GENERAL CONDITIONS AND PRELIMINARIES

1 Tendering Conditions and Information

2 Form of Tender
3 Form of Performance Bond
4 The Contract
5 Appendix to the Contract
6 Preliminary and General Items
7 Checklist of Preliminary and Related Items

Clause Nr Clause Title

100 Entering prices in the BQ

105 Tender price all-inclucive

106 Unit prices

110 Figures

Tender Documentation

115 Tender package

120 Documents not provided

125 Checking

130 Alteration

135 Additinnal information

Inspecting the site

140 Before tendering

145 Before commencing the works

Tendering procedures

150 Tender submission

155 Methods of obtaining tenders

160 Evaluation period

165 Acceptance of tedder

170 Documents to be submitted by the

controctor………..

General description of the works.

175 The works comprise …………

181 Access

Measurement

182 Methods to be accepted

Drawings

183 Contract drawings

General note

185 Forms of tender

186 To

187

188

189
190

191 By this bond

192 Now the condition

193

194

200 Form of contract

210 Executive

215 Amendments

220 Sub-contracts

225 Information to the quantity surveyor

250 Amendment

255 Clause 3 contract sum

260 Clause 4 Architect's/contract

Administrator's instructions

265 Clause 5 contract Documents

266

270 Clase 6 statutory obligations

275

290 Amendment

295 Clause 7 levels and setting out

300

305 Clause 8 materials, goods and

workmanship

310 Clause 9 Royalties and patent rights

320

clause 11 acess for

325
Architect/contract administrator

330 clause 12 clerk of works.

335 clause 13 variations and provisional sums

340

345

350 clause 14 contract sum

355 clause 15 value added tax

clause 16 materials and goods

360
unfixed or off- site.

365
 Clause 17 practical completion and
370
defect liability

375

clause 18 partial possession by

380
employer

386

Clause 20 injury to persons and

390 property and indemnity to
employer.

clause 21 insuranse against injury

395
to persons or property

400

405

410 clause 22 insurance of the works

clause 22A erection of new

420 buildings -------- all risk assurance
of the works by the contractor.

425

430 Amendment:

clause 22B erection of new

435 buildings---------- all risks insurance
of the works by the employer

440

445 Amendment

Clause 22c insurance of existing

strutures------- insurance of works
450
in or extensions to existing
structures

455

460 Amendment

Clause 22D insurance for

465 employer's loss of liquidated
damages------ clause 25.4.3

470

clause 23 date of possession,

475
completion and postponement

480
485 clause 24 damage for non--completion

490

495 clause 25 extension of time

500

505 Amendment

510 clause 26 loss and expenses

515

520 Clause 27 determination by employer

525 Clause 28 determination by contrator

530

535 Amendment

Clause 28A determination by

540
employer or contractor

545

550 Clause 29 works by employer

555 Clause 30 certificate and payments.

560

565

570 Clause 31 finance (no 2) act 1975

575

580 Clause 32

585 Clause 33
590 Clause 34

Conditions part 2: Nominated firms

595 Clause 35 Norminated subcontractors

600

605 clause 35 norminated subcontractors.

615

620 clause 36 nominated suppliers

625

630 Clause 36 nominated suppliers

635 Clause 37 choice of fluctuation provisions

640

650

655

660

Conditions part 4:
Arbitation

665 Clause 41 settlement of disputes

700

705

710

715

720

725

730

735

740

745

750
755

760

765

770

775

780

785

790

795

800

805

810

815

820

825

830

Peliamentary and general items

850

855 Employer's special requirements.

856 Schdule of existing conditions

857 Office of the clerk of works

Management of the works

860 Generally

865 Liason

870 Supervision

871 Quality assurance

875 Odering your work

880 labour and welfare

885 Record

890 Giving notice

895 Master programme (conditions 5.3.1.2)

900 Note

902 Cash flow

904 Progress meetings

906 Rateable areas

Care of the works

908 Use of site

910 Site and adjacent property

912 Planted areas

914 Paved areas

916 Existing services

918 Existing building(s)

920 New work

921 Weather protection

922 Cleanliness

924 Drying the works

926 Note
928 Security

930 Watching

932 Fire precautions

Prevention of nuisance

934 Nuisance generally

936 Noise

938 Noise

940 Electrical interference

942 Vibration

944 Keep highways clean

946 Trespass by plant

Contractor's equipment and facilities

948 Note

950 Site acess

952 Major plant

954 Minor plant and tools

956 Scafolding and platforms

958 Props etc

960 Protective covers

962 Barriers

964 Signs

966 Roads etc

968 Open storage areas

970 Water

972 Lighting and power

974 Water disposal

976 Buildings

978 Telephone

980 Signboard

Handover

982 Commissioning

984 Cleaning
986 Handover

Check list of preliminary & related items

Explanation and usage

Drafting new clauses

List not exhaustive

Management ----- guide notes

1 Sectional/phased completion (380)

2 special insurance (410)

