1.

1 Project summary
Stock management system is a software for food companies that provides
an efficient stock control its main functions is calculculating the inventory
include predicting the requirement for the next order if there is a special
occasion based on previous years and change in sales then accordingly
the manager selects the particular occasion and extra requirements is
added to the next issuing order to the vendors which needs to be approved
by the manager. The system also aims to keep track of the expiration dates
of resources. If any resource nears the end of its shelf life, it would alert the
admin the details of the quantity that is near its expiration date

1.2Project goal
To keep track of my stock in order to maintain minimum levels of stock at
time and keeping my resources safe by keeping track of my resources
expiration dates and alerts the admin if needed.
Assists in managing the enterprise data inventory
1.3Suggested Solution
Creating an inventory management software system that will provide real-
time data, so you'll always know what’s in stock or what’s trending and
what needs to be maintained up to the moment you download a report and
also provides an easy access for information.
1.4Constrains

Deciding who takes key inventory control decisions in order to maintain

cost-effective inventory levels as well as to ensure a fast and reliable
customer service.

Breaking down the inventory into safety stock, replenishment stock, and
normal stock in order to maintain adequate levels for each of them.
Performing effective inventory control on all parts of your inventory, not only
the finished goods.
Functional Requirements
The System provides an efficient interface to the user for managing the
stock. The stock levels are continuously monitored based on their usage
and sales and are checked for safety and danger levels and accordingly
the user is alerted about low levels of certain products. The System
calculates and predicts the amount of usage for specific set days or special
occasions based on similar days that are preset by the use admin, it also
alerts the user of taking action to order ingredients before the specific day
set by the user. Therefor the user never has to worry about manually
calculating the estimated usage of the ingredients on special ocassions as
the System does it for the user. The simple interface of the System has
functions like adding a recipe, removing or updating the recipe. It also
extends to functions such as adding a vendor for an ingredient removing
the vendor, checking threshold levels, processing orders, altering
processed orders etc.
Non Functional Requirements
3.3.1 Usability :The system must be easy to use by both managers and
employees such that they do not need to read an extensive amount of
manuals. The system must be quickly accessible by both managers and
chefs. The system must be intuitive and simple in the way it displays all
relevant data and relationships.
 3.3.2 Reliability: The System must give accurate inventory status to the
user continuously. Any inaccuracies are taken care by the regular
confirming of the actual levels with the levels displayed in the system. The
System must successfully add any recipe, ingredients, vendors or special
occasions given by the user and provide estimations and inventory status
in relevance with the newly updated entities.

Historical Background
Some of the world's earliest known writing systems - early Dynastic
Egyptian hieroglyphs, Mycenean and Knossian Linear-B, Babylonian
cuneiforms, and Chinese pictographs - are heavily represented in the
archeological record by long lists of bins of grain, jars of oil, weapons and
armor, and other common goods of these first civilizations. The urge to
make the flow of goods and services more efficient is perhaps identical with
the urge of civilization itself.

Dr. Gunter Dreyer of the German Institute of Archaeology is perhaps the

most prominent of a number of archeologists who believe that writing
actually developed out of early marks that were used to tally the kinds and
amounts of goods in stock at ancient warehouses. Dr. Dreyer recently
discovered numerous inscribed bone labels attached to bags of oil and
linen in the tomb of King Scorpion I at Abydos, Egypt. The labels date back
5300 years, are the world's earliest known writing, and describe inventory
owners, amounts, and suppliers.

Inventory control goes back further than writing, however. Even before
systems of representing specific sounds by specific pictures arose - the
systems that let you look at a letter "s" and associate it with the hissing
sound one makes by pressing the tongue lightly behind the upper teeth and
squeezing air out of the lungs, for example - there were simpler inscriptions
in Egyptian and Babylonian warehouses and granaries, with pictures that
represented the inventory owner and numbers representing amounts in
stock and taxes due.

Writing probably arose from the desire to enhance administrative efficiency,

and only then went on to bloom into the vast gardens of literature, poetry,
and descriptive writing that we think of today when we hear the word
"writing". These gardens had the chance to bloom only after inventory
writing helped to turn the flow and regulation of civilization-critical goods
and taxes into a science in each of the major early civilizations.

With only a small part of the population free from food-cultivation, no early
civilization could rely on unaided human memory to keep track of inventory.
A smarter solution had to be, and was, found that could keep vast
granaries, warehouses, and depots running smoothly. The organizers of
these bygone times faced many of the same challenges that modern
warehouse, manufacturing, and logistics decision-makers face, and
responded to these challenges by enhancing the most basic form of record
keeping that exists - language itself.

Without the tomb labels of Abydos and the granary cuneiforms of Babylon,
those primal versions of the humble SKU, there likely would have been no
mighty Shakespeare, nor anyone like him. There would have been only oral
bards whose gifts, including even the prodigious gifts of the most famous
singer of the epic song known as Iliad, would have vanished with the
tongues that let them be known in life. Nor can modern civilization as a
whole exist without methods of tracking and using inventory information
that exceed the power of unaided recall.

The urge that created the early inventory records of Egypt, Greece and
Babylon has kept going strong even up to our own time. The progression of
inventory records shows a drive for greater and greater durability,
accuracy, and level of convenience. The desire for reliable, accurate, and
fast inventory accounting has led to the development of inventory
accounting software, a mechanized version of the ancient record-keeping
scribe who once scratched IDs into bits of bone to assist with a task human
memory was unable to handle
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