Chapter 17 Cross Company - Interest - Bank Reconciliation-1-1 PDF

CHPTER 17 CROSS COMPANY-INTEREST-BANK RECONCILIATION
Table of Contents
1 Cross company code/Intercompany transactions .......................................................... 2
1.1 Copy and create another company code ....................................................................... 2
1.2 Assign company code to company ................................................................................ 4
1.3 Check whether Doc type SA allows cross company postings ........................................ 4
1.4 Create Clearing GL account in both company codes in FS00 ........................................ 5
1.5 Prepare Cross company code Transactions .................................................................. 5
1.6 Prepare Cross company code for Manual Payments ..................................................... 6
1.7 Prepare Cross company code for Automatic Payments ................................................. 6
1.8 Post a cross company transaction ................................................................................. 7
1.9 Process Manual payment on behalf of other company code .......................................... 9
2 Balance Interest Calculation ........................................................................................ 11
2.1 Interest Indicators/Types ............................................................................................. 11
2.2 Prepare Account Balance Interest Calculation ............................................................. 11
2.3 Define Reference Interest Rate ................................................................................... 12
2.4 Define Time Dependent Terms .................................................................................... 13
2.5 Enter Interest Rates..................................................................................................... 14
2.6 Create GL Accounts required for Interest Calculation .................................................. 14
2.7 Create GL Accounts required for Interest Calculation .................................................. 15
2.8 Post Loan amount in Loan Account ............................................................................. 16
2.9 Process Balance Interest Calculation ......................................................................... 16
3 Bank Reconciliation Statement .................................................................................... 19
3.1 Introduction .................................................................................................................. 19
3.2 Define posting keys and posting rules for check deposit ............................................. 20
3.3 Create and assign Business Transactions ................................................................... 24
3.4 Define Variants for Check deposit ............................................................................... 24
3.5 Create and assign Business Transactions ................................................................... 27
3.6 Create Variants for Manual Bank Statement ................................................................ 28
4 Check Deposit Process Flow ....................................................................................... 29
4.1 Sales invoice posting ................................................................................................... 29
4.2 Manual Check Deposit ................................................................................................. 29
4.3 Manual Bank Statement .............................................................................................. 33
5 Check Payment Transactions ...................................................................................... 37
5.1 Vendor Invoice Posting FB60 ...................................................................................... 37
5.2 Vendor Payment F-53.................................................................................................. 37
5.3 Manual Check for Vendor Payment FCH5 ................................................................... 38
5.4 Manual Statement ....................................................................................................... 39
5.5 Posting Bank Charges ................................................................................................. 42
1 venkat.emani@yahoo.com
1 Cross company code/Intercompany transactions

At times one company code makes purchases on behalf of another co code or makes
payment on behalf of another company code. This needs entries to be passed in both
company codes.
If cross company code settings are done, entry in one company code would generate the
entry in the other company code also.
1.1 Copy and create another company code

Via Menus
IMG  Enterprise Structure  Definition Edit delete, Copy check
Company code
Via Transaction Code OX02
Double Click on
Click on and give below details
Press Enter
Select
Select continue with messages till you see below message:
Click on and select
Change the company code name as below:
Click on
Go to OBY6 to see the parameters of new company code 1011
1.2 Assign company code to company

Via Menus
IMG  Enterprise Structure  Assignment Financial Accounting 
Assign Company to Company code
Via Transaction Code OX16
Click on
1.3 Check whether Doc type SA allows cross company postings

Via Menus
IMGFinancial Accounting( new)  Financial Accounting Global
Settings (New)  Document  Document Types  Define Document
types for Entry View
Via Transaction Code OBA7
Select Position button and give Document type SA and press Enter
Make sure Document type SA allows Intercompany postings
1.4 Create Clearing GL account in both company codes in FS00

Create below GL accounts in respective company codes
1.5 Prepare Cross company code Transactions

Via Menus
IMG  Financial Accounting  General Ledger Accounting Business
transactions Prepare cross-company code transactions
Via Transaction Code OBYA
Provide below details and save
Click on
1.6 Prepare Cross company code for Manual Payments

