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Tasks
1. Log in to Oracle Applications.
2. On the PHP, click the iProcurement responsibility to open the iProcurement Home page.
7. Click the Home link to go back to the Personal Home Page (PHP).
Guided Demonstration - Logging In to and Out of Oracle
Applications (Professional and Self-Service Interface)
Logging In to Oracle Applications
1. In Netscape or Internet Explorer Web browser, enter the URL for the R12
E-Business Suite instance.
Note:
− Accessibility: There are three types of accesses that can be selected before logging
in to Oracle Applications.
1) Standard Accessibility: This renders the pages accessible for users using
assistive technology.
2) Screen Reader Optimized: This optimizes the pages for screen readers. This
may degrade the output for sighted users.
3) None: The pages may include behaviors that are not accessible.
− Select anyone of the above depending on the requirements. Usually “None” is
chosen as all the contents can be accessed.
3. (B) Login
Setting Preferences
5. In the Territory field, select a country other than the country that is shown, say United
Kingdom or the country where the class is being taught, from the list of values (LOV).
6. In the Currency field, select the currency of the country that is selected above, say British
pound from the LOV.
Note: Inform students that the preferences can be set as required by the organization. But in
the class all the students cannot change preferences as everyone is accessing the same
instance.
Also inform that if the default preferences are to be restored, one can do so by clicking the
Reset to Default button.
Navigating Between Responsibilities and Opening a Form
8. Click Order Management Super User, Vision Operations (USA) on the Personal Home
Page.
9. Click the Sales Orders link under Orders, Returns to open a form.
10. On the PHP, show what a responsibility is and what the different responsibilities that are
available are.
Note: Highlight that logging out of a form-based interface does not log out the user from
PHP also.
Assumptions
Replace XX with your initials or a terminal number as given by your instructor.
Tasks
Logging In to Oracle Applications
• Username: OPERATIONS
• Password: welcome
• Accessibility: None
• (B) Login
3. Enter a function:
c. Favorite: XX_Receipts
a. On the PHP, click the Assets, Vision Operations (USA) responsibility to find the
different menus available such as Financial Information, Transaction History, and
Accounting Events under this responsibility.
b. Click the Financial Information link under Inquiry to open up a form.
c. Go through the different fields such as Asset Number, Description, Tag, Asset Key, and
Book in this form.
d. On the PHP, click the Cash Management, Vision Operations (USA) to find the different
menus available under this responsibility.
f. Go through the different fields such as Balance Date, Name, Type, and Account Number
on this Web page.
5. Closing a form:
• Username: OPERATIONS
• Password: welcome
• Accessibility: None
• (B) Login
3. Enter a function.
c. Go
d. Select Receipts.
e. (B) Add
f. Favorite = XX_Receipts
g. (B) Apply
Section II: Logging In to Forms-Based Interface
a. On the PHP, click the Assets, Vision Operations (USA) responsibility to find the
different menus in this responsibility.
i. Go through the different fields such as Asset Number, Description, Tag, Asset Key,
Book in this form.
ii. On the PHP, click the Cash Management, Vision Operations (USA) responsibility.
vi. Go through the different fields such as Balance Date, Name, Type, Account Number
on this Web page.
vii. Click the link Home at the top right-hand corner to close this Web page.
5. Closing a form:
Tasks
Switch Responsibility
1. Switch responsibility from Cash Management, Vision Operations (USA) to General Ledger,
Vision Operations (USA) using Menu.
2. Switch responsibility from General Ledger, Vision Operations (USA) to Payables, Vision
Operations (USA) using the Switch Responsibility icon.
Solution – Switch Responsibility
Switch responsibilities as follows:
1. Using Menu:
2. Using Icon:
• Username: OPERATIONS
• Password: welcome
• Accessibility: None
• (B) Login
2. Click Order Management Super User, Vision Operations (USA) on the Personal Home Page
(PHP).
3. Click the Sales Orders link under Orders, Returns to open a form.
d. Quantity: 1
All other fields in this row are filled up automatically.
g. Quantity: 1
h. (I) Save
Tasks
1. On the PHP, click the Human Resources, Vision Enterprises link to open the menus under
this responsibility.
