Project Time Management: Curtin University

Curtin University
Project Time Management

Semester 1A, 2018
Faculty of Humanities
Department of Construction Management
Assignment 1
Creating a Project Schedule
Student Name: Darshan Keni
Student Number: 19212483
Email Address: darshankeny5151@gmail.com
Date Submitted: 05/06/2018
Lecturer: Prof. Thum Weng Ho
By submitting this assignment, I declare that this assignment is my work and that I am the above-named
student and that I have retained a back-up suitable copy of this assignment, have not previously
submitted this work for assessment and have ensured that it complies with university and school
regulations, especially concerning plagiarism and copyright.
Signed/Date: _______05/06/2018_____________________
(Signature for the above statement is assumed to have been provided by the student named above when submitting electronically)
Darshan Keni [19212483]

Assignment 1: PTM
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Project Time Management
Assignment 1, Semester 1A, 2018
Assignment Mark: / 100
Marking Analysis Mark Comments

Layout /5
 Layout /2.5
 Spelling, grammar and clarity /2.5
Deduct for incorrect file format and file name
Deduct for non-use of cover/marking sheet
Presentation /25
 Use of Referencing /4
 Referencing citations /4
 Reference list /4
 Academic discourse vs regurgitation /5
 Use of examples and illustrations /5
 Conclusions drawn from content /3
Deduct for insufficient references
Deduct for word counts not shown
A. Defining Project Work /5
 Project described /1
 Project task defined /2
 Resources described /2
Deduct for word count (100-150)
B. Understanding of the Topic /15
 Productivity is defined and described /5
 Worker productivity defined and described in
/5
project context
 Explained how productivity is measured for
/5
chosen task
C. Factors Affecting Productivity /30
 Factors are relevant and impact productivity /7.5
 Factors are clearly defined and described /7.5
 Factors relate to chosen task /7.5
 Impact on productivity is described and
/7.5
quantified
D. Productivity Improvement Techniques /20
 Technique is appropriate and relevant to factors /5
 Technique is clearly defined and described /5
 Technique is relevant to chosen task /5
 Impact of applying technique is assessed /5
Comments

Assignment 1: PTM
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Table of contents:
1. Introduction………………………………………………………………………………………………………………….4
2. Create a Project Schedule……………………………………………………………………………………………. 5
2.1 Work Breakdown Structure planned schedule……………………………………….……...5
3. Time Planning and Control…………………………………………………………………………………………...9
3.1 Hard and Soft Dependencies………………………………………………………………………….9
3.2 Effort-driven task…………………………………………………………………….………………….…10
4. Managing a Variation……………………………………………………………………………………………………11
4.1 Re-plan the holiday…………………………………………………………………………………….….11
4.2 Effects of Change………………………………………………………………………………………...…11
4.3 Revised WBS (As per Variation) …………………………………………………….……………... 12
5. References…………………………………………………………………………………………………………………….16
6. Appendix……………………………………………………………………………………………………………………….17
6.1 Part A Gantt Chart: Create a Project Schedule…………………………………………….…………17
6.2 Part C Gantt Chart: Managing a Variation………….…………………………………………………. 20

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1. Introduction:
Time is the one crucial constraint of the iron triangle (i.e. cost, time and scope triangle) in project
management. Time management in project assists to develop, plan and manage project schedule (PMI
2013).
This report represents the development of project schedule for family holiday, where the family is
travelling to some countries in Europe. The family consists of 4 members viz; father (H), mother (W), son
(B) and daughter (G). The family is decided to explore and visit Spain, Sweden and England. This project is
not just a holiday, as the father has to attend and represent a paper at the International conference to be
held on 29 October for 3 days in Stockholm, Sweden. Since, the annual leave granted to the father is of 3
weeks, the family decides to stay for at least 5 days in each country. The trip starts from Barcelona in
Spain, then to Stockholm in Sweden and finally ends their trip in London, England.
The first section in the report demonstrates the work breakdown structure of the holiday as per the
planned schedule. The second section describes the activities based on different dependencies along with
proper explanation about the effort drive task. The third section elaborates how the variation is managed,
and a new schedule is planned. The Gantt charts for both planned schedule and new schedule managing
the variation is represented in the appendix.

