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Research Paper on
“Communication Strategy of a Successful Multinational Company”
Submitted to:
Submitted by:
Executive MBA/MBA
North South University (NSU) Date of Submission: 08/09/2018
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Acknowledgement
At the very beginning we would like to express my deepest gratitude to almighty God for giving
me the strength and the composure to complete BUS 500 course and prepare this report within
the scheduled time. We are very pleased to accomplish this assigned task given by our course
instructor on the subject “Communication Strategy of a successful MNC”. In doing this research
on the given subject, we faced different problems such as shortage of time for visiting different
MNCs and as well as we have ended up collecting very few data. But we have been able to
overcome with this problem with direct and indirect assistance from many people who are working
We are grateful to our instructor, Ms. Dr. Deena P Forkan, faculty of Department of English &
Modern Languages, North South University. She allowed us to encroach upon her precious time
freely right from the very beginning of this research work till the completion of our course. Her
guidance, encouragement and suggestions provided us necessary insight into the research
problem and paved the way for the meaningful ending the work in a short duration. We have no
hesitation to say that, without her constant support and valuable advices from time-to-time, we
Our special gratitude goes to Mr. Md Shehab Hossain, Head of HR of VFS Global for guiding us
with knowledge, time and resources that contributed in our research. We also acknowledge all
those references and websites from which we have taken all the necessary helps.
Finally we would like to thank other people who helped us a lot with sharing their valuable
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Summary/ Abstract
Today, the foreign trade transactions get easier because of very strong communication system.
MNC are expanding its business across the global. To control and communicate these MNC set
forth a communication strategy that protects the ambiguities among the entities as result a company
The Business sector of Bangladesh is getting competitive day by day. This competitive
environment gave the existing companies lots of challenges. For winning the competition, every
company offers huge range of products and services. The activities are operated not only inside
the country but also it has crossed the boundary. In the same time fraud forgery have decreased in
foreign trade transaction and both the exporter as well as importer get benefits as they are set forth
documents.
A company deals with clients with different instruments of foreign trade finance, like opening as
well as advising LC; issuing different certificates i.e. NOC, shipping certificate/guaranty, so on;
make as well as receiving the payments and documents on behalf of the client; they also facilitate
the foreign trade by providing the clients loans for pre-shipment as well as post-shipment whenever
they are in shortfall of fund. The bank mainly deals with both export as well as import business.
In all above transaction and define must needed, in absent of proper communication this might be
disrupted.
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Table of Content
Cover Page………………………………………………………………………………… I
Acknowledgement………………………………………………………………………..... II
Introduction………………………………………………………………………………... 1
Background………………………………………………………………………………… 2
Research Area…………………………………………………………………………….... 3
Hypothesis…………………………………………………………………………………. 3
Methodology………………………………………………………………………………. 4
Limitation…………………………………………………………………………………. 13
Summary of Findings……………………………………………………………………... 14
Conclusion………………………………………………………………………………… 14
Reference………………………………………………………………………………….. 16
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Introduction
At first we want to write our topic name again which is “Communication strategy of a successful
Multinational Company”. Communication is the process sharing ideas, information & messages
with others in a particular time and place. Recently it becomes a vital part of personal life and is
also important in corporate life. People today spend most of the time of their lives in different
their business goals with a marketing plan that focuses on reaching a set of predetermined results.
Surprisingly many organizations don’t have a business plan. Any organization can’t win without
scoring, and can’t score without goals. Goals are the focus that make an organization successful.
This project will be done because a well-organized internal communication is very important for
the employees to be able to delegate work as well as inform the others about their status in project
or task.
The purpose of this research is to be describe and explain aspects within an MNC that creates some
assistance and barriers to an effective internal communication strategy between the headquarters
and the foreign units. Another purpose is to present recommendations for how to reduce the
consequences of these barriers in order to enhance the effectiveness of the internal communication
within an MNC.
The overall benefits of our research is they will get a degree of understanding of the factors that
can act as barriers in effective internal communication in an MNC and the consequences of those
barriers.
