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fico Questionnaire
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FICO-Questionnaire
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This questionnaire is a tool you can use to collect information about your business that will 干洗店连锁
be useful for tailoring the R/3 System to your business needs. You will need Microsoft Word for 人事六大模块
Windows to work with this document. Enter your answers in the fields after the questions, using 深圳fico顾问招聘
the TAB key to move from field to field. You may save and later change your answers in this 童装批发市场
questionnaire just as you would with any other Word document. 银行存款利率
A company code is an independent accounting unit for which a balanced set of books is
produced. It is a legal entity. Balance sheets and Profit and Loss statements are required at the
company code level.
Do you produce a Profit and Loss Statement and a complete Balance Sheet with retained
earnings for each legal entity? (If a complete balance sheet including equity section is not
produced, then it is not a company.) Yes
No
Does each legal entity have a separate Federal tax ID Number? Yes
No
Which of these entities are true operating companies that transact business at arm’s
length with vendors and customers? ?
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Does one entity supply customers with products valued as inventory under another entity
so revenue is reported in the selling entity though the cost (inventory) resides in elsewhere? ?
分享到:
In which currency does each legal entity report? ?
For each legal entity, list the number of periods (both accounting and special periods) used.
Include the beginning and ending dates for each period. ?
A business area is a special economic unit within a company code for which internal balance
sheet and profit and loss statements can be created.
If not, do you generate a Profit and Loss Statement including Earnings before Taxes, and a
complete balance sheet (exclusive of Retained Earnings) for any component of your company
(for example, division)?. ?
Does each company code have its own operating chart of accounts with a unique
numbering convention, or do all companies use a common chart of accounts with a consistent
numbering scheme? ?
If each company has its own operating chart of accounts, are you interested in
standardizing the charts into a common num
bering scheme? ?
If each company has its own operating chart of accounts, are they mapped to a
consolidation/corporate chart of accounts for reporting? ?
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Are any of the companies required to report in a statutory chart of accounts? (For example,
France, Germany, etc.) ?
Do these companies use the statutory chart of accounts as their primary operating chart of
accounts (i.e., all posting and account analysis is made using the statutory account code), or do
they use the statutory chart for reporting only? ?
Please list the external financial views of your organization by which you would expect to
produce complete Profit and Loss Statements and Balance Sheets. (Legal entity, country, regions,
continents, etc.) ?
Describe your current general ledger account number (for example, division, cost center,
natural account, expense code). ?
In R/3, the FI general ledger account number consists only of the natural account. Other
information resides in different modules. For example, cost centers are defined in CO and are
not part of the FI account number.
For each company, how detailed is its operating chart of accounts? Is it optimized so that
detail data (for example, sub-ledger reconciliation account data) is captured via control
accounts? ?
If not, please explain why detail information is being captured with the chart of accounts
instead of the operational sub modules. (Assumption is that there may be no integration
between modules.) ?
1.4 Consolidation
Identify the current system used to generate consolidated financial statements (e.g., Excel,
Hyperion). ?
If you plan to replace the current system with SAP, please complete questions below.
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Identify any situations where inventory is transferred between companies, such that
profit/loss in inventory that has to be eliminated on the consolidated books. ?
Do your general ledger accounts fall into discrete number ranges (for example, cash
accounts are 1000 - 1999)? ?
Can you define groups of general ledger accounts that require similar information on the
master record? ?
How do you wish to control general ledger account creation and maintenance? Will it be
done at the company level or the corporate level? ?
How many retained earnings accounts do you maintain per company code? ?
How many reconciliation (control) accounts do you need for each sub-ledger?
Example: Accounts Payable must have at least one reconciliation account in general ledger,
but some companies might choose to have more (domestic payables, foreign payables). ?
Do you wish to retain line item detail (open item managed) for every general ledger
account? If not, what are the exceptions? ?
Please examine the attached Frame Chart of Accounts. Can this frame be used as a starting
point to build your chart of accounts? (The advantage in using the Frame Chart of Accounts is
that you will need to make only minor changes to the Automatic Account Determination.) ?
Recurring Journals
Accruals/Deferrals
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Outgoing payments
Down Payments
Bills of exchange
Others: ?
Externally
Are your transaction numbers specific to fiscal year, or do they flow from year to year? ?
Do journal entries require any type of approval before they are posted to the general
ledger? ?
Describe your current process for reconciling sub-ledgers (accounts receivable, accounts
payable, fixed assets) with your general ledger. ?
Describe any special requirements to posting to particular general ledger accounts (for
example, expense accounts require an associated cost center). ?