2. Click the Description link under Work Structures: Position to open a form.
• Enter FTE: 1.
a. Search for Date Effective Name =123.XX using both the search criteria:
• Using menu, Query By Example > Run and Query By Example > Enter
5. Edit a record:
a. Edit the Date Effective Name field details from 123.XX to 123.1XX.
2. On the menu, click the Description link under Work Structures: Position to open a form.
3. Create and save a record.
a. Create a record:
• (B) New
• Enter the following:
Date Effective Name has two fields to be filled (Position Number and Position
Name):
Position Number: 123
Position Name: XX
• (B) OK
• (B) OK
• Jobs: Select ANA400.Analyst from the LOV.
• (B) OK
• FTE: 1
Using shortcuts:
a. Press [F11].
(Note: “%” is a wildcard, which can be used to retrieve the records, which have 123.XX as
part of the record values.)
c. Press simultaneously [Ctrl], [F11].
Using menu:
5. Edit a record.
iii. On the Calendar screen you get, do not change the date.
iv. (B) OK
v. On the Position Flexfield screen you get, change the Position Name from XX to 1XX.
vi. (B) OK
vii. (B) Correction
b. (I) Save
6. Delete a record:
d. (B) Purge
Note: All records cannot be deleted in this manner. Those records, which cannot be deleted,
need to have an end date given. After this end date, the records cannot be used.
Practice - Reviewing the Help Menu Item
Overview
In this practice, you use various aspects of Oracle Applications’ online Help. You learn how to
access online Help from Personal Home Page (PHP). You access Keyboard Help and learn how
to access Record History for data entered in a form.
Tasks
1. Log in to Oracle Applications.
3. Navigate to the form-based interface. For example: Open the Sales Orders form in the Order
Management Super User, Vision Operations (USA) responsibility.
2. Log in to Oracle Applications with the OPERATIONS username and WELCOME password.
3. Click the Help link on the top right corner of the PHP to open the online Help.
Note: Navigate through all the Tabs (Contents, Search, and View Topic) to familiarize
yourself with the interface.
4. Close the online Help to return to PHP.
Note: You can close the online Help simply by closing your Web browser window.
5. Select the Order Management Super User, Vision Operations (USA) responsibility from the
list on the E-Business Suite home page by clicking the responsibility name.
− Press [Tab] to go down the list and select your responsibility, then press Enter.
− Use the mouse button to click Responsibility.
6. Click the Sales Orders link under the Orders, Returns submenu to open the form in the
professional applications interface.
8. Open the record for which you would like to find the Record History.
a. Press [F11].
• Username: OPERATIONS
• Password: welcome
• Accessibility: None
• (B) Login
2. Navigate to the submit request form (N) Reports, Requests > Run Reports.
7. Click Submit.
Tasks
1. Log in to Oracle Applications.
8. Schedule your Request Set to run once a week for four weeks.
Note: The purpose of this practice is to understand how to use the Wizard to create a
Request Set, not to teach you which reports to run, or what parameter values should be used
for specific reports.
Solution: Running Reports and Programs
1. Following the instructions provided by the instructor enter the URL for this class and then
enter the appropriate Instance Name and ID.
2. Log in to Oracle Applications with the OPERATIONS username and WELCOME password.
3. Select the Human Resources, Vision Enterprises responsibility from the list on the E-
Business Suite home page by clicking the responsibility name.
− Press [Tab] to go down the list and select your responsibility, then press Enter.
− Use the mouse button to click Responsibility.
− E-Business Suite home page will display menu options and functions in a new
column on the page that is currently displayed.
4. Click the Submit Processes and Reports link under the Processes and Reports submenu to
open the Submit a New Request dialog box.
5. Select the default Single Request and click OK to open the Submit Request dialog box.
6. Enter the following information:
− Name: Employee Periodic Detail Report (Select from the LOV.)
− (B) OK
− Enter the following in the Parameters window:
− Beginning Date Paid: Enter a prior date (say two months prior to
Current/System Date).
− Ending Date Paid: Select Current/System Date
− Jurisdiction Level: Federal (Select default.)
