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Manager:
Assistant Manager:
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PARAMOUNT SPINNING MILLS LIMITED
PPC Officer:
• Take standards of order requirement from marketing department and send related
specification to concern production departments
• Get raw material fabric make a sample and send it for test and make report on that
sample for the meeting in which Quality department, Marketing department, Finance
department, PPC department and WIP department make minutes(Points) of that
meeting and send it to the above departments.
Linked Departments:
Commercial department:
Note:
Marketing department deals with these departments and order them to get material
then send the report to PPC that the raw material will be in PPC store and asked about
the order completion date or you are able to handle this order know or not. Then DGM
meets with his team and check the availability of empty slot and machine, if availability
exist them DGM send report to marketing department to take the order and give them
a date and then finally marketing department take the order.
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Cutting department:
Stitching department:
• Direct link with PPC through WIP department
• Capacity of 6000 piece per day
• Send daily report to WIP department
Washing department:
• Direct link with PPC through WIP department
• Capacity depend on washing type
• Send daily report to WIP department
Finishing department:
• Direct link with PPC through WIP department
• Capacity depend on demand type
• Send daily report to PPC department
WIP department:
• Feeding
• It’s a chain or link between department
• Direct link with PPC department
• Send report to PPC of overall moving order from store to warehouse.
Note:
Capacity of the production department can be vary according to demand by overtime.
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Order id:
In order ID two things are taken first one is short form of costumer name and
second one is order number. Let’s take an example of FHI Garments Company
make short form of FHI Garments like FHG and if order is 15 then the code of
the order will be FH-15.
There is a percentage of extra raw materials for making order because there is
a chance of fault at any stage of production. This percentage varies according
to order importance normally average percentage is 3 to 5 percent. The
importance of the percentage depend upon two main factor
o Complexity of process
o Importance of costumer commitment
Exchange of reports:
Gulistan Group Of Company has its own server room so Email facility within
company is allow in all departments and department like marketing
department are allow to Email and contact outside the company to stay
connected to costumer.
Vehicle permission:
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• Department demanding:……………………………..
• Date and Time of demand:……………………………..
• Date and Time required:…………………
• Type of vehicle required:………………………
• Vehicle number:…………………………………………..
• Place to be visited:………………………
• Approximate duration and distance:………………… …..
• Purpose:………………………………………...…………..
• Requested by:………………………………...…………..
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Deputy General Manager: Ali NayazManager: This post is not in this department
Assistant Manager:
• Receive fabric from PPC department after cutting and move it to stitching, washing and
finishing department.
• Collect reports from production department combine it and make WIP daily report and send
to PPC manager through Assistant manager WIP along with all individual reports of
production departments.
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• Receive standard from PPC officer and complete it by attaching sample on it and compare it
• Produce shortage report
• Issue material and control feeding reports
Store Supervisor:
• Issue raw material from main store and issue it to stitching department through incharge issue
section
• Generate report for transactions
Linked department:
• MM&C
• PPC
• Stitching department
• Washing department
• Finishing department
Internal section:
• Fedding section
• Mini store
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Marketing department take orders after asking DGM of PPC that can PPC have the
capacity of taking order and then take orders. The date given to the costumer is
decided by the DGM of PPC. After commitment from marketing department that raw
material will be in PPC store on this date then DGM have a meeting with his team of
PPC and they check that is there any free slot and are machines available then date is
finalized.
DGM send ok report to marketing department to get order. Marketing department
send standards of order to PPC department were PPC officer receive it. Standards are
also sending to commercial department and MM&C department for to buy raw
materials. PPC officer check the standard and pass it. Then give this standard to
incharge of issue section in WIP department were he check it and complete it by
attaching sample of raw material from MM&C department.
A sample is made by sampling department and PPC officer send it to washing and all
process and get result and arrange meeting to discuss the product changing nature.
Marketing department, Quality department, Production departments, PPC department
and Finance department attend this meeting, points are make and report of this
meeting is send to all related departments. After getting ok PPC officer send clearance
report to commercial, MM&C and WIP department.
