SNOW EMERGENCY PLAN

OCTOBER 2009

SNOW EMERGENCY PLAN

for the

COUNTY OF WASHTENAW
published by the

SNOW EMERGENCY COUNCIL

2009-2010

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SNOW EMERGENCY PLAN
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SNOW EMERGENCY PLAN

CONTENTS

I. PURPOSE 3

II. SNOW EMERGENCY COUNCIL 3

III. SNOW CONDITIONS CODES 4

A. Travelers Advisory 4
B. Snow Condition Yellow 4
C. Snow Condition Red 5

IV. SNOW EMERGENCY GENERAL PROCEDURES 4

V. AGENCY RESPONSIBILITIES 5
A. Michigan State Police - Post #26 5
B. Washtenaw County Sheriff’s Office 5
C. Washtenaw County Sheriff Emergency Services 6
D. Michigan National Guard 6
E. Snow Public Information Officer 7
F. Washtenaw County Road Commission 7
G. Radio Amateur Civil Emergency Services 8
H. American Red Cross 8
I. Ann Arbor Police Department 8
J. Ann Arbor Office of Emergency Management 9
K. Ann Arbor Public Schools 9
L. Ann Arbor Transportation Authority 9
M. Other Jurisdictions within Washtenaw County 9

VI. ATTACHMENT A 10
WASHTENAW COUNTY FAN-OUT LIST

VII. ATTACHMENT B 11
ANN ARBOR POLICE DEPARTMENT FAN-OUT SYSTEM

VIII. ATTACHMENT C 12
CRITERIA FOR NATIONAL WEATHER SERVICE BULLETINS
AND WINTER WEATHER TERMINOLOGY

IX. ATTACHMENT D 14
SNOW EMERGENCY COUNCIL MEMBERSHIP & MAILING LIST

X. ATTACHMENT E 21
NEWS RELEASE STANDARD FORM

XI. ATTACHMENT F 22
COUNTY ROAD COMMISSION CRITICAL ROUTES

XII. ATTACHMENT G 23
2009-2010 ROAD COMMMISSION WINTER MAINTENANCE GUIDELINES

XIII. ATTACHMENT H
2009-2010 WISD INCLEMENT WEATHER PHONE LIST 26

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WASHTENAW COUNTY SNOW EMERGENCY PLAN

I. PURPOSE

The purpose of this plan is to specify the procedures to be followed by all involved agencies to
ensure the safety of the public during a snow emergency.

II. SNOW EMERGENCY COUNCIL

The Washtenaw County Snow Emergency Council is comprised of concerned public service
agencies operating within the County of Washtenaw. These include but are not limited to Road
Commission and street departments, news media, school districts, fire and police departments,
and Emergency Services Division. The purpose of establishing the Council is to coordinate the
emergency response of public service agencies when winter weather may threaten the health
and safety of the public.

The expeditious movement of traffic and the safety of citizens being the primary purpose of the
Council, it is the intent of the Council to not only handle the clearance of streets and highways,
and the responsibility to respond to emergency requests for services, but to provide coordinated
public information on the condition of local streets and highways.

The Snow Emergency Council for the County of Washtenaw consists of representatives from:

Government Agencies:

Ann Arbor Office of Emergency Management Ypsilanti Police, Fire, & Public Works
Ann Arbor Police & Fire Departments Ypsilanti Township Fire Department
Ann Arbor Public Schools Ypsilanti Township Residential Services
Ann Arbor Township Fire Dept.
Ann Arbor Transportation Authority News Media
Ann Arbor City Transportation Dept.
Augusta Township Fire Dept. WAAM
Chelsea Police Dept. WUOM
Chelsea Area Fire Authority WEMU
Dexter Area Fire and Public Works Departments WSDS
Eastern Michigan University Public Safety WPXD TV
Manchester Fire Department WDEO
Michigan Department of Transportation WTKA / WQKL / WWWW / WLBY
Michigan State Police EMD and Post #26 Comcast
Milan Police, Fire, and Public Works Departments Annarbor.com
Michigan National Guard Ann Arbor Observer
Northfield Township Police & Fire Departments Heritage Newspapers, Inc
Pittsfield Township Public Safety Community Television Network
Salem Township Fire Department Manchester Chronicle
Saline Police and Fire Departments
Scio Township Fire Department Other Agencies:
Superior Township Fire Dept.
University of Michigan Department of Safety Huron Valley Ambulance, Inc.
Washtenaw Central Dispatch Authority Washtenaw Chapter of the American Red Cross
Washtenaw County Sheriff’s Office The Salvation Army
Emergency Services Division
Washtenaw County Road Commission
Washtenaw County R.A.C.E.S.

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III. SNOW CONDITION CODES

A. Travelers Advisory

Roads are snow and/or ice covered. Hazardous driving conditions are possible with traffic
moving at reduced speed. Motorists are urged to use caution and allow for an
extended drive time.

B. Snow Condition Yellow

Very hazardous driving conditions exist with heavy snow or ice, drifting, or limited visibility.
Traffic is moving at reduced speeds with major highways being maintained in fair condition,
but local roads may be impassable. Motorists are urged that if they must drive, use
extreme care and allow for a significant drive time.

C. Snow Condition Red

Extremely hazardous driving conditions exist on major highways and roads with heavy snow
and/or ice, severe drifting and/or extremely limited visibility. The majority of local roads may
be impassable. Traffic is stalling in some areas, and the storm is expected to continue or
worsen. The entire road system may become completely unusable. Motorists are urged
not to drive.

NOTE: A "Snow Condition Red" is the county and/or city's request to the Michigan
Department of Transportation for freeway system closure when unable to maintain at least
one lane for travel, with traffic becoming stalled and vehicles abandoned.

Should Washtenaw County or City of Ann Arbor declare a local state of emergency, the
Chair of the Board of Commissioners or Mayor of the City of Ann Arbor may order travel
restrictions on secondary and local roads.

IV. SNOW EMERGENCY GENERAL PROCEDURES

A. Notification

When the conditions in a jurisdiction reach any of the three phases, the local public safety or
policy agency of that jurisdiction will notify the Washtenaw County Sheriff’s Office
Emergency Services Division (Washtenaw Central Dispatch can reach Emergency Services
Division during off hours.)

