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If Fiscal Year period is from April '17 to March '17, in SAP it is called as Fiscal Year 2017
If Fiscal Year period is from July 2017 to June 2017, in SAP it is called as Fiscal Year 2017
If Fiscal Year period is from Oct 2017 to Sept 2017, in SAP it is called as Fiscal Year 2017
Logic behind this is based on Number of Months covered in Next Calendar Year. If
in next Calendar Year Period is above 6 months, call it as Next Year, otherwise call with
the same year. So, in above example
No. of Months in
Period 2017 2017 SAP Year (Fisc.Year)
April 16 to March 17 9 3 2017
July 16 to June 17 6 6 2017
Oct 16 to Sept 17 3 9 2017
Month No. in FY
April 1}
Normal Periods
March 12}
March 13}
March 14}
4 Special Periods
March 15}
March 16}
Special periods are part of last period in that Fiscal Year. In this example March
2017. USAGE OF SPECIAL PERIODS IS OPTIONAL
WHY SPECIAL PERIODS REQUIRED:
Why SAP has allowed Special period is explained below with the example.
Date Status of Accounting
On 20.03.17 Accounts department released profitability up to the Feb'09 to the Mgt.
Figures up to Feb'09 cannot be changed as profitability is finalized up
to Feb 09. In that since, we open period for March 2017 to March 2017
for data entry purpose so as to not to change the previous data by any
one. So End user can enter transactions only for the month of March
2017. For Opening March 2017 to March 2017 means open period is
12.2017 to 12.2017
On 30.03.17 New accounting year April 2017 to March 2017 (Fiscal. Year 2017)
will start after 2 days. So to open the period for Fisc.Year 2017, we
have to open period from March 2017 to March 2017 as, for Fiscal.
Year 2017
B/S is not finalized and still some entries have to make for March 2017.
So period to open would be 12.2017 to 12.2017
On 17.04.17
Accounts Department has closed the Balance Sheet and declared
Profitability for the Fiscal. Year 2017 to the Management. Management
has suggested to make some adjustments for which adjustment entries
hast to be passed by A/c Dept. These Adjustments may be
for increase / decrease the profitability.
On 05.05.17
Accounts Dept made passed adjustment entries as suggested by the
Management. Data entered on 05.05.09 but posting dated will be
31.03.17 so as to update the 2017 Fiscal. Year ledgers.
On 12.05.17
Audit has completed and Auditors suggested to make Rectification
Entries. These rectification entries were done on 12.05.09 but the posting
date will be 31.03.17 so as to update the Fisc.Year 2017 ledgers.
On 10.07.17
If Management wants to see the Profitability finalized by the Accounts
Department, it is not possible to see as subsequently adjustment entries
were made as suggested by the Management and Rectification Entries
Were made as suggested by the Auditors. All the data was changed.
TO OVERCOME THIS PROBLEM SAP HAS GIVEN 4 SPECIAL PERIODS WHICH ARE
PART OF THE LAST PERIOD OF THAT PARTICULAR FISCAL YEAR.
HOW SPECIAL PERIODS WILL BE USEFUL:
Entries made up to the Profitability of Accounts Department will be posted up to period
12. Entries made for Management Adjustments will be in the period 13.
Entries made for Auditors Rectifications will be in the period 14.
Conversion for A/c Year from Apr 2017 to March 2017 (Fiscal) Year 2017)
Month Days Period in Year Shift
SAP
Jan 1 31 10 -1
Feb 2 29 11 -1
Mar 3 31 12 -1
Apr 4 30 1 0
May 5 31 2 0
June 6 30 3 0
July 7 31 4 0
August 8 31 5 0
Sept 9 30 6 0
Oct 10 31 7 0
Nov 11 30 8 0
Dec 12 31 9 0