Existing buildings-----guide notes

12 Casing up retained features (918)

13 Cleanliness(922)

14 Fire precaution and escape routes(932)

15 Quiet working (936-938)

16 Shores (958)

17 Schedule of site conditions

18 Working in occupied buildings

19 Use of existing services

20 Asbestors removal

21 Demolition hazards
22 party walls abutting buildings

Specified work and activities

34 Archaelogical dig(590)

35 Special protection for trees (912)

36 Specified protection for work(918-920)

37 Specified drying out (924)

38 Special security arrangements(928)

39 Additional fire precautions (932)

40 Additioal noise restritions(936-938)

41 Specified temporary works

42 Specified hoardings/gates/viewpoint(962)

55 Samples/mock-ups

56 Test

57 Drawings
58 Inspections

59 Defective work

60 Documents provide by contractor

61 provisional work(see also 68)

62 sub-contractors

GENERAL CONDITIONS AND

PRELIMINARIES(minor project)
1 Tendering information
General conditions and
2
preliminaries
guidiance on summaries

Clause Nr Clause
100 Pricing

105 Pricing

110 Pricing
115 Pricing

120 Contract sum

125 Evaluation of tender

130 Tender package

135 Before tendering.

140 Description of the works

145 Location of the works

150 Acess

155 Drawings

160 Form of tender

The contract

165 Form of contract

170 Execusion

175 Contract administrator

180 Amendments

185 Amendment to the 1st Recital

190 Amendment of 2nd Recital

195 Guarantee/warranty scheme

200 Amendment to the 5th Recital

205 General amendments

Schedule of contract clauses

210 1.0 Intentions of the parties

215 1.1 Contractor's obligation

Architect's/contract
220 1.2
administrator's duties

225 2.0 Commencement and completion

230 2.1 Commencement and completion

235 2.2 Extension of contract period

Damage for non--- completion: at

240 2.3
the rate of £……… per week.

245 2.4 Completion date

250 2.5 Defects liability

255 Amendment

260 3.0 Control of the works

265 3.1 Assignment

270 3.2 sub--contracting

275 3.3 Contractors representatives

280 3.4 Exclution from the works

Architect's/contract administrator's
285 3.5
instructions

290 3.6 Variations

295 3.7 provisional sum

300 4.0 payment

305 4.1 Corrections of inconsistencies

310 Amendment
315 4.2 Progress payment and retention

320 4.3 Penultimate certification

325 4.4 Final certificate

Amendment:delete 'there months'

330
and substitute 'six months'

335 4.5 Fixed price

350 5.1 Statutory obligation

Statutory obligations,notices,fees
355 5.1
and charges.

360 5.2 Value added tax

365 5.3 Statutory tax deduction sheme

370 5.4 & Fair wages and prevention of

5.5 corruption.

375 Amendment

380 6.0 Injury,damage and insurance

385 6.1 Injury to or death of persons.

390

395 6.2 Injury or damage to property

400

Insurance of the works-fire etc----

405 6.3A
existing s.structure

410 Amendment

425 6.3A
Insurance of the works fire etc
&B

430 Amendment

440 Amendment

445 7 0 Determination

450 7.1 Determination by employer

460 8.0 Supplementary memorandum

465 8.1 Meaning of reference

Preliminary and general items.

470 Note

475 Employers special requirements

480 Management

485 Contractor's employees:

490 Crogramme

495 Security

500 Care and protection

505 Drying the works

510 Nuisance

515 Contractor's equipment and facilities

520 Avertising
525 Handover

Guidience on summaries

Priced schedule of work

Contract sum carried to form of tender

elated Items

Description
An individual price should be enetered for each item for which a
cash column is provided; if any items are unpriced it will be
assumed that their cost has been included elsewhere in the BQ.
Allow in the BQ for everything indicated by the tendering
documents and for all work and risks ascertainable by site
inspection.

Include in the tender price for handing over the works clean,
functional and complete ,fit for immediate occupation and use
as intended.

It will be assumed that the pricing of all work indicated by the

contract documents shall relate to work fixed in its final location
including labour,materials, components, transport,use of plant,
tools and other equipment, labours and every description,
establishment and overhead charges and all associated costs
and profits. works undertaken to existing work is so described.

Enter legible figures, preferably in black ink.

The following documents are provided for tendering purposes

a) Two copies of the drawing as listed.
b) Two copies of the BQ
c) Two copies of the form of tender(one in the BQ, one for the
tender).
d) Addressed label for submission of priced BQ.

Drrawings additional to those sent to the tenders may be

examined byappoitment at the offices of
…….at………..tel…………contract……..

upon receipt of the tender documents check that all information

neccesary for preparing the the tender has been provided.
Report any missing documents, pages or discrepancies to the
QS.

Do not amend the documents without written authorisation.

The SMM requires general informationand location drawings to

be provided unless a written request for further information is
sudmitted to the QS at lest 10 working days before tender are
due. Any additional information issued will be circulated to all
tenderers.

inpect the site and ascertian all factors affectin the execution of
the works and the areas and property adjacent to the site. Keys
may be obtained from……….. Subject to making an
appointment to to visit the site.
see 856 'schedule of existing conditions'.

submit the form of tender in the envelope provided and one

fully priced, extended and totalled copy of tho BQ under
separate sealed cover using the label provided.

methods should complywith the code of procedure for single

stage selective tendering (NJCC publication 1977). The
employer gives no undertaking to accept the lowest or any
tender and will not pay for any tendering costs.