B. Travelers Advisory

The Washtenaw County Sheriff’s Office Emergency Services Division will assess the local
report as well as current regional weather conditions and the forecast. If the current
conditions meet with the Travelers Advisory criteria set forth in this plan and there have
been no winter weather advisories, watches or warnings previously issued by the National
Weather Service, Emergency Services will initiate the Washtenaw County Emergency
Fanout List and issue a Travelers Advisory. The Ann Arbor City Emergency Management
Director or Police Shift Lieutenant may issue the advisory for the City of Ann Arbor if
conditions warrant.

C. Snow Condition Yellow

The Sheriff Emergency Services Division Director or designee will assess the local report as
well as current weather conditions and forecasts. If current conditions meet with, or may
soon meet with the Snow Condition Yellow criteria, Emergency Services will consult with the
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MSP 26 Post Commander and Road Commission management to reach a consensus.

The Emergency Services Division will then initiate the Washtenaw County Emergency
Fanout List. The County’s Emergency Operations Center will be partially activated. All
agencies should submit hourly reports of road conditions including any impassable roads
and any local effects such as power failures until the emergency is over. The Ann Arbor City
Emergency Management Coordinator, in conjunction with the Police Shift Lieutenant, may
issue a Snow Condition Yellow for the City of Ann Arbor if conditions warrant.

D. Snow Condition Red

The Sheriff Emergency Services Division Director or designee will assess the local report as
well as current weather conditions and forecasts. If current conditions meet with, or may
soon meet with the Snow Condition Red criteria, the County Emergency Services Division
Director will consult with the MSP 26 Post Commander, Road Commission management,
City of Ann Arbor Emergency Management Coordinator, Sheriff, and Chair of the Board of
Commissioners or County Administrator to reach a consensus.

The Emergency Services Division will then initiate the Washtenaw County Emergency
Fanout List. The county’s Emergency Operations Center will be fully activated. All agencies
should submit hourly reports of road conditions including any impassable roads and any
local effects such as power failures until the emergency is over. The Ann Arbor City
Emergency Management Coordinator may consult with the Mayor or City Administrator to
issue a Snow Condition Red for the City of Ann Arbor and/or activate the Ann Arbor
Emergency Operations Center if conditions warrant.

Should the County or Ann Arbor City declare a local state of emergency, the Chair of the
Board of Commissioners or Mayor of the City of Ann Arbor may order travel restrictions on
secondary and local roads.

In a Snow Condition Red, all pertinent information concerning local conditions will be
forwarded to the Public Information Officer when the County EOC is activated. The Public
Information Officer will prepare and release the information to the news media.

V. AGENCY RESPONSIBILITIES

A. Michigan State Police - Post #26

The Post Commander or designee must be available for consultation with the County
Emergency Services Division Director and Road Commission management when conditions
approach “Snow Condition Yellow” and “Snow Condition Red” criteria. During Snow
Condition Red conditions, MSP 26 should send a representative to the Washtenaw County
Emergency Operations Center to coordinate activities.

B. Washtenaw County Sheriff’s Office

1. Assign a representative from the Washtenaw County Sheriff’s Office to the County
EOC during “Snow Condition Yellow” and “Snow Condition red”.

2. Report county road conditions to the EOC.

3. During "Snow Condition Red", provide rescue assistance to stranded motorists using
available four-wheel drive vehicles.

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C. Washtenaw County Sheriff Emergency Services Division

1. Maintain 24-hour alert contact with the National Weather Service Forecast Office in
White Lake, MI. Initiate Emergency Fanout List including Quick-Call radio broadcast
for Winter Weather Advisories, Watches, and Warnings; and High Wind Advisories,
Watches and Warnings.

2. Issue "Travelers Advisory" when appropriate.

3. Periodically re-evaluate snow conditions to determine if and when to put into effect a
"Snow Condition Yellow" or “Snow Condition Red.”

4. Partially or fully activate the County EOC upon initiation of "Snow Condition Yellow" or
“Snow Condition Red”

5. Place the Washtenaw Chapter of the American Red Cross on stand-by.

6. Assist in coordinating operations and information.

7. Ask the Chair of the Board of Commissioners to declare a "Local State of Emergency"
during a “Snow Condition Red”. The declaration will be transmitted to MSP requesting
the assistance of the Michigan National Guard or other resources required.

8. Advise hosting Fire Departments that the National Guard has been requested.

9. Lodging and meals for the National Guard unit assigned to the Washtenaw County
Service Center will be provided by Emergency Services Division and/or Sheriff’s
Department.

10. Activate the R.A.C.E.S. 4-wheel drive team when needed.

11. Central Dispatch will implement the Fanout List when requested.

12. Central Dispatch will increase personnel as appropriate.

D. Michigan National Guard

1. When a State of Emergency has been declared by the Governor and National Guard
units are activated locally, the units will be assigned to the following locations:

a. Ann Arbor Fire Department

b. Chelsea Area Fire Authority
c. Manchester Fire Department
d. Pittsfield Fire Department
e. Saline Police Department
f. Scio Township Fire Department
g. Superior Township Fire Department
h. Washtenaw County Sheriff’s Office (Main station - Hogback Rd)
i. Ypsilanti Fire Department
j. Ypsilanti Township Fire Department
k. Milan Fire Department

2. National Guard units will assist in performing emergency missions that cannot be
handled by the local emergency service agencies.

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3. National Guard units stationed at the above locations will consist of six (6) men, one (1)
supervisor, plus a vehicle per shift. They will be assigned on an eight (8) hour shift
basis (3 shifts). Guard units will be fueled at the Armory when not assigned to work, if
at all possible.

4. Local Public Safety Agencies will be responsible for providing lodging, food, and
communication for the National Guard units that have been assigned to their area.

5. Special Situations:

a. Saline Fire Department will be responsible for providing a radio operator

equipped with a portable fire frequency radio to work with the National Guard
Unit. Food and lodging for the National Guard will be provided by Saline
Community Hospital.

b. Washtenaw County Sheriff’s Office will be responsible for providing a radio

operator equipped with a portable radio to work with the National Guard unit.

c. Milan Police Department will be responsible for providing a radio operator

equipped with a portable radio to work with the NG unit. Food and lodging will be
provided by Milan Police Department.

d. Pittsfield Township Fire Department personnel will be assigned.

E. Snow Public Information Officer

1. The Snow Public Information Officer will be contacted when a "Snow Condition Yellow"
is issued. The PIO will be responsible for compilation and release of information to the
various media during a “Snow Condition Red”. In the event the Snow Public
Information Officer is unavailable, the Alternate Snow Public Information Officer will be
contacted.