Commercial and MM&C department contact to supplier to send the material and
incharge of issue section form WIP department complete the report and wait until the
PPC department give fabric to WIP after cutting(fabric is directly send to cutting
department there is no roll of WIP in this process) . When fabric is received from PPC
department feeding section of WIP department activate. Feeding section is place in
every step of stitching section. The purpose of feeding section is to pair the parts of
the order to avoid the fault of change in fabric material and color. Along with feeding
section there is a one section of quality from Quality department for the checking of
quality at every step of production from cutting to packing.
Now incharge of feeding department receive fabric and pair it and give it to stitching
department and send memo to incharge issue section in WIP who coordinate with
mini store supervisor and send report to main store for the material arranged by
MM&C department. Assistant store incharge check the status of the availability give
the available items to mini store supervisor of WIP department after counting and
give report to store incharge of the shortage which is then send to the MM&C
department from main store. Mini store supervisor report to incharge issue section of
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the shortage who send report to assistant manager of the WIP department and PPC
officer of shortage both send memo to MM&C department of shortage and one copy
to marketing department for follow-up.
After getting material from main store mini store supervisor issue it to stitching
department. After stitching incharge of receiving section of WIP department collect it
counts it and send it for washing. After washing, incharge of receive section of WIP
department collect it counts it and send it for finishing department WIP works end
here. PPC department send order to quality department were quality is check and at
last order packing take place then packing section send report to PPC department and
send order to store and at the end PPC department send complete report to DGM of
PPC and marketing for shipment. PPC send report to every production department
about their work, faults and over all working. During all this process daily report is
produce by every department and collects by the WIP department and then combines
report is generated by incharge of receiving section of WIP department then gives it to
assistant manager of WIP. Assistant manager send it to PPC manager and DGM. PPC
mangers check it and send it to all concern departments.
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Stitching Department
Senior Manager:
Deputy Manager:
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Assistant Manager 1:
Assistant Manager 2:
Line Man(5):
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Program Coordinator:
• Taking attendance
• Make gate pass for who apply for the jab in this section
• Leave or any kind of application submission
• Give program for over time before two hour of ending shift
• Guide cashier in monthly payment to workers
• Emails and send reports
• All paper work in office
Linked department:
Basically there are number of step to make a stitched garment form raw fabric. The
department is divided in to 5 sections
• Front section
• Back section
• Small section
• Assembly 1
• Assembly 2
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Front section:
In this section front part of the pent is stitched or complete. WIP department
get fabric from cutting department and give cut piece of front part of pent to this section.
There are number of step in front section which are
1. Tracing:
First the tic pocket (small pocket in jeans pent) is trace on front of the pocket
known as face of the pocket.
4. Trimming:
In this process the extra part of ticket attached to face of the pocket is trimmed
for accuracy.
5. Facing stitch:
There are two types of facing stitch
• Cover stitch:
In this process simple stitch is used to attach pocket bag
with front.
• Clean finish stitch:
In this process first front is fold from sides and then
attached with pocket bag.
8. Hang:
This is a basic process in which pocket is attached with panel simply with
double stitch on top or folding with double stitch.
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9. Patching:
In this process stitch attach the pocket bag with panel from side to cover and
secure.
13. J stitch:
In this process J type stitch with double needle is place on front strip with zip
second side. This process is for attaching ZIP on both panels of the pent.
14. Crouch:
In this process area under zip is attached together to complete the front of the
pent. There are two ways to crouch
• Folded:
First fabric is fold fro edges and then attached.
• Top:
Simple stitch is used to attach the both side.
15. Bar tack:
In this process the extra stitch is used on edges of stitch is used to protect the
stitching edges.
NOTE:
After is all process front part is ready now this part is send to the matching area
of its own line.
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3. Yoke attached:
Yoke is a piece which is attached between back panel and the belt of the pent.
Both yoke is attached with panels means left yoke with left panel and right
yoke with right panel.