Tenders to remain open for acceptance for ……… weeks after

the date of submission.

As soon as the tender is accepted the QS will prepare two

copies of the Contract Bills.

Acess to the site for tendering purposes is………….

the basis of measurement is generally SMM 6/SMM 7……

Subject to waiving some of the detail of measurement and
description. Departures from the SMM are usually stated in the
preambles unless they are self-indicative(ie they can be
identified by referenceto the bill description is a condition of
tendering. see Bill1: contract conditions:clause 2.2.2.1.

The following drawings are issued to

tenderers……………………………..

for the proporsed…………………………..

………………………..

We having read the conditions of contract and Bills of

Quantities/ specification/………….. Delivered to us and having
examined the drawinsexecute and complete in accordance with
the contract documents the whole of the work described for the
sum of ………….

£……………..and within………… weeks from the date of

possession.
we have listed here under those works for whicch prime cost
sums have been included in the Bills of Quantitiesand for which
we desire we desire to tender in accordance with clause 35.2 of
the condition of
contract…………………………………………………….. We certify
that this is a bona- fide tender and that we have not disclose
any information or entered into any agreement or body that
could prejudice your intention to obtain truly
competitivebtenders.
As witness our hand this……….. Day of………………..19……
signed(starting role in company):…………………..registered
name and address of company; ………………………………
witness:
………………………..........

(hereinafter called' the contractor') and………..(hereinafter

called 'the sureties') are held and firmly bound unto…………
(hereinafter called 'the employer') in the sum of £ ………..for the
payment of which sum the contractor and sureties bind
themselves their successors and assigns jointly and severally by
these presents. sealed with respective seals and dated
this ..........day of 19............. whereas the contractor by an
agreement made between the employer of the one part and the
contractor of the order has entered into a contract (hereinafter
called 'the said contract') for the.............. as therein mentioned
in conformity with the provisions of the said contract.

Of the above-written Bond is such that if the contractor shall

duly performand observe all the terms,provisions, conditions
and stipulations of the said contract on the contractors parts to
be performed and observed according to the true purport intent
and meaning thereof or if on default by the contractors or
sureties shall satisfy and discharge the damages sustained by
the employer thereby up to the amount of the above -written
bond then this obligation shall be null and void but otherwise
shall be and remain in full force and effect but no alteration in
terms to the said contract made by agreement between the
employer and the contractor or in the extent and nature of the
work to be construted, completed and maintained thereunder
and no allowance of time by the employer or the ............ under
the said contract nor any forebearance or forgiveness in or in
respect of any matter or thing concerning the said the said
contract on the part of the employer or the said............. shall in
any way release the sureties form any liability under the above-
written Bond.

signed sealed and delivered by the said …………..(contractor) in

the presence of………… (witness)of…………..

the common seal of …………. Ltd/PLC(contractor) was hereunto

affixed by ………………………… signed…………… in the presence
of ………………….. (witness) of……………………

JCT standard form of building contract 1980 edition,

private/local authorities with quantities incorporatinng
amendments 1.2.4.5.6 and 7.

By hand/under seal.

Amendments to the the contractor are indicated in the schedule

of conditions which follows and be will written into both copies
of the contrsct prior to execution.

Ensure that all subcontractors and suppliers (whether

nominated or otherwise) and others responsible to the
contractor are fully aware of the contract conditions and any
amendment thereto.

whenever the contract document requires the contractor to

submit written notice or confirmation to the Architect, send a
copy direct to the Quantity Surveryor at the same time.

delete 2.2.2.1. and sudstitute………..

 unless otherwise stated. References to other documents shall
be to the editions and amendments three months before the
date of issue of the tender documents.

pay all legallydemandable fees and charges expect in respect of

the following which are dealt with elsewhere in this document.

Delete the second sentence of 6.2 (commencing'the amount of')

together with 6.2.1, 6.2.2, and 6.2.3 and substitute: 'The
contract sum shall be adjusted under 30.6 for any such fees or
charges as are stated by way of a provisional sum in the
contract Bills but not further or otherwise'.

provide surveying instruments and labour required by the

Achitect for checking setting out and levels. Take precise
dimensions or refer to figured dimensions in preference to
scaling from drawings.

ent rights

Do not change senior supervisory staff without giving adequate

notice of the intension to the Achitect.

rovisional sums

provisional quantities will be adjusted on the same basis as

provisional sums.

Notify the Architect in advance of any work likely to be valued

on a daywork basis so that the matters set out in 13.5.4 can be
properly verified.

materials on site intended for temporary work (e.g formwork)

will not be included in interim valuations. Ensure that a good
tittle can be passed to the employer for any unfixed materials or
goods.
see appendix

Ensure that if the employer take partial possession the the

insurance covers any use of the building which is outside the
scope of the general insurance of the works by the contrator.

see appendix

Take out and maitain insurance as required by 21.1 to the

minimum value stated on the appendix and as required by the
statute.