2. Collect travel condition information and prepare a press release utilizing the standard
format (see Attachment E).

3. Washtenaw County EOC will contact broadcasters via the Quick Call radio system.

F. Washtenaw County Road Commission

.
1. Road Commission management may implement a "Travelers Advisory" by notification
to the Washtenaw County Sheriff’s Office County Emergency Services Division.

2. Advise the County Emergency Services Division when "Snow Condition Yellow" criteria
is reached in any portion of the County.

3. Assist in coordinating snow removal operations from the Washtenaw County EOC
during a Snow Condition Red.

4. Advise the Washtenaw County Sheriff’s Office Emergency Services Division when
“Snow Condition Red” criteria are reached in any portion of the County.

5. Begin maintenance on designated critical routes to shelter areas during a

“Snow Condition Red”.

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G. Radio Amateur Civil Emergency Services

1. Radio Amateur Civil Emergency Services personnel will be notified by the Washtenaw
County Sheriff’s Office Emergency Services Division when a "Travelers Advisory" is put
into effect.

2. During a "Travelers Advisory", available RACES personnel will monitor radio traffic and
report road and weather conditions periodically to the Washtenaw County EOC during
operating hours or to the National Weather Service.

3. When a "Snow Condition Yellow” or “Red” is put into effect, the group will do the
following:

a. Assign Net Control operators to coordinate road and weather reports on the
Washtenaw Winter Storm Net, and coordinate the RACES 4-Wheel Drive Team if
activated by the Emergency Services Division.

b. RACES 4-Wheel Drive Team personnel will assist with rescuing stranded
motorists and with transportation of medical personnel for emergent situations
when activated and as directed by the Washtenaw County Sheriff’s Office
Emergency Services Division.

c. RACES operators in the field will report road and weather conditions periodically
to the County EOC or Washtenaw Winter Storm Net, if activated.

d. RACES operators may be assigned to designated shelters in order to provide

communications with the EOC if needed.

H. American Red Cross

1. When advised of a "Snow Condition Yellow”, the Red Cross Emergency Services
Director or designee may report to the County EOC.

2. When a "Snow Condition Red" is initiated, the Emergency Services Director or

designee will implement the shelter plan.

3. Public Safety personnel, in extenuating circumstances, may request food supplies from
the Washtenaw County Chapter of the American Red Cross.

I. Ann Arbor Police Department

1. Notify Washtenaw County Sheriff’s Office Central Dispatch when a "Travelers

Advisory" has been issued for the City of Ann Arbor.

2. Activate Ann Arbor's fan-out system when any snow alert is put into effect or changed.

3. Notify the Snow Public Information Officer when "Snow Condition Yellow" is put into
effect or changed and give hourly condition reports during "Snow Condition Yellow” and
“Red."

4. Coordinate with the Ann Arbor Emergency Management Coordinator and with other city
departments.

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J. Ann Arbor Office of Emergency Management

1. Coordinate emergency operations for the City of Ann Arbor.

2. When a "Snow Condition Red" is in effect, a representative will be sent to the

Washtenaw County EOC to coordinate (optional at "Snow Condition Yellow").

3. If a “Local State of Emergency” has been declared by the Mayor, the declaration will be
transmitted to MSP requesting assistance of the National Guard.

K. Ann Arbor Public Schools

1. Upon receiving fan-out information on snow conditions, extend the information to Ann
Arbor Public and parochial schools.

2. Notify the Snow Public Information Officer regarding whether schools will be open or
closed and any changes in bus schedules.

3. Ann Arbor Public Schools will contact the other school districts to insure that they have
received notice during a snow condition red.

4. Provide emergency mass transportation services to the Washtenaw County or Ann

Arbor City EOC’s as resources permit.

L. Ann Arbor Transportation Authority

1. Notify the Snow Public Information Officer regarding any changes in bus schedules.

2. Provide emergency mass transportation services to the Washtenaw County or Ann

Arbor City EOC’s as resources permit.

M. All other Jurisdictions within Washtenaw County

1. Notify the Washtenaw County Sheriff Emergency Services Division (Central Dispatch
can reach the Emergency Services Division staff during off-hours) when "Travelers
Advisory", “Snow Condition Yellow”, or “Snow Condition Red” conditions are present.

2. Provide hourly updated condition reports to the county EOC during "Snow Condition
Yellow” and “Snow Condition Red".

3. Initiate appropriate local emergency procedures.

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ATTACHMENT A
WASHTENAW COUNTY EMERGENCY FANOUT LIST
__________________________________ ____________________________________
Person Completing Form Type of Emergency Date
__________________________________ _____________________________________
Location Reported by Phone number
TIME
I. KDP-984 Quick Call Alerting System _____
II. Emergency Management Director _____
III. Area Broadcast (PSCALL) _____
IV. l-eocadvisory, 145.150 recording _____
V. Red Flag Advisories – Quick Call, PSCALL, l-eocadvisory, Fire Dept. group fax _____
VI. l-eocwarning, e-Pop and 145.150 recording _____
VII. WEMU-FM – 487-8936 _____
VIII. Ann Arbor Police – Hotline or 994-2911 _____
IX. Road Commission – 761-1500 (After 4 pm, 668-3282) _____
X. Water Resources Commission _____
XI. American Red Cross – Disaster Services – 971-5300 _____
XII. LEIN MESSAGE – MI3300500 (MSP/EMD); MI3300100 (ELOP); MI8202000 (MSP2HQ);
MI8121800 (AAPD); MI820013N (WCCD); MI8279300 (VBTP); MI8224600 (BVPD);
MI8183600 (YPPD) _____
XIII. C.I.S.M. and T.E.R.N. _____
XIV. FBI – Days 995-1310 - After hours and weekends 313-965-2323 _____
XV. Local Fire Department(s) _____
XVI. National Weather Service 800-808-0006 _____
XVII. Activate Outdoor Warning Sirens _____

