PMP | Ahmed Alsenosy INTEGRATION MANAGEMNT in Mind Map

▪
Key Inputs Project management plan
▪ Lessons learned register
▪ Deliverables
▪ Meetings
▪ Business case ▪ Interviews
▪ Agreements ▪ Facilitation ▪ Project Charter
Manage project
Key Inputs Key T & T Key Outputs ▪ Knowledge management
knowledge ▪
Key T & T Information management

Develop project
charter ▪
Key Outputs Lessons Learned Register

Key Inputs
Integration
▪ Project management plan

Develop project Managemen Monitor and control

▪ Work performance information
▪ Schedule forecasts
management plan t project work ▪ Cost forecasts

Key Inputs Direct and manage

▪ Project charter
project work
▪ Outputs from other processes Key Outputs
▪ Cost-benefit analysis Key T & T
Key Inputs ▪ Earned value analysis ▪ Inspection
▪ Root cause analysis
▪ Project management plan
▪ Project schedule
Key T & T ▪ Meetings ▪ Approved change requests ▪ Project management plan
▪ Interviews Key Inputs ▪ Change management plan
▪ Facilitation Perform ▪ Configuration management plan
▪ (scope -schedule – cost) baselines
Key T & T integrated change ▪ Change requests
▪ PMIS control
▪ Change control tools
Key Outputs Key T & T ▪ Alternatives analysis
Key Outputs ▪ Cost-benefit analysis
▪
Key Outputs
Project Management Plan
▪ Approved Change Requests
▪ Deliverables

▪ Project charter
Remember! ▪ Project management plan

• Project integration is specific to project managers, and they are accountable for the outcomes of the Close project or Key Inputs ▪ Accepted deliverables
▪ Business case
whole project. phase ▪ Agreements
• Business case is a business document that describes the necessary information from a business ▪ Procurement documentation
standpoint to determining the project outcomes justify its investments.
• Configuration management plan. Describes how the information about the items of the project (and
which items) will be recorded and updated so that the product, service, or result of the project remains
▪
consistent and/or operative. Key T & T ▪
Document analysis
Variance analysis
• Performance measurement baseline. An integrated scope-schedule-cost plan for the project work
against which project execution is compared to measure and manage performance.
Key Outputs
• Knowledge is commonly split into “explicit” (knowledge that can be readily codified using words, ▪ Final product, service or result transition
pictures, and numbers) and “tacit” (knowledge that is personal and difficult to express, such as beliefs, ▪ Final report
insights, experience, and “know-how”).
• Closing project activities: satisfy exit criteria – completion of contractual agreements – transfer
projects outcomes – collecting suggestions – measuring stakeholder satisfaction.
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 PMP | Ahmed Alsenosy
▪ Charter
▪ Quality Plan
▪ Development Approach
PROCUREMNT MANAGEMNT in Mind Map
▪
Key Inputs Scope Plan
▪ Scope Statement
▪ Req. Doc
▪ Scope Plan
▪ Alternatives Analysis ▪ Requirements Mgt. Plan

Key T & T Key Outputs Create WBS

Key Inputs ▪ Decomposition
Key T & T

Plan Scope
▪
Key Outputs Scope Baseline

SCOPE

Managemen Key Inputs

Collect Req ▪ Scope Plan
▪
t
Req Plan
▪ Req Doc
▪ Req. Traceability Matrix
▪ Verified Deliverables
Key Inputs Validate Scope ▪ Scope baseline
▪ Charter Define Scope
▪ Scope Plan
▪ Req. Plan
▪ SH register
▪ SH Plan Key Inputs Key T & T
▪ Inspection
▪ Scope Plan
▪ Surveys ▪ Req. Doc.
Key T & T ▪ Benchmarking ▪ Risk Register
▪ Affinity diagrams
▪ Mind maps
▪ Context diagram
Key T & T
▪ Product Analysis
▪ Accepted Deliverables
Key Outputs
Key Outputs
▪ Scope Plan
▪ Req. Doc
Key Outputs ▪ Req Plan
▪ Req traceability matrix
Key Inputs ▪ Req Doc.
▪ Scope Statement
▪ Req. Traceability Matrix
▪ Scope baseline