Take out and maintain insurance as required by 21.2 for the

amount oF indemnity accordingly if this insurance is not
required; enter the amount stated on the appendix.

take out and maintain all risk performance(see appendix)

Delete 22B and C

the employer will ensure the works (see appendix)

Delete 22/A and C

the employer will insure the works and the existing structures
(see appendix)

Delete 22/A and B

The cost of this insurance, if required, shall be added to the

contract sum as stated in 22.D.4. see Appendix.

see appendix.
-completion

see appendix.

The contractor's inability to secure labour, goods, material, fuel

or energy shall not entitle the contractor to an extension of
time.

delete 25.4.9 and 25.4.10

If the contractor claims for any loss and/or expense he shall

identify his claim under categories of:
1) loss and expenses which has been incurred.
2) loss and expense which is
being incurred

y employer

y contrator

see appendix

At the beginning of 28.2.2.6 add '(unless the determination

arises under 28.1.3.2 or 28.1.2.2)'

see appendix.

see appendix.

The value of material on site intended for temporary works(e.g

formwork) will not be included in interm certificates under
clause 30.2.1.2

see appendix

out break of hostilities.

war damage.
Atiquities

contractors

Nominated subcontractors will be used.

contractors.
 35.5.1.2 will be operated in respect of the following proposed
nominated subcontractors who have tendered or will be asked
to tender on the bases that tender NSC/1 and agreement NSC/2
will not be used and that the employer will enter into
agreement NSC/2a.

Nominated suppliers will not be used.

ation provisions

The contract sum will not be adjusted for fluctuations; see

Appendix.

fluctuations will be dealt with in accordance with clause 38.

fluctuations will be dealt with in accordance with clause 39.

fluctuations will be dealt with in accordance with clause 40.

The appendix will be completed as follows:

fourth
recital and employer is/is not
statutory tax deduction 31 a' contractor'

Base date 1.3 ………………

Date for completion 1.3 …………..

Defects liability period 17.2 ………….

clause 19.1.2
applies/does not
Assigment of benefits 19.1.2 apply.

insurance cover 21.1.1 £………..

insurance may be
required/not
insurance liability of employer. 21.2.1 required
Amount of
indenmity in £
………..

Clause
22A/22B/22C
Insurance of the works 22.1 applies

22A 22B
percentage for proffessional fees 22C.2

Annual renewal date 22A.3.1.

 Insurance may be
required/may not
Insurance liquidated damages 22D required

22D.2 period of time……..

Date of possesion 23.1.1 ………..

23.1.2 clause 23.1.2

25.4.13 applies/does not
Deferment of date of possesion 26.1 apply.

Liquidated damages 24.2 £…… per week.

period of delay 28.1.3 …………..

period of delay 28.A.1.1 …………..

28.A1.2
period of delay 18.A.1.2 ………….

period of certificates 30.1.3 ……………

Retenstion percentage 30.4.1.1 ……………

period for final certificate 30.8 …………….

Nominated work by contractor 35.2 see form of teder

fluctuation cost applicable ……………

38.7or
percentage addtion 39.8 ……….

40.1.1.1 base
Formula rules Rules 3 month……….

settlement of disputes 41.1

clause 41.2.1 and

settlement of disputes 41.2 41.2.2 apply

Allow for parliamentary and general costs(in addition to those

previously reffered to in the those previously referred to in the
contract conditions) for the management and execution of the
works include adapting and maintaining as necessary and
clearing away and making good when no longer required.
protection means taking whatever means are necessary to
prevent damage and/or deterioration due to weather, works
activities or any other cause. comply with acts, regulations,
byelaws and other issued by those with authority over the
works(subject to the architect's approval).

Before work commences on site, prepare and agree with the

architect a schdule of the condition of…………
provide an office of………sq metres floor area ,equipped
with…….. Metres of shelving, draughtman's bench and two
stools, table and four drawer, fire-resisting,lockable steel filling
cabinet for suspension files. Entrance door to have cylinder
night latch with three keys. office to be efficiently insulated,
heated ventilated and lit with adjacent sanitary and washing
facilities with an efficient towel service. maintain in good order
for duration of contract. Requirement for telephones are dealt
with hereafter.

provide on site and offsite management and administration Of

the works and all those engaged in the contruction. Provide all
necessary documentation including additional drawings.

liase with the employer, consultants, subcontractor, police and

local authority and all other authorities and parties concerned
with the works.

coodinate and supervise all works activities.

operate a system of inspection and testing to ensure that the

work attain the quality specified.

oder all work including materials and equipment in adequate

time: firm oders should not be placed directly on the BQ

provide the following;

a)insurances of workpeople as required by statute(see
also the contract conditions)
b) Everything necessary for the safety, health and
welfare of all persons on the site including providing safety
helmets to BS 5240 for use of visitors.
c)Allowances for all other labour
expenses (ie if not allowed for elsewhere).

In addition to maintaining a works diary which shall record

general activities on a daily basis, keep adequate records and
provide any necessary equipment as stated at 2.440--450.