Via Menus
IMG  Financial Accounting  Accounts Receivables and Payables 
Business transactionsOutgoing payments  Manual Outgoing
paymentsPrepare Cross Company code for manual payments
Via Transaction Code OB60
Click on
Click on
1.7 Prepare Cross company code for Automatic Payments

Via Menus
IMG  Financial Accounting  Accounts Receivables and Payables 
Business transactionsOutgoing payments  Automatic Outgoing
paymentsPayment method/Bank Selection for Payment Program  setup
all company codes for payment transactions
Via Transaction Code FBZP
Select company code 1011 (newly created Company code) and give below details:
Click on
1.8 Post a cross company transaction

Via Menus Accounting  Financial Accounting  Accounts Payables 
Document Entry  Invoice
Via Transaction Code FB60
Provide below details
Make sure to use co code 1009 on the header and co code 1011 on the line item.
Simulate Save
Press Enter. Cross Company code document is posted.
Display the cross company Document

Via Menus
Accounting  Financial Accounting  General Ledger Document
Cross Company code transactionDisplay
Via Transaction Code FBU3
Provide Cross company code document number or select from document list
Press Enter
Other Cross Company transactions i.e. Change/Display Reverse Cross Company document
1.9 Process Manual payment on behalf of other company code

Via Menus Accounting  Financial Accounting  Accounts Payable  Outgoing
Payment  Post
Via Transaction Code F-53
Prerequisite: Make sure that there are some open items for a vendor in company code 1011
or process a vendor invoice in 1011 using FB60/F-43
Go to F-53 and provide the below details
Click on
Select the invoice to be paid
DocumentSimulateSave
2 Balance Interest Calculation

You can create your interest indicators and determine whether they are to be used for the
item interest calculation or account balance interest calculation. The master record of an
account must contain an interest indicator so that it is taken into consideration during
interest calculation.
2.1 Interest Indicators/Types

Via Menus
IMG  Financial Accounting(New)  General Ledger Accounting(New)
Business transactions  Bank Account Interest Calculation  Interest
Calculation Global Settings Define Interest Calculation Types
Click on
2.2 Prepare Account Balance Interest Calculation

Via Menus
Calculation Global Settings Prepare Account Balance Interest Calculation
Via Transaction Code OBAA
Click on
2.3 Define Reference Interest Rate

Via Menus
Calculation Define Reference Interest Rate
Via Transaction Code OBAC
Select New Entries and provide below details
Click on
2.4 Define Time Dependent Terms

Via Menus
Calculation Define time Dependent Terms
Click on and provide below details
Click on
2.5 Enter Interest Rates

Via Menus
Calculation Enter Interest Rates
Click on
2.6 Create GL Accounts required for Interest Calculation
For interest paid Account 400400 maintain below parameters
Click on
2.7 Create GL Accounts required for Interest Calculation

Via Menus
Posting Prepare GL account Balance Interest calculation
Via Transaction Code OBV2
Provide Chart of Accounts and press Enter
Click on
2.8 Post Loan amount in Loan Account

Via Menus Accounting  Financial Accounting  General Ledger
 Document Entry  Enter General Ledger Document
Provide below details:
2.9 Process Balance Interest Calculation

Via Menus Accounting  Financial Accounting  General Ledger
 Periodic Processing  Balance Interest Calculation
Via Transaction Code F.52
Click on
Executing Batch Input session (SM35) as below :
Select systemServicesBatch InputSessions as below:
Selection session name and Click on
Select and Click on , then select exist session
Go to transaction FBL3N and see interest posted in interest paid account
Double click on the line and select Document overview
3 Bank Reconciliation Statement

3.1 Introduction
Bank reconciliation is a process whereby you are matching your accounting records with the
bank record. At a particular point in time, your accounting record may or may not match the
bank record. This is due to the time difference between recording transactions in the
company’s books of account and the bank’s transaction postings. At the end of the month or
at a particular time interval agreed to with the bank, the bank sends a bank statement to the
company.
The company compares the bank statement with the transactions recorded in its books of
account. This process may bring up the true balance with the bank, a transaction the
company failed to record, or a transaction recorded by the bank that does not pertain to the
company. Because of these differences the bank account as per the books of accounts may
not exactly match with the bank statement.
When the company passes these entries, the main bank account balance will agree with the
bank balance as per bank.
Important acronyms
BRS is Bank Reconciliation Statement.
MBS Manually Bank Statement
EBS is Electronic Bank Statement
BRS and MBS are one and same, these terms are used synonymously. In this chapter we
are going to cover BRS/MBS but not EBS.
In case if bank provides the bank statement manually or physical copy, we use manual bank
reconciliation. Here we need to do the reconciliation for each transaction by transaction
manually.
In case if bank provides the bank statement in electronic form, we use Electronic bank
statement. In this case we can directly uploaded the statement in SAP and reconciliation
happens automatically based on the configuration and predefined parameters.
Prerequisites: Before configuring Bank reconciliation statement/Manual Bank Statement,