CONTACT KEY
Day 1 –Thunderstorm Outlook IV
Severe Thunderstorm Watch or Warning, or Tornado Watch I - III, V – VI
Tornado Warning XVII, I - III, and VI - VIII
Hazardous Materials Incident II
Flood Watch or Warning I - IV
Flooded Streets or Buildings II, IX, X and XVI
Dam Failure XVI, I – III, VI – XII and XV
All Weather Advisories I - IV
Red Flag Warnings V
Winter Storm Watches and Warnings I - III, VI & IX
Snow Condition Yellow I - III, VI – IX
Snow Condition Red I - III, VI – XII and XVI
Major Emergency (i.e., train/plane crash, 10+ injuries) I - III, VI -IX, XI, XII and XV
Crisis Incident Debriefing and Counseling II and XIII
Terrorist Incident or Credible Threat II and XIIV
HOMELAND SECURITY LEVEL RED I-III, VI-X, XI, XV and XVII
Long term power outage and/or flooding conditions (please
I – III, VI – XI, XV and XVII
see back for this information)

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ATTACHMENT B

Ann Arbor Police Department Fan Out

Daytime 0800-1700 M-F Evenings 1700-0800 & Weekends

1. Sirens 1. Sirens
2. Fire Department 2. Fire Department
3. Assistant Fire Chiefs 3. Assistant Fire Chiefs
4. Police patrol units, local gov’t., STP 4. Police patrol units, local gov’t., STP
5. Quick Call 5. Quick Call
6. Cable Alert 6. Cable Alert
7. National Weather Service 7. National Weather Service
8. American Red Cross 8. MSP Ypsilanti Post
9. U of M Dept./Safety 9. U of M Dept./Safety
10. Emergency Management Division 10. Emergency Management Division
11. Washtenaw County Sheriff’s Office 11. Washtenaw County Sheriff’s Office
12. City Administrator 12. Police Chief
13. Ann Arbor Public Schools 13. American Red Cross
14. Washtenaw County Sheriff Emergency Services
14. R.A.C.E.S.
Division & R.A.C.E.S.
15. Communications Supervisor 15. City Administrator
16. LEIN messages required P&P 81-32 16. Mayor John Hieftje
17. PEAS (Pollution Emergency Alert System) 17. AA Public Schools
18. Washtenaw County Sheriff Emergency Services
18. AT&T
Division
19. Vet’s Park 19. Communications Supervisor
20. Solid Waste 20. AATA
21. Water Treatment Plant 21. LEIN messages required P&P 81-3
22. Waste Water Treatment Plant 22. Streets
23. AATA 23. AT & T
24. Briarwood Security Supervisor 24. Glacier Hills
25. Signs/Signals/Street Light/Radio Shop 25. Riverview
26. MSP Ypsi Post 26. Briarwood Security Supervisor
27. Code Red 27. Vet’s Park
28. Water Treatment Plant
29. Solid Waste
30. City Airport – Maintenance Shop
31. Engineering
32. Waste Water Treatment Plant
33. Signs/Signals/Street Lights/Radio Shop
34. PEAS (Pollution Emergency Alert System)
35. Code Red

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ATTACHMENT C

CRITERIA FOR NATIONAL WEATHER SERVICE BULLETINS

ADVISORIES ARE ISSUED WHEN INCONVENIENT WEATHER IS EXPECTED OR OCCURRING

WATCHES ARE ISSUED WHEN A STORM IS DEVELOPING BUT HAS NOT YET ARRIVED
WARNINGS ARE ISSUED WHEN POTENTIALLY LIFE THREATENING WEATHER IS PRESENT

BLIZZARD WATCH/WARNING - Visibility frequently below 1/4 mile in falling or blowing snow, and wind
speeds (sustained or frequent gusts) at least 35 mph. These conditions are expected to continue for 3
hours or longer.

FREEZE WARNING - Freezing temperatures (shelter temperature 32°F or below) are expected during
the growing season.

FREEZING RAIN ADVISORY – Less than one-quarter inch of ice accumulation is expected to cause
inconveniences, but could lead to life-threatening situations if caution is not exercised.

FROST ADVISORY - Conditions that would lead to frost formation during the growing season, but
warmer than freezing conditions.

HIGH WIND WATCH/WARNING - Sustained non-thunderstorm winds greater than or equal to 40 mph
lasting for one hour or longer, and/or gusts greater than or equal to 58 mph for any duration.

ICE STORM WATCH/WARNING - A significant and possibly damaging accumulation of ice (1/4” thick or
more) is expected on all exposed surfaces.

LAKE EFFECT SNOW WATCH/WARNING – Bands of Lake-effect snow are expected to produce
snowfall rates approaching one inch per hour or more. Bands of snowfall could be quite isolated where
one part of a community has little to no snowfall accumulation but a mile or two away could be in whiteout
conditions and accumulate significant snowfall.

WIND ADVISORY - Sustained non-thunderstorm winds greater than or equal to 30 mph lasting for one
hour or longer or winds greater than or equal to 45 mph for any duration.

WIND CHILL ADVISORY - Wind chill values drop between -20 and -29°F, with winds equal to or greater
than 10 mph.

WIND CHILL WARNING - Wind chill values fall to -30°F or colder, with winds equal to or greater than 10
mph.

WINTER STORM WATCH/WARNING - Snow accumulation rate of near one inch per hour or more or
significant sleet accumulation is expected; or any significant combination of snow, sleet, freezing rain,
wind and blowing snow.

WINTER WEATHER ADVISORY – Winter weather is expected that could cause inconveniences, but also
could lead to life-threatening situations if caution is not exercised. This would include two to seven inches
of snow that accumulates gradually, blowing snow, sleet, or a mixture of these precipitation types when
total accumulations are expected to be less than 8 inches in any 24-hour period.

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WINTER WEATHER TERMINOLOGY

BLOWING SNOW: Wind-driven snow causing drifting and reduced visibility. This may be falling snow
and/or snow on the ground that is picked up by the wind.

FLURRIES: Very light snowfall with little or no accumulation.

FREEZING RAIN AND ICE: Rain or drizzle that falls as liquid but freezes on contact with any exposed
surfaces that have a temperature below freezing.

GRAUPEL: Small white snow pellets caused by raindrops that freeze, melt, and freeze again before
reaching the ground.

LAKE EFFECT SNOW: Bands of moderate to heavy snowfall created by a cold air mass over one or
more of the Great Lakes (for us, it’s usually moisture off of Lake Michigan but is sometimes moisture from
Lakes Huron and Erie). The snowflakes generated by this effect tend to be large and very white… and
can therefore accumulate rapidly and quickly reduce visibilities to “whiteout” conditions on roads and
freeways.