Give the architect adequate notice of the following;

a)starting and completion dates of significant activities.
b)dates when work due to be covered
c)overtime(for reasons of supervision and/or
security). d)claims for extension of time or
progress disturbed etc. e)defects or extra
works e.t.c.detected in existing buildings.

as soon as possible after the execution of the contract, prepare

and execution of the contract,prepare and distribute a works
programme as follows:
a)in a readily understandable format (eg a
bar chart). b)showing commencing and
finishing dates of all major activities and all work by sub-
contractors.
c)showing when critical information is required from the
architect and others.
d) send two copies to the architect and
other consultants. e)distribute to other interested
parties. f)update and distribute
copies as stated above, whenever changes occur.
The programme shall include all work identified as provisional.
Commentary by the architect shall not be construed as an
instruction under conditions 4 nor shall any such commentary or
lack of commentary or lack of commentary relieve the
contractor of his responsibilities.

as soon as possible after the execution of the contract,prepare

and issue to the QS for information purposes only a cash flow
showing the contract sum broken down into the values of the
anticipated monthly interim payments based upon the contract
programme and payment conditions.

arrange progress meetings at regular intervals and when

required.provide adequate and reasonably comfortable
accomodation for all parties attending with table
,chairs,blackboard(or equivalent) and usual facilities.

pay rates and other statutory charges levied on all temporary

buildings and/or specific area within any existing buildings on
the site.

use only for the construction of the works. Do not escavate, or

use any escavated material,other than as specified.

protect the site and property adjacent to the site and not
forming part of the works.

protect all plants and cultivated areas including associated hard

landscaping and features.

Protect site roads, paths, paved areas and acess routes.

protect all live services and temporarily divert if necessary.

Inrespect of services unknown at the date of tender. The cost of
any diversion shall be agreed with the QS and added to the
contract sum.

protect all part of the existing building(s) and any content which
are to be retained unaltered.
protect all new work and maintain in new condition until
handover.

protect the works from adverse weather conditions.

keep the works clean and tidy at all times.do not allow debris
and rubbish to accumulate, cause obstructions or be a fire risk.

carefully and progressively dry out the works including

providing appliances and fuel;avoid certain humidity changes
and ensure that materials and components subject to
dimentional changes (eg joinery) are installed and maintained
in suitable conditions.

if the parmanent heating system is available the contractor may

use it subject to the following provisions;
a)approval for use.
b)payment of all costs arising.
c)without changes to
liability for defects.
d)insurance for use prior to practical completion.
 safeguard the works and stored materials from theft,vandalism
or other damage from persons. Ensure that security of adjacent
materials is not due to works activities and prevent trespass
from adjacent property.

provide watching and lighting(if not allowed for under hoard or

temporary works).

protect the work against fire. Provide

a)adequate fire-fighting equipment and instructions
for use. b)warning devices.
c)clearly marked and unobstructed
routes.

prevent smoke,dust,fumes,spillage,pollution of water ways and

other harmfull activities. No bonfire will be allowed. Dispose of
waste food stuffs(eg from messrooms) to discourage flies and
other pests. Comply with any reasonable requests from the
public and adjoining owners.

keep noise to a reasonable level and comply with 5228, 'noise

control on construction sites'.

keep noise to as low a level as can be practicablyattained. Avoid

the use of noisy tools (eg percussion tools) or restrict their use
to agreed times . Use mufflers and accoustic closures when
necessary. Ban the use of radio receivers, cassette players and
the like. comply with BS 5228 noise control on sites

do not cause any interference to radio and TV receivers,

computers or other instruments in adjoining properties.

prevent any form of shock or vibration being transmitted to the

other buildings.

prevent soil and debris being deposited on the public highway

and immediately remove any unavoidable deposits. Pay any
local authority charges for repairetc

do not permit(without permission)plant to encrouch over or

upon adjacent property;trespass by crane jibs into airspace is a
particular consideration.

d facilities

the items listed below are those considered to be normally

required by a contractor;allow as appropriate for these and any
further items needed for the contractors proposed methods of
undertaken the works.the siting of temporary buildings, vehicle
parking and storage areas etc, shall be in approved locations.

form safe and adequate access.

mechanical equipment of every description including that

required for hosting,earthwork,general activities and all forms of
transport of personel.

small mechanical and non-mechanical plants and tools.

scafolding and other means of vertical

access,fans,gantries,ladders,mobile towers and platforms,safety
and weather enclosures.

shores,props,struts and other protective materials

casings, screens,dust covers, tampoline and other protective
materials

hoarding,fencing, gates and guard rails etc (see 930)

signs,notices,and markers etc(excluding site notice board).