4. Panel attached:
Both panel left and right attached together and seet seem process is start in
which double needle stitch is apply to make a strong connection between both
panels.
NOTE:
After all this process this small part is send to pack section for further process.
This section is making small part of all the 4 lines.
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Back section:
In this section small part and back panel is receive from small part section.
There is little number of steps in back section which is
1. Tracing:
Back pocket is trace on back panel to get complete accuracy.
3. Bar tack:
Extra stitching on the ends of stitching is applied to protect it from stitch
losing.
After all this back part is also send to matching area of its own line then front part of the same
code is paired with back part and then this bundle move to assembly 1.
Assembly 1 section:
In this section following steps are done
4. Loop making:
Loop is a part of the pent that hold the external belt with pent is part is made in
this section.
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5. Loop attached:
There are two ways to attach the loop with pent
• Insert:
In this method loops are attached and stitches are inside of the
belt.
• Onside:
In this method stitches are also show on loop and attached on
the belt.
Assembly 2 section:
In this section following steps are done
2. Eye let:
It is a process in which hole is make for the button and edges are stitched for
safety.
3. Bar tack:
At the end bar tack stitch is apply on loops, side seem and on hang.
NOTE:
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There are two machines in the end of each line for small fault clearance
and if the fault is big then pent is send back to the person who create this
fault.
9. Receive daily report from each line and make a plan to get target output.
10. After check by manager this report is send to GM production, PPC and WIP
departments.
15. Contact PPC and WIP department to give the fabric and accessories
18. Give program for over time before two hour of ending shift
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Washing Department
Senior Manager:
Assistant Manager:
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Linked department:
Basically there are number of step to wash garment to get required shade, color, style and
size. The department is divided in to 5 sections
• Style section
• Washing section
• Drying section
• Shade checking section
Special effect:
In this section required style is made on paint as required by the costumer.
Style can be
16. Fading:
To fade the paint KMNO4 chemical is sprayed on the pants on the required
area and then send it for washing.
17. Crinkles:
Basically it is a style found on thy panel on front and back. It is like wrinkles
on pant. For this purpose hardener chemical is spray on required section and
then wrinkles are made manually and clip with clipper and bake it in oven
with the temp of 70 to 80 degree centigrade and then after the wash.
NOTE:
There is much other style required by the costumer small changes are made in
this process and goal is achieved. Recipe of chemical is made with the help of
sample recipe which was applied on sample piece.
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Washing section:
In this section garment is wash. The purpose of the wash is to get required color, shade, size
and style. There are some elements uses in washing which are
5. Desizer:
Desizor is used in washing to desize or shrink the garment according to
requirement.
6. Enzyme:
Basically it is a bacteria whose eat the garment fabric and it is use to get grain
on the fabric or you can say that it is used to thinner the garment fabric.
7. Stone:
It is basically a simple stone used in wash to help enzyme and bleach to do
their work as fast as possible.
8. Bleach:
It is used for lighter the color of the fabric.
9. Bio-Polish:
It is basically an acidic enzyme used to fade the required area where KMNO4
is spray.
10. Softener:
It is basically used for soften the garment and remove the hardness
With the combination of all these steps there are different types of wash for the denim and
twill garments.
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4. RIN wash:
This wash is combination of desizor and softener.
5. Enzyme wash:
This wash is combination of enzyme and softener.
6. Bleach wash:
This wash is combination of desizor, enzyme and bleach.
2. Enzyme wash:
This wash is combination of enzyme and softener.
After wash the garment is move to spinner to spin out the garment and then move to the dryer
to dry the garments and then move it to the shade checking if shade is not according to
requirement then garment is send back for the washing.
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7. Oven:
Any type of wrinkle style made on pent is backed in oven to make the wrinkle
permanent so the style remains after wash. This machine has time and
temperature control panel so easy to set time and temperature according to
requirement.
8. Barrel machine:
Used for both denim and twill wash. This machine has two way water input
system for hot and cold water with time and temperature control meter.