Control Scope
Remember!
• Product Scope: the features and functions that characterize a product, service, or result. Key T & T ▪ Variance Analysis
• Project Scope: the work performed to deliver a product, service, or result
• The overall Scope of adaptive project will be decomposed into a set of requirements (product backlog).
▪ Updates
• Three processes are repeated in each iteration in Adaptive projects (Collect Req., Define Scope, WBS). Key Outputs
• In predictive projects scope baseline consists of scope statement, WBS and WBS dictionary and can
only be changed through formal change control procedures.
• Requirement: a condition or capability that is required to be present in a product, service, or result.
• Scope statement includes (Scope description, Deliverables, Acceptance criteria, Exclusions)

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 PMP | Ahmed Alsenosy
▪ Charter
▪ Scope Mgt. Plan
SCHEDULE MANAGEMNT in Mind Map
▪
Key Inputs Schedule Plan
▪ Scope baseline
▪ Activity list
▪ Resource Req.
▪ Schedule plan
▪ Data Analysis ▪ Risk Register

Estimate Activity
Key Inputs Key T & T Key Outputs
Durations ▪ Analogous Est.
Key T & T ▪ Parametric Est.
▪ Three-point Est.
Plan Schedule ▪ Bottom-up Est

▪
Key Outputs Duration Est.

SCHEDULE
Management Key Inputs ▪ Schedule Plan
Define Activities ▪ Scope baseline
▪ Activity list
▪ Resource Req
▪ Risk Register
Key Inputs Develop Schedule
▪ Duration Est.
Sequence activities ▪ Project Schedule Network
▪ Schedule Plan Diagram
▪ Scope Baseline

Key Inputs Key T & T ▪ Critical Path Method

▪ Simulation
▪ Schedule Plan ▪ Resource Optimization
▪ Scope baseline ▪
Key T & T Schedule Compression
▪ Activity list
▪ Decomposition
▪ Milestone list
▪ Rolling wave planning

Key Outputs
Key T & T ▪ Schedule Baseline
▪ Project Schedule
▪ PDM
Key Outputs ▪ Dependency determination
Key Outputs ▪ Leads and lags
▪ Activity list ▪ Schedule Plan
▪ Activity Attributes ▪ Project Schedule
▪
▪ Milestone list network diagrams
Control Schedule Key Inputs Schedule Baseline
▪ Performance Measurement Baseline
▪ Project Schedule

Remember!
▪ Earned Value Analysis
• Iterative Scheduling: some type of scheduling where rolling wave planning that is considered a Key T & T
▪
▪
Performance Review
CPM
progressive elaborative approach.
▪ Resource Optimization
• On-demand Scheduling: scheduling approach based on the theory of constraints and pull based ▪ Schedule Compression
scheduling concepts to limit a team’s work in progress.
• Time-boxed periods: are periods in adaptive approach projects to deliver a set of product requirements.
• Low of diminishing returns: increasing factor (such as resources) results in increasing output until ▪ Schedule Forecast
certain point, after which, increasing this factor will diminish the increase in output. Key Outputs
• Velocity: in agile projects to determining the rate of producing, validating and accepting the
deliverables.

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 PMP | Ahmed Alsenosy SCHEDULE MANAGEMNT in Mind Map

▪
Key Inputs Cost Plan
▪ Charter
▪ Scope Baseline
▪ Schedule Plan
▪ Cost plan ▪ Cost Estimates
▪ Risk Plan ▪ Data Analysis
▪ Agreements
▪ Project Schedule
Key Inputs Key T & T Key Outputs
Determine budget

▪ Cost Aggregation
Plan cost Key T & T ▪ Financing
▪ Funding Limit Reconciliation

▪ Cost baseline
Key Outputs ▪ Project funding
Cost requirements

Management

Key Inputs ▪ Cost plan

▪ Cost baseline
Key Inputs ▪ Performance measurement
▪ Cost Plan
Estimate costs baseline
▪ Scope Baseline ▪ Project funding req.
▪ Resource Req
Control costs
▪ Risk Register
▪ Project Schedule