Is there information that you wish to require for certain types of journal entries or general
ledger accounts? ?
Is there certain information that you wish to be able to display when you view journal
entries online? ?
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What types of daily, weekly, periodic, and ad hoc transaction reports do you need for
general ledger? ?
Automatically
Daily
Weekly
Monthly
When required
Balance List
Adva
Balance Sheet
When required
On certain month
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Balance List
Balance Sheet
Is the number internally assigned by your current system or externally assigned by a user? ?
Are there classifications or groupings currently assigned to your customers (for example,
grouping by local customers, foreign customers, government customers)? ?
If there are currently no classifications or groupings for your customers, could you create
them? If so, what would they be? ?
What types of customer master records are there? Domestic Goods & Invoice recipients
Commission Recipients
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One-Time Customers
Employees
Is there any information that you wish to require for certain customers? ?
Do you have one-time customers (customers with whom you expect to do business only
once)? ?
List the payment terms that you offer your customers (for example, 2% discount if paid
within 10 days, net amount due in 30 days). ?
Do you have agreements with customers which call for installment payments? ?
Have you defined acceptable ranges (tolerances) within which your customer payments can
deviate from the amount billed to them? ?
Does your company perform credit management on customers? If so, please describe the
credit management process in detail. ?
Do you wish to perform dunning (reminder letters for overdue amounts) for your
customers? If so, please list your dunning requirements. ?
Department Related
Personnel Related
Field Related
Field-Group Related
What criteria are there for deleting a customer master? No open items
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Balance is less
than:
?
Other:
What types of customer transactions do you process (for example, customer invoices, credit
memos, customer payments)? ?
Automatically Generated
Are your transaction numbers specific to fiscal year, or do they flow from year to year? ?
Do customer invoices require any type of approval before they are posted to the general
ledger? ?
Describe your cash receipts process (for example, manual, lock box). ?
Do you receive a single payment for multiple invoices from your customers? ?
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What types of adjustments do you perform on customer invoices (for example, adjustments
for defective material, shipping damage)? ?
Is there certain information that you wish to be able to display when you view customer
entries online? ?
What types of daily, weekly, periodic, and ad hoc transaction reports do you need for
accounts receivable? ?
How do you compare documents with Sales & Distribution? Number of documents
Total amounts
Other: ?
Payment Terms
Texts
Invoice Number
Cost Center
PO number
Project
Personnel number
Asset number
Tax ID number
Dunning indicator
Other: ?
How do you make account assignments when manually entering invoices or credit memos?
Account assignment stamp
in accounting
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in sales
Automatically
Both
Bank Transfers
Bills of exchange
Other:
?
2.4.3 Dunning
account statements
? Weekly
Bi-weekly
Other
No
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Do you calculate dunning charges or interest? Dunning fees at dunning level
by customer groups
Both
What is the current structure of your vendor number? Is it internally assigned by your
current system or externally assigned by a user? ?
Are there classifications or groupings currently assigned to your vendors (for example,
grouping by local vendors, foreign vendors, 1099 vendors)? ?
If there are no classifications or groupings for your vendors, could you define some? If so,
what would they be? ?
Is there any information that you wish to require for certain vendors? ?
Do you have one-time vendors (vendors with whom you expect to do business only once)?
?
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List the payment terms that you offer your vendors (for example, 2% discount if paid within
10 days, net amount due in 30 days). ?
Do you have agreements with vendors that call for installment payments? ?
Have you defined acceptable ranges (tolerances) within which your vendor payments can
deviate from the amount billed to you? ?
What types of vendor transactions are currently being processed (for example, vendor
invoices, credit memos, vendor payments). ?
Is the number internally assigned by your current system, or externally assigned by the
user? ?
Are your current transaction numbers specific to fiscal year, or do they flow from year to
year? ?
Do vendor invoices require any type of approval before they are posted to the general
ledger? ?
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Do you issue a single payment for multiple invoices from your vendors? ?
Is there certain information that you wish to be able to display when you view vendor
entries online? ?
What types of daily, weekly, periodic, and ad hoc transaction reports do you need for
accounts payable? ?
Automatically
Both
per bank
Bank Transfers
Postal Transfers
Bills of Exchange
Checks/bills of Exchange
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Other: ?
Once a week
Twice a week
Other: ?
How is the payment method determined for automatic payments? Indicator in Vendor
Master
Automatic Posting
How do you post exchange rate differences in foreign currency payments? Manual Posting
Automatic Posting
by a single bank
by several banks
Optimization in checks
No Optimization
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Can be invoice-related
No
Are receivables from a vendor who is also a customer considered during payment? Manual
Check
Automatic Clearing
No Clearing
Which evaluations do you have for accounts payable accounting? Vendor List
Account Statement
Please list the banks with which your company has bank accounts (checking accounts,
payroll accounts, lockbox). ?