− Detail Level: Summary within Selected Period (Choose default.)
− Output file type: Comma Delimited (Select default.)
− (B) OK
− (B) Submit
− (B) No
9. Click the Request Set Wizard button in the form. (Do not fill in any other fields.)
10. Accept the default value to run your requests sequentially. Click Next. This will create one
stage for each request in the set.
11. Accept the default to Abort Processing if one of your requests ends in “Error.” Click Next.
.
12. Enter the required information for your Request Set. Click the Next button.
14. Accept the default print option As Each Request in the Set Completes. Click the Next
button.
17. Click the OK button in the Note dialog box that appears.
18. Click the Define Stages button to review your three stages.
19. Click the Requests button for Users of a Responsibility (20) and then, click the Parameters
button to view the parameters for this program. You can also review your other stages,
requests, and parameter windows.
20. Repeat for Stage: Active Responsibilities and Users (10)
23. Return to the Request Set form and click the Link Stages button to view the default values
you selected to link your stages. Notice the Start Stage value and the values for Success,
Warning, and Error. Click the Cancel button after you have completed your review.
24. Close the Request Set form.
25. Navigate to the Standard Request Submission form. (N) Requests > Run
26. Select the Request Set option button and click OK.
27. Select your XX Weekly Reports from the list of values (LOV).
28. Complete the parameter values for each report:
− Active Responsibilities has no parameters.
− Active Users has no parameters.
− Users of a Responsibility: Enter System Administration for Application
Name and System Administrator for Responsibility Name.
29. Click OK to close the parameter window.
31. Select the Periodically option under the Run the Job section, provide an End Date for this
schedule, and finally click the OK button.
Note: You can save this schedule by selecting the “Save this schedule” check box.
Note: Navigating around the online report depends on the viewer you are using at your site.
Practice - Defining / Creating an Item
Overview
In this practice, you will create an item in the Inventory, Vision Operations (USA) responsibility
and access / use this item in the Order Management Super User, Vision Operations (USA)
responsibility.
Assumptions
Replace XX with your terminal number or initials.
Tasks
Defining / Creating an Item
c. (B) OK
3. Create a new item.
Enter the following information:
a. Item = XX_Item
b. Description = XX_Item
c. Copy from Template.
(M) Tools > Copy From
ii. (B) OK
iii. (B) Apply
• (I) Save
5. Close the Form.
b. (B) OK
c. (B) OK
e. (B) Yes
Note: An item defined in an Inventory application can be used in another application, namely
Order Management.
e. (B) Select
f. (B) Apply
k. (B) Save
n. (B) Create
h. State: NY
l. (B) Continue
n. (B) Continue
p. (B) Apply
7. Accept the default Ship To Location and Bill To Location, FOB, Country of Origin values.
8. (B) Save
To show how an entity defined in the Forms-Based Interface can be seen in a Self Service
Application:
e. (T) Lines
g. Quantity = 10
l. Save
b. The above created requisition can be seen under the “My Requisitions” region with
status = Incomplete
Assumptions
• Replace XX with your terminal number or initials.
Tasks
Defining an Employee
Creating an Assignment
9. (T) Supervisor
− Name = Brown, Ms. Casey
12. Close all the windows and return to the Navigator page.
Creating a Resource
21. Close all the windows and return to the Navigator page.
Solution: Creating a New Employee and Creating a Resource
Defining an Employee
- (B) New
3. Enter the following information:
− Last = Samuels
− First = XX_James
4. (I) Save
5. Accept the two Note dialog boxes you get by clicking (B) OK
6. Record your employee number __________________.
Note: The system will generate an employee number that will be visible in the field above
the Social Security Number field.
Creating an Assignment
In this section of the solution, you view how to assign an employee to an organization.
7. (B) Assignment
- (B) OK
Note: You get a Decision dialog box asking whether to accept the default values.
9. (B) Yes to accept the default values for the position.
- (B) OK
13. Close all the windows and return to the Navigator page.
Creating a Resource
Note: You get a message confirming the successful import of the employee record.