Assignment 1: PTM
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2. PART A: Create a project schedule
2.1 Work breakdown structure (WBS) as per the planned schedule:
Country 1: BARCELONA, SPAIN
WBS ACTIVITIES DAYS

1 BARCELONA, SPAIN 7 days (21st Oct to 27th Oct)
1.1 Arrival in Barcelona Day 1
1.1.1 Buy Barcelona city pass
1.1.2 Natural park hiking group tour at the Montserrat Monastery
1.2 Make Churros, lime juice and enjoy the evening at the beach Day 2
1.2.1 Shop for ingredients
1.2.2 Wisk eggs with vanilla essence (mix 1)
1.2.3 Boil water, sugar, and butter (mix 2)
1.2.4 Add both the mixtures to the flour and stir
1.2.5 Heat the oil and Deep fry the Dough in small chunks
1.2.6 Churros prepared
1.2.7 Cut the lime mix it with water
1.2.8 Add salt, sugar and ice
1.2.9 Lime juice ready
1.2.10 Pack the churros and lime juice
1.2.11 Spent the evening at Nova Icaria Beach
1.2.12 Take pictures
1.3 Watch football match at Camp Nou Day 3
1.3.1 Buy tickets for football match
1.3.2 Make Barcelona scarf
1.3.3 Shop for materials
1.3.4 Cut the wool
1.3.5 Weaving of the wool, forming scarf
1.3.6 Witness the match at Camp Nou
1.4 Visit the LA Sagrada Familia church Day 4
1.4.1 Tour of the church

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1.5 Go shopping at Glories shopping center Day 5
1.6 Bag packing Day 6
1.7 Flight to Sweden Day 7
Country 2: STOCKHOLM, SWEDEN
WBS ACTIVITIES DAYS

2 STOCKHOLM, SWEDEN 7 days (28th Oct to 3rd Nov)
2.1 Arrival in Sweden Day 1
2.1.1 Buy Stockholm city pass
2.1.2 Have dinner at Le Rouge restaurant
2.2 Conference meeting Day 2 - Day 4
2.2.1 Attend the conference
2.2.2 Visit the VASA museum Day 2
2.2.2.1 Tour of the museum
2.2.3 Prepare meat balls and mashed potatoes Day 3
2.2.3.1 Shop for ingredients
2.2.3.2 Mix pork, beef and veal meat
2.2.3.3 Add garlic, cheese, parsley, salt and breadcrumbs
2.2.3.4 Heat the oil, and Deep fry the meatballs in batches
2.2.3.5 Meatballs ready
2.2.3.6 Boil potatoes and add salt and pepper
2.2.3.7 Heat butter and milk in a saucepan
2.2.3.8 Add potatoes and mash it
2.2.3.9 Mashed potatoes ready
2.2.4 Pedal-boat sightseeing at royal canal (2-hours) Day 3
2.2.4.1 Mother pedaling the boat
2.2.4.2 Son pedaling the boat
2.2.4.3 Take group pictures
2.2.5 Visit Ericsson Globe Day 4
2.2.5.1 Global Skyview tour

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2.7 Drama at Royal Dramatic Theatre Day 5
2.7.1 Enjoy the drama
2.8 Shopping at MOOD Stockholm mall Day 6
2.9 Bag Packing
2.10 Flight to London Day 7
Country 3: LONDON, ENGLAND
WBS ACTIVITIES DAYS

3 LONDON, ENGLAND 7 days (3rd Nov to 9th Nov)
3.1 Arrive in London Day 1
3.1.1 Buy London city pass
3.1.2 Stitch Royal costumes
3.1.2.1 Shop for cloth and materials required
3.1.2.2 Cut the cloth
3.1.2.3 Sew the cloth
3.1.2.4 Gluing of attractive fabrics, ribbons and laces etc.
3.1.2.5 Costumes ready
3.1.3 Dinner at Aqua Shard
3.1.3.1 Enjoy the food with live jazz
3.2 Visit Buckingham Palace Day 2
3.2.1 Wear the costumes
3.2.2 Buckingham Palace tour
3.3 Hop on hop off bus tour Day 3
3.3.1 Sightseeing at Coca cola London Eye
3.3.2 Spent the evening at mesmerizing Madam Tussauds
3.3.3 Take pictures
3.4 Bake a cake and visit Kensington palace Day 4
3.4.1 Buy Ingredients
3.4.2 Grease butter on the baking tray and preheat the oven
3.4.3 Melt chocolate

