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User Manual
Finance & Controlling (FICO)
Payment Procedures
Version:1.1
User Manual FI : Accounts Payable
Module Name Finance & Controlling
Business Process Payment Procedures
01.07.2011
Version Control
End Users Performing day to day transactions as per their Roles and Authorizations in SAP
System.
Core Team – Directly involved in recording and accounting of costs related to electricity.
Business Process Owners – Respective Business Leaders, involved in validating the process
design.
Important Note:
The information in this document is only meant to be a reference for ERP Process configured as per the Business
Process approved by BSNL Management for Finance & Controlling Module and is not a complete description of the
SAP product and its functionalities. Its main purpose is to serve as a reference Document for User Training and
Support.
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User Manual FI : Accounts Payable
Module Name Finance & Controlling
Business Process Payment Procedures
Course Overview
SAP Finance & Controlling module manages all the transactions related to accounting of
business transactions and controlling module is used for internal reporting purposes. The unit
explains the various steps to be followed after running automatic payment program for
generating the payment advice, RTGS and NEFT form printout and generation of payment file
to be sent to the bank for making payment.
Target Audience
Course Prerequisites
Course Goals
Course Objectives
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User Manual FI : Accounts Payable
Module Name Finance & Controlling
Business Process Payment Procedures
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User Manual FI : Accounts Payable
Module Name Finance & Controlling
Business Process Payment Procedures
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User Manual FI : Accounts Payable
Module Name Finance & Controlling
Business Process Payment Procedures
Table of Contents
1. PAYMENT ADVICE PRINTOUT ........................................................................ 8
2. RTGS AND NEFT PRINTOUT ......................................................................... 15
3. AUTOMATIC BANK PAYMENT FILE EXTRACTION ......................................... 22
4. IFSC DETAILS FOR RTGS /NEFT PAYMENTS .................................................. 28
5. VENDOR MASTER REPORT .......................................................................... 34
6. UPLOAD VENDOR CIN DETAILS .................................................................... 36
7. TEMPORARY ADVANCE STATUS REPORT ..................................................... 42
8. TEMPORARY ADVANCE STATUS DETAILS .................................................... 45
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User Manual FI : Accounts Payable
Module Name Finance & Controlling
Business Process Payment Procedures
For all above three scenarios, namely, Print Payment advice, RTGS and NEFT Form printout &
Automatic Bank Payment File Generation we will use same Automatic Payment run made
through Tcode F110 for two vendors
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User Manual FI : Accounts Payable
Module Name Finance & Controlling
Business Process Payment Procedures
For the mentioned Run date and Identification , the proposal is run and payment proposal is
created
Payment Run done for generating payment advice , RTGS / NEFT form printout and bank
payment file
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User Manual FI : Accounts Payable
Module Name Finance & Controlling
Business Process Payment Procedures
Click on Execute
On execution it will show the print preview of the payment advice generated for two vendors
as specified in the automatic payment run
First Page
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User Manual FI : Accounts Payable
Module Name Finance & Controlling
Business Process Payment Procedures
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User Manual FI : Accounts Payable
Module Name Finance & Controlling
Business Process Payment Procedures
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User Manual FI : Accounts Payable
Module Name Finance & Controlling
Business Process Payment Procedures
Second page
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User Manual FI : Accounts Payable
Module Name Finance & Controlling
Business Process Payment Procedures
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User Manual FI : Accounts Payable
Module Name Finance & Controlling
Business Process Payment Procedures
In case you want to send the payment advice before doing payment run , the system gives
below error message
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User Manual FI : Accounts Payable
Module Name Finance & Controlling
Business Process Payment Procedures
Therefore payment run is mandatory for sending the payment advice to vendors
Once payment run is done , then for sending payment advice through mail to vendors , put tick
on
Click on execute . On execution it gives below message based on the mail id of the vendors
existing in the vendor master
In case you want to send mail to both the vendors , then click on , otherwise
On clicking , it will go back to the previous screen and allow user to add mail
address in the vendor master
After updating mail address in the vendor master go again to the Tcode ZFI048_1 and select the
option to send mail to vendor . In that case system gives below message
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User Manual FI : Accounts Payable
Module Name Finance & Controlling
Business Process Payment Procedures
Payment Advice.pdf
Once mail is send , if user again wants to send mail to vendor then on execution system gives
below message
If you want to resend and select , then again mail will be sent to vendor but
with word DUPLICATE at the header level
Payment
Advice_Duplicate Copy.pdf
Press Shift+F3 to return to the SAP Easy Access screen. The system task is complete
To take the printout of the RTGS and NEFT form , go to Tcode ZFI031
Via Transaction Code ZFI031
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User Manual FI : Accounts Payable
Module Name Finance & Controlling
Business Process Payment Procedures
Click on Execute
On execution it will show the print preview of the RTGS and NEFT form generated for two