SLEET: Small pieces of ice caused by raindrops that freeze just before reaching the ground.

SNOW: Rain and water vapor that crystallizes before reaching the ground. Accumulation varies based
on the amount of moisture available in the atmosphere, temperature changes with height, and the
temperature of the ground surface. Typical snowfall accumulations across Lower Michigan range from 1
to 5 inches per storm; but can be one or two feet when especially strong and slow-moving winter storms
develop. Washtenaw County’s annual average snowfall is about 42 inches per season.

SNOW SHOWERS: Snow falling with variable intensity for brief periods of time. Some accumulation is
possible.

SNOW SQUALLS: Brief, intense snowfall often accompanied by gusty winds. Anywhere from one-half
inch to 3 inches of snow accumulation is typical for these events.

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ATTACHMENT D

SNOW EMERGENCY COUNCIL MEMBERSHIP

AATA Ann Arbor Fire Department

2700 S. Industrial Hwy. Interim Chief Greg Hollingsworth
Ann Arbor, MI 48104 111 North Fifth Avenue
Ron Copeland, Transportation Supervisor Ann Arbor, MI 48104
973-0340 794-6978 ext. 9600 or 4961; 994-8814 FAX
rcopeland@theride.org ghollingsworth@a2gov.org

American Red Cross Ann Arbor Township Fire Department

Corey Nygaard Chief Rick Ericson
Director of Emergency Services 4319 Goss Rd.
4624 Packard Ann Arbor, MI 48105
Ann Arbor, MI 48108 741-5900, 741-9801 FAX
971-5300 (O) FAX 971-5303 ericsonea@aatwp.org
corey.nygaard@wc-redcorss.org
Ann Arbor Public Schools
Ann Arbor Office of Emergency Management Bradford M. Mellor, Director of Transportation
100 North Fifth Avenue 2400 Boardwalk
Ann Arbor, MI 48104 Ann Arbor, MI 48104
Ed Dreslinski, Emergency Manager 994-2330, 368-3363 (M), 975-6782 (H)
794-6981(O), 260-7137(M) bmellor@aaps.k12.mi.us
Lucy Teets, Assistant Emergency Manager
794-6981 (O), 323-2796 (M); 517-423-0648 (H) Chelsea Police Department
edreslinski@a2gov.org Chief Ed Toth
lteets@a2gov.org 104 East Middle Street
Chelsea, MI 48118
Doug Cox, N8ZLR - RACES Coordinator 475-9122
2348 Georgetown Blvd. etoth@city-chelsea.org
Ann Arbor MI 48105
678-3642 (M) Huron Valley Ambulance, Inc.
doug@dougcox.com Dale Berry/Roger Simpson/Jerry Zapolnik
Patrick Clouse 1200 State Circle
buyhondas@gmail.com Ann Arbor, MI 48108
Ben Pinette 477-6442
pinette@ewashtenaw.org dberry@hva.org
rsimpson@hva.org
jzapolnik@hva.org

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MSP-EMHSD National Guard

Lt. Walter Davis III 2nd District Coordinator 7400 S. Huron River Drive
24145 West 7 Mile Road Ypsilanti, MI 48197
Northville, MI 48167 483-6323 or FAX 483-7076
(248) 380-1055
Daviswalt2@michian.gov Dexter Department of Public Works
Kurt Augustine
Michigan Dept. of Transportation 8140 Main Street
Tom Simpson, Transportation Maintenance Dexter, MI 48130
Coordinator 426-8530
Brighton Transportation Service Center kaugustine@villageofdexter.org
Fonda Place – suite 500
10321 E. Grand River Suite 500 University of Michigan Health Systems
Brighton MI 48116 Joe Schur, Director
810-225-2619 (O) or 586-634-7667 (M), Jennifer Wilder, Secretary
810-227-7929 (F) Facilities Services UH B2C205 Box 0012
simpsonto@michigan.gov Ann Arbor MI 48108-0012
763-6390 or 936-7521, 647-9987 (F)
Michigan State Police Post #26 jschur@umich.edu
F/Lt. Winona Sturdivant jenkuhn@umich.edu
1501 Huron Street
Ypsilanti, MI 48197 Pittsfield Township Public Safety
482-1211 or 482-1215(O), 482-2207 (F) Director Matt Harshberger
313-539-9560 (C) 6227 W. Michigan Avenue
sturdivw@michigan.gov Ann Arbor, MI 48108
944-4911 or FAX 944-0744
Milan Department of Public Works mharshberger@pittsfielddps.org
Robert Grostick
455 Squires Drive Saline Police Department
Milan, MI 48160 Chief Paul Bunten
439-1780, 439-8716 FAX 100 North Harris
robertg@ci.milan.mi.us Saline, MI 48176
429-7911 or FAX 429-8307
Milan Police Department pbunten@ci.saline.mi.us
Chief Jeff Lewis
35 Neckel Court Saline Area Fire Department
Milan, MI 48160 Chief Craig Hoeft
439-1551, 439-1565 FAX Michigan Avenue
jeffreyl@ci.milan.mi.us Saline, MI 48176
429-4440 or 429-7911
salinefire@aol.om

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8NOW EMERGENCY PLAN
OCTOBER 2009

Ann Arbor City Transportation Washtenaw County Road Commission

Kirk Pennington, Field Operations Supervisor Jim Harmon, Director of Operations
100 North Fifth Avenue 555 North Zeeb Road
Ann Arbor, MI 48104 Ann Arbor, MI 48103
794-6350 Ext. 43326 (O) or 323-5154 (M) 761-1500 or after 4 PM 668-3282 (AS)
kapennington@a2gov.org harmonj@wcroads.org

Superior Township Fire Department Ypsilanti Fire Department

Chief James Roberts Chief Jon Ichesco
7999 Ford Road 525 West Michigan Avenue
Ypsilanti, MI 48198 Ypsilanti, MI 48197
484-1996; 484-1997 FAX 482-9778, 483-7522 FAX
jdroberts@superior-twp.org jichesco@cityofypsilanti.com