Key T & T
Key T & T ▪ Earned value analysis
▪ To-complete performance index
▪ Analogous est.
▪ Parametric est. Key Outputs
▪ Three-point est.
▪ Bottom-up est. ▪ Cost Estimates

Key Outputs
▪ Cost Forecasts

Remember!
• Earned schedule (es): is an extension of theory and practice of EVM that calculate the schedule
variance (SV) and schedule performance index measures with es and actual time.
• Rough order of magnitude (rom): is cost estimate usually in the project early stages which in the range
of (-25% to +75%).
• Definitive cost estimates: is cost estimate usually in the project stages where sufficient information is
available typically in the range of (-5% to +10%).

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 PMP | Ahmed Alsenosy SCHEDULE MANAGEMNT in Mind Map

▪ Benchmarking
▪ Charter – Scope baseline
▪ Cost of quality
▪ Requirements Doc ▪ Quality mgt. Plan
▪ Test and inspection planning
▪ Stakeholder register ▪ Quality metrics
▪ Flowcharts

Key Inputs Key T & T Key Outputs

▪
Plan Quality Key Inputs Quality mgt. Plan
▪ Quality metrics
Management ▪ Test and evaluation documents
▪ Deliverables

Quality Control quality

Management ▪
Key T & T Checklists
▪ Check sheets
▪ Inspection
▪ Testing/product evaluations
▪ Cause and effect diagrams
Key Outputs
Key Inputs ▪ Quality control measurements ▪ Control charts
▪ Verified deliverables
▪ Quality mgt. Plan Manage quality
▪ Quality metrics
▪ Quality control measurements

Key T & T
▪ Processes analysis
▪ Root cause analysis Key Outputs
▪ Cause and effect diagrams
▪ Quality reports
▪ Histograms
▪ Test and evaluation documents
▪ Audits

Remember!
• Quality is “the degree to which a set of inherent characteristics fulfill requirements.
• Grade as a design intent is a category assigned to deliverables having the same functional use but
different technical characteristics.
• Prevention (keeping errors out of the process) and inspection (keeping errors out of the hands of the
customer).
• Attribute sampling (the result either conforms or does not conform) and variable sampling (the result
is rated on a continuous scale that measures the degree of conformity.
• Tolerances (specified range of acceptable results) and control limits (that identify the boundaries of
common variation in a statistically stable process or process performance).
• The cost of quality (COQ) includes all costs incurred over the life of the product by investment in
preventing nonconformance to requirements, appraising the product or service for conformance to
requirements, and failing to meet requirements (rework).
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 PMP | Ahmed Alsenosy RESOURCE MANAGEMNT in Mind Map

▪ Charter
▪ Scope baseline ▪ Hierarchical charts Key Inputs ▪ Resource plan
▪ Project schedule ▪ RAM ▪ Resource mgt. Plan ▪ Project team assignments
▪ Req. Doc ▪ Text-oriented formats ▪ Team charter ▪ Team charter
▪ Resource calendars

Key Inputs Key T & T Key Outputs

Develop team

▪ Colocation
Key T & T ▪ Virtual teams
Plan resource ▪ Recognition and rewards
management ▪ Training
▪ team performance ▪ Individual and team
Key Outputs assessments assessments

Resource
Key Inputs Management
▪ Resource plan Estimate activity
▪
Key Inputs
Resource plan
▪ Activity list resources ▪ Issue log
▪ Cost estimates
▪ Project team assessments
▪ Resource calendars
▪ Team performance
assessments
Acquire resources Manage team ▪ Team charter
Key Outputs
▪ Resource requirements ▪ Conflict management
Key T & T ▪ RBS Key T & T ▪ Emotional intelligence
▪ Leadership
▪ Analogous est.
▪ Parametric est. ▪
▪ Alternative analysis Key Outputs Updates
Key T & T
▪ Negotiation
Key Inputs ▪ Pre-assignments
▪ Resource plan
▪ Virtual teams
▪ Issue log
▪ Resource plan
▪ Physical resource assignments
▪ Procurement plan
▪ Resource requirements
▪ Resource req. Key Inputs ▪ Agreements
▪ Resource calendars
▪ RBS
Key Outputs
▪ Physical resource assignments Control resources
▪ Project team assignments
▪ Resource calendars

Remember! ▪ Performance review

Key T & T ▪ Problem solving
• Team charter: is a document that establishes the team values, agreements, and operating for the team. ▪ Alternative analysis

• Resource breakdown structure: is a hierarchical representation of resources by category.

