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Upcoming Advisor Webcast Schedule
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Oracle Advisor Webcast

Implement & Understand The Oracle

Receivables Manage Accounting Exception
(Sweeping) Program
Leslie Phillips
Principal Technical Support Engineer

January 22, 2015

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Safe Harbor Statement
The following is intended to outline our general product direction. It is intended for
information purposes only, and may not be incorporated into any contract. It is not a
commitment to deliver any material, code, or functionality, and should not be relied upon
in making purchasing decisions. The development, release, and timing of any features or
functionality described for Oracle’s products remains at the sole discretion of Oracle.

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Oracle Advisor Webcast

Implement & Understand The Oracle

Receivables Manage Accounting Exception
(Sweeping) Program
Leslie Phillips
Principal Technical Support Engineer

January 22, 2015

Copyright © 2015 Oracle and/or its affiliates. All rights reserved. | 6

Implement & Understand The AR Manage Accounting
Exception (Sweeping) Program Webcast Resource Links
• To access the Implement & Understand The Oracle Receivables Manage
Accounting Exception (Sweeping) Program webcast recording:
https://oracleaw.webex.com/oracleaw/lsr.php?RCID=1819180dad91f3cbe15f8abd3f647b17

• Questions? To ask questions on the topic of sweeping invalid

Receivables events to the next open period:
• https://community.oracle.com/thread/3651189

• Note: The link to download the presentation PDF is included in the

Continue the Discussion link above.

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Objectives
• Be able to install & validate the Manage
Accounting Exception (Sweep) Program

• Know the recommended steps for

sweeping invalid events to the next open
period

• Understand how this process can assist

with Receivables period closing

• Learn how data flows for invalid events

swept to the next period

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Agenda
1 Manage Accounting Exception Program Overview

2 Benefits & Considerations Of Sweeping Invalid Events

3 How To Get The Manage Accounting Exception Program

4 Verify Manage Accounting Exception Program Is Installed

5 Recommended Steps When Sweeping Invalid Events

6 Review Transaction Accounting Pre- & Post-Sweep

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Manage Accounting Exception Program Overview

• Commonly known as sweeping

• Allows movement of invalid postable events to next period
• Provides a quicker period closure of AR
• Reconciliation is maintained
– Transaction closing dates adjusted
– General Ledger dates of transactions assigned to invalid events updated

Copyright © 2015 Oracle and/or its affiliates. All rights reserved. | 10

Benefits Of Sweeping Invalid Events
• Allows you to quickly close a period despite invalid events
• Reconciliation dates for swept transactions are updated to reflect the period
they are swept into
– AR to GL
– AR Reconciliation
– Aging Reports

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Considerations When Sweeping Invalid Events
• Swept invalid events remain invalid
• Altered reports for swept transactions
– Aging
– Reconciliation
• Swept records are all dated using the 1st day of the next open period

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How To Get The Manage Accounting Exception Program
Release Manage Accounting Exception If Sweeping Adjustments Applied
Program (Sweep) Delivered Via To Bills Receivable
R12.2 – 12.2.4 Included in product Apply 16634326:R12.AR.C

R12.1 Patch 18798268:R12.AR.B (Standalone) Included in either patch listed to the left
OR
Patch 19125641:R12.AR.B (R12.1:
Receivables Recommended Patch Collection
(RPC), Aug 2014 (Doc ID 1912247.1)

Manage Accounting Exception Program packages:

– ARUNACCTS.pls / ARUNACCTB.pls

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Verify Manage Accounting Exception Program Is Installed
Responsibility: System Administrator
Navigation: Application > Menu

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Recommended Steps When Sweeping Invalid Events
Step Actions
1. Perform Pre-Check of Invalid Events a. Subledger Period Close Exception Report
b. Transaction Data Diagnostic

2. Run Manage Exceptions in Review Mode a. Review Sweep Invalid Distributions Report
1. Close period
2. Select OK to error
3. Click Manage Exceptions
4. Run in Review mode
3. Run Manage Exceptions in Sweep Mode a. Review Sweep Invalid Distributions Report
1. Same as above but select Sweep mode