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Background
For the growth of any multinational company the communication strategy it develop is the most
important aspect for its development. The communication strategy includes internal branding
through which the company communication its brand directions and goals to its employees. The
first means of corporate communication is the corporate report released by most of the
multinationals. Along with the report multinational also have started the reporting of major
developments products and corporate responsibility achievements and initiatives through their
various websites. The subsequent report of multinational have been based on this strategy in
Experts on the field have claimed that “The reporting communication is also based on the
communication strategy of multinationals. The manager’s at all global locations report to the
product manager at the global headquarter. Multinationals maintains a very strict and
comprehensive labor policy which is adhered to at all their factories and stores.” (Alvesson and
Karreman, 2000)
Multinationals also come out with a new shelter periodically which mansions the achievements
of the companies in terms of sales, innovation, community building or accolades received. Ansoff
and portner (2001) have claimed that “The new shelter also contains important announcement
McDougall and Oviatt (2000) have claimed that “The multinationals are also be active in social
media circles where employees are encouraged to participate.” The employees communicate with
the media, corporate and public at large through social media platform. It helps to give a proper
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Research Area
What are the most important factors, policies, and guidelines for effective internal and
external communication?
VFS Global understands the significance of communicating effectively. It has a wide range of
audiences worldwide to increase public awareness and understanding of subjects related to service
To show commitment to communication by creating the correct work culture – this entails an
effective communication by everyone including employees and managers alike. Managers may
not consider the role of communication as important as their core function due to work pressure;
however investment in good communication will help alleviate these pressures. Ensure that
information, including that of personal to the staff, is in place on time and kept up to date.
Hypothesis
and goal to its staff and stakeholders vertically and horizontally so that top to bottom all are
bearing same meaning. In absence of a good communication strategy, goal can’t be achieved.
Hence, we believe business success lying with appropriate strategy of communication for the
company also 80% of the multinational company in Bangladesh are following their strategy that’s
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Methodology
The data for this research have been collected from both primary and secondary source.
Secondary Data: In the first stage of this research process various forms of secondary data
were studied. We have collected various form of internal company material (secondary data)
so that we can acquire deeper knowledge of case companies. Apart from the company material
we also review literature regarding internal communication the reason of this kind of study to
obtain a border knowledge and understanding of the internal communication strategy which
is a new concept for us. In case of collecting secondary data, we are going use observational
study to monitor their information and conduct analysis of one multinational companies.
Primary Data: The report has used communication method to obtain primary data from 30
different employees with the help of survey using structured questionnaire. A statistical study
has used to collect information from the sample of 30 employees. We have chosen one
multinational company for conducting our research. The names of the multinational
companies is VFS Global Group. A total of 30 employees from VFS Global have been
randomly chosen from all the existing multinational companies in Bangladesh and responses
have been collected from them with the help of direct and online survey. The respondents in
this research will all be coming from one single location- Dhaka City. We chose Dhaka city
because it fits the time frame and resource with us. The questionnaire has been prepared
has questions related to employee’s daily communication method, employee’s perception and
knowledge gathering system etc. We will use the excel table, different types of graph to
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calculate data and determining the hypothesis. Also including the correlation to understand
Answer Options
Number of
Question
A B C D E
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Question-1: What kind of communication media do you use in your company for
communicating company news?
¶
QUESTION-1
50% 40%
40% 33%
30% 17%
20% 10%
10% 0%
0%
Question 1 was made to indicate which communication media they use in their company for
communicating companies good or bad news. This graph listed all communication method at the
office at this moment. According to their responses and this graph we can see they mostly use
electronic media like email and printed media such as printed hard copy to share all kind of
companies’ news mostly any kind of announcement like employees promotion etc.
Question -2: What is the system that your company follow for increasing employee’s
perception or knowledge?