we need GL Accounts, House Bank and Check lots (Refer Chapter 6)
Configuration
3.2 Define posting keys and posting rules for check deposit
Via Menus
IMGFinancial accountingBank accountingBusiness transactions
Check depositDefine posting keys and posting rules for check deposit
Via Transaction Code SPRO
Click
Double click on
Click on update below details and press Enter
Click
Double click on
Double click on
Click on and update below information
Click
Overview of all Posting rules looks like below:
Posting types available are as below and they are self explanatory
3.3 Create and assign Business Transactions
Click on update below details

Via Menus
IMG Financial Accounting  Bank Accounting Business Transaction
 Check Deposit  Create and assign Business Transactions
Via Transaction Code OT53
Click
3.4 Define Variants for Check deposit

Via Menus
 Check Deposit  Define Variant for Check Deposit
Place the cursor on Standard and click on
And give Variant name
Click on
Click on
Click on 3-digit check number and click on to delete it.
Similarly delete 8-digit bank key and invoiced amount
Double click on “10-digit check number” under “Possible fields” as below
And change the length to 06
Variant will look like one below:
Click and change description as below
Click and Click on to activate Variant
3.5 Create and assign Business Transactions

Via Menus
 Payment Transactions Manual Bank Statement Create and assign
Business Transactions
Click on update below details
Click
Note the following when assigning the business transactions:
The +/- sign

You can further differentiate external transactions by setting "" or "-" signs for them. If the external
transaction code has a "+" sign in front of it, it is a cash receipt; likewise, a "-" sign represents a cash
disbursement.
The interpretation algorithm

In addition to specifying posting rules, you must also specify which interpretation algorithm should be
used. The interpretation algorithm determines whether (and with which algorithms) the system should
search for clearing information.
3.6 Create Variants for Manual Bank Statement

Via Menus
 Payment Transactions Manual Bank Statement Create and assign
Business Transactions
Place the cursor on Standard and click on
Change the description
Click and Click on to activate Variant
4 Check Deposit Process Flow

4.1 Sales invoice posting
Via Menus Accounting  Financial Accounting  Customers  Document
Entry  Invoice
4.2 Manual Check Deposit

Via Menus
AccountingFinancial Accounting  BanksIncomings  Check Deposit
 Manual Entry
Via Transaction Code FF68
Select SettingsSpecifications and provide details
Press Enter
Press Enter
Click on and
Select as below to print bank pay in slip
Provide printer details
Click on
Select Print and go back
Executing Batch Input
Go to Batch input session (SM35) as below
Select Session name and click on
Go to FBL5N and see whether Customer open item is cleared
Double click on Document type DZ to see document
4.3 Manual Bank Statement

Via Menus
AccountingFinancial Accounting  BanksIncomings  Bank
Statement  Manual Entry
Select Settings Specifications and provide below details
Press Enter and provide below details
Press Enter
Click on
System Message : Statement/List Saved
Click on again
System Message : Statement/List Posted
Executing Batch Input
Go to Batch input session (SM35) as below
Select Session name and click on Select Session name and click on
Go to FBL3N and see the posting with Document type SA
Double Click on SA document type
5 Check Payment Transactions flow

5.1 Vendor Invoice Posting
Via Menus Accounting  Financial Accounting  Accounts Payables 
Document Entry  Invoice
5.2 Vendor Outgoing Payment

Via Menus Accounting  Financial Accounting  Accounts Payable  Outgoing
Payment  Post
Via Transaction Code F-53
5.3 Manual Check for Vendor Payment

