via strain/frequency curve

- calculation of shear stiffness(Strain dependent), G

- calculation of damping(Energy Based Method), D

- calibration examples

II ~ !~

/I
66<D (,)C 7I6
 - FFT-Control Measured Signal

(FFT Fast Fourier Transform for determining the signal frequency)

The tests which performed by this software are:

7 Resonance in Torsion

- Resonance in Flexure

13. Upgrading possibilities in future:

• Items reqlJired to perform Torsional Shear Tests (TS) Items
include proximeter transducer and probe with power supply In-line
cable feed-through probe mount and pair of matched targets to fix
to existing rotor arm.
• bender elements testing
• An optional accelerometer can also be installed (on request} to measure
large shear strains directly at the torsional drive .

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