vendors as specified in the automatic payment run
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User Manual FI : Accounts Payable
Module Name Finance & Controlling
Business Process Payment Procedures
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User Manual FI : Accounts Payable
Module Name Finance & Controlling
Business Process Payment Procedures
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User Manual FI : Accounts Payable
Module Name Finance & Controlling
Business Process Payment Procedures
mandate form
Here RTGS / NEFT depends upon the total amount
to be paid . If amount is more than Rs. 2 Lakh then
RTGS will come otherwise NEFT will come
BSNL Bank Bank to be identified for Corporation Bank
details payment
Vendor Bank Account number and 786543467789
details account type of the Current Account
vendor bank account as
specified in the vendor
master
Amount Total amount due 1709986
Authorised Signature of authorized After printout of the form , the authorized person
Signatory person can take printout
Before making payment run , the printout of the form cannot be taken .The Print option will be
deactivated
Once the payment run is done , The PRINT option will be activated and user can take the
printout of the form
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User Manual FI : Accounts Payable
Module Name Finance & Controlling
Business Process Payment Procedures
Click on option , the print preview of the form will appear . Here select PRINT
option and give printout
Once the payment run is done , then the above number will appear in the printout form
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User Manual FI : Accounts Payable
Module Name Finance & Controlling
Business Process Payment Procedures
After taking printout once , if user again wants to take printout , then printout can be taken but
the word DUPLICATE will come in the printout at header level
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User Manual FI : Accounts Payable
Module Name Finance & Controlling
Business Process Payment Procedures
Press Shift+F3 to return to the SAP Easy Access screen. The system task is complete
To create the payment file to be send to the bank for making payment through RTGS / ECS , go
to Tcode ZFI114
Via Transaction Code ZFI114
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User Manual FI : Accounts Payable
Module Name Finance & Controlling
Business Process Payment Procedures
Click on Execute
On execution it will show the vendors selected for including in the payment file to be sent to the
bank for final payment
In case you want to generate the payment file before doing payment run , the system gives
below error message
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User Manual FI : Accounts Payable
Module Name Finance & Controlling
Business Process Payment Procedures
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User Manual FI : Accounts Payable
Module Name Finance & Controlling
Business Process Payment Procedures
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Module Name Finance & Controlling
Business Process Payment Procedures
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User Manual FI : Accounts Payable
Module Name Finance & Controlling
Business Process Payment Procedures
After generating the payment file once , if user again wants to generate the file and selects the
Press
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User Manual FI : Accounts Payable
Module Name Finance & Controlling
Business Process Payment Procedures
It shows that file already generated and gives the path where file is stored , user name , date
and the time
Press Shift+F3 to return to the SAP Easy Access screen. The system task is complete
The purpose of this development is to generate the single RTGS and NEFT form to be sent to
the bank for making vendor payments . Once the Automatic payment run is done , then giving
Run Date and ID , the RTGS / NEFT form can be generated and print the same for sending the
same to bank .
Give company code , Run Date and ID used for vendor payments , the RTGS / NEFT payment
form can be generated which will give vendor wise details to bank for making payments . The
user can take the printout of the same and send to bank for further processing . Following
details are available :
i) Vendor Name
ii) Vendor Account number
iii) Vendor IFS code
iv) Amount to be paid
v) BSNL Bank details
To create the payment file to be send to the bank for making payment through RTGS / ECS , go
to Tcode ZFI170
Via Transaction Code ZFI170
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User Manual FI : Accounts Payable
Module Name Finance & Controlling
Business Process Payment Procedures
Click on
In case you want to generate the IFSC Details for RTGS /NEFT payments before doing payment
run , the system gives below message
Click on
On execution it will show the print preview of the RTGS and NEFT form generated for two
vendors as specified in the automatic payment run
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User Manual FI : Accounts Payable
Module Name Finance & Controlling
Business Process Payment Procedures
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User Manual FI : Accounts Payable
Module Name Finance & Controlling
Business Process Payment Procedures
Once the payment run is done and after entering below details , click on
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User Manual FI : Accounts Payable
Module Name Finance & Controlling
Business Process Payment Procedures
On execution it will show the print preview of the RTGS and NEFT form generated for two
vendors as specified in the automatic payment run
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User Manual FI : Accounts Payable
Module Name Finance & Controlling
Business Process Payment Procedures
After taking printout once , if user again wants to take printout , then printout can be taken but
the word DUPLICATE will come in the printout at header level
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User Manual FI : Accounts Payable
Module Name Finance & Controlling
Business Process Payment Procedures
Press Shift+F3 to return to the SAP Easy Access screen. The system task is complete
The purpose of this development is to generate the list of the vendor details based on the
vendor number given or Vendor Account group .