University of Michigan Eastern Michigan University

Marvin Pettway Chief Greg O’Dell, Executive Director
Plant Operations Kathryn Wilhoff, Health & Safety Director
Grounds and Parking Maintenance Dept. of Public Safety
2550 Draper 1200 Oakwood, EMU
Ann Arbor, MI 48109-2115 Ypsilanti, MI 48197
763-5539 or 260-3535 (P) or 764-9390 (F) 487-1222 or 480-4847 FAX
marvinp@umich.edu godell@emich.edu
kwilhoff@emich.edu
Washtenaw County Sheriff’s
Emergency Services Division Ypsilanti Public Works
Director Marc Breckenridge Stan Kirton
2201 Hogback Rd; P.O. Box 8645 1 South Huron
Ann Arbor, MI 48107-8645 Ypsilanti, MI 48197
973-4900 (O) 483-1421
breckenm@ewashtenaw.org skirton@cityofypsilanti.com

Ypsilanti Township Fire Department Ypsilanti Police Department

Chief Eric Copeland Acting Chief Lt. Paul DeRidder
Jeff Allen, Residential Services 505 West Michigan Avenue
222 S. Ford Blvd. Ypsilanti, MI 48197
Ypsilanti, MI 48198 483-9510, 483-2311 or FAX 483-7060
544-4225, 544-4195 or 368-6769 (M) pderidder@cityofypsilanti.com
ecopeland@ytown.org
jallen@ytown.org

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8NOW EMERGENCY PLAN
OCTOBER 2009

Washtenaw County Sheriff Augusta Township Fire Department

Police Services Division Chief Victor Chevrette
Commander Dieter Heren 10985 Whittaker Road, PO Box 217
2201 Hogback Road P.O. Box 8645 Whittaker MI 48190
Ann Arbor, MI 48107-8645 461-9500 (W/FAX); 564-4675 M
973-4949 (W) chevrettev@ewashtenaw.org
herend@ewashtenaw.org
Chelsea Area Fire Authority
Snow Public Information Officer Chief James Payeur
Ann Arbor Police Department 200 West Middle Street
Lt. Angela Abrams Chelsea, MI 48118
100 N. Fifth Avenue 475-8755 (W); 475-1967 FAX
Ann Arbor MI 48104 jpayeur@cafa6.org
794-6920 (W), 260-3803 (M)
aabrams@a2gov.org Manchester Township Fire Department
Chief William Scully
University of Michigan Public Safety 275 S. Macomb St.
Chief Ken Magee Manchester, MI 48158
1239 Kipke Dr. 482-9439 (W); 428-8122 FAX
Ann Arbor, MI 48108 mtfdcl@sbcglobal.net
763-1131 (W)
kmagee@umichi.edu Northfield Township Police Department
Interim Chief Lt. Tim Greene
Michigan Department of Transportation 8350 Main Street
Willard Thompson, P.E. Whitmore Lake, MI 48189
Associate Region Engineer-Delivery 449-911 (W); 449-0511 FAX
University Region Office greenet@twp.northfield.mi.us
4701 W. Michigan Ave.
Jackson, MI 49201 Northfield Township Fire Department
517-750-0425 (W), 517-937-8672 (C), or Chief William Wagner
517-750-4397 (F) 8350 Main Street
thompsonw@michigan.gov Whitmore Lake, MI 48189
449-2385 (W); 449-2521 FAX
Michigan Department of Transportation wagnerw@twp.northfield.mi.us
Chuck Mannor
Regional Maintenance Supervisor Salem Township Fire Department
University Region Office Chief Mark Hamilton
4701 W. Michigan Ave. 9600 Six Mile Rd.
Jackson, MI 49201 Salem MI 48175
517-750-0424 (W) or 517-812-0186 (M) 248-349-1178 (W); 248-349-9350 FAX
mannorc@michigan.gov. Firedept@salem.mi.org

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8NOW EMERGENCY PLAN
OCTOBER 2009

Scio Township Fire Department

Chief Carl Ferch
1055 North Zeeb Road
Ann Arbor, MI 48103
665-6001 (W); 665-2339 FAX
cferch@twp.scio.mi.us

Salvation Army
Major John Williams
100 Arbana Dr.
Ann Arbor, MI 48103-3795
668-8353 (W)
John_williams@usc.salvationarmy.org

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8NOW EMERGENCY PLAN
OCTOBER 2009

NEWS MEDIA MEMBERS

WAAM 1600 AM WPXDTV Channel 31

4230 Packard Road Attn: Robert Thompson
Ann Arbor, MI 48108 robertthompson@ionmedia.com
971-1607 or 971-1689 FAX 973-2916
Attn: Dan Martin, Program Manager WDEO 990 AM
Dan.martin@waamannarbor.com Ave Maria Radio
24 Frank Lloyd Wright Drive Lobby C
WTKA 1050 / WQKL 107.1 / WWWW 102.9 / Ann Arbor, MI 48105
WLBY 1290 930-3164 or 930-3169, 930-3179 (F)
Ann Arbor Radio Attn: Steve Clarke, Operations Manager
1100 Victors Way STE 100 sclark@avemariaradio.net
Ann Arbor, MI 48108
302-8151 News Dept. 5:00 AM-10:00 PM annarbor.com
Attn: Brian Larsen, New Director 340 East Huron
Brian.larsen@cumulas.com Ann Arbor, MI 48104
994-6880
WUOM 91.7 FM Attn: Steve Pepple
535 West Williams Street spepple@annarbornews.com
Suite 110
University of Michigan Ann Arbor Observer
Ann Arbor, MI 48103 201 Catherine
764-9210 (M-F days) or 764-9211 Ann Arbor, MI 48104
Attn: Vince Duffy 769-3175
vduffy@umich.edu Attn: John Hinchy/Katie Whitney
events@arborweb.com
WEMU 89.1 FM
King Hall, EMU Heritage Newspapers, Inc.
Ypsilanti, MI 48197 Chelsea Standard/Dexter Leader
487-2229 or 487-3363 FAX 487-1015 Manchester Chronicle
Attn: Ray Cryderman or Clark Smith Milan News-Leader
ray.cryderman@emich.edu Ypsilanti Courier
csmith@emich.edu 106 W. Michigan Avenue
Saline, MI 48176
WSDS 1480 AM 429-4757 or 429-3621 FAX
580 Clark Road Attn: Michelle Rogers
Ypsilanti, MI 48197 editor@salinereporter.com
484-1480 or 483-WSDS FAX 484-5313
Attn: Andrea Nash Community Television Network
wsds@explosiva1480.com ctn@awgov.og

Comcast (No information available)

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8NOW EMERGENCY PLAN
OCTOBER 2009