9. Spinner machine:
It is used after wash with fresh water to clean the garment with chemical
recipe with machine has also time control panel.
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20. Receive daily report from each section and make a plan to get target output.
21. After check by manager this report is send to GM production, PPC and WIP
departments.
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Finishing Department
Manager:
Assistant Manager:
Shift Incharge:
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Linked department:
Basically there are number of step to dispatch the complete garment form washed garments.
The department is divided in to 5 sections
• Trimming/Buttoning section
• Press section
• Checking section
• Measurement section
• Carding section
• Dispatch section
Trimming:
In this process all the extra thread is trimmed and pent is send to checking
table for inspection. Trimming is for
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Buttoning:
In this section following steps are done and then send to the checking table for
final approval
Press section:
In this section pent is press according to the given table in which required
shrinkage and after wash shrinkage is given if pent is more than its size then it go back to
washing and if there is over shrinkage pent then this fault is cover by pressing and machine
used for this purpose is known as MACPI. In this section press is checked in following
manner
o Inseam press
o Out seam press
o Front and Back press
Checking Area:
In this section final check is take place of pent in which finishing is check.
Because it is a final checking area so it is important to check the garment carefully so there
are three type of checker for this checking
First two belong to finishing department last one belong to Quality department
Measurement section:
In this section full measurement of the pent is checked like waist, length, thy,
Inseam, Out seam and after this it is send to the Carding area
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Carding section:
In this section following steps are done
• Attachment of Tags
• Disclaimer Tags
• Waist band Tags
• Price Tickets
• Pocket Flasher
Dispatch section:
In this section after carding pent are separate on two basis
• Assorted carton:
Is this carton type customer defined the different size of
same order for example 4 pants of 34 size, 10 pants of
32 size etc.
• Solid carton:
In this type costumer required same size in single carton
for example all pieces of 32 sizes.
Number of pants in each carton is depend on customer demand if costumer asked for
fixed packing them he define the number of pant in each carton and if he asked for weight
based then he will give the required weight like 90 kg or 180 pound then carton is made with
total weight of 90 kg or 180 pound number of pants are not defined in this type. After carton
is made following tags are apply on carton
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28. Receive daily report from each section and make a plan to get target output.
29. After check by manager this report is send to GM production, PPC and WIP
departments.
33. Take plan from GM operation and required date of dispatching from PPC
37. Give program for over time before two hour of ending shift
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Quality Department
Finishing Q.incharge:
Manager:
Incharge:
• Report to Manager
• Take plan from Manager
• Responsible for the quality work of his department
• Guide quality supervisor to achieve the target
• Check all the order and match with sample
• Create daily report of departmental progress
• Surprise checking of working lines
• Randomly check of any piece in any section
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Linked department:
Basically quality department is almost present in all production departments. From fabric
import to garments export there is quality section in every production department. The
purpose of this department is to control and manage quality of the order with quantity of the
order. There are basically six section of this department which is distributed in production
section which
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Fabric inspection:
This is the first most job do by the quality department. For this purpose
inspection machine is used in which day light 65, 6 tube lights are used on
front side and 4 on back side. When fabric is unload in fabric store the first
step is to load the fabric on the inspection machine and the check the fault.
Machine is used to check the fault in fabric. Fault may be spinning fault,
weaving fault or finishing fault.
Spinning faults:
• Length core end (thin or thick of the thread length wise)
• Width core picks (thin or thick of the thread width wise)
• Poly contaminator
• Knot
• Hole
Weaving faults:
• LTE (lose tight ends)
• SM (staring mark )
• Kink (cotton on fabric)
• Double end (double thread in single line length wise)
• Double pick (double thread in single line width wise)
• Junks in (abnormal gape in thread)
• Miss pick (thread is missing in fabric length wise)
• End out (thread is missing in fabric length wise)
• Broken ends (thread broken in fabric length wise)
• Weft loop (thread broken in fabric width wise)
• Wrong denting
Finishing fault:
• Crease mark
• Finish line
When machine is inspecting the fabric fault following steps are going side by side which are
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end. Three of half meter and left three of one meter. One full width with 12 inches
length piece is also cutted from every roll.