• Virtual teams: is a group of people with a shared goal who fulfill their roles with little or no time spent
face to face. Key Outputs ▪ Updates
• Colocation: is placing many or all of the most active team members in the same physical location to
enhance their ability to perform as a team.
• Conflict resolving tech.: withdraw/avoid – smooth/accommodate – compromise/reconcile –
force/direct – collaborative/problem
• Emotional intelligence: is the ability to identify, assess, and manage the personal emotions of oneself
and other people.

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 PMP | Ahmed Alsenosy PROCUREMNT MANAGEMNT in Mind Map

▪ Communication requirements analysis

▪ Communication technology
▪ Project charter ▪ Communication models
▪ Sh engagement plan ▪ Communication methods ▪ Communication
▪ Sh register Management Plan
Key T & T
Key Inputs Key Outputs

Plan communication
management

Communication
Management

Manage communication Monitor communication

Key Inputs ▪ Communication management plan Key Inputs

▪ Sh engagement plan
▪ Communication mgmt. plan
▪ Sh register
▪ Sh engagement plan
▪ Work performance reports
▪ Project communications
▪ Issue log
Key T & T
▪ Communication technology
▪ Communication methods
▪ PMIS Key T & T
▪ Project reporting
▪ Communication skills ▪ PMIS
▪ Stakeholder engagement
assessment matrix

Key Outputs
▪ Project Communications
Key Outputs
▪ Updates

Remember!
• Communication develops the relationships necessary for successful project and program outcomes.
• Communication channels formula a formula that reveals the total number of communication channels
within a project: N (N – 1) / 2, where n represents the number of identified stakeholders.
• Nonverbal communication facial expressions, hand gestures, and body language that serve as nonverbal
cues that contribute to a message. Approximately 55 percent of communication is nonverbal.
• Noise anything that interferes with or disrupts a message.

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 PMP | Ahmed Alsenosy PROCUREMNT MANAGEMNT in Mind Map
▪
Key Inputs
Risk Mgt Plan
▪ Risk Register

▪ Simulation
▪ Project Charter
▪
▪ stakeholder register ▪ Stakeholder Analysis ▪ Risk Mgt. Plan Perform Quantitative Key T & T
Sensitivity Analysis
▪ Decision Tree
Risk Analysis
Key Inputs Key T & T Key Outputs

Plan Risk ▪
Key Outputs Updates (Risk Register)

Risk

Managemen Key Inputs ▪ Risk Mgt. Plan

Identify Risks ▪ Risk Register

Key Inputs Perform Qualitative Plan Responses Key T & T ▪ Strategies for threats
▪ Agreements ▪ Strategies for Opportunities
▪ Procurement Documentation Risk Analysis ▪ Strategies for overall project Risk
▪ Requirements documentation ▪ Contingent Response Strategies
▪ Risk Mgt. Plan
▪ Quality Mgt. Plan Key Inputs
Key Outputs ▪ Updates (Risk Register)
▪ Risk Mgt. Plan
▪ Risk Register
Key T & T ▪ Checklists
▪ SWOT Analysis
▪ Prompt Lists
Key T & T Implement Risks
▪ Root cause Analysis
Responses Key Inputs ▪ Risk Mgt. Plan
▪ Risk probability and ▪ Risk Register
impact assessment
▪ Risk Categorization
▪ Probability and impact
Key Outputs matrix
Key Outputs
▪ Risk Register Key T & T
▪ Risk Report Key Outputs ▪ Updates (Risk Register)
▪ Project Management Information System
▪ Updates (Risk
Register)

Monitor Risks
Remember!
▪ Risk Mgt Plan
• Project risk is an uncertain event, if it occurs, has a positive or negative effect on a project’s objectives Key Inputs ▪ Risk Register
(scope, schedule, cost, and quality).
• Individual Risks: Specific events or conditions that might affect project objectives positively or
negatively.
• Overall Risks: It shows the uncertainty effect on the project as a whole.
• Contingency reserve is an amount which is handled to deal with identified risk which is actively Key T & T
accepted.
Key Outputs
• Management reserve is an amount which is defined by the higher level of organization / top
▪
▪
Reserve Analysis
Audits
management to deal with unidentified risks (unknown unknowns) when occur.
▪ Updates (Risk Register)
• Risk appetite is defined as, “the amount and type of risk that an organization is prepared to pursue,
retain or take.