HOSPITALS

Chelsea Community Hospital

775 South Main
Chelsea, MI 48118
475-3961
Attn: Tim Doyle
tdoyle@cch.org

St. Joseph Mercy Hospital

5301 East Huron River Drive
Ann Arbor, MI 48106-0992
712-3000
Attn: Tina Witkowski
witkowsc@trinity-health.org

St. Joseph Mercy - Saline Hospital

400 West Russell
Saline, MI 48176
429-7964
Attn: Linda Bloom/Suzanne Krouse/ Kay Stewart
blooml@trinity-health.org
krouses@trinity-health.org
stewartk@trinity-health.org

University of Michigan Health Systems

Emergency Administration
1500 E. University Medical Ctr. Dr.
UHV1C202 Box 0014
Ann Arbor, MI 48109-0014
936-6021 or 936-6266 #9096
Attn: Jon Fairchild
fairchil@med.umich.edu

Department of Veterans Affairs Hospital

2215 Fuller Road
Ann Arbor, MI 48105
769-7100
Attn: Jon Maggard
Jon.maggard@va.gov

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SNOW EMERGENCY PLAN
OCTOBER 2009

ATTACHMENT E

NEWS RELEASE STANDARD FORMAT

SNOW PUBLIC INFORMATION OFFICER:

For a “Snow Condition Yellow”, the statement should read:

“A Snow Condition Yellow has been issued for Washtenaw County by the Snow Emergency Council.
This means that very hazardous driving conditions exist with heavy snow or ice, drifting, or limited
visibility. Traffic is moving at reduced speeds with major highways being maintained in fair condition, but
local roads may be impassable. Motorists are urged that if they must drive, use extreme care and
allow for a significant drive time.”

[Add additional specific local information if required.]

For all recorded bulletins, close with the following:

“Please stay tuned to this station for updated weather and road information. Reporting for the
Washtenaw County Snow Emergency Council, this is _________________(name).”

For a “Snow Condition Red”, the statement should read:

“A Snow Condition Red has been issued for Washtenaw County by the Snow Emergency Council. This
means that extremely hazardous driving conditions exist on major highways and roads with heavy snow
and/or ice, severe drifting and/or extremely limited visibility. The majority of local roads may be
impassable. Traffic is stalling in some areas, and the storm is expected to continue or worsen. The entire
road system may become completely unusable. Motorists are urged not to drive. Do not call 9-1-1
unless you have a life threatening emergency to report.”

Add additional support information, such as:

- The (name community) area, however, is currently experiencing (define).

- At the present time I-94, US 23, M 14, US 12, etc..... is/are (define).

- Please stay tuned to this station for updated weather and road information.

[Add additional specific local information if required.]

For all recorded bulletins, close with the following:

“Please stay tuned to this station for updated weather and road information. Reporting for the
Washtenaw County Snow Emergency Council, this is _________________(name).”

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SNOW EMERGENCY PLAN
OCTOBER 2009

ATTACHMENT F

ROAD COMMISSION CRITICAL FACILITY ROUTES

TO: All Concerned

DATE: October 23, 2009

RE: Road Commission Responsibility for Roads to Critical Facility Locations during Snow
Condition Red

FACILITY LOCATION ROADS RESPONSIBILITY

1. Concordia University US-23 @ Geddes Rd State Trunkline Crew

2. Pioneer High School I-94 @ Ann Arbor- State Trunkline Crew
Saline Rd
3. Tappan Middle School US-23 @ M-17 SESC Crew
4. Washtenaw County Service Center US-23 @ M-17, M-17 SESC Crew
to Hogback Rd,
Hogback Rd to
Location
5. Chelsea High School I-94 @ Fletcher Rd, I- District #3 Crew
94 @ M-52, Old US-12
6. Dexter Middle School I-94 @ Baker Rd, District #1 Crew
Baker Rd to Dan Hoey
Rd
7. I-94 Truck Storage Area Jackson Rd between Heavy Equipment
Fletcher Rd and Dino Crew/District #3 Crew
Drive
8. Milan Middle School US-23 @ Carpenter Rd SESC Crew
9. York Baptist Church US-23 @ Willis Rd, SESC Crew
Willis Rd to Carpenter
Rd, Carpenter Rd to
Location
10. Whitmore Lake Middle School US-23 @ Six Mile Rd, District #6 Crew
US-23 @ Eight Mile
Rd, Main St to Location
11. St. Joseph Mercy Hospital Geddes Rd, Dixboro SESC Crew
Rd, Hogback Rd,
Huron River Dr
12. Eagle Crest Resort Convention I-94 @ Huron Road, SESC Crew
Center Huron Road to location

The Road Commission will plow and keep the aforementioned roads under its jurisdiction or contract
responsibility to MDOT open for the aforementioned facilities in the event of a declared emergency during
Snow Condition Red.

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SNOW EMERGENCY PLAN
OCTOBER 2009

ATTACHMENT G

WASHTENAW COUNTY ROAD COMMISSION

2009-2010 WINTER MAINTENANCE GUIDELINES

RC09-247 “Veigel moved, Fuller seconded that upon the recommendation of the Director of
Operations and the concurrence of the Managing Director, the Board hereby approves
the 2009/2010 Winter Maintenance Guidelines.”
Voice Vote: YEAS: 2 NAYS: 0 ABSENT: 1 ABSTAIN: 0 Motion Carried.

In order to plan winter maintenance for all public roads within Washtenaw County, it is recommended that
the following be adopted as Road Commission Guidelines for the winter season of 2009/2010.

A. Winter maintenance operations will be conducted based on a priority system established on the
County and State Trunkline roads. The priorities primarily have been established based on traffic
volumes.

Priority 1 – State Trunklines

Priority 2 – High volume hard surface roads
Priority 3 – Medium volume hard surface roads
Priority 4 – Subdivision streets
Priority 5 – Gravel Roads

B. The scheduling of overtime depends on a variety of factors including: road conditions, weather
forecasts, nature of the storm, time of storm, etc. The following general guidelines will prevail:

Priority 1, 2 and 3 Routes – Overtime may only be authorized by the Superintendent of

Maintenance or his designee as necessary.

Priority 4 and 5 Routes – Overtime may only be authorized by the Managing Director or his
designee after a four (4) inch accumulation of snow, an ice storm or blowing and drifting snow
which interferes with the flow of vehicular traffic.