Fabric inspection:
1. Half meter piece is cutted from fabric of all rolls of same order.
2. Make a 25 x 25 inches square on it by garment marker.
3. Kg tube is made of the mark fabric
4. Send it for wash and then get its results and make a report on shrinkage
and shade changing behavior of the fabric
1. Get the piece of 4 x 6 inches from the fabic of all the rolls of same
order.
2. Sewing it and then wash it
3. Get the result and make a report that how much the twist is present in
this fabric.
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Industrial Engineering
Manager:
Linked Departments
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Industrial engineering is most important in every business especially in production line. Let
start discuss from where it start
Prior to scientific management, work was performed by skilled craftsmen who had learned
their jobs in lengthy apprenticeships. They made their own decisions about how their job was
to be performed. Scientific management took away much of this autonomy and converted
skilled crafts into a series of simplified jobs that could be performed by unskilled workers
who easily could be trained for the tasks.
Industrial Engineer applies engineering methods and production plans to produce more
efficient & effective human machine systems. Industrial Engineer makes production lines
more efficient, analyze people, objects flow through system and design work stations that
reduce employees fatigue and accidents. Industrial Engineer coordinates the systems &
processes multifaceted operations to ensure the most efficient flow at an optimum cost.
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The techniques used in carrying out productivity improvement programmers are mostly for
collecting information and increase the effectiveness of work. The methods used fall into two
groups
Since most of the techniques are well describe in the literature of the industrial engineering
three well known techniques are as under
Work study:
Work study is a combination of groups of techniques, methods, study and work measurement
which are used to examine people’s work and indicates the factor which effect efficiency.
Work study is normally used in an attempt to increase output from a given quantity of
resouses with little or no further capital investment. This is achieved by systematically
analyzing existing operation process and work methods.
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Method study:
Method study is also called mention study, method analysis or method engineering is the
systematic recording and critical examination of existing and perposed ways of doing work in
order to develop and apply easier more effective methods and to reduce cost. It is used in
improving processes and procedures, plant layout, design of plant and equipment to reduce
human factor and fatigue, use of material, machine and man power and develop better
physical and working environment. The basic stage of method study is complex technique
that combines several simple tools. The commonly used method study tools are
• Analysis of films
• Emotion photography (memory and motion a way of using film to analysis to film to
analyze)
• Micro motion analysis
• Question technique (general and specific questions which help to indicate purpose,
place, sequence, person, means )
Work measurement:
Work measurement establishes the tome to qualified worker needs to carry out a specified job
at a define level of performance. Whereas method study helps us to eliminate unnecessary
movement help in investigating, reducing and subsequently eliminates in effectives time
during which work is not be performed.
Work measurement also used to set of standard times for carry out work. Thus work
measurement help to
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• Provide information on which tender selling prices and delivery promises can be
based
• Work measurement provide the basis information necessary for designing, planning,
organizing and controlling the work especially in industries where the time element is
important.
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MM&C Department
Assistant Manager (M): Safqat Mehmood Assistant Manager (M): Syed Ahsan Raza
Manager:
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Linked department:
Note:
Basically there are two assistant managers and the job description is same in both of
them the difference is that there are many marketing merchants some have linked with
first one and some have linked with order one.
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• After negotiation assistant manager generate purchase order (PO) and send it to
o Supplier
o Accounts department
o Control incharge
o Main store
Purchase letter is with accessories details and sample. So supplier get following things from
MM&C department
• Purchase order
• Time of delivery
The control incharge receive order with delivery challen with same purchase order number.
Some time supplier send the copy of purchase order with delivery challen. Control incharge
count the number of packets and asked item per packets and send a report to main store
through their software WIZMAN and in which daily report of receiving is generated on daily
basis which is then send to the MM&C assistant manager. Control incharge from MM&C
department take receiving on the register manually and give accessories to them. After
receiving of accessories main store count it if the accessories are short then they send report
to MM&C department. If the shortage is on small level then supplier sends it free of cost
(FOC) otherwise depend on their deal,
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43. Receive daily report from control incharge to get planned target output.