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3.4.4 Mix dry ingredients (Flours and yeast)
3.4.5 Add cream, butter and brown sugar
3.4.6 Whisk rigorously and add eggs and milk, batter ready
3.4.7 Bake the cake and Cool the cake at room temperature
3.4.8 apply melted chocolate
3.4.9 Visit Kensington palace
3.4.9.1 Palace tour
3.5 Go shopping Day 5
3.5.1 Shopping at Oxford street
3.6 Pack the bags Day 6
3.7 Flight back to Perth Day 7

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3. PART B: Time planning and control:
3.1 The Sequence of tasks and Dependencies:
A WBS logically defines all the activities in the project schedule. The sequencing of these activities is done
via a network. The aim of the network is to visually demonstrates the relationship of all the activities with
each other (Knutson and Bitz 1991). According to PMI (2013), there are two types of dependencies viz;
 Mandatory dependencies (Hard dependencies): In this case, the activities must be completed in
a specific sequence. Thus, here the predecessor drives the successor.
 Discretionary dependencies (Soft dependencies): This type of dependency is determined by the
experience of the PM and availability of the resource (PMI 2013).
There are 4 types of dependencies in this report each defined in PMI 2013.
1. Finish to Start:
This dependency is the most frequently occurring dependency in a project schedule. Here, the
successor activity cannot commence before the completion of the predecessor activity. For
example, the family wants to watch a football match (activity 1.3). But before they witness the
match (activity 1.3.6). the father must buy the match tickets (activity 1.3.1).
2. Start to Start:
Here, the successor activity cannot commence before the predecessor activity starts. For
example, in the activity of preparing meatballs (activity 2.2.3). The daughter cannot add garlic,
cheese etc. (activity 2.2.3.2) unless different types of meat are mixed well by the mother (activity
2.2.3.3).
3. Finish to Finish:
In this type of dependency, the successor activity cannot finish until predecessor activity is
completed. For example, in the activity of stitching royal costumes (activity 3.1.2). The son cannot
finish the task of gluing fabrics, laces and ribbons (activity 3.1.2.4) until the sewing of the cloth by
the daughter is completed (activity 3.1.2.3).
4. Start to Finish:
This dependency is hardly found in the schedule of a project. Here, the successor activity cannot
finish until the predecessor activity commences. For example, in the activity of pedal-boat
sightseeing (activity 2.2.4). The mother cannot stop pedaling the boat (activity 2.2.4.1) until the
son starts pedaling the boat (2.2.4.2).

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3.2 Effort-driven task:
As per Biafore (2014), effort driven task resembles definitive work, where the duration of the task depends
on the flexible resources. In effort driven tasks, the length of the task decreases or increases depending
upon the number of resources appointed for it. However, the work of the task remains fixed. Practically,
if the number of resources (people) assigned for the task are increased then, the work gets divided among
them. Thus, decreasing the task duration.
The effort driven task selected from this project is the task of baking a cake such that they can enjoy the
cake at the Kensington palace (activity 3.4).
Assumption:
1 day – 5 work hours

Assuming time taken to bake a cake is 5 work-hour.
If the cake is prepared by the mother alone them it would take 5 work-hour to prepare a cake. However,
if the son and the daughter accompany the mother then the task of baking a cake can be completed within
2 hours. As the task duration can be calculated using the formula below (Biafore 2014),
𝑤𝑜𝑟𝑘 (𝑝𝑟𝑒𝑝𝑎𝑟𝑒 𝑎 𝑐𝑎𝑘𝑒)
Duration =
𝑢𝑛𝑖𝑡𝑠 (𝑝𝑒𝑜𝑝𝑙𝑒)
Thus, the above example clarifies that the task duration can be varied based on the resources appointed
for the task.

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PART C
4. Managing a Variation:
4.1 Re-plan the Schedule:

According to the planned schedule, as the family arrives in Barcelona (Spain) on 21st of October. An
uncertain situation arises, the son (B) falls sick. The airport doctor immediately mentions that the child
may be suffering from SARs virus thus, has to stay in the quarantine detention for 8 days.
This uncertain event brings variation in the planned schedule. Now the family re-plans the schedule and
decides to extend their stay in Barcelona (Spain) for 12 days from 21st October to 1st November. Since, the
father has to attend the conference in Stockholm (Sweden) on 29th October for three days. The father
travels to Sweden on 27th October and the family has to travel separately for some days till 2nd November.
4.2 Effect of change:

Due to the unexpected circumstances, the planned schedule undergoes some changes. Since, one of
parent has to stay with the son for the duration of the quarantine from 21st October to 28th October. For
first two days the family stay to together and take care of the son, on the third day i.e., 23rd October the
mother and the daughter visit the Sant Pau Del Camp church and attend the novena liturgy. On 24th and
25th of October the family enjoys watching movies on computer and the children spent their time playing
games on the iPads. On 26th October the father and the daughter decide to witness the football match at
camp Nou. The father and the daughter visit and take the tour of LA Sagrada Familia church on 27th
October. On the 28th of October the father travels to Stockholm (Sweden) to attend the conference.
During this period from 28th October till 2nd November the father has to stay apart from the family. After
the end of detention on 29th October the mother, daughter and the son visit and explore the Garraf natural
park. Go shopping on 30th October to the Glories shopping center. On 31st they take rest and pack their
bags. On 1st November they take their flight to Stockholm (Sweden). However, from 2 nd November the
holiday follows the planned schedule by just shifting and extending the dates. The holiday after the
variation has extended by 5 days.
These unfavorable changes have a serious effect on time, budget and quality,
 Cost: The cost will be highly incurred as the father has to take a flight to Sweden and due extension
stay in hotel, city travel and food etc.
 Time: The holiday which was initially planned for 21 days gets extended by 5 days.
 Quality: As the son was in detention for initial 8 days, the family could not explore and enjoy their
first destination.
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Revised WBS: As per the variation
WBS ACTIVITIES DAYS

1 BARCELONA, SPAIN 12 days (21st Oct to 1st Nov)
1.1 Arrival to Barcelona (Child gets sick) Day 1
1.1.2 Son detained due to the risk of SARs virus
1.2 Quarantine detention Day 1 – day 8
1.2.1 Taking care of the son Day 1
1.2.2 Giving medicines Day 2
1.2.3 Visit Sant Pau Del Camp church Day 3
1.2.3.1 Attend the Novena liturgy
1.2.4 Watching movies on Computer Day 4
1.2.5 Playing games on iPad Day 5
1.2.6 Football match Day 6
1.2.6.1 Buy tickets for football match at Camp Nou
1.2.6.2 Witness the match at Camp Nou
1.2.7 Visit the LA Sagrada Familia church Day 7
1.2.7.1 Tour of the church
1.2.8 Father travels to Sweden Day 8
1.3 Conference meeting Day 9 – day 12

1.3.1 Attend the conference
1.3.2 Visit Garraf Natural Park Day 9
1.3.2.1 Meditate at the Garraf Monastery
1.3.2.2 Explore Plana Novella
1.3.3 Go shopping at Glories shopping center Day 10
1.3.4 Bag packing Day 11
1.3.5 Flight to Sweden Day 12

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WBS ACTIVITIES DAYS

2 STOCKHOLM, SWEDEN 7 days (2nd Nov to 8th Nov)
2.1 Arrival in Sweden Day 1
2.1.1 Buy Stockholm city pass
2.1.2 Have dinner at Le Rouge restaurant
2.2 Visit the VASA museum Day 2
2.2.1 Tour of the museum
2.3 Prepare meat balls and mashed potatoes Day 3
2.3.1 Shop for ingredients
2.3.2 Mix pork, beef and veal meat
2.3.3 Add garlic, cheese, parsley, salt and breadcrumbs
2.3.4 Heat the oil, and Deep fry the meatballs in batches
2.3.5 Meatballs ready
2.3.6 Boil potatoes. add salt and pepper
2.3.7 Heat butter and milk in a saucepan
2.3.8 Add potatoes and mash it
2.3.9 Mashed potatoes ready
2.3.9 Pedal-boat sightseeing at royal canal (2-hours) Day 3
2.3.9.1 Mother pedaling the boat
2.3.9.2 Son pedaling the boat
2.3.9.3 Take group pictures
2.4 Visit Ericsson Globe Day 4
2.4.1 Global Sky view tour
2.5 Drama at Royal Dramatic Theatre Day 5
2.5.1 Enjoy the drama
2.6 Shopping Day 6
2.6.1 Shopping at MOOD Stockholm mall
2.6.2 Bag Packing
2.7 Flight to London Day 7