QUESTION-2
Team Meeting
Training
Taking Monthly Exam on Different Types of Topic
47%
30%
23%
Question 2 was made to indicate how company gather employees’ perception or increase their
knowledge on different issues. The main objective of this question was to know is the company
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give opportunity to their employee to learn different new issues so that they can communicate
easily of those issues. 47% out of 30 employees have answered team meeting, 30% of the
respondent answered training and only 23% employee answered monthly exam.
Question-4: Which communicating methods you need on a daily basis to do your job?
Question-4
40%
30%
17%
13%
Question 4 was made to indicate which channels helps to do their daily job. This graph listed all
communication method at the office at this moment. It was meant to find out which one help to
communicate with their coworkers to do their daily work responsibility. According to their
responses and this graph we can say that email and memos are considered to be the most effective
Question-5: Please list the number of defined occurrences such as meetings that you have
experienced for each of the following areas in the last month?
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Question-5
Benefits
27% 27%
Company Vision
& Mission
13%
33% Training
Question 5 was made to indicate how many times management communicate with their employee
about employees’ benefits, companies’ vison & mission and companies diversity strategy. The
main objective of this question was to identify the company’s communication period which is most
important for a multinational company to be successful in the industry. 33% out of 30 employees
have answered training, 27% of the respondent answered diversity and only 13% employee
Question-6
40%
20%
0%
1
Question 6 was made to measure their work strategy. The main objective of this question was to
indicate their work related communication method or channel. 25% out of 30 employees have
answered electronic communication, more than 35% of the respondent answered written
communication and only 13% employee answered face to face communication. As it is a technology
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and outsourcing service providing company most of the time they have to use written document or email
Question-8
47%
1
53%
Negatively Positively
This question was made to know how strategic changes affect the organization structure. 53% out
negatively.
Organizations are vulnerable to change. They need to develop strategies to compete both in
domestic and global market. If organizations have to sustain in long run they have to continuously
make changes in their strategies. Competitive market pressurizes organizations to make rapid
changes in their strategies. But continuous updations in strategies affect organization’s culture,
structure, productivity and outcomes. A change in strategy brings about tremendous changes in
objectives. Because objectives are derived from the organization’s overall strategy, it is only
logical that strategy and structure should be closely linked. Accordingly, organization structure
should follow strategy. And if management makes a significant change in its organization’s
strategy, then it will need to modify structure to accommodate and support that change.
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Question-9: Which one is affect your internal communication in the company?
Question-9
37%
27% 27%
10%
This question was made to know what affects te internal communication in the company. 6%
employees answered none, 25% answered language diversity, 25% answered geographical
Diversity and communication in the workplace is one of the most important factors in the
successful operation of any organization. . Many times people fail to realize the full purpose of
From the marketing of the product or service that the organization provides, to the employees
within the organization, consideration must be made for the varying demographics that will be in
contact with the organization Organizations have to keep abreast of the sensitive nature that
diversity entails to avoid possible backlash from not only the people that they serve, but also the
employees within the organization. Understanding that cultural differences exist and the way that
they impact the workforce, how diversity affects the operational policies of organizations and the
differences in communication styles is the first step to embracing the diversity of our land.
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Secondary Data Analysis
audiences worldwide to increase public awareness and understanding of subjects related to service
document aims to improve the focus and effectiveness of our external and internal communication,
and communication during a crisis. It also introduces a complete communication plan, integrating
top-down and bottom-up communications. This policy is applicable to all employees of VFS
Global, including employees of its subsidiaries and group companies. It is also applicable to
clients and stakeholders, consistent with legal and regulatory requirements. When releasing printed
information, the Corporate Communications department will ensure the application of consistent
disclosure practices and effective communications with VFS Global employees, customers, the
industry, trade media and other partners and associates with an interest in the organization.
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Two-Way Communication: Every individual has a responsibility to obtain, share and exchange
information to support decision making; if there is any doubt one must always ask an appropriate
team member or seek the information from the appropriate channel (intranet, etc.). It is equally
important to share the information one has for the benefit of others.