Shop – Overtime may be authorized by the Director of Operations as necessary to keep

equipment in good working condition.

C. The Road Commission will monitor the Internet weather sites and local radio broadcasts for daily
and emergency weather reporting conditions.

D. The Director of Operations and Superintendent of Maintenance will present these guidelines at the
annual meeting of the Snow Emergency Council held at the Washtenaw County Emergency
Operations Center in late October/early November. The Snow Emergency Council is comprised of
concerned public service agencies operating within Washtenaw County. These include, but are not
limited to, Road Commission, MDOT and municipal street departments, news media, school
districts, fire and police departments, and Emergency Management. The purpose of establishing
the Council is to coordinate emergency response of public service agencies when winter weather
may threaten the health and safety of the public.

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SNOW EMERGENCY PLAN
OCTOBER 2009

E. The hiring of outside contractors may be authorized by the Managing Director or his designee,
based on the following:
1. Forecasted storm conditions.
2. The condition of the road system at the time of decision.
3. The status of crews and equipment at the time of decision.

The Operations Division shall:

a. Develop a ready list of contractors to be called in the event they are required.
b. Develop and maintain maps and routes so contractor assignments may be properly
made and the work inspected.

F. Crews normally assigned to State Trunklines may be used on County Primary and Local Roads
after State Trunklines have been cleared countywide.

G. Night Patrol will begin late November, 2009 and continue through approximately mid March,
2010. Night Patrol consists of a four-person crew that is on duty from 8:00 p.m. until 4:30 a.m.,
five days a week, and responds to ice and snow conditions on State Trunklines. This crew is
funded in total by the Michigan Department of Transportation. In isolated cases, the crew can
perform winter maintenance on County roads, at the Road Commission’s expense.
H. If another storm starts before clean up on priority routes #4 and #5 have been completed, crews
will return to priority #1, #2 and #3.

24
SNOW EMERGENCY PLAN
OCTOBER 2009

PLEASE SEE THE UNIVERSITY REGION

WINTER LEVEL OF SERVICE FOR 2009-2010 MAP

25
SNOW EMERGENCY PLAN
OCTOBER 2009

ATTACHMENT H

WISD Inclement Weather Phone List

CONFIDENTIAL
Ann Arbor Public Schools [Start checking around 2:00 a.m.]

Brad Mellor *(734)368-3363 (Cell Phone) RED PHONE

FAX (734) 997-1209 (Hard Wired) –
bmellor@aaps.k12.mi.us (734) 994-2330 (Business Phone) (734) 994-2483
(AAPS Disp.)

_______________________________________________________________________________

Chelsea Public Schools [Start checking roads around 3:00 a.m.]

Chris Frayer (734) 475-8814 (Home) 2nd Contract

When Needed:
cfrayer@chelsea.k12.mi.us (734) 320-1278 (Cell Phone) Jim Zenz
(734) 433-2274 (Business Phone) 517) 206-6456
(Cell Phone)
FAX (734)433-2217
_______________________________________________________________________________

Dexter Community Schools [Start checking roads around 3:00 a.m.]

Whitmore Lake Schools

Sean Burton (734) 368-1036 (Cell Phone)

burtons@dexter.k12.mi.us (734) 424-4190 (Business Phone)
FAX (734) 424-4290
_______________________________________________________________________________

Lincoln Consolidated Schools [Start checking roads around 3:00 a.m.]

Mary Markgraff (734) 587-3942 (Home) Sonia Neal

(Back-up)
markgraf@gw.lincoln.k12.mi.us *(734) 260-1204 (Cell Phone) (734)216-4850
(Cell)
(734) 484-7071 (Office Phone)
FAX (734) 484-7073

Manchester Community Schools [Start checking roads around 3:00 a.m.]

Gabriel Richard

Jeff Knasiak *(734) 777-9796 (Cell Phone)

jknasiak@mcs.k12.mi.us (734) 428-9711 ext. 1142 (Business Phone)
FAX (734) 428-1071

26
SNOW EMERGENCY PLAN
OCTOBER 2009

CONFIDENTIAL

Milan Area Schools [Start checking roads around 4:30 a.m. depending on road conditions.]

Cheryl Mayher *(734) 216-3216 (Cell); 2nd Contact If Needed:

mayher@milan.k12.mi.us (517) 451-2135 (Home) Richard Zornow
(734) 439-5252/5250 (Business Phone)
FAX (734)439-5289

Saline Area Schools [Start checking roads around 3:00 a.m.]

Patti Henes (734) 429-5887 (Home Phone)

henesp@saline.k12.mi.us (734) 429-8066 (Bus. Phone)
*(734) 216-5596 (Cell Phone)
FAX (734) 429-8069

Willow Run Community Schools [Start checking roads around 4:00 a.m. depending on road
conditions.]
Mizan Jihad
jihadmizan@wrcs.k12.mi.us *(734) 320-4231(Cell Phone)
(734) 961-6355 (Business Phone)
FAX (734) 481-8224
________________________________________________________________________________

Ypsilanti Public Schools [Start checking roads around 4:30 a.m.]

Ron Weidbusch *(734)323-6313 (Cell)

Safe School Principal
________________________________________________________________________________

27
SNOW EMERGENCY PLAN
OCTOBER 2009

Washtenaw ISD
CONFIDENTIAL
Usually closing of High Point, The Young Adult Programs, and Washtenaw CC will follow Ann
Arbor; EMU classes will follow Ypsilanti; others will follow the local districts where they are
housed.

Deborah Hester-Washington *(248) 322-5422 (Home Phone)

Supervisor, High Point (734) 368-7751 (District Cell Phone)
(734) 994-8111 Ext. 1610 (High Point)
washington@wash.k12.mi.us

Neal Elyakin
Supervisor, Young Adult Program *(734) 996-0476 (Home Phone)
Huron High School WISD Program (734) 417-6094 (Cell Phone)
Dexter High School Program WISD (734) 994-8100 Ext. 1545 (WISD)

elyakin@wash.k12.mi.us

Jennifer Burton
Supervisor, Teacher Consultant *(734) 660-5593 (Cell Phone)
(734) 994-8100 Ext. 1543 (WISD)
jburton@wash.k12.mi.us
____________________________________________________________________________________

* PLEASE CALL THIS PHONE NUMBER FIRST

ConfidentalWeather.doc

Updated: 10-16-09

28