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User Manual FI : Accounts Payable
Module Name Finance & Controlling
Business Process Payment Procedures
This list provides the complete list of the vendor details like name , bank details , PAN number ,
Excise details , CIN details
Based on the vendor Account number given or Vendor Account group given the complete list
of vendor details can be fetched . This list will give the following details for the vendor :
i) Vendor Name
ii) Bank details
iii) CIN Details
iv) Excise details
v) PAN number
User can download the same details in excel and keep same for record purpose
Go to Tcode ZFI172
Via Transaction Code ZFI172
Click on Execute
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User Manual FI : Accounts Payable
Module Name Finance & Controlling
Business Process Payment Procedures
Press Shift+F3 to return to the SAP Easy Access screen. The system task is complete
The purpose of this development is to upload the CIN details of the vendors once the vendor
master is created . The various details which can be uploaded includes Excise details , service
tax details , PAN details
Once the vendor master is created , the CIN details for multiple vendor master can be uploaded
using the BDC upload format . The BDC upload format is attached herewith :
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User Manual FI : Accounts Payable
Module Name Finance & Controlling
Business Process Payment Procedures
Click on Execute
Go to TCode XK03
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User Manual FI : Accounts Payable
Module Name Finance & Controlling
Business Process Payment Procedures
Press Enter
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User Manual FI : Accounts Payable
Module Name Finance & Controlling
Business Process Payment Procedures
Click on
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User Manual FI : Accounts Payable
Module Name Finance & Controlling
Business Process Payment Procedures
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Module Name Finance & Controlling
Business Process Payment Procedures
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User Manual FI : Accounts Payable
Module Name Finance & Controlling
Business Process Payment Procedures
Press Shift+F3 to return to the SAP Easy Access screen. The system task is complete
The purpose of this development is to get both the current and detailed status of the temporary
advance and its settlement . The report can be fetched giving details of the total advances which
is approved and advances which are not approved .
Based on the different criteria such as Company code , employee vendor code , Request number
the report for temporary advances which are approved and which are pending can be fetched .
Also the status report of the temporary advance current detail and detailed view can be
generated . Following details can be derived from the report :
i) Approval status
ii) Remarks given at different levels
iii) Time and Date of action
iv) Amount approved
v) Final SAP document generated
Go to Tcode ZFI070
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User Manual FI : Accounts Payable
Module Name Finance & Controlling
Business Process Payment Procedures
Click on
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User Manual FI : Accounts Payable
Module Name Finance & Controlling
Business Process Payment Procedures
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User Manual FI : Accounts Payable
Module Name Finance & Controlling
Business Process Payment Procedures
Click on
Press Shift+F3 to return to the SAP Easy Access screen. The system task is complete
The purpose of this development is to check the status of both temporary advance request
number and its settlement . This is required for checking the current status of any temporary
advance applied by user .
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User Manual FI : Accounts Payable
Module Name Finance & Controlling
Business Process Payment Procedures
Here giving the request number of temporary advance and making selection for advance details
/ settlement details the detailed screen of the request / settlement will appear which will give
details of the current status , amount , approving level of the request / settlement . This will
help in tracking the status of the request / settlement.
Go to Tcode ZFI174
Via Transaction Code ZFI174
Click on
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User Manual FI : Accounts Payable
Module Name Finance & Controlling
Business Process Payment Procedures
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User Manual FI : Accounts Payable
Module Name Finance & Controlling
Business Process Payment Procedures
Press Shift+F3 to return to the SAP Easy Access screen. The system task is complete
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User Manual FI : Accounts Payable
Module Name Finance & Controlling
Business Process Payment Procedures
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