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WBS ACTIVITIES DAYS

3 LONDON, ENGLAND 7 days (9th Nov to 15th Nov)
3.1 Arrive in London Day 1
3.1.1 Buy London city pass
3.1.2 Stitch Royal costumes
3.1.2.1 Shop for cloth and materials required
3.1.2.2 Cut the cloth
3.1.2.3 Sew the cloth
3.1.2.4 Gluing of attractive fabrics, ribbons and laces etc.
3.1.2.5 Costumes ready
3.1.3 Dinner at Aqua Shard
3.1.3.1 Enjoy the food with live jazz
3.2 Visit Buckingham Palace Day 3
3.2.1 Wear the costumes
3.2.2 Buckingham Palace tour
3.3 Hop on hop off bus tour Day 4
3.3.1 Sightseeing at Coca cola London Eye
3.3.2 Spent the evening at mesmerizing Madam Tussauds
3.3.3 Take pictures
3.4 Bake a cake and visit Kensington palace Day 5
3.4.1 Buy Ingredients
3.4.2 Grease butter on the baking tray and preheat the oven
3.4.3 Melt chocolate
3.4.4 Mix dry ingredients (Flours and yeast)
3.4.5 Add cream, butter and brown sugar
3.4.6 Whisk rigorously and add eggs and milk, batter ready
3.4.7 Bake the cake and Cool the cake at room temperature
3.4.8 apply melted chocolate
3.4.9 Visit Kensington palace

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3.4.9.1 Palace tour
3.5 Go shopping Day 6
3.5.1 Shopping at Oxford street
3.5.2 Pack the bags
3.6 Flight back to Perth Day 7

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References:
Biafore, Bonnie. 2014. Microsoft Project 2010: The Missing Manual. Sebastopol: O'Reilly Media,
Incorporated. ProQuest eBook Central.
Knutson, Joan., and Ira Bitz. 1991. Project Management: How to Plan and Manage Successful Projects.
Amacom.
Project Management Institute. 2013. In A Guide to the Project Management Body of Knowledge.
Pennsylvania: Project Management Institute.

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APPNEDIX:
GANTT CHART:
PART A: Create a Project Schedule

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PART C: Managing the Variation:
GANTT CHART:

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Curtin University

Project Time Management

Student Name: Darshan Keni

Student Number: 19212483

Email Address: darshankeny5151@gmail.com

Date Submitted: 05/06/2018

Lecturer: Prof. Thum Weng Ho

Darshan Keni [19212483]

Assignment Mark: / 100

Marking Analysis Mark Comments

Darshan Keni [19212483]

2. Create a Project Schedule……………………………………………………………………………………………. 5

2.1 Work Breakdown Structure planned schedule……………………………………….……...5

3. Time Planning and Control…………………………………………………………………………………………...9

3.1 Hard and Soft Dependencies………………………………………………………………………….9

3.2 Effort-driven task…………………………………………………………………….………………….…10

4.1 Re-plan the holiday…………………………………………………………………………………….….11

4.2 Effects of Change………………………………………………………………………………………...…11

4.3 Revised WBS (As per Variation) …………………………………………………….……………... 12

6.1 Part A Gantt Chart: Create a Project Schedule…………………………………………….…………17

6.2 Part C Gantt Chart: Managing a Variation………….…………………………………………………. 20

Darshan Keni [19212483]

Darshan Keni [19212483]

2.1 Work breakdown structure (WBS) as per the planned schedule:

Country 1: BARCELONA, SPAIN

WBS ACTIVITIES DAYS

Darshan Keni [19212483]

Country 2: STOCKHOLM, SWEDEN

WBS ACTIVITIES DAYS

Darshan Keni [19212483]

Country 3: LONDON, ENGLAND

WBS ACTIVITIES DAYS

Darshan Keni [19212483]

Darshan Keni [19212483]

3.1 The Sequence of tasks and Dependencies:

Darshan Keni [19212483]

1 day – 5 work hours

Darshan Keni [19212483]

4.1 Re-plan the Schedule:

4.2 Effect of change:

WBS ACTIVITIES DAYS

1.3 Conference meeting Day 9 – day 12

Darshan Keni [19212483]

WBS ACTIVITIES DAYS

Darshan Keni [19212483]

WBS ACTIVITIES DAYS

Darshan Keni [19212483]

Darshan Keni [19212483]

Darshan Keni [19212483]

PART A: Create a Project Schedule

Country 1: BARCELONA, SPAIN

Darshan Keni [19212483]

Darshan Keni [19212483]

Darshan Keni [19212483]

Country 1: BARCELONA, SPAIN

Darshan Keni [19212483]

Darshan Keni [19212483]

Darshan Keni [19212483]

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