Please list the bank accounts within each of the above banks. ?
Do you perform electronic funds transfers with your customers or vendors such that you
need to maintain their bank information? ?
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2.8 Taxes
Do you currently have an interface to any third-party tax packages (for example, Vertex or
Taxware)? ?
Please list the States, Counties, Cities and/or Jurisdictions to which you remit sales tax: ?
Assets
Expense items
Services
?
If yes, please list the states to which you remit use taxes: ?
Do you receive Exemption Certificates from your vendors for Withholding Taxes? ?
Do you have 1099 or 1042 Reporting requirements for vendor Withholding Taxes? ?
2.9 Currencies
List the local currency (operating currency) for each of your company codes: ?
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Do you report in currencies other than the operating currencies of your companies? ?
Do you perform consolidated reporting (grouping more than one company’s results) in a
different currency? ?
How do you currently maintain your exchange rates? For example, are they manually
entered into a table or downloaded from a service such as Dow Jones? ?
What types of exchange rates do you maintain (for example, average rate, bank buying rate,
bank selling rate)? ?
Do you perform foreign currency re-valuations on either account balances (for example, a
bank account held in a foreign currency) or open items (unpaid items for customers or vendors)?
?
Describe your foreign currency revaluation process and which valuation methods you use: ?
2.10 Planning/Budgeting
How do you distribute planned amounts to individual planning periods (for example, equal
distribution among periods, seasonal distribution)? ?
2.11 Reporting
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By which organizational units are management reporting functions structured (for example,
company, divi
Do you require internal balance sheet or profit & loss reporting (Business Area by regions
or branches)? ?
Do you want to report daily or weekly balances? If yes, then you need Special Ledger. ?
2.12 Consolidation
No
No
2.13 Correspondence
Please list the types of correspondence that are currently produced for Accounts Receivable
and Accounts Payable (for example, dunning letters, account balance statements, checks,
payment advice). ?
Will you need additional types of correspondence to meet your future needs? ?
Assets
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1100 Deposits
1700 Assets
Liability
2001 AP clearing
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Capital/Equity
Revenues
4500 Discounts
Cost of Sales
5300 Scrap
5310 Sample
nsfer
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5600 Freight in
Admin Expenses
7040 Telephone
7060 Depreciation
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List the legally independent organizational units that are to be illustrated in cost accounting.
?
Are allocations within cost accounting required between these units? Yes No
Will access to cost center reports be regulated through security authorizations? Yes No
If yes, describe ?
by Orders
by Projects
?
Estimate the number of objects that exist for each object type. Indicate whether a manual
data transfer is possible or practical. ?
When should the transfer of cost accounting data take place? At the change of the fiscal
year
How many cost elements from financial accounting are processed further in cost
accounting. ?
interest
?
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How will on-periodically occurring costs be treated? direct transfer from financial accounting
How does reconciliation of imputed costs between financial accounting and cost accounting
take place? Manually
Do you execute direct actual activity allocations between cost centers? This means activity
allocations made on the basis of hours or other activity units. Yes No
How does reconciliation of imputed costs between financial accounting and cost accounting
take place? Manually
Is cost accounting depreciation divided into proportional and fixed elements? Yes
No
No
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How do you treat non-periodically occurring costs for Capital Costs? direct transfer from
financial accounting
What assessments or distributions do you carry out in actual? Prepare a list of assessments
you carry out in cost accounting. ?
Describe the basis for the assessment of the individual costs (such as number of employees,
water usage, etc.). ?
In what level of detail does your cost element planning take place? ?
Are the cost elements divided into proportional and fixed elements? ?
Prepare a list of the individual assessments you carry out in cost accounting. Describe the
basis for the assessments of the individual costs. ?
Do you execute direct plan activity allocations between cost centers? This means activity
allocations made on the basis of hours or other activity units. Yes
No
No
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Costs falling outside periods are often rounded off in cost accounting (such as vacation
bonus, contributions, etc.). List the cost elements you treat in this manner and whether they
occur as conceived in planning. ?
4.5 Reporting
Do you have Balance Sheet and Profit Loss reporting on cost centers Yes
No
by Business Areas
by Cost elements
by Product
?
Do you perform a comparison of the above actual costs to planned costs? Yes
No
Which types of profit do you display in cost accounting? Cost Center Profit
Operating Profit
Other: ?
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