Sandwich Elementary PTA- Building a Community for our Families

Mission Statement: Sandwich Elementary PTA strives to make every child’s potential a reality by engaging
and empowering families and communities to advocate for all children.

Tuesday, October 9, 2018

General Membership Meeting

6:30pm, Forestdale School Library

1. Welcome/Introductions

2. Principal/Vice Principal Report

A. Vote for School Improvement Council at Oak Ridge via ballot.

B. Vote on using $150 from Mary Cox Fund for school lunches.

i. DISCUSS & VOTE:

3. Vote on September’s General Membership Meeting Minutes

4. Treasurer’s Report

A. Summary of Report (see attached)

B. Requesting approval to renew our AIM insurance, $395

i. DISCUSS & VOTE:

C. Requesting approval for $350 for tax filing ($300 prep fee, $50 filing fee)

i. DISCUSS & VOTE:

5. Funds Requests

A. Nicola Bordelon, Oak Ridge Nurse. Requesting $180, or $45 per grade level, to be used to purchase
gift cards as awards in the Healthy Poster Contest. Past 2 years, the nurses and health teachers have worked
together to a Healthy Topics Poster Contest offering awards in the form of Scholastic gift cards. Posters are
worked on at home, in health class, and during independent study time in the classrooms. The contest will be
held after winter break until the Friday before February vacation. Some awarded Scholastic gift cards went
unused last year since there was no Book Fair at Oak Ridge in the Spring. Requesting to provide gift cards to
Titcomb’s Book Shop to the winners in the sums of $20, $15, and $10 (1st, 2nd, 3rd).

i. DISCUSS & VOTE:

B. Nicola Bordelon, Oak Ridge Nurse. Requesting $150 to purchase a Stop and Shop gift card, which
will be used to purchase fresh fruit weekly that will be provided to students who forget their snacks. We
estimate a cost of $5 per week. The Sandwich Food Pantry provides food, but we run out of food. In addition,
the money might occasionally be used to purchase a case of small water bottles ($3) to provide students
increased hydration. In 2017-2018 Oak Ridge provided over 300 snacks to students.

i. DISCUSS & VOTE:

C. Elise Natale, Grade 5. Requesting $742 ($3.50 x 212 students) to participate in Wetfest. Fifth grade
students have participated in this program each year, which educates students on water conservation and
the effects of polution on the environment and ecosystems. It supports the science curriculum with work on
the water cycle and balancing Earth’s resources.

i. DISCUSS & VOTE:

D. Stephanie Regan, Joanne Saunders, Grade 2. Requesting $1,650 for two in class experiences (an
introductory and a follow up class) with Naturalists from Massachusetts Long Pond Sanctuary and a field
experience to the Barnstable Great Marsh. Possible dates in October or early November. Meets state and
national standards on life science units.

i. DISCUSS & VOTE:

E. Laura Dunn, Grade 3. Requesting $1,000 to offset the cost of the field trip to Plimoth Plantation on
November 14. Would reduce the cost of the trip by $5 per students; originally $20, now $15. This field trip is
in direct correlation to social studies standards which state that studets will draw information from local
historical sites and museums to learn about the history of Massachusetts from time of arrival of the Pilgrims.

i. DISCUSS & VOTE:

6. Communications
7. Fundraising

A. Smith Family Farm Popcorn

B. Town Wide Yard Sale Update

C. Lego Club Update

D. SilverGraphics Update (Forestdale and Oak Ridge)

E. BJs Update

F. Wizards

G. Boosterthon

H. Sugar Plum Fairy - 12/7 at Forestdale.

8. Events

A. Movie Night - rescheduled for October 19th at 6:30p

B. Bingo - cancelled

C. Rec Department’s Fall Fest Cabin Decorating - Volunteers needed. Decorating Wednesday
afternoon 10/10 and Friday morning 10/12. Theme is spooky playground.

D. Trunk or Treat - 10/27, 2:30-4:30. Theme will be an elephant, to play off of “trunk”.

E. Book Fair Ice Cream Social at Forestdale - 11/16. Requesting a budget of $500.

i. DISCUSS & VOTE:

F. Book Fair dates 10/22-10/24 at Oak Ridge and 11/15-11/21 at Forestdale.

9. Art History

A. Ballot Vote

10. Teacher Appreciation

A. Debra Conway and Diana Aronson volunteered to chair Teacher Appreciation

Committee.
 i. DISCUSS & VOTE:

B. Asking families to sponsor teacher dinners on the conference days in October. $5 via PayPal. We
have received TBA so far. Requesting a budget of TBA in case we do not raise enough.

i. DISCUSS & VOTE:

11. Membership and Stop & Shop

A. Numbers update

B. Stop and Shop doesn’t post earnings until October 15

12. Spirit Wear

A. Free shipping dates - 9/28-10/14 at www.forestdalespiritwear.com

13. Box Tops

A. Submission will be mailed in this month. Usually takes a few months for check to come in.

B. Need Volunteers for March-May. Two volunteers needed each month for Oak Ridge, and two
needed for April and May at Forestdale.

14. Questions/Comments
 Sandwich Elementary PTA- Building a Community for our Families
Mission Statement: Sandwich Elementary PTA strives to make every child’s potential a reality by engaging
and empowering families and communities to advocate for all children.

Art History Ballot

1. Should we pay two trainers, up to $599.99 per person for their services, which will be outlined in a
contract for the year 2019? ($1,199.98).

YES NO

2. Should we hire a third trainer, for an additional $599.99, for their services which will be outlined in a
contract for the year 2019? ($1,199.98 + $599.99 = $1,799.97)

YES NO

3. Should we hire a fourth trainer, for an additional $599.99 for their services, which will be outlined in a
contract for the year 2019? ($1,799.97 + $599.99 = $2,399.96)

YES NO

4. Should we seek parent volunteers to facilitate the program at no expense to Sandwich Elementary PTA?

YES NO