Tracks,ramps,crossing,hardstanding,vehicle parking areas and

footways etc.

compounds and hardstandings etc

clean, drinkable water including means of distribution and

fittings(and metres if required).

artificial lighting and power from appropriate energy sources

including means of distribution and fittings(and metres if
required). Provide a level of lighting that is adequate for
undertaking and detail work as specified.

pumps and systems to prevent and/or remove unwanted water

regardless of source from the works generally including all
escavations

huts and other removable/demountable buildings for offices,

storage, sanitation and welfare etc (do not use the works for
storage without approval).

facilities sufficient for the use of the contractor and authorised

site visitors. Provide a separate line/extension to the clerk of
works or consultant…………
note: telephone calls made on the
behalf of the employer are the subject of a provisional sum.

submit details of size and style and obtain approval. Fix only
two/….. Name panels not larger than 1.50 ×0.50m provided by
consultants. No other advertising is permitted.

comission the mechanical and electrical installations including

allowing for the cost of labour,fuel,insruments and
consumables. Provide the architect with one copy of relevant
operating and maintenance instructions.

thoroughly clean the works on completion and leave fit for

occupation and leave fit for occupation and use by the
employer; employ specialist cleanersto vacuum all surfaces
including accessible areas in ducts and behind
casings(particularly to reemove any inflammable debris such as
wood shavings)and to polish any glass,ceramic and other
smooth surfaces.
 upon completion:
a)leave the works secure against unauthorised entry.
b)provide the architect with keys,clearly
labelled,together with two copies of a locational list.
c)provide the architect
with one copy of manufacturer,s standard printed operating and
maintenance instructions and guarantees relating to all
property good and systems used in the works.
d)place all spares and materials etc,ordered for maintenance
purposes in the employer's store or where directed all property
labelled and listed.
e)make arrangement and agree dates in
respect of making good any defects.

related items

the guidiance which follows is mainly concerned with the

employers' special requirements, referred to at 855. note that
preliminary clause fall broadly into two classifications, being
items which are normally required for most building
projects,and items which are specifically required by an
employer. the general rule is to be observed is that the former,
being at the contractors' risk and option(eg temporary works)
should be drafted in a delibrately non-specific terminorlogy (eg
allow for hoardings), whereas the later must be described in
detail (eg when an employer requires a hoarding of a specific
type and appearance).

ideally,all 'special requirements' should be given under that

heading(ie 855) but when such requirements are additional to
an existing standard item (eg writing specific security
procedures into 928 or writing additional noise restrictions into
938), it may be acceptable to qualify the standard clause.
where clause references are
given in the check list which follows,these are reference to the
standard preliminary clauses which may lend themselves to
qualification; obviously, where no reference is given the listed
item is not covered in the foregoing prelimiunaries.

obviously no checklist can be exhaustive, particularly when

concerned with the infinite variables of differing construction
projects. SMM 7 leaves much to the imagination in respect of
some of the terms used in the second column of the
classification tables, such as 'state details' and 'others' (the
later used frequently to terminate lists of information to be
provided). the 'common arrangement' and/or 'project
specification'(these document tend to duplicate one another)
give far more extensive listings, but it remains difficult to be
sureif certain time hounoured (and therefore priceable)items
are there; such as wathching and lighting, protecting site
visitors, divert existing services, mobile towers,gantries, safety
or weather enclosures/screens,tarpaulins, temporary bracing,
ramps and crossings, open storage areas, means of distribution
of water and electricity etc insurance of an employers goods
stored on site, asbestors and toxic substances, to name some of
the more obvious ones.
Therefore do not
regard any published documents, regardless of source, as being
wholly satisfactory. be suspicious. if a contractor, post-
contractor, detects that there is no instruction or provision to
price for some essential activity(unfortunately overlooked by
the specifier), the result will undoubtedlybe an extra payment
to be borne by the employer.
see conditions 18 and (if necessary) the sectional completion
supplement. If the latter document applies, the appendix would
have to be amended.

special insurance should be written in the schedule of contract

conditions, and the conditions amended if necessary. An
employer will sometimes direct that building insurance is taken
out with a named company, or issues his own
clauses/amendments.

areas(as distinct from special features) which are very prone to

damage are stairs and balustrade, floors coverings in this
respect.

in an existing occupied building it is likely that 922 is adequate

and dust screens may be required; 960 may also inadequate in
this respect.

932 is an all-embracing clause that places all responsibility for

fire prevention on the contractor ;if the employer wishes to
spell out specific procedures (not uncommon if the building is
occupied) it might be advisable to precede any specific
instructions with in additon to 932...................

938 may be inadequate for work undertaken in an existing

building.

958 refers to shores in a general way (eg the shoring of a

structure as a contractor's own precautionary temporary works
during the work during the construction period). Shoring
associated with demolitions or shoring specifically designed by
aspecifier or their consultant should not be dealt with in the
relevant work section.

delete 145 & 856 if this schedule is not required. The function of
such a schedule(which is infact a survey) is that its catalogues
the condition of existing features and surfaces etc, which are to
be protected from damage ; obviously, if the condition is not
established before work commences, it will be difficult to if any
subsequent damage is due to works activities.

this must aiways be emphasied together with any obligations

imposed(eg noise restrictions, a specified sequence of working).
See also 30 in the checklist.

if the employer will permit the use of existing

telephone/water/electrical/gas supplies and perharps the use of
sanitary facilities, give details and clarify payment(eg metres) if
necessary qualify 8806 and 976 which cover welfare(ie
messrooms and toilets etc).

it is essential to ascertain the existence of asbestors pre-tender.