- (B) OK
22. Close all the windows and return to the Navigator page.
Practice - Creating a New User
Overview
In this practice, you create a new user, assign responsibilities to this user, and associate the user
being created currently with the employee who you created in the earlier practice.
Assumptions
• Replace XX with your terminal number or initials.
Tasks
Creating a New User
Responsibility
Purchasing, Vision Operations (USA)
Payables, Vision Operations (USA)
Payables, Vision Services (USA)
System Administrator
Inventory, Vision Operations (USA)
General Ledger, Vision Operations (USA)
Human Resources, Vision Enterprises
Assets, Vision Operations (USA)
Alert Manager, Vision Enterprises
CRM Resource Manager, Vision Enterprises
6. Save
- (B) OK
Responsibility
Purchasing, Vision Operations (USA)
Payables, Vision Operations (USA)
Payables, Vision Services (USA)
System Administrator
Inventory, Vision Operations (USA)
General Ledger, Vision Operations (USA)
Human Resources, Vision Enterprises
Assets, Vision Operations (USA)
Alert Manager, Vision Enterprises
CRM Resource Manager, Vision Enterprises
6. Save
7. (M) File > Exit Oracle Applications
8. Log out
Assumptions
• Replace XX with your terminal number or initials.
Tasks
Creating a Value Set
7. Save
Solution: Creating Value Sets
Creating a Value Set
7. Click Save.
Practice - Creating a Structure for a Key Flexfield and Adding
Value Sets
Overview
In this practice you will create a structure for a key flexfield.
Assumptions
• Replace XX with your terminal number or initials.
Tasks
Querying the Item Categories Structure
Assigning Segments
5. Create the structure based on the segment information in the following table:
Field Value
Description PO Class
Required Checked
Security Enabled Checked
Field Value
Description PO Subclass
Required Checked
Security Enabled Checked
Adding Values
10. Search for any existing values using your value sets.
Value Description
CCOMP Computer Component
CSYS Computer System
13. Enter values dependent on the CCOMP value according to the following table and Save:
Value Description
KEYBOARD Keyboard, 101-Key
MOUSE Mouse, Optical
MONITOR Monitor, Flat Panel
Entering Values Dependent on the CSYS Value
14. Enter values dependent on the CSYS value according to the following table and Save:
Value Description
DESKTOP Desktop
PC PC
SERVER Server
Assigning Segments
6. (B) Segments
Create the structure based on the segment information in the following table:
- Save.
7. Place your cursor on line 1 (PO Class).
Field Value
Description PO Class
Required Checked
Security Enabled Checked
b. Save.
c. Close the Segments window.
Field Value
Description PO Subclass
Required Checked
Security Enabled Checked
b. Save.
9. Close windows until you are back at the Key Flexfield Segments window.
− Select the Freeze Flexfield Definition check box.
− (B) OK
− (B) Compile
- (B) OK to acknowledge the Note dialog box.
Adding Values
11. Search for any existing values using your value sets:
− Find Values By: Key Flexfield
− Application: Inventory
− Title: Item Categories
− Structure: XXPO_ITEM_CAT
− Segment: PO Class
− (B) Find
12. Enter values according to the following table:
Value Description
CCOMP Computer Component
CSYS Computer System
- Save.
- (B) OK to acknowledge the Note dialog box.
Value Description
KEYBOARD Keyboard, 101-Key
MOUSE Mouse, Optical
MONITOR Monitor, Flat Panel
d. Save.
e. (B) OK to acknowledge the Note dialog box.
Value Description
DESKTOP Desktop
PC PC
SERVER Server
d. Save.
Assumptions
• Replace XX with your terminal number or initials.
Tasks
Defining Valid Category Combinations
3. Set up new category codes combinations according to the following table. Name your
structure XXPO_ITEM_CAT.
Note: Sometimes the Key Flexfield segments may not come automatically. In such cases,
enter some letter in the Category field and press [Tab] to open the structure.
a.
Class: CCOMP
Sub: KEYBOARD
Description: Component, Keyboard
(B) OK
b.