Need to Listen and Give Constructive Feedback: Both managers and the team members
One Organization with No Barriers: Together we are greater than the sum of our parts, and
can all benefit from a great network. We endeavor to learn from the different geographies and
Knowing Audience: Messages should have clarity so it is important for us to define and
understand our audience. Messages are relevant if the audience is clear about what it means for
information making communication more effective. All a part of one organization that supports a
well-planned process that delivers services. VFS Global has external customers but it also has
internal ones. Every individual should expect to treat and be treated by all colleagues with respect
regardless of where they work and what job they do. Colleagues in all sections and work areas
need timely, relevant and useful information in order to effectively deliver. Everyone should share
Language and Tone: Successful two-way communication relies on language people understand
Feedback: We move away from old hierarchical structures with a command and control
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managers to staff about their work, by staff to managers, and among colleagues working together
on projects.
Knowing who to Contact: Being part of one organization, every staff member must expect to
work together on certain issues regardless of the section they work in. Therefore, it is vital for
everyone to know who does what and how they can contact each other whether by phone, email
or in person.
Limitations
Although this research was carefully prepared, we are still aware of its limitations and
1) First of all, the research was conducted in the 8 classes which have lasted for eight weeks.
Eight weeks is not enough for us to observe all thinks related to this research. It would be
2) The population of the experimental group is small only thirty employees might not
3) Because of less time and business, we had to do online survey of Ten employees which
4) As we know multinational companies are very much restricted to provide their internal
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Summary of Findings
It was imperative that the processes are worked whatever guidelines were giving to be followed
and ensured. Organization responds and communicates appropriately with a suitable spokesperson
Without losing the flair of a “media personality”, it is important that each contact with the media
is used to communicate clear messages about company brand in the most newsworthy manner. I
feel their communication strategy and crises management team so strong. This judgment is made
on the reactions of the personnel when they responded to questionnaire with such different
percentage. They quickly identified the problems and brought solution and implemented very
effectively within short time otherwise this could lead to serious cost to in case of reputation and
After all the analysis that have been conducted and shown above, it can be said the hypothesis is
a good fit. The calculated results show that there are a relationships between communication
strategy and organizational success. Finally we can say that our hypothesis has been proved.
Conclusion
This study is focused on the critical evaluation on the current communication situation in VFS
GLOBAL. The research also aimed to identify the internal communication channels used in the
office as well as the preferred internal communication channels. Primary and secondary resources
were used in the study. For the primary data, the author chose to conduct quantitative research
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which information has to be communicated directly to management and which information has to
Effective communication takes into consideration the views of both the internal and external
performance project teams. However, a communication strategy will only show results when it is
a meaningful two-way process. Employees, either as individuals or as a team, must be given the
opportunity to provide their feedback and for the feedback to be visibly seen to be applied in the
The purpose of the research was to study what is the current internal communication situation at
VFS GLOBAL and how employees perceive it, which communication channels are used and
preferred by employees and to come up with relevant recommendations for the improvement of
internal communication. The research has answered these questions thus; the goal of the study has
been reached.
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References
practices (2nd Ed.) Ashford Colour Press Ltd, Gosport. ISBN 0-273-68569-4.
Bratton, J., Gold J. (1994). Human Resource Management – Theory and practice. The
Daniels, T.D., Spiker, B.K. and Papa, M.J. (1997). Perspectives on Organizational
Gray, R and Robertson, L. (2005, August). Effective internal communication starts at the top.
Gray-Grant, D. (2006, December). Asking the right questions and then some. A no fail guide to
conducting better interviews and questionnaires no matter what the topic. Communication World.
P. 34-36.
Hartley P., Bruckmann, G. (2002). Business communication. Routledge, London. ISBN 0-415-
19550-0.
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LeBaron, M. (2003, July). Cross-Cultural Communication. Retrieved from:
http://www.beyondintractability.org/essay/cross-cultural_communication/
Lee Thomas J. 2004. The twelve Dimensions of Strategic Internal Communication. Retrieved
from: http://www.mapnp.org/library/mrktng/org_cmm.htm.