4. Perform Post-Check of Invalid Events a. Subledger Period Close Exception Report

b. Transaction Data Diagnostic

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Pre-Check Invalid Events: Subledger Period Close Exceptions
Responsibility: Receivables Manager
Navigation: Control > Request > Run > LOV: Subledger Period Close Exceptions Report

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Pre-Check: Subledger Period Close Exception Report Results

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Statuses From Subledger Period Close Exceptions

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Pre-Check: Transaction Data Diagnostic
Responsibility: Application Diagnostics
Navigation: Diagnose > Select Application > Transactions> Transaction Data

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Pre-Check: Execute Transaction Data Diagnostic

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Pre-Check: Transaction Data Diagnostic Parameters

Use Lookups to find:

• Responsibility ID based on Responsibility Name

• Customer Trx ID based on Transaction Number

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Pre-Check: Review Transaction Accounting
RA_CUST_TRX_LINE_GL_DIST_ALL table BEFORE sweep

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Run Manage Exceptions In Review Mode – Close Period
Responsibility: Receivables Manager
Navigation: Control > Accounting > Open/Close Accounting Periods

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Run Manage Exceptions Review – Error For Invalid Events

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Run Manage Exceptions In Review To See Invalid Events

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Review Sweep Invalid Distributions Report

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Review Sweep Invalid Distributions: Unaccounted Transactions

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Run Manage Exceptions In Sweep Mode – Close Period
Responsibility: Receivables Manager
Navigation: Control > Accounting > Open/Close Accounting Periods

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Run Manage Exceptions Sweep – Error For Invalid Events

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Run Manage Exceptions Sweep To Move Invalid Events

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Sweep Period For Manage Accounting Exception Program

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Run Manage Accounting Exception Program Warning

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Review Sweep Invalid Distributions Report

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Review Sweep Results: Transactions Selected For Processing

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Post-Check Invalid Events: Subledger Period Close Exceptions
Responsibility: Receivables Manager
Navigation: Control > Request > Run Subledger Period Closed Report

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Post-Check: Transaction Data Diagnostic
Responsibility: Application Diagnostics
Navigation: Diagnose > Selection Application > Transactions> Transaction Data

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Post-Check: Review Transaction Accounting
RA_CUST_TRX_LINE_GL_DIST_ALL table AFTER sweep

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Complete Period Close After Successful Sweep
Responsibility: Receivables Manager
Navigation: Control > Accounting > Open/Close Accounting Periods > LOV: Close period

Copyright © 2015 Oracle and/or its affiliates. All rights reserved. | 38

Top Articles & Community Links
 EBS: R12.1: Receivables Recommended
Patch Collection (RPC), Aug 2014 (Doc ID
1912247.1)

 How to Setup the New Manage Accounting

Exception Program in Receivables? (Doc ID
1937611.1)

 R12.0.6+ : Oracle Receivables Transaction

Data Setup Test (Doc ID 732203.1)

Copyright © 2015 Oracle and/or its affiliates. All rights reserved. | 39

Summary
What we covered today
 Overview of Manage Accounting Exception (Sweep)
Program
 Benefits & considerations when sweeping invalid
events
 How to get and validate the sweeping functionality
 Recommended steps to run the Manage
Accounting Program, including pre- & post-sweep
checks
 Reviewed transaction accounting pre- & post-sweep

Copyright © 2015 Oracle and/or its affiliates. All rights reserved. | 40

Session Related Community Links

 Questions? For follow up questions on

topics covered in this webcast connect
via this Receivables Community
thread:
https://community.oracle.com/thread/3651189

 This thread will link to a copy of the

presentation, the webcast recording
and will include the Q&A from the
webcast.

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Stay Connected
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Oracle Advisor Webcast Program
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Oracle Advisor Webcast Program
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Oracle Advisor Webcast Program
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Where Can I Get The Slides From This Session?
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Receivables Community Webcast Category

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Learn More
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My Oracle Support Accreditation: E-Business Suite

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