- Structure: XXPO_ITEM_CAT
- Class: CSYS
- Sub: PC
- Description: System, PC
- (B) OK
5. Click Save.
6. Close windows until you are back at the Navigator.
Overview
In this practice, you will create a supplier, site, and invoice. You will change operating units and
see that the supplier, site, and invoice information is secured.
Assumptions
• Replace XX with your terminal number or initials.
Tasks
Creating a Supplier
2. On the Personal Home page click the Payables, Vision Operations (USA) responsibility.
6. Create a supplier site according to the following details in the Address Book link.
− Country = United States (Default)
− Address = You choose
− City = New York
− County = New York
− State = NY
− Postal Code = 10020
− Address Name = XXSupplier_Site
− Address Purpose = Select Purchasing and Payment
− Operating Unit = Vision Operations
7. Return to the Personal Home page.
Entering an Invoice
8. Click the Invoices link under “Invoices: Entry” to open the Invoices Window.
10. Close all the windows and return to the Navigator page.
15. Note that this is an Invalid Supplier for this operating unit.
16. Close all the windows and return to the Navigator page.
Solution: Understanding How Multi-Org Secures Application Data
Creating a Supplier
2. On the Personal Home page click the Payables, Vision Operations (USA) responsibility.
3. Click the Entry link under “Suppliers” to open the Supplier Entry Web page.
6. Click the Address Book link to create a Supplier site and enter the following details:
- State = NY
- (B) Continue
Note: You get a confirmation stating that the XXSupplier_Site has been added to
the Address Book for XXSupplier.
Entering an Invoice
8. On the Personal Home page click the Invoices link under Invoices: Entry to open the
Invoices Window.
9. Specify Supplier details.
− Trading Partner = XXSupplier
− Site = Choose the default option, XXSupplier_Site
− Invoice Date = Enter System / Current Date
− Invoice Num = 1000
− Invoice Amount = 10000
- (B) Yes
10. Close all the windows and return to the Navigator page.
Attempting to Enter an Invoice
13. (B) OK
17. Note that this is an Invalid Supplier for this operating unit.
18. Close all the windows and return to the Navigator page.
Setting up Grants
• (N) Setup > Shipping > Grants and Role Definitions > Grants
− User = OPERATIONS
− Role = Upgrade Role
8. Save
Note: You can also view the diagram by clicking the Status Diagram on the left Navigation
pane.
Note: You can also view the diagram by clicking the Status Diagram on the left Navigation
pane.
18. Note the Workflow reflects that the line has been booked.
20. Close all the windows and return to the Navigator page.
24. (B) Go
25. View your requests and ensure that the concurrent requests complete successfully.
26. Close all the windows and return to the Navigator page.
30. (B) Go
31. (B) OK
Note: You can also view the diagram by clicking the Status Diagram on the left Navigation
pane.
Assumptions
• Replace XX with your terminal number or initials.
Tasks
Creating a Requisition
11. View the diagram. Drill down on both the Verify Approval Authority and Approval List
Routing subprocesses.
14. Make your Personal Home Page the active page, and then log out.
19. Find your requisition and view the requisition approval by using the Workflow Monitor:
− Requisition Number: Your requisition number
5. (B) Distributions
22. Notice that an approver has been found and a notification has been sent.
26. Make your Personal Home Page the active page, and then log out.
28. Click the link for your notification that requires approval:
29. Open your requisition by clicking the subject line in the Subject column.
30. Approve the requisition:
− (B) Approve
31. Log out.
Assumptions
• Use the Vision demo database for this practice.
Tasks
1. Responsibility = Daily Supply Chain Intelligence
3. Review the change in the number for Shipping KPIs by altering Period, Compare To and
Organization.
Suggestion: Change the report parameters like Period, Compare To, and Organizations and
observe the changes to the report.
3. Scroll down the page and click on the Lines Late To Schedule link, to display the Lines
Shipped Perforrmance Trend.
4. On the Lines Shipped Performance Trend specify:
Period = Year
Note: That the graphs change automatically to reflect the data according to the specified
parameters.
5. Scroll down the page to view the links listed at the bottom of the report, click on Lines
Shipped Late to Schedule Detail to view the details of order an lines which got delayed.
6. Click on an Order Number to view Line level details.