Via Menus Accounting  Financial Accounting  Accounts Payable 
Environment  Check InformationCreateManual Checks
Via Transaction Code FCH5
Press Enter
Click on
Alternately, you can use F110 for Vendor outgoing payments where in vendor check would
be printed automatically.
5.4 Manual Statement

Via Menus
Go to Settings Specifications
Provide below information
Press Enter
Click on
System Message : Statement/List Saved
Click on again
System Message : Statement/List Posted
Executing Batch Input Session (SM35) as below:
Go to SystemServicesBatch InputSession
Go to FBL3N and Observe that Citibank Check issue account is cleared
Double click on Document type SA and see below document
5.5 Posting Bank Charges

Via Menus
Note: Make sure that the status of text field for Bank charges account as optional, if it is
mandatory, you are going to get an error while procession the bank charges.
Click on
Place the cursor on below bank account details
Click on
Opening balance will be defaulted by the system and fill the closing balance. In this
example, we want to post 1500 as bank charges. So closing balance will be
45000-43500=1500.
Note that Bank charges amount should be entered with –(minus) sign.
Click on
Executing Batch Input Session as below :
Select SystemServicesBatch InputSessions
Go to FBL3N/FS10N and observe document posting in Bank charges account
Double Click on document and select overview to see document
Note1: To understand what are errors encountered during the bank statement procession,
you can use transaction FEBA or FEBAN.
Note2: In case if you not sure about the opening balance of the statement to be entered in
FF67, you can go to FEBA/FEBAN and see what was the closing balance of last statement.
The closing balance of last statement becomes opening balance of the current statement.
Note3: There are no standard reports available on BRS in SAP similar to one given below:
Bank Statement balance xxxxxxxxx
+ Checks Deposited but not cleared xxxxxx

- Checks Issues but not cleared xxxxxx
Book Balance xxxxxxxxx
If you want a report like this, you may have to develop this report using ABAP development.

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CHPTER 17 CROSS COMPANY-INTEREST-BANK RECONCILIATION

1 Cross company code/Intercompany transactions

1.1 Copy and create another company code

Click on and give below details

Select continue with messages till you see below message:

Click on and select

Change the company code name as below:

Go to OBY6 to see the parameters of new company code 1011

1.2 Assign company code to company

1.3 Check whether Doc type SA allows cross company postings

Make sure Document type SA allows Intercompany postings

1.4 Create Clearing GL account in both company codes in FS00

1.5 Prepare Cross company code Transactions

Provide below details and save

1.6 Prepare Cross company code for Manual Payments

1.7 Prepare Cross company code for Automatic Payments

1.8 Post a cross company transaction

Press Enter. Cross Company code document is posted.

Display the cross company Document

1.9 Process Manual payment on behalf of other company code

Go to F-53 and provide the below details

Select the invoice to be paid

2 Balance Interest Calculation

2.1 Interest Indicators/Types

2.2 Prepare Account Balance Interest Calculation

2.3 Define Reference Interest Rate

Select New Entries and provide below details

2.4 Define Time Dependent Terms

Select New Entries and provide below details

Click on and provide below details

2.5 Enter Interest Rates

Select New Entries and provide below details

2.6 Create GL Accounts required for Interest Calculation

For interest paid Account 400400 maintain below parameters

2.7 Create GL Accounts required for Interest Calculation

Provide Chart of Accounts and press Enter

Provide below details

2.8 Post Loan amount in Loan Account

2.9 Process Balance Interest Calculation

Executing Batch Input session (SM35) as below :

Select systemServicesBatch InputSessions as below:

Selection session name and Click on

Select and Click on , then select exist session

Go to transaction FBL3N and see interest posted in interest paid account

Double click on the line and select Document overview

3 Bank Reconciliation Statement

Prerequisites: Before configuring Bank reconciliation statement/Manual Bank Statement,

Click on update below details and press Enter

Click on update below details and press Enter

Click on update below details and press Enter

Click on and update below information

Click on and update below information

Click on and update below information

Overview of all Posting rules looks like below:

3.3 Create and assign Business Transactions

Click on update below details

3.4 Define Variants for Check deposit

Place the cursor on Standard and click on

And give Variant name

Click on 3-digit check number and click on to delete it.

Similarly delete 8-digit bank key and invoiced amount

Double click on “10-digit check number” under “Possible fields” as below

And change the length to 06