Documenti di Didattica
Documenti di Professioni
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Table of Contents
Table of Contents....................................................................................................................................................1
1.0 Purpose...............................................................................................................................................................2
2.0 Scope..................................................................................................................................................................2
4.0 References..........................................................................................................................................................3
6.0 Procedure...........................................................................................................................................................3
6.1 Overview of the Document Retention System........................................................................................3
6.2 Library.....................................................................................................................................................3
6.2.1 Library Structure.......................................................................................................................3
6.2.2 Library Access...........................................................................................................................3
6.2.3 Checking Documents into Documentation System...................................................................4
6.2.4 Viewing Documents..................................................................................................................4
6.2.5 Printing Documents...................................................................................................................4
6.2.6 Modifying Documents...............................................................................................................4
6.2.7 Controlled Hard Copies.............................................................................................................4
6.2.8 Library Backup and Security.....................................................................................................4
1.0 Purpose
This procedure describes the methods used by [Company Name]. to distribute and maintain released
documents. It also describes the methods used in order to ensure that released documents are secured and
protected from uncontrolled and accidental modification.
2.0 Scope
This procedure applies to all documents released under [Company Name]'s procedures for production
document release and change control at the facilities of [Company Name].
3.2 Document
A document is any written, printed, or electronic record. Documents include, but are not limited to
the following examples: drawings, specifications, blueprints, procedures, and work instructions.
3.4 Librarians
Librarians are those individuals who are granted full access to the library in order to maintain it.
3.5 Library
The library is the controlled access area on the network in which all released documents are
stored.
4.0 References
Production Document Release and Change Control
5.2 MIS
MIS will assist in the maintenance of electronic document security by limiting access to the library
to designated librarians and by structuring the library as outlined in this document. MIS also is
responsible for a system setup that ensures that periodic backups of the library take place.
6.0 Procedure
6.2 Library
The library is an electronic partition of the network storage system that has controlled access and
has been designated as the repository for released documentation. Access to the library is
controlled by designating it as a "read only" area in which only select and specific individuals
have the capability to write files.
Information in the library will be secured against loss of information through periodic backup of
the network files. Additional copies of backups shall be secured in off-site storage location that
will protect the information from damage to the basic building structure.
The exact structure of the library is not a controlled feature and will be changed as the
number and type of documents retained changes.
Documents submitted to librarians for release shall be placed in a secure area of the
library, distinct and separate from released documents, until such time as approval for
formal release is verified. Upon approval for release by necessary personnel, the
librarians shall move it into the released area of the library.
When a working copy of a controlled document is copied by a user with the intent of
modifying it, the document should be immediately modified so as to make it obvious that
it is no longer the original document.