McQuail, D. and Windahl, S. (1993). Communication Models for the Study of Mass
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Appendix- 1 Proposal for the Research
Introduction:
At first we want to write our topic name again which is “Communication strategy of a successful
Multinational Company”. Communication is the process sharing ideas, information & messages
with others in a particular time and place. Recently it becomes a vital part of personal life and is
also important in corporate life. People today spend most of the time of their lives in different
types of organization. This project will be done because a well-organized internal communication
is very important for the employees to be able to delegate work as well as inform the others about
their status in project or task.
The purpose of this research is to be describe and explain aspects within an MNC that creates
barriers to an effective internal communication strategy between the headquarters and the foreign
units. Another purpose is to present recommendations for how to reduce the consequences of these
barriers in order to enhance the effectiveness of the internal communication within an MNC.
The overall benefits of our research is they will get a degree of understanding of the factors that
can act as barriers in effective internal communication in an MNC and the consequences of those
barriers.
1) What are the most important factors, policies, and guidelines for effective internal and external
communication?
2) What is the standard procedure for communication in an MNC?
3) What barriers to an effective communication exists in an MNC and what are their consequences?
4) How internal communication within an MNC could be improved based on the research?
Hypothesis:
In a business, communication has to be flawless in term of delivering company vision, mission
and goal to its staff and stakeholders vertically and horizontally so that top to bottom all are bearing
same meaning. In absence of a good communication strategy, goal can’t be achieved. Hence, we
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believe business success lying with appropriate strategy of communication for the company also
80% of the multinational company in Bangladesh are following their strategy that’s why they are
so successful.
Methodology:
The data for this research will be collect from both primary and secondary source. In the
first stage of this research we will collect various form of internal company material
(secondary data) so that we can acquire deeper knowledge of VFS global. Apart from the
company material we will also review literature regarding internal communication the reason
of this kind of study to obtain a border knowledge and understanding of the internal
communication strategy which is a new concept for us. The report will use communication
method to obtain primary data from 20 different employees with the help of survey using
structured questionnaire. A statistical study will use to collect information from the sample of
20 employees. A total of 20 employees will randomly choose from all the existing employees
in “VFS. Global”. We will use the application SPSS to calculate data and determining the
hypothesis. We will also use the descriptive function in the software to calculate the minimum,
average and maximum range of the data. Also including the correlation to understand how
each variable responds to one another, and finally the regression equation to determine the
probability and match it with the level of significant to finally State our hypothesis.
Timetable:
Activity Scheduled for
Proposal submission on 7 June
Complete fieldwork by 22 July
Complete analysis by 9 August
Complete draft submission on 20 August
Complete final report by 30 August
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Appendix- 2 Questionnaire
Demographic Information-
Gender: Male Female
Age:
Education: SSC HSC Graduation Post -Graduation
1) What kind of communication media do you use in your company for communicating
company news?
A) Communication Events
B) Printed Media
C) Audio Visual Media
D) Electronic Media
E) Social Networks
2) What is the system that your company follow for gathering employee’s perception
or knowledge?
A) Team Meeting
B) Training
C) Taking Monthly Exam on Different Types of Topic
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D) Publicize the Employees Volunteer Involvement in Internal or External
Publications.
A) Email
B) The Company Internet
C) Company Publications
D) Memos
5) Please list the number of defined occurrences such as meetings, memos that you have
experienced for each of the following areas in the last month?
A) Benefits
B) Company Vision & Mission
C) Training
D) Diversity
A) Positively
B) Negatively
A) Cultural Diversity
B) Geographical Distance
C) Language Diversity
D) None
A) Technology
B) Communication Strategy
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11) What category of communication strategy does email fall into?
A) Verbal
B) Non Verbal
C) Visual
D) No Answer is Correct
A) Multinational Communication
B) Branding Communication
C) Economic Convergence
D) Cultural Convergence
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