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 PMP | Ahmed Alsenosy PROCUREMNT MANAGEMNT in Mind Map

▪ Procurement Mgt Plan

▪ Procurement Documentation ▪ Bidder Conferences ▪ Selected Sellers
▪ Seller Proposals ▪ Proposal Evaluation ▪ Agreements

Key Inputs Key T & T Key Outputs

Plan Procurement

Procurement

Managemen
Conduct Procurement t Control Procurement

Key Inputs Key Inputs

▪ Procurement Mgt Plan
▪ Procurement Mgt Plan
▪ Procurement Documentation
▪ Procurement Documentation
▪ Seller Proposals
▪ Agreements

Key T & T
▪ Bidder Conferences
▪ Proposal Evaluation
Key T & T
▪ Claims Administration
▪ Performance Review
Key Outputs ▪ Inspection
▪ Audits
▪ Selected Sellers
▪ Agreements

Key Outputs
▪ Closed Procurements

Remember!
• Procurement Mgt.: Purchase or Acquire Anything from Outside the Project Team Necessary for The
Project.
• Contract: A Formal Document Specifying the Parties Responsibilities and Binding Them to Perform
Them Completely.
• The Buyer: The Larger Organization Within the Contract and Be Deemed to Procure Procurements
Needed to Complete the Project Successfully.
• The Seller: The Smaller Organization Within the Contract and From Outside the Project to Procure
Procurements Needed to Complete the Project Successfully.
• Centralized Purchasing: Procurement Functions Carried Out by A Separate Department with Required
Authorities.
• Decentralized Purchasing: The Project Manager Has the Authorities to Carry Out the Procurement
Functions Directly.

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 PMP | Ahmed Alsenosy STAKEHOLDERS MANAGEMNT in Mind Map

▪ Charter ▪ stakeholder analysis

▪ Stakeholder Register
▪ Business documents ▪ stakeholder mapping/representation
▪ Agreements
▪ Communication mgt. Plan
▪ Requirements documentation Key T & T Key Outputs Key Inputs ▪ Stakeholders engagement plan
▪ Stakeholder register
Key Inputs ▪ Change log

Identify
stakeholders Manage stakeholders
engagement ▪ Feedback
Key T & T ▪ Conflict mgt
Stakeholders ▪
▪
Negotiation
Ground rules
Management
Key Outputs
▪ Updates

Key Inputs
▪ Charter
▪ Communication mgt. Plan
Plan stakeholder
▪ Stakeholder register engagement
▪ Agreements

▪ Communication mgt. Plan

▪ Stakeholders engagement plan
Key T & T Key Inputs ▪ Stakeholder register
▪ Issue log
▪ Benchmarking
Key Outputs
▪ Prioritization/ranking
▪ Stakeholder engagement
assessment matrix ▪ Stakeholder Engagement Plan Monitor stakeholders
engagement
Key T & T ▪ Stakeholder analysis
▪ Stakeholder engagement assessment matrix

Key Outputs ▪ Updates

Remember!
• Identify stakeholders frequently occurs for the first time in a project either before or at the same time
the project charter is developed and approved. It is repeated as necessary but should be performed at
the start of each phase and when a significant change in the project or the organization occurs.
• Stakeholder mapping and representation is a method of categorizing stakeholders using: power/interest
grid, power/influence grid, or impact/influence grid - stakeholder cube - salience model - directions of
influence – prioritization.
• Stakeholder engagement assessment matrix. A stakeholder engagement assessment matrix supports
comparison between the current engagement levels of stakeholders and the desired engagement levels
required for successful project delivery.

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