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INCOTEX 131F SIMPLIFIED USER MANUAL.

HOW TO ENTER BUY’S TIN NUMBER

1.

2.

3.

4.

5.

Enter buy’s TIN number e.g. 109268771

Press “PY2” key

Press “TOTAL” key

Then press “STL” to confirm

Proceed to make the sale as normal

“STL ” to confirm Proceed to make the sale as normal Entering Buyer’s TIN and VRN
Entering Buyer’s TIN and VRN Enter buy’s TIN number e.g. 109268771 Press “PY2” key Press
Entering Buyer’s TIN and VRN
Enter buy’s TIN number e.g. 109268771
Press “PY2” key
Press “TOTAL” key
Then press “STL” to confirm
Proceed to make the sale as normal
HOW TO MAKE A SALE/PRODUCE A RECEIPT.
Switch ON the EFD.
It will then show 1
------
Enter the right Password (at least 6 digits) then press TOTAL
0.00 will be shown on the display.
Enter the client’s TIN (Ref above)
Enter client’s VRN press Total and STL to confirm
Press D1 for 18% VAT OR D2 for 0%
Press Total to close the Receipt
{NB for PLU sales refer to step #4}

6.

7.

8.

Enter the VRN (NB for the last digit in the VRN which is normally a letter, press + and enter the corresponding Ascii code for the Letter e.g. 40005215N you will enter 40005215+078)

9.

10.

11.

1.

It will indicate _in it_ then GS in it on the display. (NB: if 24 hrs have elapsed and no Z report was issued regardless whether no sale was made, the EFD will print a short receipt indicating “LAST DAILY REPORT WAS ISSUED MORE THAN ONE DAY AGO”)

Enter the amount you want to sell the item/service (NOTE: enter full amount plus VAT where VAT is applicable)

NOTE: IF YOU REALIZE THAT YOU'VE ENTERED WRONG AMOUNT(S) AND EITHER D1 or D2 HAS BEEN PRESSED ALREADY, PRESS VD/MODE BUTTON TWICE THEN TOTAL TO VOID OR CANCEL THE AMOUNT. IN CASE YOU WANT TO VOID/CANCEL ONE ITEM FROM THE RECEIPT WHICH HAS MORE THAN ONE ITEMS, PRESS VD/MODE ONCE THEN PRESS EITHER (+) or (-) TO SELECT THE DESIRED ITEM AND PRESS VD/MODE FOR THE SECOND TIME WHEN THE ITEM IS REACHED. YOU CAN EITHER ENTER ANOTHER AMOUNT OR JUST PRESS TOTAL.

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2.

MAKING A DAILY Z REPORT.

A daily Z report is a financial summary of the day's undertakings. It is produced at the close of

business and transmitted to TRA server on daily basis by the EFD using the GPRS modem. After 24 hrs and no Z Report have been produced since the last receipt, sales or Registration in mode 1 will be impossible. The EFD will display Error 38 when an attempt to produce a receipt is made until the Daily Report is produced.

3.

The procedure

Switch the EFD ON.

Press VD/MODE until you see 3

procedure Switch the EFD ON. Press VD/MODE until you see 3 ------ on the display. Enter

------ on the display.

Enter the right password and press TOTAL twice The EFD will prompt you to press
Enter the right password and press TOTAL twice
The EFD will prompt you to press 00 button by displaying [00
Then it will print the DAILY Z REPORT.
Z
Report can be produced by pressing 100 then Total
X
Report can also be produced by pressing 200 then Total
NB:
102
then Total PLU Z report
202
then Total PLU X Report
204
then Total Operators X Report
MAKING PERIDOCAL REPORTS.
In all the above reports they can be short or detailed.
• Report byDates – Detailed report
Press 1 then STL – the EFD will display d_bGn
0
Press QTY – the EFD will display D_End
0
• Report By Date – Short report
Press 11 the STL - the EFD will display d_bgn
Enter the Beginning Date of the Period you want.
Press QTY – the EFD will display d_End
Enter the End Date of the Period you want.
Finish by pressing VD/Mode
0
0

You can get a copy of the latest Z report by pressing 101 or 201 then Total

On the display you'll see the word SEnd for some few seconds (depending on the signal strength).

The EFD will indicate ACK on the display to acknowledge that the data has been sent to the TRA server.

After a short time the EFD will display Get. This indicate that the transfer procedure is completed successfully.

These reports can be divided into Reports By dates or Record number, Report by month and Annual Report.

Enter the Beginning Date of the Period you want. {Format ddmmyy e.g. 010110 for 01 Jan 2010}

Enter the End Date of the Period you want.{ Format ddmmyy e.g. 310110 for 31Jan 2010} Finish by pressing VD/Mode

Report By Record number(Z number) – Short Report Press 12 then STL – the EFD will display n_bGn

0

Enter the Z number you want to begin from. Format BBBB e.g. 0001

Press QTY – the ETR displays n_End

Enter the Z number you want to finish at. Format EEEE e.g. 2400 Press VD mode to finish

0

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Report by Record Number – Detailed Report Press 2 then STL – the EFD will display n_bGn Enter the Z number you want to begin from Press QTY – the ETR displays n_End Enter the Z number you want to finish at Press VD mode to finish

0

0

Report by Month – Detailed Report Press 1 then STL – the EFD will display d_bGn Enter the month and the year you want - format MMYY (for the month of April 2010 enter 0410) Then press QTY

(for the month of April 2010 enter 0410) Then press QTY • Report by Month –
• Report by Month – Short Report Press 11 then STL – the EFD will
• Report by Month – Short Report
Press 11 then STL – the EFD will display d_bGn
Enter the month and the year you want - format MMYY
(for the month of April 2010 enter 0410)
Then press QTY
• Annual Report short or Detailed refer to “Report by Dates”
• Go to Mode 1 and enter the right password. (Refer to step 1)
• Press total
displays
0.00
• Enter PLU NO/CODE
• PRESS PLU BUTTON
• Finish by pressing total
• Go to Mode 1 and enter the right password. (Refer to step 1)

4.MAKING A SALE WITH PLU’S

NB: YOU CAN ONLY VOID A SALE BEFORE PRESSING TOTAL

PROCEDURE:AFTER ENTERING THE AMOUNT THEN PLU

PRESS VD MODE BUTTON TWICE THEN TOTAL

Selling more than one item

Press total

displays

0.00

Enter number of items you want to sell e.g 2

Press QTY

Press PLU NO.

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Press PLU

Finish by pressing total

5.MAKING A SALE WITH PLU’S free price

Go to Mode 1 and enter the right password. (Refer to step 1)

to Mode 1 and enter the right password. (Refer to step 1) • Press total displays

Press total

displays

0.00

• Enter amount you want to sell the item at • Press PRC • Press
• Enter amount you want to sell the item at
• Press PRC
• Press PLU NO.
• Press PLU
• Finish by pressing total
• Go to Mode 1 and enter the right password. (Refer to step 1)
• Press total
displays
0.00
• Enter number of items you want to sell e.g 2
• Press QTY
• Enter amount you want to sell the item at
• Press PRC

Press PLU NO.

NB: YOU CAN ONLY VOID A SALE BEFORE PRESSING TOTAL

PROCEDURE: AFTER ENTERING THE AMOUNT THEN PLU

PRESS VD MODE BUTTON TWICE THEN TOTAL

Selling more than one item

Press PLU

Finish by pressing total

For Support call the following Numbers +255 772 277 325, +255 716 684002, +255 782 572670, +255764 017 516 And/ or Visit the Office at Msasani, Mikocheni A plot 101.

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