If it is discovered later, it could halt the work entirely during its
removal by specialist; and the LA might require 28 days notice
of its removal and impose conditions for the methods of
removal and disposal.

demolition hazards range from mere bonfires to uncontrolled

collapse. Whereas these matters are normally dealt with in the
specification for demolition work, ensure the adequacy of,
and/or lack of overlap with 910,916,918,936,938 & 942.
vibration or shock liable to cause damage to sensitive
equipment in adjacent buildings should be investigated.
no general advice can be given. This is the realm of rights of
support and easements; even the ownership of a party wall may
be split, or in dispute.

the guidiance note at 23 in this checklist is concerned with

existing building; the matter to be checked here is if anything
needs stating in respect of limitation on loading of floor and roof
slabs etc, imposed by astructural engineer (ie it may be
satisfactory to deal with such matters in the specification). an
instance of where it might affect the preminaries is when a
contractor might be incorrectly assuming(through lack of
essential information) that plant could operate in a flat slab
structure.

590 refers to contract condition 34 which caters for unexpected

archaelogical findings. If any such event are known or expected,
all available information and any predetermined procedures
should be specified or a provisional sum included so that likely
cost are included in the tender. note the risk of very costly
delays.

if any tree is valued by an employer, the most effective way to

protect it from damage is by a heavy penalty clause, in addition
to 'protect tree located at……….. With secure temporary fence
equal in girth to the branch spread; do not bdump or store any
materials within this fence or otherwise cover the root area'
clauses concerned with trees are 1A.912, 4. 195 and 24.205-
220.

it is only necessary to specify any protection over and above

what any contractor would assume adequate to protect the
works.

924 must be amended if humidity levels or other precise drying-

out directions are given.

ensure that when writing additional clauses that no

responsibility is wrongly transferred to an employer (eg
responsibility for contractor's own property on the site).

the last note applies in principle (see(14) in this check list).

see also (14) in this check list which refers to an existing

building. Noise restriction must be realistic and enforceable(eg
if extensive breaking-up of reinforce concrete foundations is
specified it would be sensible to restrict unavoidable noise to
certain times).

examples are temporary roofs,screens etc; also shoring (see(16)

in this checklist).

if special hoadings and the like are required these should be

described in detail(measured if the document is in a BQ)under
'speccial requirements' and cross-reference to 962.

samples are not mentioned in JCT 80 of SMM 7. they are

priceable but they should be dealt with via specification or
specific items in the work section see 2.415-420.

general clauses given at 2.425-430. otherwise testing should

specified with the relevant works. See guidiance note at 1A.305.
concerning the cost of tests

see 2.425-435
see 2.465-470

although most specification make frequent references to

repairing the defective work, it is not necessary. It is the
contractor's duty to repair or completely re-construct any work
which is contrary to specification .for specifiers who prefer a
clause on this subject, see 2.475, which could be extended.

see 1A.170 for those provided pre-tender and therefore not not
chargeable to any contract.for shop drawing see 2.460. if
costly documentation is to be submitted by the contractor,
there must be an to price for it,eg in the preliminaries possibly
under 1A.855 or or as a bill item for direct pricing or in section 2
for including generally in the prices of the work.

since SMM 7 provisional work can be interestedin different

ways,being defined in that document as defined and undefined
provisional sums. If a specification forms part of a BQ, it is quite
likely that the specifier ,normally an architect, will have little
interest in SMM definitions and it is reasonable to assume that
the word 'provisional' will not be qualified and arguements
about the cost of preliminaries will eventually arise. it is
therefore suggested that the following clause is used in the BQ:
all provisional sum and provisional work shall be regarded as
'defined' (unless specifically described as 'undefined') and
would not be subject to any adjustment in the cost of
preliminaries'. A QS with a practical turn of mind may wish to
add to this :'defined work will be as desribed in SMM 7 10.3
except the location of the building and the nature of any other
works fixed thereto will not be stated unless, in the QS 's
opinion, such information is necessary for evaluating the
preliminaries'. if the contract is JCT 80, any such departures
from SMM 7 will conflict with JCT amendment No 7.

there is no need to measure sub-contractors unless one

proposes to depart from the procedures laid down by the
contractor which is being nominated(or named), the less a
specifier interferes with a contractor's duty to be wholly
responsible for his own sub-contractors, the better. see 63
below.

Description
enter a fixed lump sum quotation upon the form of tender
provided.

lump sum prices should be inserted against the various portions

of the works indicated on the summary which should in turn be
totalled and entered upon the form of tender provided.

prices should be set against the items in part……… 'schedule of

works ' and carried to the summary which should be totalled
and entered upon the form of of tender provided.
an individual price should be entered for each item for which a
money column is provided. If any items are unpriced, it would
be assumed thet their cost has been included else where in this
document. The total of all priced work should be carried to the
summary which will betotalled and entered on the form of
tender provided. the basis of calculation of any unit rates which
are required (eg for authorised variations) shall be the actual
quatities of work proposed at the time of tendering and not any
approximate quantities stated in this document.

this shall be a fixed, all-inclusive based upon the contract

documents and a careful inspection of the site, including an
allowance for all work and risks it should include for handing
over the works clean, functional and complete, fit for immediate
occupation and use as intended.

the method of obtaining tender will comply with the NJCC code
of procedure for single stage selective tendering. The tender
shall remain open for………. Weeks. The employer does not uder
take to accept the lowest or any tender that will not pay any
tendering costs. if so requested, submit within five working days
a detailed breakdown of the pricing.

