Job Aid

Applying a Prepayment

Step Action
1. Begin by navigating to the Create Invoice page.

Click the Navigator menu.

2. Click the Invoices link.

3. Click the Create Invoice link.

4. Use the Create Invoice page to create an invoice and apply a prepayment.
5. Enter the invoice header information.

Click the Business Unit list.

6. Click the Vision Operations list item.

7. Enter the desired information into the Supplier field. Enter a valid value e.g. "Advantage
Corp".
8. Review the indicator to see a summary of the available prepayments.

The indicator appears when you enable the Show available prepayments during invoice
entry option on the Manage Invoice Options page.
9. Click the Supplier Site list.

10. Click the FLORHAM PARK list item.

11. Enter the desired information into the Invoice Group field. Enter a valid value e.g.
"IG_1117_1".
12. Click the OK button.

13. Click in the Number field.

14. Enter the desired information into the Number field. Enter a valid value e.g.
"INV_ADV_P1107_1".
15. Click in the Amount field.

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Step Action
16. Enter the desired information into the Amount field. Enter a valid value e.g. "5629.11".
17. Enter the invoice line information.

Click the Add Row button.

18. Click in the Amount field.

19. Enter the desired information into the Amount field. Enter a valid value e.g. "5629.11".
20. Select the Distribution link to quickly access the distribution-related columns.

Click the Distribution link.

21. Click the Distribution Set list.

22. Click the Advertising, Public Relations (Full) list item.

23. Click the Invoice Actions menu.

24. Click the Apply or Unapply Prepayments list item.

25. Use the Apply or Unapply Prepayments window to review the available prepayments
and apply one to the invoice.
26. Click the ADV_PP_1103_200 row header.

27. Click the Apply button.

28. Notice that the prepayment is applied and displays in the Applied region.
29. Click the Done button.

30. Use the Invoice Summary region in the contextual area to review summary status, hold,
and payment information for the invoice. The Status and Payments regions are
automatically updated to reflect the prepayment application.
31. Notice that the prepayment application line is automatically added to the invoice.
32. Use the Totals region to view the effect of the prepayment application on the total due
amount.
33. Validate the invoice to complete the invoice creation process.

Click the Invoice Actions menu.

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Step Action
34. Click the Validate list item.

35. Notice that the status of the invoice is now validated.

36. You have successfully applied a prepayment.
End of Procedure.

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