44. After check by manager this PO is send to store, control incharge accounts and
PPC departments.
47. Take accessories details and sample on trim card from Marketing department
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HR Department
GM HR & Admin: Major(R) Munir Ahmend Awan Deputy Manager: Mian Bashir Ahmed
Deputy Manager:
Assistant Manager:
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• Hiring process
• Attendance issues
• Compensation issue
• Salary issue
• Loan issue
Hiring Process:
First of all we discuss the hiring process of the company because paramount stitching unit is
divided into two parts production and offices so there are two ways of recruitment of the
employees. First we talk about officer’s recruitment for these purpose numbers of steps are
here
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Above criteria is for office’s employee but when we talk about the worker recruitment there
is no add in newspaper basically worker recruitment reference method is used for this
purpose any employee refer them and the procedure starts
E_ From:
When the hiring process end no matter for officer or worker E_form (employment form) is
generated in which all the details are maintain with the following documents
Attendance issue:
Copy of the joining letter is send to time office for attendance where hand scan is taken for
the daily attendance of the employee by the hand scan machine.
Probation Time:
Probation time is only for the officer employee worker starts their job instantly and observed
by the incharge but for officer employee knows as “MT” management trainee there is
probation period starts. Normally it may vary from 3 month to 9 month but this depend on
company management CEC (central executive committee) decision to increase it to 1 year
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and decrease it to zero. An induction plan is made for the MT which helps him/her to visit
nominated department within probation time and submit report on these department within
time of probation. This report become the base on which is decided to end the probation time
or increase it. During probation time, if company is not satisfied with employee working
company can fire him/her without any advance notice.
Hand Books:
When probation time ends and MT become permanent employee hand book is provided to
him/her to understand company rules and relation and help them to understand different
situation.
Leave Criteria:
According to company rule and regulation there are 1.5 leaves per month so there are 18
leaves in one year which is divided in two portions.
Second kind of leave is annual leaves which are from 14 to 15 days. Third kind of leave is
maternity holidays for women 45 days before and 45 days after. Fourth one is CPL.
If someone work in off days then he will CPL. According to rule and regulation
person should use this CPL in three days but due to work load and order availability,
company allow the person to avail it at any time.
Compensation:
When the employee get the job compensation is decided by the management (CEC) like
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This depend on CEC to give them all of this compensation or some or more of them
When the employee is fired or he/she want to resign clearance form is generated on which
employee need to take sign from different department like
• Human recourse
• Head of department
• Canteen
• Store
• Security
• Time Office
• Cashier
Employee must give notice one month before. Company cut the salary of month as per
company defined rules. If employee spend more than one year them company give him/her
one month salary so this salary equalize the deduction of the salary, if employee more the 2
years then the formula is
Company Letter:
• Warning letter
• Appreciation letter
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Warning letter:
During job if the employee is not taking interest in work and do not give its required
output them he/she got warning letter to improve its work.
Appreciation letter:
If employee show good interest in work and give more than required than he got
appreciation letter which also save in its file which help him in promotion.
When employee joins the company generates EOBI (employee old age benefits institute)file
which pay pension to employee when he is more than 60 years. For EOBI company pay 300
rupee and 60 rupee is paid from the employee pay.
Basically it is a medical card for the employee. Employee is eligible for this card when
his/her pay is more than 10000 rupees this card is also facilitate wife, children and parents of
the employee. Company pay all the expenses for SSC.
Salary:
Minimum salary of the worker is according to government rule which is 6000 rupee and for
the managerial level on upper level then worker pay is decided by CEC. The net salary is
calculated by following formula
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PARAMOUNT SPINNING MILLS LIMITED
• After minus these charges net salary is send to the accounts department
• If salary is more then 15000/= then pay is transfer to employee account and if salary is
less than 15000/= then employee take it by hand.
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