the following document are provided for tendering purposes:

a)two copies of the drawings as listed.
b)two copies of the specification.
c)two copies of the form of
tender(one for the bid). d)addressed
envelope/label for the submission of the tender.
e)adress label for the return (if so requested) of this document.
other document/drawings may be examined by
appointment at the offices of the architect. check all documents
upon receipt and report any discrepancies.do not amend
documents without written authorisation.

inspect the site and ascertain any factors relating to its

location, ground condition and working space together with any
other factor that may affect the tender. Keys may be obtained
from the architect/…………….. Subject to making an
appointment to visit the site.

the work comprise………..

the work are situated at……….

acess to the site for tendering purpose is………..

the following drawings are provided for tendering
purposea………..

agreement for minor building works march 1988.

by hand/under seal.

in contract document the abreviation 'CA' refers to this term.

all amendment to the contract which are indicated hereafter will

be written into both copies prior to exercution.

Delete 'the architect'/contract administrator'. In the third line

above the 2nd recital, delete the words 'and/or schedules'

delete all words after specification

the 5th recital shall apply

delete entirely.

enter into the margin page 1 of the agreement against the

Recitals "terms amended in the recitals shall be deemed to be
similarly amended in the recitals shall be deemed to be
similarly wherever they occur in the conditions. Enter at the
head of page 4(under conditions..........) 'any reference in this
agreement to a clause or part of a clause which have been
deleted shall be disregarded'.

amend 'three months' to six months'.

delete the first sentence and substitute; 'the quality and

quantity of the work shall that indicated on the contract
drawings. Any inconsistencies detected in the contract
documents shall be resolved as directed by the
architect/contract administrator.
pay all legally demandable fees and charges except in respect
of the following which are dealt with below:
a)rates on temporary buildings and rateable
areas b)services obtained from and work
undertaken by statutory undertakers and local
authorities.

delete both clauses.

take out and maintain insurance to idemnify the employer and

other insurance as required.

take out and maintain insurance to indemnify the employer for

an amount not less than £………

delete 6.3A

delete 63.A & B. the 5th recital to the contract shall apply ----
see clause 8.0 then supplementary memorandum part E.

delete this clause by virtue of last ammendment.

allow for preliminary and general costs (in addition to those
given under the schedule of contract conditions) for the
management and exercusion of works. Temporary work shall
inclyde adapting and maintaining as necessary and clearing
away and making good when no longer required.

provide proper management of the works including close

supervision of the contractor's own employee and sub-
contractors. Keep adequate records and ensure all necessary
documentation.liase with police, local authorities and all others
concerned with the works.

allow for all expenses including safety health and welfare and
any insurance additional to those required by the conditions.

programme the work and give the architect/CA due notice of all
critical dates(eg when information is required,when work is due
to be covered up). Provide the QS with regularly updated cash
flow information showing anticipated interim payments.

keep the site secure and prevent trespass, including trespass by

work people or plant or on over adjacent property. Esure that
the security of adjacent property is not lossened by their work
activities.

protect the work from any form of damage or deterioration due

to weather, works activities or other cause. Keep the work and
site clean and tidy. Protect every thing on the other site
including landscaping, public highways and other property, from
any damage arising from the work activities. prevent soil or
debris being deposited on the highways.

carefully and progressively dry out the works.

prevent smoke, dust, unreasonable noise and other forms of

pollution or nuisance. Comply with BS 5228 'Noise control'.

provide the following which shall be deemed to include all

incedental items required by the contractor:
a)plant,tools,vehicles,scaffolding and
temporary equipment of every description.
b)hoarding,
barriers,covers and everything necessary for safety and
weather protection.
c)acess into and arround the site including
tracks,hardstandings and storage areas.
d)temporary buildings
including sanitary and welfare facilities; pay all legally
demandable rates and charges.
e) water, power,lighting and means of distribution.
f) adequate telephone facilities(a
provisional sum is included for calls made on behalf of the
employer) g)adequate
means of water disposal, to ensure that water from any source
does not enter the escavations or collect on the site.

the contractors sign board will be subject to approval. No other

advertising will be permitted
 hand over the work thorouly clean, functional and secure,ready
for occupation and use as intended. Polish all glass ceramic and
other smooth surfaces.test and commission all
plumbing,drainage, mechanical and electrical systems.provide
the Architect/CA with all the keys,spares and instruction
manuals.

the following schedule is not intended to be on detailed

summary of the works but should be completed by the tenderer
to facilitate the evaluation of the tender and the administration
of the contract. Any portion of the work not listed below are
deemed included in the sums quoted. the tenderer is invited to
submit an alternative schedule and a more detailed breakdown
of the pricing, particularly if this schedule does not align with
the proposed method and sequence of working.regardless of
the type of breakdown submitted,it will only be acceptable if it
gives greater detail than the following and if it equals, when
totalled, the contract sum.all requirements of the specification
(part *) shall be deemed included in the prices.
general conditions and preliminaries ……….. Demolition and site
clearance………
substructure up to damp course level………… superstructure
carcassing……….. Etc etc…………………………

rm of tender £…..