Republic of the Philippines

Department of Education
Region IV-A (CALABARZON)
DIVISION OF CA VITE
Trece Martires City

July 3,2015

DIVISION MEMORANDUM
No. t!ts
S, 2015

PROCEDURES IN PROCESSING EQUIVALENT RECORD FORM (ERF) AND

RANKING OF TEACHERS I - III, HEAD TEACHER, AND MASTER TEACHER

TO: Assistant Schools Division Superintendent

OIC, Assistant Schools Division Superintendent
Chiefs, CID and SGOD
Education Program Supervisors
Public Schools District Supervisors
Elementary and Secondary School Heads
Elementary and Secondary Teachers

1. To facilitate the screening and evaluation of the documents of the candidates

for promotion or applicants for classification, this Office shall follow the
Procedures in Processing Equivalent Record Form (ERF) and Ranking of
Teachers I -III, Head Teacher and Master Teacher.

2. Please refer to the process flow attached to this Memorandum.

3. Widest dissemination, guidance and compliance of this Memorandum to all

concerned is desired.

/~
C~RRYLOU D. DE MESA
OIC, t~hools Division Superintendent
Enclosure NO.1 to Division Memorandum No. __ s., 2015

PROCESS FLOW IN PROCESSING OF EQUIVALENT RECORD FORM FOR RECLASSIFICATION

STEP 1

EQUIVALENT RECORD FORM (ERF)

SCHOOL lEVEl ~ DISTRICT OFFICE I----t\ DIVISION OFFICE

(Submission of ERFwith IV (Evaluation as to -v
Record Section Personnel Section Administrative Office Office of the SDS
Transcript of Records, completion of
(Receiving and (Processing of (Checking & (Approval and
Service Records, attachments and ~ ~
tracking no. ) documents) Indorsement to SDS) ~ Indorsement to ~
Training Certificates, signature) r--v H M
3 - 5 days 1 day R.O) 1-2 days
Latest Appointment) (1 day)

I
STEP 2
J l
REGIONAL OFFICE Record Section Personnel Section Administrative Office Office of the SDS
(ERFfor evaluation ----II I..-J.,
PlANTlllA
and Approval)
Approved
disapproved
or (Receiving and
tracking no. )
~
r--v
(Processing of
PAL)
-v
(Signature and
Indorsement to SDS) M
(Signature and
Indorsement to
-
ALLOCATION ? -~ months 1 day 1 day R.O) 1-2 days
For PAL evaluation
LIST (PAL) I
and Signature of
the R.D. (2 weeks) F===:
-.;;: 7-
STEP 3 DBM
~
(For evaluation -.J\ ~
APPOINTMEN IT
and Approval of
the PAL)
~
--,/ REGIONAL OFFICE
(for release)
r----v DIVISION OFFICE
(for release)
---v DISTRICT OFFICE
(for Appointment)
G SCHOOL lEVEl END

2 - 3 months -
<,
-
Enclosure NO.2 to Division Memorandum No. __ s., 2015

PROCESS FLOW ON THE RANKING OF TEACHERS I-III, HEAD TEACHER AND MASTER TEACHER

DISTRICT LEVEL
SCHOOL LEVEL
Screening as to authenticity and
Preparation of Documents of
completeness of the documents
Qualified Applicants

START Initial Assessment of the

Appreciation and
documents ofthe applicants
Authentication of Documents
by the Principal
Submit Initial Ranking of
Applicants to the D.O every
Wednesday
(3 - 5 days)

DIVISION OFFICE

Validation of the Screening of Return to the For Signature of Record Section

documents and for Documents by the Personnel the Division to release the
Record Section to indorsement to the Personnel Selection Section for Ranking Final Ranking to
f------r'
receive
documents
~
r--v Personnel Selection
Board (PSB) by the
=:> Board (PSB) or
Designated
----l'-
--y
encoding of the
Final Ranking
---v Committee ~
----v the Concerned
district! school
Personnel Section Evaluation
Committee 1 day 2 - 3 days
(2 - 3 days) ( every Monday
and Friday)

END